Division of Student Affairs - Austin Peay State University€¦ · • Partnership between Career Services and the College of Education resulted in a $14,955 TBR Student Engagement,

Division of Student Affairs

Budget Briefing

March 10, 2017

Vision, Mission and

Core Values

Vision

To create a student focused environment for success.

Mission

To promote student success, personal development, and lifelong learning through collaborative, holistic, and inclusive experiences.

Core Values

Inclusion

Integrity

Student Focused

Holistic

Collaboration

Departments

• Adult and Nontraditional

Student Center

• Wilbur N. Daniel

African American Cultural

Center

• Career Services

• Child Learning Center

• Counseling and Health Services

• Dean of Students

• Disability Services

• Fraternity and Sorority Affairs

• Hispanic Cultural Center

Departments

• Housing/Residence Life and

Dining Services

• Military Student Center

• Student Affairs Programs

and Assessment

• Student Conduct and

Case Management

• Student Life and Engagement

• Service Learning and Community

Engagement

• Student Publications

• University Recreation

Student Affairs Managed Facilities Square Footage

• Residence Halls (10) 646,047

• Emerald Hills Apts. 95,208

• Foy Fitness Center 83,100

• Child Learning Center 6,700

• Center for Service Learning & Community Engagement 3,757

• Counseling & Health Services (Ard Bldg.) 5,836

TOTAL 840,648

Campus Dining Facilities

Select Accomplishments and

Initiatives

• Grand Opening of the Ard Building, new facility for Student Counseling and Health Services, after a $1 million renovation

• Offered Mindful Yoga sessions 3 times per week during the academic year at the Ard Building

• Established “embedded counselor” model to provide more intentional/directed support for academic departments and student support offices

• Implemented/went live with Medicat (electronic medical records) and Get Connected (volunteer/service tracking platform)

• Added new VISTA site, Campus Kitchens, and received $5,000 grant

• Created the Freshman Service Project as an event for new students during Orientation weekend that engaged 150 students

• During fall 2016, 234 students were registered in 14 service-learning courses, contributing 2,104 hours of volunteer time

• Connected 94 APSU students receiving the TN Promise with volunteer opportunities to maintain program eligibility

Select Accomplishments and

Initiatives

• Established part-time advisor position (25 hours weekly) in Career Services to work with veterans/military transitioning to civilian workforce as well as provide general assistance with application process for federal jobs

• Provided Career Services staff for weekly hours at the Fort Campbell campus

• Introduced a Career Services mobile marketing campaign in academic departments and residence halls reaching more than 700 students

• $1,000 grant proposal funded by the Nashville Area Career Fair Consortium to increase APSU student participation by providing transportation to attend the 2017 event at Nissan Stadium

• Partnership between Career Services and the College of Education resulted in a $14,955 TBR Student Engagement, Retention, and Success one-year pilot grant Promoting Retention through Internships & Student Mentorships

• Students registered with Disability Services increased from 483 (fall 2015) to 712 (fall 2016) with 104 new student intakes

• For fall 2016, 497 exams were proctored through Disability Services testing accommodations compared to 395 for fall 2015

Select Accomplishments and

Initiatives

• Revised the structure and guiding documents for the Behavioral Intervention Team (BIT)

• Provided 9 sexual assault & dating/domestic violence program initiatives during the fall semester as well as targeted training for RA staff

• Fraternity and Sorority Affairs collaboration with the Clarksville Sexual Assault Center for a community fundraiser, Walk A Mile in Their Shoes

• With the growth of the Panhellenic community to 5 chapters with over 400 members, the extension process has started to add a new sorority chapter in fall 2017

• The fraternity and sorority new member education program, ELEVATE, became a peer lead and facilitated program with over 200 students participating

• 27 new or reestablished student organizations were recognized by the Student Organization Council during fall 2016 for a total of 161 active organizations

Select Accomplishments and

Initiatives

• Attendance in the Adult and Nontraditional Student (ANTS) Center increased from fall 2015 to fall 2016 from 2630 to 2930 students

• A new program, Family Study Night, added to support 303 parenting students responding to a survey about the programs and services needed for success: child friendly study space; additional “family fun” events; study night with dinner and education activities

• During fall 2016, the Military Student Center loaned 240 students books with Texts for Vets, provided 53 graphing calculators through Tech for Vets, and assisted 51 with donated school supplies

• Average daily usage of the MSC was 31 with a total of 2827 visits during fall semester

• Over 700 students visited the Hispanic Cultural Center; Not All About Tacos programs engaged 103 students with the history and culture of four different countries

• Attendance at programs sponsored by the Wilbur N. Daniel African American Cultural Center during fall totaled 1073 and 2903 visits to the center were recorded

• Lunchtime Forums, a new programming series, was established for discussion of pertinent events/topics relevant to African American individuals and communities

• Achievers and Scholars African American Male Mentoring Program continued with 25 students and 8 staff/faculty mentors; diversity grant funds allowed 3 A&S students to study abroad in London during spring break

Select Accomplishments and

Initiatives

• Facilitated process for nomination and ultimate selection of student as the first from APSU to serve on the THEC Board as the student representative from a public university

• Expanded evening operating hours for the Peay Pickup Campus Trolley

• Participation in fall SGA elections increased by almost 11%

• Converted one bedroom apartments in Emerald Hill for freshman housing overflow and will maintain additional spaces for upperclassmen

• Implemented pet friendly housing in Meacham Apartments

• Increased resident and commuter meal plan purchased to 1776, an increase of 154 over previous fall semester

• The Child Learning Center completed a major refresh of classrooms including new furniture, supplies and educational materials

Select Accomplishments and

Initiatives

• Designed and published first division annual review document

• The All State created a “2016 Election Guide” special edition which won 2nd place for Best College Magazine from the Southeastern Journalism Conference (SEJC) plus an additional 9 awards

• The All State student staff members received two Pinnacle Awards from the College media Association, 2nd place for Best Sports Page/Spread and 2nd place for Best General News Photography

• University Recreation sponsored the Outdoor Nation Campus Challenge with approximately 90 student participants

• Hosted the Tennessee Intramural and Recreational Sports Association (TIRSA) conference at APSU

• University Recreation implemented Fusion software

Challenges - Future

Space, Space, Space!!!• Residence Hall beds as number of new freshmen increases and more upperclassmen

want to live on campus

• Additional dining venues to relieve overflow especially in the Food Court

• More court/open recreation in Foy plus outdoor/intramural recreation space

• Hispanic Cultural Center, Military Student Center and Adult and Nontraditional Student Center have all outgrown existing facilities in the UC

Staffing• Growth in freshmen students increases use of traditional student support services such

as Disability Services, Counseling and Health Services

• Centers are operated with one professional staff member and no support staff (except WNDAACC) which is probably unstainable from a workload and burnout perspective

• Significant growth in students engaging with the Center for Service-Learning and Community Engagement programs, service-learning courses, use of the food pantry, volunteer activities, alternative break trips, etc.

• More emphasis on career planning beginning in the freshmen year, internships, interaction with employers and job search assistance may stretch existing staff

Student Fee HistoryPer Semester Cost

2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17

EST

2017-18

Campus Access/Parking $15 $30.50 $50 $11**

Technology $112.50

Athletics $75 $125 $200

Recreation $25 $35 $55 $60

International $10 $0

Debt Service $137

SGA $5

Sustainability $10

Health $15 $25 $30

Student Activity * $120 $132* (-$8)**

Total General Access $504.50 $590 $612 $612 $612 $612 $612 $642 $632 $726 $736 $739

*Includes $8 per semester Transportation/Trolley Fee added for 2008-09

**$8 Transportation Fee transferred to Public Safety and $3 increase added for expansion of service

Credit Hours/ FTE5 Year Trend

Year Credit Hours FTE

(based on

10 hr max)

FTE

FY 2017 202,212 20,921 +4,393 from 2016

FY 2016 165,280 16,528 +750 from 2015

-152 from 2014

FY 2015 157,775 15,778 -902

FY 2014 166,798 16,680 -164

FY 2013 168,443 16,844

Fee Revenue5 Year Trend

Year SAF Health

Services

University

Recreation

Total

FY 2017 $2,256,000 $505,600** $1,019,300** $3,780,900

FY 2016 $2,170,900 $390,800 $869,600 $3,431,300

FY 2015 $2,192,800 $415,600 $907,800 $3,516,200

FY 2014 $2,226,600 $421,800* $927,900* $3,576,300

FY 2013 $2,330,300 $264,800 $606,200 $3,201,300

** $5 increase ** $5 increase

* $10 increase * $20 increase

FY17 SAF

Department/Budget Unit

Adult & Nontraditional Student Center $108,500

African American Cultural Center $ 75,200

Career Services $120,500

Counseling $ 87,700

Dean of Students

SGA Trolley Initiative

Sub-Total

$114,300

$ 91,000

$205,300

Disability Services $ 77,500

Greek Life $ 86,100

Health Services $617,100

Hispanic Cultural Center $108,900

Military Student Center $ 92,500

Publications Advisor

All State Newspaper

Sub-Total

$ 104,300

$ 72,000

$176,300

Service Learning/Community Engagement $239,100

FY17 SAF

Department/Budget Unit

Student Affairs Division

Special Programs

Publicity

Sub-Total

$65,100

$32,000

$ 22,000

$119,100

Student Life & Engagement (Social Activity)

Govs Organization Council

Govs Program Council

Family Weekend

Homecoming

Student Org & Leadership

Student Travel

Awards

Sub-Total

$260,700

-

$ 71,000

$ 18,000

$ 68,500

$135,300

$ 5,000

$ 12,000

$570,500

University Center Programs $ 57,000

University Recreation

Health Services

$68,000

$37,500

TOTAL BUDGET $2,961,100

Student Affairs

FY 17 E&G Budgets

$123,100 African American Cultural Center ($17,500 travel/operating)

$182,222 Career Services ($25,000 travel/operating)

$355,319 Counseling Services ($13,100 travel/operating)

$152,161 Dean of Students ($20,000 travel/operating)

$485,943 Disability Services ($18,000 travel/operating)

Disability Services ($200,500 encumbered for interpreting/cart services –

$67,299 paid through January 2017)

$5,000 Hispanic Cultural Center (all operating)

$184,113 Student Affairs Administration ($11,100 travel/operating)

$1,487,858 TOTAL E & G Budget ($1,356,038 or 81.11% personnel related)

FY17 SAF and E&G Budget Total

Department/Budget Unit SAF E&G TOTAL

Adult & Nontraditional Student Center $108,500 0 $108,500

African American Cultural Center $ 75,200 $123,100 $198,300

Career Services $120,500 $182,222 $302,722

Counseling Program $ 87,700 $355,319 $443,019

Dean of Students

SGA Trolley Initiative

Sub-Total

$114,300

$ 91,000

$205,300

$152,161

0

$357,461

Disability Services $ 77,500 $485,493 $563,443

Greek Life $ 86,100 0 $ 86,100

Health Services $617,100 0 $617,100

Hispanic Cultural Center $108,900 $5,000 $113,900

Military Student Center $ 92,500 0 $ 92,500

Publications Advisor

All State Newspaper

Sub-Total

$104,300

$ 72,000

$176,300

0

0

$176,300

Service Learning/Community Engagement $239,100 0 $239,100

FY17 SAF and E&G Budget Total

Department/Budget Unit SAF E&G TOTAL

Student Affairs Division/Admin

Special Programs

Publicity

Sub-Total

$65,100

$32,000

$22,000

$119,100

$184,113

$184,113 $303,213

Student Life & Engagement (Social Activity)

Govs Organization Council

Govs Program Council

Family Weekend

Homecoming

Student Org & Leadership

Student Travel

Awards

Sub-Total

$260,700

0

$71,000

$18,000

$68,500

$135,300

$5,000

$12,000

$570,500

0

$570,500

University Center Programs $57,000 N/A $57,000

University Recreation

Health Services

$68,000

$37,500

0

0

$68,000

$37,500

TOTAL $2,961,100 $1,487,858 $4,448,958

FY17 University Recreation

Revenue

Recreation/Wellness Student Fee $1,019,300

Employee Support $303,600

Programs/Facilities Rental $170,000

Community Memberships $20,000

SAF Fee Allocation $68,000

TOTAL $1,580,900

FY17 & 18 Housing Budget

Revenue FY16-17 FY 17-18

Fall Rent $5,211,385 $5,532,196

Spring Rent $5,038,505 $5,298,452

Camps $100,000 $100,000

TOTAL $10,349,890 $10,930,648

Expenses

Operational $80,000 $99,500

Utilities $1,380,000 $1,337,710

Telephone $14,700 $14,700

Physical Plant $1,516,674 $1,704,196

Principal Payment $1,458,400 $1,634,623

Interest Payment $2,710,227 $2,829,004

COS Admin (salaries & benefits) $1,906,401 $1,963,544

R & R Transfer $1,138,488 $1,202,371

New Network R & R $80,000 $80,000

Programming $65,000 $65,000

TOTAL $10,349,890 $10,930,648

FY18 Anticipated Fee Revenue

Student Activity Fee $2,119,300

Health Services Fee $505,600

Other Revenue/Income:

Health Services Charges

All State Ads

Career Services

Handbook Ads

Total Other Revenue

$74,000

$28,000

$17,400

$2,000

$121,400

TOTAL $2,746,300

FY18 Little Govs Child Learning

Center Income

Day

Program

Income

ChildrenWeekly Fee*

Weekly

Income

Billing

WeeksAnnual Income

Age Number

2 yrs. 7 $145.00 $1,015.00 37 $37,555.00

3 yrs. 9 $140.00 $1,260.00 37 $46,620.00

4 yrs. 13 $135.00 $1,755.00 37 $64,935.00

* $5 weekly fee

increase for FY18 Day Program Income $149,110.00

Other

Income

Registration $80 x 45 kids $3,600.00

Late Fees $1,500.00

Other Income $5,100.00

Total Annual Income $154,210.00

FY18 Little Govs Child Learning

Center Expenses

Salary Benefits Total

Director Annual Salary $52,000.00 $13,000.00 $65,000.00

2 yrs. Teacher Salary $25,400.00 $9,000.00 $34,400.00

3 yrs. Teacher Salary 0 0 0

4 yrs. Teacher Salary $22,045.00 $7,500.00 $29,545.00

Number

of Staff

Pay

Per Hour

Hours

Per Day

Days Per

Week Weeks Per Year

2 yrs. Temp. 1 $12.00 6 5 34 $12,240.00

3 yrs. Temp. 3 $12.00 6 5 34 $36,720.00

4 yrs. Temp. 1 $12.00 8 5 34 $16,320.00

Student Worker 4 $7.50 4 5 34 $20,400.00

Annual Payroll $214,625.00

Operating Expenses $15,450.00

TOTAL INCOME $154,210.00

TOTAL EXPENSES $230,075.00

DEFICIT ($75,865.00)

Student Affairs 2017-2018 Budget Priorities

Student Affairs 2017-2018 Budget Priorities

#2 Budget Priority Medicat Annual Fee – Electronic Medical

Records for Counseling and Health Services

Aligned with … University Goal 3: Sustainability

Amount Requested $19,008.00 (E & G)

Frequency of Need Recurring

Student Affairs 2017-2018 Budget Priorities

Division of Student Affairs