DMPTool Overview for UC Merced Research Week

Carly  Strasser        @carlystrasser  California  Digital  Library    

March  2013  UC  Merced  

From

 Flickr  by  dipster1  

DMPTool    The  Data  Management  Planning  Tool  

Digital  data  From

 Flickr  by  Flickm

or  

From

 Flickr  by  US  Arm

y  En

vironm

ental  C

omman

d  

From

 Flickr  by    DW08

25  

C.  Strasser  

Courtesey  of  W

HOI  

www.woodrow.org  

From

 Flickr  by    deltaMike  

Digital  data  +    

Complex  workflows  

UGLY TRUTH

 are  not  taught  data  management  

don’t  know  what  metadata  are  

can’t  name  data  centers  or  repositories  

don’t  share  data  publicly  or  store  it  in  an  archive  

aren’t  convinced  they  should  share  data  

joyfulmom

ma.com  

Many  researchers…      

From  Flickr  by  Gavinzac  

?

From Flickr by Thomas Hawk

A  document  that  describes  what  you  will  do  with  your  data  both  

during  your  research    and  after  you  complete  your  project  

What  is  a  data  management  plan?  

From Flickr by spanaut

DMPs  for  Funders  

A  short  plan  submitted  alongside  grant  applications  

 An  outline  of    –  what  will  be  created/collected  –  methods  –  Standards  –  Metadata  –  sharing/access  –  long-­‐term  storage  

 Includes  how  and  why  

But they all have different requirements and express them in

different ways

Federal Funding Accountability and Transparency Act 2006

Evolution  

2010 2010 –present

 DMP  supplement  may  include:  1.  the  types  of  data,  samples,  physical  collections,  software,  curriculum  

materials,  and  other  materials  to  be  produced  in  the  course  of  the  project  

2.   the  standards  to  be  used  for  data  and  metadata  format  and  content  (where  existing  standards  are  absent  or  deemed  inadequate,  this  should  be  documented  along  with  any  proposed  solutions  or  remedies)  

3.   policies  for  access  and  sharing  including  provisions  for  appropriate  protection  of  privacy,  confidentiality,  security,  intellectual  property,  or  other  rights  or  requirements  

4.   policies  and  provisions  for  re-­‐use,  re-­‐distribution,  and  the  production  of  derivatives  

5.   plans  for  archiving  data,  samples,  and  other  research  products,  and  for  preservation  of  access  to  them  

NSF  DMP  Requirements  

From  Grant  Proposal  Guidelines:  

•  Types  of  data  produced  

•  Relationship  to  existing  data  

•  How/when/where  will  the  data  be  captured  or  created?  

•  How  will  the  data  be  processed?  

•  Quality  assurance  &  quality  control  measures  

•  Security:  version  control,  backing  up  

•  Who  will  be  responsible  for  data  management  during/after  project?  

1.  Types  of  data  &  other  information  

biology.kenyon.edu  

C.  Strasser  

From  Flickr  by  Lazurite  

Wired.com  

•  What  metadata  are  needed  to  make  the  data  meaningful?  •  How  will  you  create  or  capture  these  metadata?    •  Why  have  you  chosen  particular  standards  and  approaches  

for  metadata?  

2.  Data  &  metadata  standards  

•  Are  you  under  any  obligation  to  share  data?    

•  How,  when,  &  where  will  you  make  the  data  available?    

•  What  is  the  process  for  gaining  access  to  the  data?    

•  Who  owns  the  copyright  and/or  intellectual  property?  

•  Will  you  retain  rights  before  opening  data  to  wider  use?  How  long?  •  Are  permission  restrictions  necessary?  •  Embargo  periods  for  political/commercial/patent  reasons?    •  Ethical  and  privacy  issues?  •  Who  are  the  foreseeable  data  users?  •  How  should  your  data  be  cited?  

3.  Policies  for  access  &  sharing  4.  Policies  for  re-­‐use  &  re-­‐distribution  

•  What  data  will  be  preserved  for  the  long  term?  For  how  long?      

•  Where  will  data  be  preserved?  

•  What  data  transformations  need  to  occur  before  preservation?  

5.  Plans  for  archiving  &  preservation  

From  Flickr  by  theManWhoSurfedTooMuch  

•  What  metadata  will  be  submitted  alongside  the  datasets?  

•  Who  will  be  responsible  for  preparing  data  for  preservation?  Who  will  be  the  main  contact  person  for  the  archived  data?  

DMPs  and  their  evaluation  will  grow  &  change  over  time  (similar  to  broader  impacts)  

Peer  review  will  determine  next  steps  

Community-­‐driven  guidelines    –  Discipline-­‐specific  –  Flexibility  at  the  directorate  and  division  levels  –  Tailor  implementation  

Evaluation  will  vary  with  directorate,  division,  &  program  officer  

 *Unofficially

NSF’s  Vision*  

From Flickr by thewmatt

Step-by-step wizard for generating DMP

Create | edit | re-use | share | save | generate

Open to community

DMPonline:    dmponline.dcc.ac.uk  

dmptool.org

From

 Flickr  by  Serfs  U

p!  

DMPTool  Project  

•  Started  working  in  January  2011  •  Developed  requirements,  divided  work  among  partners  

•  Self-­‐funded  /  In-­‐kind  

DMPTool  Participants  CDL/UC3  Trisha  Cruse  Perry  Willett  Marisa  Strong  Tracy  Seneca    Scott  Fisher  Stephen  Abrams  Mark  Reyes  Margaret  Low  Carly  Strasser    DataONE  Amber  Budden  

Smithsonian  Günter  Waibel    UCLA  Todd  Grappone  Gary  Thompson  Sharon  Farbe  Darrow  Cole    UCSD  Brad  Westbrook      

University  of  Illinois  Michael  Grady  Howard  Ding  Sarah  Shreeves    University  of  Virginia  Andrew  Sallans  Sherry  Lake  Carla  Lee    Digital  Curation  Centre  Martin  Donnelly    

•  Free    •  Guides  through  creating  a  DMP  •  Helps  meet  funder  requirements    

•  Supplies  questions    •  Includes  explanation/context  provided  by  

the  agency  •  Provides  links  to  the  agency  website    

dmptool.org                    

Step-by-step wizard for generating DMP

Create | edit | re-use | share | save | generate

Open to community

Wait!  

Data  management  planning  is  complex  &  requires  dialog    

Range  of  support  &  understanding    

Our  focus:    •  simplify  &  scale  the  common  parts  •  develop  community  •  provide  incremental  improvement  in  

functionality  

From

 Flickr  by  Ch

risGoldN

Y  

Access  &  Customization  

•  DMPTool  can  be  added  to  campus  single  sign-­‐on  service  

•  Researchers  use  campus  login  for  tool    

           American  University    Arizona  State  University  Cal  Poly  State  University  Cal  State  Chico  Cal  State  Fresno  Cal  State  Los  Angeles  Cal  State  Office  of  the  Chancellor  Clemson  University  George  Mason  University  Georgia  Tech  Humboldt  State  University  (CSU)  Indiana  University  Iowa  State  University  James  Madison  University  

Johns  Hopkins  University  Michigan  State  University  Moss  Landing  Marine  Laboratories  (CSU)  North  Carolina  State  University  Northwestern  University  Ohio  State  Old  Dominion  University  Penn  State  Purdue  Rice  University  Smithsonian  Institution  Texas  A&M  Texas  State  University  San  Marcos  Tulane  University  University  of  Arizona  UC  Los  Angeles  UC  Berkeley  UC  Davis  UC  Irvine  

UC  Merced  UC  Office  of  the  President  UC  San  Diego  UC  San  Francisco  University  of  Chicago  University  of  Illinois  at  Chicago  University  of  Illinois  at  Urbana-­‐Champaign  University  of  Iowa  University  of  Miami  University  of  Michigan  University  of  Nebraska-­‐Lincoln  University  of  North  Carolina-­‐Chapel  Hill  University  of  Notre  Dame  University  of  Texas  at  Austin  University  of  Virginia  University  of  Wisconsin-­‐Madison  Yale  University  

Organizations  with  Shibboleth  log-­‐in  set  up  

Increasing  Participation  

Possible  customization:  •  Help  text  •  Links  to  resources  and  services  •  Suggested  answers    Can  provide  specific  info  at  different  levels  •  All  DMPs  •  All  DMPs  for  a  particular  funding  agency  •  A  question  within  a  data  management  plan  

Institution-­‐specific  resources  

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f  Plans  &  Uniqu

e  Users  

Unique  Users  Plans  InsEtuEons  

DMPTool  Uptake  

Improvement  via  A.P.  Sloan  Grant  

Data  Management  Planning  Tool  2:  Responding  to  the  Community    

1.   Build  community  of  researchers,  institutions,  funders,  &    libraries    

2.   Expand  functionality  of  the  current  DMPTool  for  users  &  administrators    

3.   Release  the  DMPTool2  and  provide  training/documentation    

4.   Create  an  open-­‐source  community  of  DMPTool  contributors    

New  Areas  of  Functionality  in  2013  

Granular  modeling  of  plan  templates  

Granular  modeling  of  institutions  

Role-­‐based  user  authorization  

DMP  life  cycle  management  

Organizational  planning  activities    

Enhanced  search  and  browse  

Institutional  branding    

Search  and  reporting  for  business  

intelligence    

Advanced  administrative  

interface    

Collaborative  plan  creation   Open  API    

IMLS  Grant  

Improving  Data  Stewardship  with  the  DMPTool  

Provide  librarians  with  the    tools  and  resources    

to  claim  the  data  management  education  space  

Materials  to  be  Developed  

Talking  points  Slide  decks  

Promotional  materials  Environmental  scan  kit  

Webinar  series  Case  studies  

Customization  help  Online  Commons  

Libguide    

blogs.library.ucla.edu/dmptool  

Questions?  

Carly  Strasser:  [email protected]            

dmptool.org  

My  website  Email  me  Tweet  me  My  slides  CDL  Blog  

carlystrasser.net  [email protected]  @carlystrasser    slideshare.net/carlystrasser  datapub.cdlib.org