DIVISION OF RESEARCH [email protected] Phone: 315-268-3765/6475/4402 Fax: 315-268-6515 FACULTY/STAFF WORKSHOP Fall.

DIVISION OF RESEARCH

http://www.clarkson.edu/[email protected]

Phone: 315-268-3765/6475/4402Fax: 315-268-6515

FACULTY/STAFF

WORKSHOP

Fall 2003Fall 2003

AGENDA Summary of Division of Research

Services NSF FastLane System Proposal Development Process Finding A Funder Tech Transfer and Compliance

Issues Summary Question/Answer Period

SUMMARY OF DIVISION OF RESEARCH SERVICES

ByBy

Linda H. AlbrechtLinda H. Albrecht

Award AdministratorAward Administrator

PREAWARD SERVICESLinda H. Albrecht, Award Administrator

[email protected] Todd Travis, Asst. Coord., Res. Funds

([email protected] Julie Ellingsen, Sr. Dept. Secretary

([email protected]

Full Proposal Preparation Services Budget Preparation Maintain Funding Resources Research Personnel Services

AWARD ADMINISTRATIONS.V. Babu, Vice Provost for Research

[email protected]

Rebecca J. Sutcliffe, [email protected]

Norma J. Woods, Sr. Dept. [email protected]

Negotiate Awards Intellectual Property Conflict Of Interest Institutional Review Board(s) Coordination of Multi-discipline proposals

ELECTRONIC RESEARCH ADMINISTRATION

Todd C. Travis, Research [email protected]

DOR Webmaster http://www.clarkson.edu/research

Electronic File Configurations Electronic Proposal Submission Inquiries NSF Fastlane Inquiries Proposal Assignment/Pre-budgeting Funding Opportunity Distribution (Science)

POSTAWARD SERVICESConstance M. Ferguson,

Grant/Contract Adm.

[email protected] Vicki Wilson, Sr. Dept. Secretary

[email protected] Administer External Res. Funds Negotiate/receive Awards Monitor Account Activity Accounting Compliance Matters Monitor Award Terms And Conditions Interpret Sponsor Guidelines Administer Reporting Activity

THE DOR WEB SITE http://www.clarkson.edu/research

Toolkit For Proposal Processing Direct Links To Federal/private Funding

Sources Research Administration Resources Proposal Writing Techniques Subscription-based Funding

Opportunity Database – Community of Science

PROPOSAL TOOLKIT

Current Rate(s) Information DOR Forms For Proposal Processing Proposal Budget Preparation Guidance NSF FastLane Proposal Submission

Instructions Agency Forms

OTHER RESOURCES

Electronic Research Administration Regulatory Resources Subscription-based Resources Research Administration Group Links

THE DOR WEB SITE’S NEW DESIGNavailable by 10/15/03

http://www.clarkson.edu/research

COMPLIANCECOMPLIANCE General Research PoliciesGeneral Research Policies Proposal PoliciesProposal Policies

EDUCATION AND WORKSHOPSEDUCATION AND WORKSHOPS Faculty DevelopmentFaculty Development Graduate ResearchGraduate Research Instructional Resources AvailableInstructional Resources Available Training CertificationTraining Certification Undergraduate ResearchUndergraduate Research WorkshopsWorkshops

THE DOR WEB SITE’S NEW DESIGNContinued

GOVERNMENT & RELATED LINKSGOVERNMENT & RELATED LINKS

PROPOSAL PREPARATIONPROPOSAL PREPARATION Getting StartedGetting Started Budget PreparationBudget Preparation Proposal Preparation GuidesProposal Preparation Guides Electronic Proposal SubmissionElectronic Proposal Submission Agency FormsAgency Forms

THE DOR WEB SITE’S NEW DESIGNContinued

PUBLICATIONS AND REPORTSPUBLICATIONS AND REPORTS PublicationsPublications ReportsReports Audio-visual materials available on-loanAudio-visual materials available on-loan

RESEARCH CENTERSRESEARCH CENTERSRESEARCH PERSONNELRESEARCH PERSONNEL

Employee PracticesEmployee Practices International InformationInternational Information Payroll InformationPayroll Information Contract InformationContract Information Faculty Summer SalaryFaculty Summer Salary Exchange Visitor Program (International Visitors)Exchange Visitor Program (International Visitors)

NSF FASTLANESYSTEM

ByBy

Todd C. Travis,Todd C. Travis,

Assistant Coordinator/Research FundsAssistant Coordinator/Research Funds

http://www.nsf.govhttp://www.nsf.gov

The National Science Foundation’s Paperless, Web-based Proposal The National Science Foundation’s Paperless, Web-based Proposal and Awards Submission and Administrative Systemand Awards Submission and Administrative System

FASTLANE OVERVIEW

Fully implemented as of Fully implemented as of 10/01/200010/01/2000

Full submission of electronic Full submission of electronic proposalsproposals

Full submission of electronic Full submission of electronic reportsreports

No paper submissions acceptedNo paper submissions accepted

RESPONSIBILITIES

FACULTY Proposal

preparation Report

preparation Report

submission

DOR Clarkson user

database maintenance Password

maintenance Proposal assistance Proposal submission Reporting assistance

FASTLANE REQUIREMENTS Forms-Capable Browser

MS Internet Explorer 4.x or higher Netscape Navigator 3.x or higher

Portable Document Files (.pdf) can be created from:

MS Word Corel WordPerfect Postscript files

Adobe Acrobat Reader for viewing .pdf files Adobe Acrobat Full Package for Creating .pdf

files

The Division of Research will provide as much or as little

assistance as you need.

One-on-One help in your officeOne-on-One help in your office Larger hands-on workshops, if Larger hands-on workshops, if

desireddesired Scanning imagesScanning images Converting files and images to .pdfConverting files and images to .pdf Coordination with other institutions Coordination with other institutions

on requirementson requirements

PROPOSAL DEVELOPMENT PROCESS

ByBy

Linda H. Albrecht,Linda H. Albrecht,

Award AdministratorAward Administrator

HOW CAN THE DOR HELP?

Team Building and Coordination Proposal Planning and Development Budget Preparation Proposal Editing and Formatting General Questions Coordinating Institutional Commitments The DOR Website

PROPOSAL DEVELOPMENT PROCESS

Getting Started Your Long-term Goal Identify A Funder Use The Program Description And Proposal

Guidelines Make Contacts At Clarkson Speak To The Program Officer Create A Written Schedule Of Work Deadlines

REVIEWERS CRITERIA

The Reviewer Wants to Know WHAT are goals & objectives WHAT is new & innovative WHAT has been done and its limitations HOW will it advance the field WHO will benefit WHO will do the work & his/her

qualifications HOW MUCH it will cost

EFFECTIVE PROPOSALS

Use visible organization Outlines,

headings Review criteria,

funder preferences

Topic sentences

Are concise and Active Avoid jargon or

include a glossary Avoid passive tense Avoid subjunctive

tense Avoid unnecessary

wordiness

PROPOSAL ORGANIZATION

Cover Sheet Budget Sheet Abstract The Narrative Appendices

The Narrative Problem/Need/Signifi-

cance Statement of Goals Previous Work Methods Key Personnel Evaluation Dissemination and

Future Funding

REVISION AND FORMATTING

Solicit criticism from peers

Submit a draft to DOR

Use your reviews Refer back to the

program description and reviewer guidelines

Watch for long sentences vague words passive verbs abbreviations inconsistencies

SUBMITTING THE PROPOSAL

Institutional Commitments Approved

Signatures obtained Final copy/file to DOR? Copy/Mail Proposal done by DOR

FUNDING DECISION

If it’s not funded this time… Reviewers

Comments Revise and

resubmit Identify other

potential funders

When it’s funded… Celebrate! Budget

negotiations Reviewers

comments Division of

Research

FINDING A FUNDER

ByBy

Rebecca J. Sutcliffe,Rebecca J. Sutcliffe,

Director of ResearchDirector of Research

[email protected]@clarkson.edu

FINDING A FUNDER

Internal Resources External Resources Subscription-based

Databases Community of Science

Other Resources

COMMUNITY OF SCIENCE

Member Login Username/Password

Find Funding Promote Your Research Access Experts Explore Marketplace

IMAGE OF COMMUNITY OF SCIENCE HOME PAGE

OTHER RESOURCES

Commerce Business Daily Federal Register NCURA FEDIX MOLIS

TECH TRANSFERAND

COMPLIANCE ISSUES

ByBy

Rebecca J. SutcliffeRebecca J. Sutcliffe

Director of ResearchDirector of Research

TECH TRANSFER

Intellectual property (IP) policy Disclosures Market research prior to patenting Licensing

COMPLIANCE ISSUES

Compliance environment changing daily; Compliance environment changing daily; becoming stricterbecoming stricter

CU’s policies are currently under review CU’s policies are currently under review and are being revisedand are being revised

Become thoroughly familiar with policies Become thoroughly familiar with policies and proceduresand procedures

Compliance is critical to continued fundingCompliance is critical to continued funding

WORKSHOP SUMMARY

DOR Is A One Stop Shop Office Match Faculty Expertise With

Possible Funders Electronic Research Administration

Experts Compliance Facilitators

QUESTION AND ANSWERPERIOD

Preaward Services and Proposal Development Process – Rebecca, Linda, Todd, Julie

Postaward Services - Connie, Vicki Electronic Research Administration

and FastLane - Todd Tech Transfer and Compliance,

Administrative Issues – Rebecca

THANK YOU FOR COMINGPhone: x3765/6475/4402, Fax: x6515,

[email protected]://www.clarkson.edu/research

S.V. Babu, Vice Provost for Research

Rebecca J. Sutcliffe, Director

Constance M. Ferguson, Grant/Contract Adm.

Linda H. Albrecht, Award Administrator

Todd C. Travis, Asst. Coord. Res. Funds

Norma J. Woods, Senior Dept. Secretary-DOR

Vicki Wilson, Senior Dept. Secretary-Postaward

Julie Ellingsen, Senior Dept. Secretary-Preaward