District Test Coordinator and State Test Coordinator Training

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District Test Coordinator and

State Test Coordinator Training

Roles and Responsibilities

Fall 2014

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Roles in AssessmentDTC—District Test CoordinatorSTC—School Test Coordinator• Acts as DTC for Charter/BIE Schools• All schools within a district have STCs

TA—Test Administrator Proctor Others involved in testing

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DTC/STC RoleDTC and Charter/BIE STC is in charge of ALL INDIVIDUALS INVOLVED IN TESTING.

• Train EVERYBODY• Plan, order, communicate, prepare, oversee, record, organize, etc.• Troubleshoot• Call the PED with questions• Report issues to the PED

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DTC/STC RoleBe Proactive!!

• Learn about Assessments• Keep Calendar Handy!• Read all Manuals• Familiarize yourself with

Forms• Read PED Newsletters

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Cohort TerminologyGrade Testing Terminology

3–8 3–8

9 H1

10 H2

11 H3

12 H4

(13) H5

(14) H6

(15) H7

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Roles andResponsibilities

• DTC Responsibilities• STC Responsibilities• TA Qualifications and Responsibilities• Proctor Qualifications and Responsibilities• Principal Responsibilities• Superintendent Responsibilities

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Roles and ResponsibilitiesAll responsibilities are outlined in statute

6.10.7 NMAC: State Rules for Test Security and Administration

PED Produced Checklists Based on 6.10.7 NMAC and Common Irregularities.

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DTC Requirements

• Professionally licensed• Gainful employee of district

or school• Appointed by

superintendent (public) or director of school (charter and BIE)

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DTC General Responsibilities

• Receive PED training 2x year• Be completely knowledgeable of 6.10.7 NMAC• Communicate to district, schools, parents• Develop District Test Security Policy or Checklist• Responsible for test material orders, inventory, and security at all times• Ensure consistency of test administrations• Primary liaison with the PED and test vendors• Set standard for professionalism and be motivational leader

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Test Coordinator Training Responsibilities

• Provide training to STCs and Principals 2x year• Disseminate 6.10.7 NMAC to all staff• Provide clear directions on what is allowed/not allowed• Provide manuals to staff in advance of training• Assist public STCs with training materials • Provide and review testing schedules and calendars• Ensure availability of allowable support materials/tools (calculators, rough draft paper, No. 2 lead pencils, etc.)• Develop and enforce local secure tracking procedures (demonstration with substitute test materials is ideal)

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DTC Test Administration Responsibilities

• Inspect schools’ accommodations documents• Ensure accommodations are administered appropriately• Ensure schools have posted conspicuous signs near copy

machines, entry doors, office and classroom doors• Ensure TAs and Proctors have appropriate certification and

training• Inspect schools to ensure secure storage of assessment

materials. Check tracking procedure• Report irregularities to the PED/conduct investigations

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DTC Post-Test Responsibilities

• Ensure all students were tested

• Verify/complete student labels/biogrids

• Return all secure materials to vendor according to directions

• Follow-up with the PED for all irregularities

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DTC Documentation Responsibilities• Ensure assessment records are organized and filed properly for 5 years• Maintain STC training agendas and TA signatures• Account for all confidentiality forms for individuals involved in handling assessment materials (5 years)• Submit completed Verification Forms to PED• UPDATE: Principal and Superintendent’s Verification Forms signed within 10 days AFTER testing is completed

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STC Requirements

• Professionally licensed

• Gainful employee of district or school

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STC General Responsibilities• Be completely knowledgeable of 6.10.7 NMAC• Follow STC Checklist; document completion of tasks• Communicate assessment information to staff and students• Enforce state and district policies (test security, cell phone, etc.)• Be responsible for test material security, tracking, and protection at all times within school• Primary liaison with DTC• Develop student/teacher and room testing assignments.• Set standard for professionalism

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STC Training Responsibilities• Provides training to TAs and Proctors 2x year• Review 6.10.7 NMAC with TAs and Proctors• Disseminate and trains TA/Proctor Checklist• Provide manuals in advance of training and review manuals during training• Train local secure tracking procedures (demonstration with substitute test materials is ideal)• Review student and room testing assignments• Review accommodations and proper administration of accommodations (Section 504 Plans, IEPs, ELL Plans) • Provide clear instructions on what is/is not allowed

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STC Admin. Responsibilities• Post conspicuous signs near copy machines, entry doors, office and classroom doors• Actively monitor consistent, proper, and standardized administration across school and correct administration of accommodations (visit classrooms during test sessions)• Distribute allowable support materials/tools when appropriate by session and grade (calculators, rough draft paper, No. 2 lead pencils, etc.)• Securely store assessment materials daily; follow tracking procedures at all times• Report irregularities to DTC and conduct investigations• Verify Student Pre-ID Labels and Roster for accuracy

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STC Post-Test Responsibilities• Ensure all students were tested• Apply student labels• Complete biogrid• Return all secure materials, including rough drafts, to DTC• Recycle manuals

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STC Documentation Responsibilities

• Develop STC Training Agenda and TA/Proctor sign- in sheets for training; capture all signatures and provide evidence of STC training to DTC• Capture all required signatures of Verification Forms and provide to DTC• Maintain local secure materials tracking system within school; provide to DTC upon request

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Test Administrator Qualifications

• Professionally-licensed educators• Gainful employees of district or school• Counselors, coaches, contractors, service providers with valid educational licenses• Teachers on waivers or intern licenses• Long-term subs with teaching license, not substitute license

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TA Responsibilities• Administer assessments to assigned students according to directions and manuals • Offer accommodations as directed• Maintain security of assessment materials• Protect confidentiality of students• Read the DFA script as written• Strictly monitor students during testing• Maintain an appropriate and fair testing environment• Report irregularities immediately to STC and principal• Set standard for professionalism

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Proctor Qualifications• Any staff or community member who has been trained in proper test administration and test security

• Must sign Confidentiality Agreement

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Proctor Responsibilities

• Assist TA, but not act as test administrators• Hall monitor/restroom escort• No parents in child’s or relative’s classroom

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All Individuals Involved in Testing

• Maintain “Materials Chain of Custody”

• Sign Confidentiality Agreement

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Principal & Superintendent• Verify that procedures are followed correctly• Sign Verification forms• Superintendent’s Verification—send to the PED• Principal’s Verification—maintain at school/district

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Questions?