Updates on DMPonline Sarah Jones [email protected] k RDM Implementation Group, Edinburgh, 12 th September 2013
Nov 17, 2014
Updates on DMPonline
Sarah [email protected]
RDM Implementation Group, Edinburgh, 12th September 2013
Evaluate and customise DMPonline
• A detailed evaluation was undertaken• www.dcc.ac.uk/news/future-plans-dmponline
• Several major changes are underway• www.dcc.ac.uk/blog/dmponline-current-status
Planned changes to DMPonline
• Shorten the DMP Checklist
• Overhaul how the Checklist is used in the tool (n.b. this is a major architectural change so redevelopment will take time)
• Reintroduce a wizard to help users select templates
• Summarise requirements prior to writing the DMP
• Revise registration, sharing & export workflows
• Make a number of interface / usability improvements
• Add more boilerplate text and examples as guidance
New Checklist for a DMP
• Administrative Data
• Data Collection
• Documentation and Metadata
• Ethics and Legal Compliance
• Storage and Backup
• Selection and Preservation
• Data Sharing
• Responsibilities and Resources
www.dcc.ac.uk/sites/default/files/documents/resource/DMP_Checklist_2013.pdf
13 questions over 8 sections
Example questions and guidance
How will you manage any ethical issues? Questions to consider:
• Have you gained consent for data preservation and sharing?
• How will you protect the identity of participants if required? e.g. anonymisation
• How will sensitive data be handled to ensure it is stored and transferred securely?
Guidance:Ethical issues affect how you store data, who can see/use it and how long it is kept. Managing ethical concerns may include: anonymisation of data; referral to departmental or institutional ethics committees; and formal consent agreements.
You should show that you are aware of any issues and have planned accordingly. If you are carrying out research involving human participants, you must also ensure that consent is requested to allow data to be shared and reused.
DMPonline v.4 beta
Creating an account
Asks for email, organisation
and password
Auto-fills uni options as you
type
Creating a plan
Select your funder (if any)
Select relevant uni for DMP
questions and guidance
Select other sources of guidance
Tailoring at multiple levels
Options to have questions and
guidance at institutional and
‘unit’ level
Overview of sections in a plan
Summary page with dropdown
buttons to expand and answer each
section
Questions and guidance
Easy-format text boxes to answer
Can pre-populate boxes with
example / suggested answers
Guidance appears in right-hand panel
Answering questions
Notes who has answered the
question
Progress bar updates how many
questions left
‘My plans’ page
Customising DMPonlineDeciding what you need:
1. Does your institution require that researchers write Data Management Plans, even if their funder does not? If so, what information are researchers asked to provide?
2. Do DMPs submitted to research funders supply the information your institution asks for (if any), or are there additional questions that you want to ask?
3. What guidance, examples and suggested answers can you provide to help researchers write DMPs?
Edinburgh policy requirements
“All new research proposals must include research data management plans or protocols that explicitly
address data capture, management, integrity, confidentiality, retention, sharing and publication.”
www.ed.ac.uk/is/research-data-policy
- Are these your 7 headings / sections? - How about using the STFC questions?- What does IS needs to know?
Universities are able to:
• Ask any questions they want answers to– via their own template – by adding questions to funder templates
• Display guidance to help researchers respond– Institutional– Local (tailored to different Colleges/Schools/Units)– Can apply across the board or just to certain funder questions
• Provide examples and suggested answers
How to customise DMPonline
1. Define your requirements
2. Draft your institutional template
3. Review existing funder templates
4. Draft your guidance, examples and suggested answers
5. Provide the DCC with all the details
www.dcc.ac.uk/news/customising-dmponline
If you require DMPs
DMPonline at Edinburgh
• Meeting on Tuesday 17th September about customising DMPonline for Edinburgh
• What do you think is needed?