District Council of Orroroo Carrieton ATTACHMENTS Council Meeting Wednesday 27 th March 2019
District Council of Orroroo Carrieton
ATTACHMENTS
Council Meeting
Wednesday 27th March 2019
THE DISTRICT COUNCIL OF ORROROO CARRIETON
ATTACHMENT INDEX FOR MEETING TO BE HELD 27th MARCH 2019
ATTACHMENT 1 REPORT 5.1 ORDINARY COUNCIL MEETING
ATTACHMENT 2 REPORT 11.1 MINUTES OF THE WORKS AND ENGINEERING COMMITTEE MEETING
HELD ON 20th MARCH 2019
ATTACHMENT 3 REPORT 11.4 WORKS REQUEST REPORT – 28TH FEBRUARY 2019
ATTACHMENT 4 REPORT 11.6 WARREN LUCKRAFT – JOHNBURGH ROAD
ATTACHMENT 5 REPORT 11.7 RV DUMP POINT, ORROROO
ATTACHMENT 6 REPORT 11.8 VISION RADIO SIGNAGE, ORROROO
ATTACHMENT 7 REPORT 11.10 REVIEW OF ROAD CLASSIFICATION STANDARDS
ATTACHMENT 8 REPORT 12.1 RESOLUTION STATUS REPORT
ATTACHMENT 9 REPORT 12.3 STARCLUB OFFICER
ATTACHMENT 10 REPORT 12.5 THE FLINDERS RANGES CAMPDRAFT – COUNCIL SUPPORT FOR 2019
EVENT
ATTACHMENT 11 REPORT 12.6 LEGATUS – AUDIT COMMITTEE EXEMPTION
ATTACHMENT 12 REPORT 12.7 DOG REGISTRATION FEE SCHEDULES 2019/2020
ATTACHMENT 13 REPORT 12.8 SA LOCAL GOVERNMENT GRANTS COMMISSION – VISIT 1ST APRIL
2019
ATTACHMENT 14 REPORT 12.9 ORROROO CRICKET CLUB – LETTER OF SUPPORT
ATTACHMENT 15 REPORT 12.11 COLIN DAWES – TEMPORARY FENCING – UN-NAMED ROAD, ORROROO
ATTACHMENT 16 REPORT 13.2 DOG & CAT MANAGEMENT 2017/2018 FINANCIAL AUDIT
ATTACHMENT 17 REPORT 13.4 ASSET MANAGEMENT PLAN – UPDATE
ATTACHMENT 18 REPORT 14.1 SA HEALTH – REGIONAL PUBLIC HEALTH PLAN REPORT
ATTACHMENT 19
REPORT 15.1 KEN GRUNDY – VOTING IN LOCAL GOVERNMENT ELECTIONS
ATTACHMENT 20
REPORT 15.2 INTERIM GUIDELINES FOR THE MANAGEMENT OF ROADSIDE
VEGETATION
ATTACHMENT 1 REPORT 5.1
ORDINARY COUNCIL MEETING
District Council of Orroroo Carrieton
MINUTES
Council Meeting
Wednesday 27th February 2019
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 27th February 2019 704
THE DISTRICT COUNCIL OF ORROROO CARRIETON
MINUTES FOR AN ORDINARY MEETING OF COUNCIL HELD ON
WEDNESDAY 27th FEBRUARY 2019 COMMENCING AT 9.00AM
IN THE COUNCIL CHAMBERS, SECOND STREET ORROROO
Opening
1: PRESENT:
Elected Members: Cr Kathie Bowman (Chairman), Cr Grant Chapman (Deputy Chairman),
Cr Colin Parkyn, Cr Lorna Schmidt, Cr Ralph Goehring & Cr Joylene Ford
Officers: Dylan Strong (Chief Executive Officer) and
Ann Frick (Manager of Corporate & Community Services)
2: APOLOGIES: Nil
3: PUBLIC FORUM: Nil
4: DECLARATION OF CONFLICT OF INTERESTS
Elected Members are reminded of the requirements for disclosure by Members of a
conflict of interest (whether a material conflict of interest under section 73 of the Act or
an actual or perceived conflict of interest under section 75 of the Act) in items listed for
consideration on the Agenda.
Sections 74 and 75A of the Local Government Act 1999 respectively require that Elected
Members declare any material conflict of interest and any actual or perceived conflict of
interest and provide details of the nature of the interest to the Council prior to
consideration of that item on the Agenda. In relation to an actual or perceived conflict of
interest, Elected Members must also explain how they intend to deal with that interest.
Each Member of a Council has a duty to vote at all meetings unless exempted by
legislation.
The major exemption being where a Member has a conflict of interest.
Cr Goehring declared a Perceived Interest in Agenda Item 11.11 – Barbara Nutt – Minburra
Road - as he related to the applicant.
Cr Ford declared an Perceived Interest in Agenda Item 12.6 – Orroroo Regional Tourism
Group – Orroroo Markets - as she is a committee member with the Group.
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 27th February 2019 705
5: CONFIRMATION OF MINUTES
5.1 Ordinary Council Meeting
MOTION: (001/0219)
That the minutes of the Ordinary Meeting of Council held on 23rd January 2019 be taken
as read and confirmed.
Cr Goehring / Cr Ford CARRIED
6: ADJOURNED ITEMS: Nil
7: PETITIONS: Nil
8: DEPUTATIONS/REPRESENTATIONS: Nil
9: QUESTIONS ON NOTICE/ MOTIONS ON NOTICE: Nil
10: ELECTED MEMBERS REPORTS
10.1 CHAIRMAN’S REPORT
The Chairman reported that she had attended the following meetings:
24th January Drought Meeting
25th January Pre-Australia Day Dinner with Ambassador, Peter Goers.
26th January Australia Day – was great morning at the Lions Park!
18th February Meeting with CEO to discuss Works & Engineering Committee items
20th February Round Table with Premier – 46 Mayors attending with the Premier
and 4 Ministers. Council has never had this type of access to the
Premier and Ministers before. An invitation will be extended to
Minister Knoll to attend a future Legatus Meeting.
25th February Meeting with Hospital in relation to old Community Home use with
establishment of an accommodation facility with UniSA and Allied
Health students.
The Chairman also spoke about the negative press that Local Government is receiving
in recent weeks. She stressed the need for the LGA to be strong in opposing the
legislation.
The Chairman confirmed that she is the last ‘Chairman’ of all South Australian Councils
– all other Presiding Members are now known as ‘Mayors’.
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 27th February 2019 706
10.2 COUNCILLORS/DELEGATES/REPRESENTATIVE REPORTS
Cr Chapman advised that he has attended two Drought meetings since the last Council
Meeting. The meetings held 24th January and 26th February have discussed the
problems being experienced including excessive number of kangaroos, mental health
seminars and agistment concerns with a number of letters being forwarded to
Ministers on these issues. Cr Chapman advised that the effectiveness of the Committee
is not known yet, whether it is worth while or not.
Cr Chapman also advised that he attended a Wild Dog Meeting which focussed on the
Dog Fence and the Federal and State support for a new fence.
Cr Parkyn advised that the Orroroo Cemetery Group are investigating with the Port
Augusta City Council on how they have undertaken their cemetery restoration works
and obtaining grant funding.
Cr Ford advised that the Orroroo Regional Tourism Group has submitted a grant
application for the Woolpress through the Tackling Tough Times grant program and an
application through the GrantSA program called ‘Placemaker’ for the main street bean-
bag project.
MOTION: (002/0219)
That the Elected Members Reports be received and noted.
Cr Ford / Cr Chapman CARRIED
11: ENGINEERING AND INFRASTRUCTURE SERVICES REPORTS
11.1 MINUTES OF THE WORKS AND ENGINEERING COMMITTEE MEETING HELD ON 20th
FEBRUARY 2019
Officer: CEO
Ref:
MOTION: (003/0219)
That the minutes of the Ordinary meeting of the Works and Engineering Committee
held on 20th February 2019 be received and noted.
Cr Chapman / Cr Goehring CARRIED
11.2 2018/2019 CAPITAL WORKS PROGRESS REPORT
Officer: CEO
Ref:
MOTION: (004/0219)
That the capital works progress report for the period ending 31st January 2019 be
received and noted.
Cr Schmidt / Cr Parkyn CARRIED
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 27th February 2019 707
11.3 GENERAL WORKS REPORT – 31ST JANUARY 2019
Officer: CEO
Ref:
MOTION: (005/0219)
That the general works report as at 31st January 2019 be received and noted.
Cr Goehring / Cr Ford CARRIED
11.4 WORKS REQUEST REPORT – 31st JANUARY 2019
Officer: CEO
Ref:
MOTION: (006/0219)
That the general works request status report as at 31st January 2019 be received and
noted.
Cr Schmidt / Cr Goehring CARRIED
11.5 DROUGHT COMMUNITIES PROGRAMME
Officer: Chief Executive Officer
Ref:
MOTION: (007/0219)
That the following roads be adopted as part of the Drought Communities Programme –
Resheeting Project:
Resheet:
Pekina Black Rock (Harris Creek to Gorge Rd) [2.5km]
Johnburgh Road (600m south of Oladdie creek, 600m Nutts windmill) [1.2km]
Oladdie Road (from Oladdie to Johnburgh - through hills) [5.75km]
Oladdie Road (400 metres from Johnburgh to hills) [400m]
Rip & Reform:
Pekina Black Rock (Hogshead/ Stokes Hill road - Magnetic Hill) [4.9km]
Pekina Black Rock (Harris Creek to Gorge Rd) [1km]
Johnburgh Road (from Johnburgh south) [1km]
Belton Road (North of the Feedlot) [3.5km]
Cr Ford / Cr Chapman CARRIED
11.6 ORROROO RECREATION GROUND PAVILION VERANDAH
Officer: Chief Executive Officer
Ref:
MOTION: (008/0219)
That Council engage a contractor to repair the Pavilion verandah (lean-to) at the
Orroroo Recreation Ground.
Cr Schmidt / Cr Goehring CARRIED
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 27th February 2019 708
11.7 REMOVAL OF GUM TREE
Officer: Chief Executive Officer
Ref:
MOTION: (009/0219)
That Council undertake community consultation regarding the issues caused by the
gum tree adjacent to the Butchers Shop on Fourth Street.
Cr Ford / Cr Goehring CARRIED
11.8 MAIN STREET WATER WHEEL
Officer: Chief Executive Officer
Ref:
REPORT RECEIVED FOR INFORMATION
11.9 CWMS PROJECT
Officer: Chief Executive Officer
Ref:
MOTION: (010/0219)
That Council note the current status of the CWMS Project.
Cr Ford / Cr Goehring CARRIED
11.10 SUSAN WOOLFORD, BLACKSMITHS CHATTER – FIFTH STREET ENTRANCE
Officer: CEO
Ref:
MOTION: (011/0219)
That Council advise Blacksmith’s Chatter that Council is unable to accommodate paving
or bituminising of the footpath adjacent the Blacksmith’s Fifth Street entrance, however
will schedule general clean up works of the Fifth and First street corner.
Cr Schmidt / Cr Chapman CARRIED
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 27th February 2019 709
11.11 BARBARA NUTT – MINBURRA ROAD
Officer: CEO
Ref:
Cr Goehring declared a Perceived Interest in Agenda Item 11.11 – Barbara Nutt – Minburra
Road - as he related to the applicant. Cr Goehring remained in the Chambers.
MOTION: (012/0219)
That Council advise Barbara Nutt that the sealing of the first section of Minburra Road
has been previously identified in Council’s Long Term Plan, and will be considered in
budgeting processes in due course.
Cr Ford / Cr Schmidt CARRIED
11.12 ROB MCCARTHY – NORTH PARATOO ROAD
Officer: CEO
Ref:
MOTION: (013/0219)
That Council review relevant road class standards; and that crest signs are placed on
the North Paratoo Road hill and crest signage on additional roads be considered as part
of the review of road service levels.
Cr Schmidt / Cr Parkyn CARRIED
11.13 JOHN COZENS, ORROROO COMMUNITY CHURCH – VISION RADIO SIGNS
Officer: CEO
Ref:
MOTION: (014/0219)
That Council support the erection of Vision Radio signs at the entrance on Price Maurice
Road and that signage space be offered on the existing town entrance service signage at
the three other town entrances.
Cr Goehring / Cr Parkyn CARRIED
11.14 AHMAD RAMADAN – 15TH AVENUE
Officer: CEO
Ref:
MOTION: (015/0219)
That Council consider Ahmad Ramadan’s letter of request during the 2019 / 2020
budget planning.
Cr Chapman / Cr Ford CARRIED
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 27th February 2019 710
11.15 SA WATER – OFFER OF INFRASTRUCTURE
Officer: CEO & MCCS
Ref:
MOTION: (016/0219)
That Council accept the offer of SA Water in principle to transfer the 2 bores on the
Minburra Road, Orroroo subject to sighting of transfer paperwork and installation of a
standpipe.
Cr Ford / Cr Parkyn CARRIED
** LATE ITEM **
11.16 PRICE MAURICE ROAD STAGE 2
Officer: CEO
Ref:
MOTION: (017/0219)
That Council proceed with Option 1 for the following additional works on Price Maurice
Road Stage 2:
a) Remove 153m of mixing from the 1447m section (full spray seal of 1447m remains)
b) Add 153m of mixing and seal to the 513m section (total 666m of mixing and seal)
c) Additional cost approx. $10,000 (spray seal of 153mx8m width @$8.23 p/m2)
Cr Chapman / Cr Parkyn CARRIED
ADJOURNMENT OF MEETING
MOTION: (018/0219)
That the Council meeting be adjourned from 10.27am and to be reconvened at 10.35am
for the purpose of a morning tea break.
Cr Ford / Cr Chapman CARRIED
RECOMMENCEMENT OF MEETING
The meeting reconvened at 10.35am.
12: EXECUTIVE/CORPORATE/COMMUNITY SERVICES REPORTS
12.1 RESOLUTION STATUS REPORT
Officer: CEO
Ref:
MOTION: (019/0219)
That the update Resolution Status Report be received and noted.
Cr Ford / Cr Schmidt CARRIED
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 27th February 2019 711
12.2 LOCAL GOVERNMENT ASSOCIATION CIRCULARS
Officer: MCCS
Ref: DCOC15/63
REPORT AND LGA CIRCULARS PROVIDED FOR INFORMATION
12.3 STARCLUB OFFICER
Officer: MCCS
Ref:
MOTION: (020/0219)
That the StarClub Officer’s January 2019 Monthly Report be received and noted.
Cr Ford / Cr Goehring CARRIED
12.4 DAN VAN HOLST PELLEKAAN MP
Officer: CEO
Ref:
MOTION: (021/0219)
That an invitation be extended to the Member for Stuart to attend the March 2019
Council Meeting to meet with Councillors to discuss important local topics.
Cr Ford / Cr Goehring CARRIED
12.5 ORROROO HALF MARATHON 2019 – ROAD CLOSURES AND SPONSORSHIP
Officer: MCCS
Ref: DCOC15/125
MOTION: (022/0219)
That Council advise the Orroroo Half Marathon Committee that it will continue to
support the Orroroo Half Marathon in 2019 with in-kind support as per previous years
and the Manager of Corporate & Community Services be authorised to make suitable
arrangements with the Committee.
That Council hereby exercises its delegation, pursuant to Section G of the “Instrument of
general approval and delegation to Council” for the “Use of traffic control devices, road
closure and granting of exemptions for events” dated 22nd August 2013 and Section 33
of the Road Traffic Act 1969 (‘the Act”) to:
Pursuant to Section 33(1) of the Road Traffic Act 1961, declare that the event described
below (“The Event”) that is to take place on the road described below (“The Road”) is an
event to which Section 33 of the Road Traffic Act 1961 applies; and
1. Pursuant to Section 33(1)(a) of the Road Traffic Act 1961, make an order directing
that the Road on which the Event is to be held and any adjacent or adjoining roads
specified below, be temporarily closed to traffic for the period as specified below:
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 27th February 2019 712
The Event: 2019 Orroroo Half Marathon
Period: Sunday 31st March 2019 for the period commencing 7.00am and
concluding 12.00 noon
Road: Second Street, Orroroo, between East Terrace and West Terrace
2. Pursuant to Section 33(1)(b) of the Road Traffic Act 1961, make an order directing
that persons taking part in the Event be exempted, in relation to the Road, from the
Duty to observe the Australian Road Rules specified below subject to any
conditions described below and attaching to the exemption.
Australian Road Rules Exemption and Conditions:
Rule 230: Crossing a road – general (no condition)
Rule 238: Pedestrians travelling along a road (except in or on a wheeled
recreational device or toy) – (no condition)
3. That Council’s Administration ensures that relevant bodies are notified of the
temporary road closure as required under the Ministers Notice and advertise the
road closure in accordance with Section 33(3) of the Road Traffic Act, with
advertising in the Goyder Line Gazette.
Cr Ford / Cr Goehring CARRIED
Cr Ford declared a Perceived Interest in Agenda Item 12.6 – Orroroo Regional Tourism Group –
Orroroo Markets - as she is a committee member with the Group. Cr Ford departed from the
Chambers at 10.47am.
12.6 ORROROO REGIONAL TOURISM GROUP – ORROROO MARKETS
Officer: MCCS
Ref: DCOC15/125
MOTION: (023/0219)
That Council advise the Orroroo Regional Tourism Group that it authorises the Orroroo
Region Tourism Group to use the Median Strip on Second Street, Orroroo between
Fourth and Fifth Streets, on the following dates:
Friday 15th March
Sunday 31st March (in conjunction with Orroroo Half Marathon)
Sunday 26th May
Sunday 28th July
Sunday 22nd September
Sunday 24th November
That should inclement weather be experienced on Market day, the Orroroo Town Hall
be available for stall holders and customers.
That on Market days, ‘Community Event’ and speed reduction signage will be erected.
Cr Schmidt / Cr Goehring CARRIED
Cr Ford returned to the Chambers at 10.50am.
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 27th February 2019 713
12.7 DROUGHT COMMUNITIES PROGRAMME - EXTENSION
Officer: Chief Executive Officer
Ref:
MOTION: (024/0219)
That Council note and receive the complete list of projects submitted to the Drought
Communities Programme – Extension for DCOC.
Cr Chapman / Cr Ford CARRIED
12.8 SAPN ROLLOUTS AND INSTALLATION OF LED LUMINAIRES IN REGIONAL COUNCILS
Officer: CEO
Ref:
MOTION: (025/0219)
That Council authorise the Chief Executive to respond to correspondence received from
SAPN requesting information outlining all options for installation of LED luminaries,
and that the proposed rollout of LED luminaries installation be placed on hold to
provide Council with sufficient time to consider which option will deliver the best
outcome for Council’s needs.
Cr Goehring / Cr Parkyn CARRIED
12.9 RV DUMP POINT, ORROROO
Officer: Chief Executive Officer
Ref:
MOTION: (026/0219)
That Council accept the offer of CMCA of a second additional RV Dump Point for Orroroo
and that Council explore options for its location.
Cr Ford / Cr Parkyn CARRIED
** LATE REPORT **
12.10 SURPLUS CROWN LAND – SECT 139, 86 LAVINGTON ROAD, HD ERSKINE
Officer: MCCS
Ref: A18378 VG 501 129855 4
MOTION: (027/0219)
That Council advise Crown Lands within the Department for Environment and Water
that Council has no interest in Section 139, 86 Lavington Road, Hd Erskine.
Cr Chapman / Cr Goehring CARRIED
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 27th February 2019 714
13: FINANCIAL SERVICES REPORTS
13.1 FINANCIAL REPORT – 31ST JANUARY 2019
Officer: CEO
Ref:
MOTION: (028/0219)
That the financial report as at 31st January 2019 be received and noted.
Cr Goehring / Cr Ford CARRIED
14: PLANNING AND ENVIRONMENTAL SERVICES REPORTS:
14.1 STATE PLANNING COMMISSION – PLANNING & DESIGN CODE
Officer: MCCS
Ref:
REPORT RECEIVED FOR INFORMATION
15: CORRESPONDENCE – GENERAL:
15.1 2019 PREMIER’S CERTIFICATE OF RECOGNITION
Officer: MCCS
Ref: DCOC14/60
REPORT RECEIVED FOR INFORMATION
16: CONFIDENTIAL REPORTS: NIL
** LATE ITEM **
CEO PERFORMANCE REVIEW COMMITTEE
The Chairman advised that the membership for the CEO Performance Review had not be determined following the Council Elections in November as recruitment was still underway. Nominations for the CEO Performance Review Committee were sought.
MOTION: (029/0219)
That the representation on the CEO Performance Review Committee comprise of Cr Bowman
(Chairman), Cr Chapman (Deputy Chairman) and Cr Parkyn to serve for the term of Council.
Cr Ford / Cr Schmidt CARRIED
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 27th February 2019 715
17: CLOSURE
The meeting was declared closed at 11.25am.
Confirmed:
DATE: 27th March 2019 Chairman: ………………………………………..
Cr Bowman
ATTACHMENT 2 REPORT 11.1
MINUTES OF THE WORKS AND
ENGINEERING COMMITTEE MEETING HELD
ON 20th MARCH 2019
District Council of Orroroo Carrieton
MINUTES
Works and Engineering Committee
Meeting
Wednesday 20th March 2019
District Council of Orroroo Carrieton – Minutes for Ordinary Works and Engineering Committee Meeting held 20th March 2019 124
THE DISTRICT COUNCIL OF ORROROO CARRIETON
MINUTES OF THE MEETING OF THE WORKS AND ENGINEERING COMMITTEE
HELD ON WEDNESDAY 20TH MARCH 2019 AT 10.00AM
IN THE COUNCIL CHAMBERS, SECOND STREET ORROROO
1: PRESENT
Elected Members: Cr Kathie Bowman, Cr Grant Chapman, Cr Lorna Schmidt
Officers: Dylan Strong (Chief Executive Officer), Stuart Shute (Works and
Engineering Supervisor) & Margaret Chapman (Administration Officer-
Works and Engineering)
2: APOLOGIES Cr Ralph Goehring
3: DECLARATION OF CONFLICT OF INTERESTS
Elected Members are reminded of the requirements for disclosure by Members of a
conflict of interest (whether a material conflict of interest under section 73 of the Act
or an actual or perceived conflict of interest under section 75 of the Act) in items listed
for consideration on the Agenda.
Sections 74 and 75A of the Local Government Act 1999 respectively require that
Elected Members declare any material conflict of interest and any actual or perceived
conflict of interest and provide details of the nature of the interest to the Council prior
to consideration of that item on the Agenda. In relation to an actual or perceived
conflict of interest, Elected Members must also explain how they intend to deal with
that interest.
Each Member of a Council has a duty to vote at all meetings unless exempted by
legislation.
The major exemption being where a Member has a conflict of interest.
Cr Chapman declared a Perceived Interest in Agenda Item 8.6 – RV Dump Point – as he is related
to the Caravan Park Lessee’s.
No other Elected members declared any conflict of interests with agenda items.
4: CONFIRMATION OF MINUTES
MOTION: (WE001/0319)
That the minutes of the Ordinary Committee Meeting held on 20th February 2019 be
taken as read and confirmed.
Cr Schmidt / Cr Chapman CARRIED
5: RESOLUTION – ACTION STATUS REPORT – Nil
District Council of Orroroo Carrieton – Minutes for Ordinary Works and Engineering Committee Meeting held 20th March 2019 125
6: COMMITTEE WORK PROGRAM – 2018/2019: Nil
7: DEPUTATIONS/REPRESENTATIONS
10.05am Mr Warren Luckraft – regarding Johnburg Road, refer to Agenda Item 8.5
8: WORKS AND ENGINEERING REPORTS
8.1 2018/2019 CAPITAL WORKS PROGRESS REPORT
Officer: CEO
Ref:
MOTION: (WE002/0319)
That the capital works progress report for the period ending 28th February 2019 be
received and noted.
Cr Chapman / Cr Bowman CARRIED
8.2 GENERAL WORKS REPORT – 28TH FEBRUARY 2019
Officer: CEO
Ref:
The Chief Executive Officer tabled the positive feedback received via social media from Ms Carol
Warwick regarding recent re-sheeting works on completed on Tyeka Road.
MOTION: (WE003/0319)
That the general works report as at 28th February 2019 be received and noted.
Cr Chapman / Cr Schmidt CARRIED
8.3 WORKS REQUEST REPORT – 28TH FEBRUARY 2019
Officer: CEO
Ref:
MOTION: (WE004/0319)
That the general works request status report as at 28th February 2019 be received and
noted.
Cr Bowman/ Cr Schmidt CARRIED
District Council of Orroroo Carrieton – Minutes for Ordinary Works and Engineering Committee Meeting held 20th March 2019 126
8.4 DROUGHT COMMUNITIES PROGRAMME
Officer: Chief Executive Officer
Ref:
The Chief Executive Officer reported that he was pleased with how staff have accommodated
the additional workload associated for Council, in delivering the Drought Communities
Programme. A number of part-time employment opportunities will be created in accordance
with the projects.
REPORT RECEIVED FOR INFORMATION
8.5 DEPUTATION: WARREN LUCKRAFT – JOHNBURGH ROAD
Officer: CEO
Ref:
Warren Luckraft was present at 10.05am.
Mr Luckraft attended in follow up of his correspondence email to Council (Attachment 3) about
the Johnburgh road. He believes that most problems with sheeted roads are related to the
quality of material raised for re-sheeting works.
Chairman Bowman thanked Mr Luckraft for his attendance and input.
Mr Luckraft departed from the Chambers at 10.18am.
REPORT RECEIVED FOR INFORMATION
8.6 RV DUMP POINT, ORROROO
Officer: Chief Executive Officer
Ref:
Cr Chapman declared a Perceived Interest in Agenda Item 8.6 – RV Dump Point – as he is related
to the Caravan Park Lessee’s.
REPORT RECEIVED FOR INFORMATION
District Council of Orroroo Carrieton – Minutes for Ordinary Works and Engineering Committee Meeting held 20th March 2019 127
8.7 VISION RADIO SIGNAGE, ORROROO
Officer: Chief Executive Officer
Ref:
The Committee were advised that the Community Church has already purchased 600mm
signage for installation on standalone posts at the town entrances. The Committee’s preference
for utilising the existing town entrance signage was discussed.
MOTION: (WE005/0319)
That the Vision Radio signage already purchased by Mr John Cozens on behalf of the
Orroroo & District’s Community Church be erected at the Pekina entrance to Orroroo as
previously offered, and that new signs be purchased to be placed on the existing town
entrance service signage boards at the other three town entrances.
Cr Schmidt/ Cr Chapman CARRIED
8.8 PRICE MAURICE ROAD STAGE 2
Officer: CEO
Ref:
The Chief Executive Officer reported that there had been issues with the completion of the full
project on Price Maurice Road, namely the 150m section to be resealed. Council’s
administration are exploring options for the completion of the remaining 150 metre section
with the contractor, Fulton Hogan.
REPORT RECEIVED FOR INFORMATION
Cr Schmidt left the meeting at 11.08am.
8.9 REVIEW OF ROAD CLASSIFICATION STANDARDS
Officer: CEO
Ref:
MOTION: (WE006/0319)
1. That North Paratoo road be reclassified as a Rural Class C2 sheeted road with a
sheeted width of 6 metres and a verge of 1 metre each side; and,
2. That the register of classifications be amended to reflect Hogshead Road (from
Pekina/Black Rock road to Blue Gum Road) as a C2 road with a sheeted width of 6
metres and a verge of 1 metre each side.
Cr Bowman / Cr Chapman CARRIED
9. CORRESPONDENCE: Nil
District Council of Orroroo Carrieton – Minutes for Ordinary Works and Engineering Committee Meeting held 20th March 2019 128
10: GENERAL BUSINESS: Nil
11: CONFIDENTIAL REPORTS: Nil
12: CLOSURE AND NEXT MEETING
The meeting was declared closed at 11.21am
Confirmed:
Date: Chairman:…………………………………….
Cr Bowman
ATTACHMENT 3 REPORT 11.4
WORKS REQUEST REPORT – 28TH
FEBRUARY 2019
Minor Works Request – Detail Report – Appendix
Month: February 2019 RECEIVED
DATE DESCRIPTION OF REQUEST
Ro
ad
s
Fo
otp
ath
s
Tre
es
Sig
na
ge
Cem
ete
ry
To
wn
Bin
Ho
us
eh
old
Bin
To
ilets
Sto
rmw
ate
r /
Dra
ina
ge
Lig
hts
(P
ow
ere
d)
Lig
hts
(S
ola
r)
Co
un
cil P
rop
ert
y /
Reserv
es
Oth
er
LOCATION TOWN COMPLETION DATE
1/02/2019 Clean AC's in Council buildings and NRM office 0 0 0 0 0 0 0 0 0 0 0 1 0
Council Office & NRM Orroroo 7/02/2019
6/02/2019
Short cut road is in very poor repair / right lane is cut up badly 2km north of Yackara 1 0 0 0 0 0 0 0 0 0 0 0 0 Short cut road Orroroo 13/02/2019
7/02/2019
Johnburgh road is rough and rocks poking out is quite dangerous when carting school children in and out to school 1 0 0 0 0 0 0 0 0 0 0 0 0 Johnburgh Road Orroroo 13/02/2019
8/02/2019
Flood damage on Clark road between Cottrell road and Maurice Hill road 1 0 0 0 0 0 0 0 0 0 0 0 0 Various Roads Orroroo 4/03/2019
12/02/2019
Footpath washed out in front of Acklands house on Fifth Street - needs filling in 0 1 0 0 0 0 0 0 0 0 0 0 0 Fifth Street Orroroo 12/02/2019
12/02/2019 Flagpole is leaning over further - bolts perhaps need tightening 0 0 0 0 0 0 0 0 0 0 0 0 1 Second Street Orroroo 12/02/2019
18/02/2019
Check Gutters & Pipes at School crossing - water from rain comes straight into yard 0 0 0 0 0 0 0 0 0 0 0 0 1 West Terrace Orroroo 21/02/2019
22/02/2019 Collect piles of leaves and pods that have been raked up in front of house 0 1 0 0 0 0 0 0 0 0 0 0 0 Fourth Street Orroroo 25/02/2019
25/02/2019 Float in Council paddock needs replacing (Grey Tce) 0 0 0 0 0 0 0 0 0 0 0 1 0 Grey Tce Orroroo 1/03/2019
25/02/2019 Remove broken pole on shade sail near tennis court (centre pole) 0 0 0 0 0 0 0 0 0 0 0 1 0 Town Oval Orroroo 4/03/2019
26/02/2019
Road was graded while he was away and is now worse than it was when he left - needs someone to have a look and possible redo 1 0 0 0 0 0 0 0 0 0 0 0 0
Price Maurice Road Orroroo 4/03/2019
TOTAL 4 2 0 0 0 0 0 0 0 0 0 3 2
ATTACHMENT 4 REPORT 11.6
WARREN LUCKRAFT – JOHNBURGH ROAD
Orroroo Carrieton District Council Second Street ORROROO SA 5431
Attention: Dylan Strong
Dear Sir,
I am writing to seek some open and frank discussion about the maintenance and construction of the Johnburgh Road (Orroroo to Belton). IN the main, the road is in the best all-weather trafficable cond ition in my lifetime. Rubble is raised from 6 different pits and va ries considerably in quality.
Council has recently completed an experimental six-metre wide section of sheeting either side, and through, John burgh. This rubble was raised and crushed at the Elbow Hill pit on Oladdie. Unfortunately, this new section of road has broken up badly, is loose and too narrow for safe transport.
The Elbow Hill pit is an old limestone quarry from wh ich most of the building stone for Johnburgh was sourced. Crushed limestone produces gritty, sandy fines which don't supply enough plasticity for road building. There is enough clay-based overburden on site to correct this problem. TSA have a number of road construction standards which are based on clay and stone composition. I would seriously recommend Council follow the standards available on the TSA website. These standards should be given to the Contractors who raise and crush rubble in all pits to ensure the rubble is of a satisfactory standard.
With regard to the road width, it currently ranges between six and thirteen metres over its length . There is certainly opportunity to achieve some economies in this area. This road supports a number of pastora l properties and stock transport accounts for a portion of t he heavy vehicles on the road. Six metres will never suffice for overtaking trucks. Any narrowing of the road surface needs to be supported by a rill tidy up. At the moment, the ril ls comprise stones up to 500mms in height in places. These stones will never be part of the road and should be removed (crushed or dumped).
I hope that going forward, Council can find better construction technologies and seek help from local farmers to provide water on site. Th is wou ld improve economies and the quality of the road .
Yours sincerely,
WARREN LUCKRAFT 741 Crotta Road, BELTON. SA 5432 Ph: 0427 861 306
ATTACHMENT 5 REPORT 11.7
RV DUMP POINT, ORROROO
freedomofchoice
July 2018
An Optimal Dump Point Installation
No fence or gates around dump point
Dump point
Fresh water tap
Tap and hose installation
Protective bollard
Raised roadway to be 100mm minimum above top lip of dump point
Distance from centre of dump point to centre of vehicle, 3m maximum
Garbage and recycling
No fence or gates around dump point
Dump point
Fresh water tap
Tap and hose installation
Protective bollard
Raised roadway to be 100mm minimum above top lip of dump point
Distance from centre of dump point to centre of vehicle, 3m maximum
Garbage and recycling
An Optimal Dump Point Installation
An Optimal Dump Point Installation
Distance from centre of dump point to centre of vehicle, 3m maximum
Raised road section 100mm minimum above top lip of dump point
Rain water relief 200mm x 200mm
Maximum dump height
Dump point
July 2018
ATTACHMENT 6 REPORT 11.8
VISION RADIO SIGNAGE, ORROROO
--BOOmm x BOOmm ~o x b c::0 """IV\.
aluminium panel class 1 reflective background
with blue overlay film
VISION RADIO 88.0FM
80mm x 40mm Tube steel post
3.0m length with 600mm in ground
ATTACHMENT 7 REPORT 11.10
REVIEW OF ROAD CLASSIFICATION
STANDARDS
District Council of Orroroo Carrieton Road Classification after Council meeting 22/08/2018
W:\orroroo\FINANCAL MANAGEMENT\Asset Registers\Infratsructure Assets\Road Classifications\Road Classifications V3 confirmed.docx
Road Name Road Classifications Distance
B Roads Resheeting width 7 metres
Belton Rd Carrieton - RRD2908 2875.3
Wilmington Rd 9350.1
Johnburgh Rd RM Williams Way – Crotta Rd 40526.8
Minburra Rd Orroroo – North Paratoo road 4132.8
C1 Roads Resheeting width 6.5 metres
Boolcunda Rd RM Williams Way - Almerta Rd 3003.1
Giant Gum Tree Rd 403.1
Lions Park Rd 294.9
Oladdie Rd Through the Hills only 9200.8
Pekina Black Rock Rd RM Williams Way – Hogshead Road 15227.7
Stokes Hill Rd Price Maurice Rd - RDD 1717 2528.8
C2 Roads Resheeting width 6 metres
Almerta Rd 2333.6
Blue Gum Rd 4520.4
Brooks Rd 4086.5
Bully Acre Rd Pekina/Black Rock Rd – 14028 9358.9
Chapman Rd RM Williams Way – RRD4500 4500
Crotta Rd 5884.5
Gum Vale Rd 3206.5
Morchard Rd Wilmington Orroroo Road - End of Council Boundary
6442
Tarcowie Rd Slippery Corner - Tarcowie 4767.3
C3 Roads Resheeting width 5 metres
Amyton Rd 5474.8
Arthur Rd School Tce – RM Williams Way 822
Baratta Rd 15103.6
Belton Rd RDD 2908 - Belton Well road 25565.4
Boolcunda Rd Almerta Rd - boundary 1943.1
Bouda Hut Rd 8660.7
Cemetery Rd (Orroroo) Township 3110
Chapman Rd RRD4500 - Morchard Rd 10938.7
Cottrels Rd To David Lees house then D class 3369.2
Dump Rd 453.5
Eurelia West Rd 12606.8
Hogshead Rd Pekina/Black Rock Rd - Pekina Tarcowie Rd 9417.2
Johnburgh Rd From Sandal Park north 17320.5
Kuerschner Rd 15693.5
Mckay Rd 4467.6
Minburra Rd North Paratoo road – Chris Nutt’s 2001.6
Morchard Rd RM Williams Way - Willowie Road 22466.5
District Council of Orroroo Carrieton Road Classification after Council meeting 22/08/2018
W:\orroroo\FINANCAL MANAGEMENT\Asset Registers\Infratsructure Assets\Road Classifications\Road Classifications V3 confirmed.docx
C3 Roads (cont) Resheeting width 5 metres
Nutt Rd RM Williams Way - Dawson Rd 908
O’dea Rd 4898
Oladdie Rd RM Williams Way-hills & hills to Johnburgh road
10000
Carrieton Cemetery Rd 349.3
Old Tarcowie Rd Price Maurice Rd to Henry Bennett’s 500
Pamatta Rd To Pamatta homestead 12186.6
Paratoo North Rd 12403.1
School Tce Township 174.3
Seventh Street Township 90.6
Slaughterhouse Rd Township 661.5
Tank Hill Rd 647.2
Tilbrook Rd 938.3
Tyeka Rd 8046.7
West Tce (Orroroo) Arthur Rd to RRD 85- Township 84.9
C4 Roads Resheeting width 4 metres Distance
Arbon Rd Melrose Rd – Arbon house 1112.1
Arthur Rd School Tce – Turner house 2730.8
Belforest Rd 2160.9
Black Rock Rd 2482
Booleroo Springs Rd 3338.4
Cemetery Rd (Eurelia) RM Williams Way - Cemetery 1246
Circuit Rd RM Williams Way – Dirt Circuit grounds 963
Cook Rd Chapman Rd - RRD3641 3640.4
Coomooroo Rd Orroroo Wilmington Rd - Chapman Rd 12204.8
Crocker Hill Rd Price Maurice Rd – Kym Hooper house & Tansell house – Booleroo Rd
7988 7547
Dorwards Rd 563.7
Fifth St (Carrieton) Small Township 305.2
Fromms Rd Price Maurice Rd – where driveway enters private land
800
Haynes Rd 1164.1
Hoare Rd RM Williams Way to homestead 1100.0
Hooper Rd 1400.9
Kilmore Rd 2627.3
Koch Rd 493.6
Laskey Rd Morchard/Booleroo Rd - RRD4538 4538.6
McCallum Rd Crocker Hill Rd - house 1166.6
Melrose Rd To Duffy’s house 3400.8
Minburra Rd RDD6137 (Chris Nutt’s)- boundary 36211.5
Mt James Rd 5843.3
No Name Road Morchard Road to Gavin Laskey’s house 700
Nutt Ave 640.9
Nutt Rd (Moockra) 4327.9
District Council of Orroroo Carrieton Road Classification after Council meeting 22/08/2018
W:\orroroo\FINANCAL MANAGEMENT\Asset Registers\Infratsructure Assets\Road Classifications\Road Classifications V3 confirmed.docx
C4 Roads (cont) Resheeting width 4 metres Distance
O’Dea Rd 4108.9
Old Tarcowie Rd After Henry Bennett’s 2633.2
Orroroo - Paratoo Rd 14324.9
Pamatta Rd After Pamatta homestead 3449.3
Pekina Black Rock Rd Mannion Road – Price Maurice Rd 1523.6
Polden Road Wyndhurst Rd – Polden house 2000
Rademaker Rd 1541
Rec Rd (Pekina) Small Town 470
Redden Rd Blue Gum Road – Redden House 650
Short Rd 777
Stock Rd 356.4
Treehaven Rd 16837.2
Wyndhurst Rd Cummings Rd – Polden Rd 6000.9
Yackara Rd RM Williams Way – Yackara house 5890.6
D Roads Unsheeted Distance
Arbon Rd 1234.1
Belton Well Rd 1062.7
Benzic Rd 2865.7
Booleroo Springs Rd 10544.3
Briars Rd 5005.8
Bully Acre Rd Teague Rd -Pekina Black Rock Rd 4677.9
Carrieton - Johnburgh Rd Main St - Wilmington Rd 1045.8
Cemetery Rd (Eurelia) Eurelia Cemetery - end 500
Chapman Rd Morchard Rd - RRD17845 5841.9
Circuit Rd Dirt Circuit grounds – Kuerschner Rd 2180.2
Clark Rd 3407.8
Hombsch Rd 417.4
Coomooroo Rd Cook Rd - Chapman Rd 3404.1
Cottrels Rd 761.1
Crocker Hill Rd Kym Hooper house – Tansell house 2489.6
Cross Rd 343.1
Cummings Rd 3398.3
Deidre Rd 4667.8
Eurelia Rd 1859.5
Garden Rd 6077
Gawler Tce 3430.7
Gorge Rd 11227.2
Hall Rd 380.5
Harvie Rd 3635
Hoare Rd Homestead to old Railway Station 1330.3
James Range Rd 4973.6
Jarvis Rd 5453.9
Koch Rd 137.5
District Council of Orroroo Carrieton Road Classification after Council meeting 22/08/2018
W:\orroroo\FINANCAL MANAGEMENT\Asset Registers\Infratsructure Assets\Road Classifications\Road Classifications V3 confirmed.docx
D Roads (cont) Unsheeted Distance
Laskey Rd RRD 4538- Pekina Hill Road 2262.7
Lines Rd 2067.7
Mallee Bore Rd 9405
Mannion Rd 1575.6
Maurice Hill Rd 1951.6
McCallum Rd House - end 1817.5
Mckay Rd 1166.1
Melrose Rd From Duffys house to end 7081.7
Mt James Rd 949.2
Mt Raphael Rd 6009.7
Mt Swan Rd 5608.1
Mucra Hill Rd 3149.8
Narien Rd 7318.1
North Erskine Rd 1863.3
North Tohl Rd 13241.8
Orroroo - Paratoo Rd after Luckrafts(2766), between North & South(1852)
4618
Paratoo South Rd 17670.8
Polden Rd Polden House – Amyton Rd 5670.4
Powerline Rd 3434.6
Pycroft Rd 3222.4
Rankin Rd 2835.7
Redden Rd Redden house - end 2004.6
Reid Rd 1973.1
Road Reserve 660
Saints Rd 2067.1
Schmidt Rd 1287.2
Second St (Yatina) Small Township 470.3
Schwarks Rd 1854.4
Shackleford Rd 1833.3
Shephards Crossing Rd 3605
Smith Rd 1999.7
Stock Rd 689.7
Stokes Hill Rd 2597.1
Teague Rd 8238
Treehaven Rd After Yalpara 3958.3
Twidgen Rd 4260.9
Unnamed Roads 1367.7
Walloway Rd 6596.9
Wepowie Rd 3237.4
Wiera Downs Rd 8391.7
Winflete Rd 1889.4
Wyndhurst Rd Kilmore Rd - Morchard Rd (Poverty Corner) 5468.9
Yackara Rd Shephard house – RRD3287 4120.7
Yatina Plain Rd 2745.1
North Paratoo Road
Classification - Rural Class C3 Sheeted
Category based on: Farm Gate to Transport route
Distance: 12403.1 m
Traffic volume:
(note the below data is estimate only based on limited captured data and local knowledge):
- Seven residences utilise road for access to Area School and Town Services (minimum
estimate of 30 vehicle movements per day).
- Utilised for transport route (to bypass Peterborough) between the Barrier Hwy and Orroroo
(minimum estimate 4 per day including road train [double])
- Utilised for tourist access between the Barrier Hwy and Orroroo/Flinders Ranges/Bendleby
Ranges (minimum 2 per day including 4x4 and car/caravan)
Current Classification
Current Sheeted Width
Current Verge Recommended Classification
Rec. Sheeted Width
Recommended Verge
Rural Class C3 Sheeted
5m Not recorded Rural Class C2 Sheeted
6m 1m
ATTACHMENT 8 REPORT 12.1
RESOLUTION STATUS REPORT
Status Legend:
W:\orroroo\GOVERNANCE\Council Meetings\Minutes\Council Resolutions Action List\2019\Council Resolutions - Action Status Report - March 2019.docx 1
Completed Ongoing/Outstanding
Outstanding – More than a Month
District Council of Orroroo Carrieton Council Resolutions - Action/Status Report
Meeting Date
Motion No.
Report No.
Resolution Action/Comments Responsible Status
26/7/2017 004/0717 11.2 Reporting Of Works Requests (‘Greenslips’) That a formal Policy and Procedure for the processing, actioning and reporting on Works Requests be developed by the Works and Engineering Committee for consideration of Council, with the policy and procedure to consider the legal advice received with regard to publicly reporting the persons name lodging the request.
Draft policy developed. CEO Completed
24/4/2018 019/0418 11.18 Carrieton Building Maintenance & Lease - the CEO source quotes for fire and exit compliance, and repair of crack in the North West corner wall behind the stage.
Repairs completed to wall. Awaiting contractor for Building Fire Safety requirements (eg fire exits, fire extinguishers etc).
CEO Ongoing
22/8/2018 015/0818 11.9 Plant And Machinery Replacement Program Update - Asset Management Plan 2017 – 2027 be updated as per table
Plan updated CEO Completed
23/1/2019 011/0119 12.7 Proposed Termination Of Orroroo Lifestyle Village - Council develop a comprehensive application for exemption aligned with the legal advice received and that the matter be referred to a special meeting of the Orroroo Lifestyle Units Advisory Committee.
Application being drafted. Meeting of Lifestyle convened for 27th March at 1.30pm.
CEO / MCCS Completed
27/2/2019 008/0219 11.6 Orroroo Recreation Ground Pavilion Verandah - Council engage a contractor to repair the Pavilion verandah (lean-to) at the Orroroo Recreation Ground.
Contractor completed works CEO Completed
27/2/2019 009/0219 11.7 Removal Of Gum Tree- Council undertake community consultation regarding the issues caused by the gum tree adjacent to the Butchers Shop on Fourth Street.
Community Survey has been released. Closes Friday 5th April.
CEO Completed
27/2/2019 011/0219 11.10 Susan Woolford, Blacksmiths Chatter – Fifth Street Entrance - Council advise Blacksmith’s Chatter that Council is unable to accommodate paving or bituminising of the footpath adjacent the Blacksmith’s Fifth Street entrance, however will schedule general clean up works of the Fifth and First street corner.
Letter sent to Blacksmith Chatter. General clean up of works completed
CEO Completed
27/2/2019 012/0219 11.11 Barbara Nutt – Minburra Road - Council advise Barbara Nutt that the sealing of the first section of Minburra Road has been previously identified in Council’s Long Term Plan, and will be considered in budgeting processes in due course.
Letter sent to Mrs Nutt CEO Completed
27/2/2019 013/0219 11.12 Rob McCarthy – North Paratoo Road - Council review relevant road class standards; and that crest signs are placed on the North Paratoo Road hill and crest signage on additional roads be considered as part of the review of road service levels.
Works & Engineering Committee Meeting 20th March 2019.
CEO Completed
27/2/2019 014/0219 11.13 John Cozens, Orroroo Community Church – Vision Radio Signs - Council support the erection of Vision Radio signs at the entrance on Price Maurice Road and that signage space be offered on the existing town entrance service signage at the three other town entrances.
Letter sent to Mr Cozens CEO Completed
Status Legend:
W:\orroroo\GOVERNANCE\Council Meetings\Minutes\Council Resolutions Action List\2019\Council Resolutions - Action Status Report - March 2019.docx 2
Completed Ongoing/Outstanding
Outstanding – More than a Month
Meeting Date
Motion No.
Report No.
Resolution Action/Comments Responsible Status
27/2/2019 016/0219 11.15 SA Water – Offer Of Infrastructure - Council accept the offer of SA Water in principle to transfer the 2 bores on the Minburra Road, Orroroo subject to sighting of transfer paperwork and installation of a standpipe.
Email sent to SA Water CEO Completed
27/2/2019 017/0219 11.16 Price Maurice Road Stage 2 - Council proceed with Option 1 for the following additional works on Price Maurice Road Stage 2:
a) Remove 153m of mixing from the 1447m section (full spray seal of 1447m remains)
b) Add 153m of mixing and seal to the 513m section (total 666m of mixing and seal) c) Additional cost approx. $10,000 (spray seal of 153mx8m width @$8.23 p/m2)
Contractor and Project Manager advised of option 1.
CEO Completed
27/2/2019 021/0219 12.4 Dan Van Holst Pellekaan MP - an invitation be extended to the Member for Stuart to attend the March 2019 Council Meeting to meet with Councillors to discuss important local topics.
Invitation sent to Dan’s office. CEO Completed
27/2/2019 022/0219 12.5 Orroroo Half Marathon 2019 – Road Closures And Sponsorship – Support and road closures
Confirmed with Committee of Council’s support. Road closures confirmed with SAPOL.
MCCS Completed
27/2/2019 023/0219 12.6 Orroroo Regional Tourism Group – Orroroo Markets - That Council advise the Orroroo Regional Tourism Group that it authorises the Orroroo Region Tourism Group to use the Median Strip on Second Street, Orroroo between Fourth and Fifth Streets,
Confirmed with Group of Speed Reduction & Town Hall availability. Road restrictions confirmed with SAPOL
MCCS Completed
27/2/2019 025/0219 12.8 SAPN Rollouts & Installation of Led Luminaires in Regional Councils - Council authorise the Chief Executive to respond to correspondence received from SAPN requesting information outlining all options for installation of LED luminaries, and that the proposed rollout of LED luminaries installation be placed on hold to provide Council with sufficient time to consider which option will deliver the best outcome for Council’s needs.
Letter sent to SAPN CEO Completed
27/2/2019 026/0219 12.9 RV Dump Point, Orroroo - Council accept the offer of CMCA of a second additional RV Dump Point for Orroroo and that Council explore options for its location.
Contact made with CMCA CEO / MCCS Completed
27/2/2019 027/0219 12.10 Surplus Crown Land – Sect 139, 86 Lavington Road, Hd Erskine - Council advise Crown Lands within the Department for Environment and Water that Council has no interest in Section 139, 86 Lavington Road, Hd Erskine.
Email sent to Crown Lands MCCS Completed
ATTACHMENT 9 REPORT 12.3
STARCLUB OFFICER
Project Status & Future Planning (Ops plan 1.0 – 4.4)
RSA Training (Ops Plan 3.1)
Following high demand from clubs for a local RSA training course, the STARCLUB Management Committee have approved RSA courses to be held in each Council area prior to June 30. Whilst RSA training is now predominantly completed online, some volunteers at sporting clubs are not competent on computers or do not have access to the internet, hence the demand for this training. Courses have been held already in NAC, with the DCOC course to be held on Wednesday 13
th March at the
Orroroo Football Club. The MNSFO is still arranging the courses for the remaining Council’s around the existing training calendar. Council funding will be used to cover any costs associated with the training, as ORSR funds cannot be used for RSA training.
Grant Writing Workshop (Ops Plan 3.1)
The Office for Recreation Sport & Racing Funding Services team have offered to facilitate a grant information session in March to align with a training planned for Whyalla the following evening. The workshop will be held at the Booleroo Centre Bowling Club on Tuesday 5
th March 2019. An ORSR funding consultant will facilitate the
session, which will allow clubs to discuss their projects directly with the funding team.
Mid North STARCLUB Small Support Subsidy
The STARCLUB Management Committee have approved the 2019 Mid North STARCLUB Small Support Subsidy Program. The application and guidelines will be released in early March, closing on 26
th April 2019.
Applicants will be able to apply for up to $500 of the $2,500 funding pool available to assist their club progress through the STARCLUB program. The funding guidelines and application process will remain the same as 2018. Clubs must be incorporated and registered with the STARCLUB program.
Sports Taping Course
A sports taping course will be in Crystal Brook on Wednesday 1st May 2019. The course will provide volunteers
with an introduction to sports taping, and was identified as an area of interest at the 2018 Level 1 Sports Trainer course. ORSR Funding Programs
A number of ORSR Funding Programs are now open. The MNSFO contacted the funding services team for confirmation on whether the SSP or FFP program applications which were cancelled in 2018 would be carried over to the new programs as was initially spoken about, however it was confirmed this will not be the case. Applicants will need to re-apply, however can contact ORSR funding services for assistance in accessing the old applications to transfer information across. DECD Child Compliance Statements
Following discussions with DECD, STARCLUB Field Officers can now further assist clubs seeking confirmation that their club or association have lodged a Child Compliance Statement, as is required by legislation.
Mid North STARCLUB Field Officer PO Box 45 PORT PIRIE SA 5540 Ph: 08 8633 8727 Mob: 0488 101 783 Email: [email protected]
Monthly Report
February 2019
Prepared by:
Rhys Millington
Mid North STARCLUB Field Officer
Community (Ops plan 1.0 - 4.4)
Outside the Locker Room / Game Changer Program (Ops Plan 2.3)
The Port Pirie Game Changer Program official launch was held on 22nd
February 2019 at the Port Pirie Sporting Precinct. All Port Pirie sporting clubs were invited to attend to learn about and become involved in the program. The launch featured guest speakers included Outside the Locker Room creator & ex AFL player Jake Edwards, and Neil Sobhani ‘The Streets Barber’. Approximately 80 people attended the launch, with the majority of clubs interested in participating in the program. The MNSFO will continue to work closely with EML, OTLR & PPRC to coordinate the program. Port Pirie Masters Games (Ops Plan 2.2)
The MSNFO will be assisting the games coordinator undertake risk assessments at facilities involved in the games. This will also assist clubs through risk management policies as part of the STARCLUB program. The MNSFO will continue to attend committee meetings and sports coordinator meetings where possible in the lead up to the event in April. STARCLUB Promotion (Ops Plan 2.4)
The MNSFO promoted various information through the STARCLUB monthly newsletter, and on the STARCLUB Mid North facebook page.
Peterborough Social Sports
The MNSFO is in discussions with RDA & UCW development officers based in Peterborough regarding programs to increase participation in sport in Peterborough. Once the program has been further investigated, clubs will be approached for their interest and involvement, which is hoped to benefit all involved; the clubs financially and with potential new members, and the community of Peterborough through the ability to participate in a variety of different sports in a social and enjoyable environment. Wirrabara Sporting Reserve
The Wirrabara Sporting Reserve recently received $113,000 through the ASC Community Sport Infrastructure grant for court resurfacing and upgrades.
Forums/Networks (Ops plan 2.4)
STARCLUB Management Committee
The STARCLUB Management Committee meeting was held on Friday 15th February 2019 in Port Pirie
Mid North Tennis Forum (Ops Plan 3.1)
Tennis SA coordinated the ‘Mid North Tennis Forum’ as part of the Tennis International event in Port Pirie on Friday 16
th February 2019. The purpose of the forum was for tennis clubs, associations and stakeholders to
discuss tennis in the region, regional challenges in the sport, and planning for tennis going into the future. The forum featured speakers from Tennis SA, Port Pirie Regional Council, and Mid North STARCLUB. All local clubs, associations, and Council representatives were invited, with 19 people in attendance at the forum. Discussions revolved around club sustainability, strategic planning, Council relationships, Tennis SA strategies, and club development programs.
Bowls SA
The MNSFO met with Mark Easton & Matthew Northcott of Bowls SA, and the PPRC on Monday 25th February
2019 to discuss the Port Pirie Bowls Fest event which is proposed for late 2019. The re-structuring of Bowls SA & Bowls Australia was also addressed, with the Bowls Australia development officer position now made redundant. Bowls SA will now be seeking to collaborate with STARCLUB Field Officers to support bowls clubs, with an increased expectation from Bowls SA being placed on clubs to be involved with the STARCLUB program. Thriving Communities Peterborough
The MNSFO attended the Thriving Communities Peterborough meeting on Tuesday 19th
February 2019.
STARCLUB Club
Development &
Club Meetings (Ops plan 1.1, 1.2, 3.2)
Clubs/associations worked with this month:
Club/Association
Topics Addressed
Blue Wrens Netball Club Game changer program discussion
BMW Netball Club RSA accreditation & liquor licencing
Booleroo Athletics Club (oval management) Committee update, strategic planning
BSR Football Club STARCLUB accreditation, club policies
Central Risdon Netball Club STARCLUB program, strategic planning
Crystal Brook Bowling Club Grant funding, RSA accreditation
Elsewhere Clay Target Club STARCLUB program, club projects, grant funding
Georgetown Bowling Club Updated club contacts
Gulnare Redhill Football Netball Club Projects discussion, grant funding
Jamestown Lawn Tennis Club Club & association update
Laura Community Gym Update on gym and projects, grant funding
Laura Sporting Reserve Facilities & projects
Laura Tennis Club Strategic planning
Mt Remarkable Agricultural Society (Melrose Showgrounds)
Club update, request for current contacts, overview of STARCLUB program & role
North Western Bowling Association STARCLUB & strategic directions
Northern Demons Soccer Club Game changer program
Orroroo Bowling Club RSA accreditation, club update
Orroroo Community Gym Major events
Orroroo Cricket Club Club projects & grant funding
Orroroo Equine Club Club update, STARCLUB program
Peterborough Basketball Association Association update, flooring discussions, constitution
Peterborough Tennis Club Club update
Port Germein Bowling Club Club projects, grant funding,
Port Pirie & Districts Tennis Association Major events, tennis forum
Port Pirie Baseball League Association update
Port Pirie Basketball Association Association projects & grant funding
Port Pirie Bowling Club RSA accreditation
Port Pirie Softball Association Overview of role & STARCLUB
Risdon Hockey Club Game changer program, volunteer training
Solomontown Football Club Game changer program
Solomontown Netball Club Incorporation & STARCLUB program
Southern Flinders Football Club Volunteer management & policies
Southern Flinders Netball Club ABN & Volunteer Screenings
Spalding Sports Association STARCLUB recognition, child safe compliance
Wilmington Oval Management Committee Club update, projects, strategic planning
Wirrabara Tennis Club Grant funding
Club/association meeting attended:
Elsewhere Clay Target Club
8 February 2019 Secretary & Grants Officer
Club projects & grant funding
Southern Flinders Netball Club
8 February Secretary ABN & volunteer screening
Port Germein Bowling Club 12 February 2019 Full committee Club projects & grant funding
Wilmington Oval Management Committee
14 February 2019 Secretary Group projects & strategic planning
Orroroo Community Gym 20 February 2019 Committee member Group update & provision of fun run kit
Orroroo Cricket Club 20 February 2019 Committee members x2 Club projects & grant funding
Central Risdon Netball Club
26 February 2019 Child Safe Officer STARCLUB program, strategic planning
Laura Community Gym 26 February 2019 2x Committee members Gym projects, grant funding
Port Pirie Basketball Association
27 February 2019 President Association projects, grant funding
STARCLUB data (Ops Plan 3.2)
As at February 2019
Program Level Jan 19 Feb 19
Level 1 (Registered with program) 65 64
Level 2 (Submitted answers) 54 54
Level 3 (Provisional status / yes to all required questions) 13 14
Level 4 (Fully Recognised STARCLUB) 11 11
TOTAL 143 143
Grant Information (Ops plan 1.1, 3.1)
Open: Hyundai Goals for Grassroots Program (closes conclusion A-league soccer season) ORSR Active Club Program (closes 17
th April 2019)
ORSR Community Recreation & Sporting Facilities Program (closes 17th April 2019)
DCMR Community Assistance Grants (closes 13 March 2019) Australian Cricket Infrastructure Grant Program (closes 18 March 2019)
Ongoing:
ORSR Programs & Research – assessed each month DHS Community Grants (minor <$5000) – COB every month Clubs SA Grant Sport Club One Grants PPRC Community Assistance Fund Boots for All Equipment Fund Closed:
ANZ Community Tennis Grants (closed 28th
February 2019) ORSR Grassroots Football, Cricket, and Netball Facility Program (closed 27 February 2019) Tackling Tough Times Together (closed 5 February 2019) Move it Aus Participation Grants (closed 18 February 2019)
Grant Enquiries
Initiative Grant Program
Suggested Approx. Project Amount
Crystal Brook Football Club
Lights & irrigation projects Female changerooms
Grassroots Program $230,000 $400,000
Port Germein Bowling Club
Equipment shed Active Club -
Laura Community Gym Gym extension Active Club (F) CRFSP
-
Laura Sporting Reserve Court lighting Active Club (F) $52,000
Port Pirie Basketball Association
Stadium upgrades Active Club (F) CRFSP
-
Redhill Oval Management Committee
Changeroom & amenities upgrade
Grassroots program $200,000
Crystal Brook Bowling Club
Synthetic greens CRFSP -
Orroroo Cricket Club Clubroom facilities Active Club (F) -
Peterborough Basketball Association
Stadium flooring CRFSP $120,000
Elsewhere Clay Target Club
Solar panels Active Club (F) $12,000
Wilmington Community Gym
Gym facilities CRFSP -
Training Enquiries
Training Possibilities/ Enquiries
Recommended Course/Provider
Crystal Brook Bowling Club
RSA Clubs SA / STARCLUB / Online
Peterborough Bowling Club
RSA Clubs SA / STARCLUB / Online
Orroroo Golf Club RSA Clubs SA / STARCLUB / Online
BMW Football & Netball RSA Clubs SA / STARCLUB / Online
MINUTES Mid North STARCLUB Program Management Committee
Meeting held at the Port Pirie Sporting Precinct Friday 15 February 2019
Glen Christie (Port Pirie Regional Council) chaired the meeting Meeting commenced: 10:05 am
1. PRESENT:
Rhys Millington (STARCLUB Field Officer), Ann Frick (District Council of Orroroo Carrieton), Lawrence Heath (District Council of Peterborough), Glen Christie (Port Pirie Regional Council) Ebony Rodda (District Council of Mt Remarkable)
2. APOLOGIES:
James Lang (Northern Areas Council)
3. MINUTES 3.1 CONFIRMATION OF PREVIOUS MINUTES The minutes of the Management Committee Meeting held on Thursday 9 October 2019 at Northern Areas Council, be taken as read and confirmed.
Moved A. Frick Second L. Heath CARRIED
3.2 MATTERS ARISING FROM MINUTES:
Nil 4. STARCLUB FIELD OFFICER MONTHLY REPORTS
The STARCLUB Field Officer Monthly Reports as circulated be taken as read and confirmed.
All reports originally distributed via email to Management Committee as follows: January 2019 – sent 5th February 2019 December 2018 – sent 2nd January 2019 November 2018 – sent 4th December 2018 Moved L. Heath Second A. Frick CARRIED
5. OTHER BUSINESS
5.1 2018/19 Operational Plan
The MNSFO provided an update on the 2018/19 Mid North STARCLUB Operational Plan, with the information reported on as per the SFO update submitted to the ORSR in January 2019. The Mid North STARCLUB Field Officer program is currently on track to meet the targets within the 2018/19 Operational Plan.
5.2 2018/19 Training Calendar
The committee discussed the progress of 2018/19 Training Calendar. The calendar features workshops and training opportunities for differing areas of club governance and the STARCLUB program. There is currently significant demand for Responsible Service of Alcohol (RSA) training in the Mid North following the new legislation. The MNSFO coordinated RSA training in NAC which subsequently booked out two sessions (80 participants), further highlighting the demand. As a result it was recommended that an RSA training be delivered in each Council area in the 2018/19 financial year, and the remainder of workshops originally planned for the region be delivered where possible.
Mid North STARCLUB Field Officer PO Box 45 PORT PIRIE SA 5540 Ph: 08 8633 8725 Mob: 0488 101 783 Email: [email protected]
Motion: THAT A RESPONSIBLE SERVICE OF ALCOHOL TRAINING COURSE BE DELIVERED IN EACH OF THE REMAINING COUNCIL REGIONS IN THE 2018/19 FINANCIAL YEAR Moved A. Frick Second G. Christie CARRIED
5.3 2018/19 Budget
The MNSFO presented the current budget as at 12/02/19.
5.4 Mid North STARCLUB Small Support Subsidy The committee discussed the 2019 funding round of the Mid North STARCLUB Small Support Subsidy, which will open in early March, closing mid April, inline with other grant programs available to sporting clubs. Applicants will be able to apply for up to $500 of the $2,500 funding pool available to assist their club through the STARCLUB program. The funding guidelines and application process will remain the same as 2018. 5.5 Around the Grounds DISTRICT COUNCIL OF PETERBOROUGH
• CWMS scheme complete
• Golf club currently undergoing irrigation upgrade
• Solar power system installed at Peterborough Bowling Club
• Potential conclusion of football in Peterborough as of 2020; still being worked on
DISTRICT COUNCIL OF MT REMARKABLE
• Booleroo Centre pool upgrades have some teething issues
• Major funding secured at Wirrabara Sporting Reserve for court resurfacing and ablution block
• Drought funding has been provided for a number of sporting clubs
• Wirrabara playground undergoing upgrades
DISTRICT COUNCIL OF ORROROO CARRIETON
• Council has been provided with drought funding which support a number of community projects
• Drought assistance facilitation officer will assist with this funding until June 30
• CEO Dylan Strong has commenced
• Community are proposing new playground in Orroroo CBD area
• CWMS contractors finalizing project
• Council has been approached to take over 2 new bores
Port Pirie Regional Council
• Council hosting a number of major sporting events throughout 2019
• Official opening of Port Pirie Sporting Precinct on 2nd March 2019
• AFL JLT Match on 2nd March 2019
• Masters Games registrations now open
• Council currently reviewing proposal from Sports Marketing Australia in relation to regional facilities audit; will provide other Councils with opportunity to be involved
6. NEXT MEETING
The next Management Committee meeting for the Mid North STARCLUB Field Officer Program will be at District Council of Peterborough on 8 May 2019, commencing at 2:00pm.
Meeting closed: 11:15am
ATTACHMENT 10 REPORT 12.5
THE FLINDERS RANGES CAMPDRAFT –
COUNCIL SUPPORT FOR 2019 EVENT
1 ll :::n 1 1 , , '""·"UNGIL uF Ori~iOFiOO I CARRIETON
Ftu Dcoc.11f.j...1n ................... . G W1ll ZU1Y
ATTENTION ........ "'''"'"'""''"'"'"' MEETING ....... ., .• • " " '"'""" "'"{"' • . • • . • .. . , , • , , ,,,, lllltt(fl(l/{flll/11111
6th March 2019
To The District Council Of Orroroo Carrieton
Attention: Ann
FLINDERS RANGES CAMPDRAFT CLlf13 PO BOX 109, JAMESTOWN SA
I'm writing on behalf of the Flinders Ranges Campdraft Club (Carrieton). We would like to request the possible use of the council water truck for our event on the weekend of the 6th & 7th April 2019. This will be of benefit to us in keeping dust down over the whole venue for the weekend and to ensure the competition surface is of an acceptable standard over the course ofthe weekend.
If you would like to discuss this further with me please call on 0427822651, I look forward to hearing from you.
Kind Regards
Chelsea Fleetwood FRCC Secretary
ATTACHMENT 11 REPORT 12.6
LEGATUS – AUDIT COMMITTEE EXEMPTION
Reference: TRIM
24 January 2019
Mr Simon Millcock Chief Executive Officer Legatus Group 155 Main North Road CLARE SA 5453
Via Email: [email protected]
Dear Simon
The Barossa Council considered and debated a report a t its meeting o f 22 January 2019 in relation to the need for an Audit Committee and have resolved to put a motion to the Legatus Board to once again seek an exemption from the Minister and remove unnecessary administrative burden.
Mayor Lange will therefore move the following motion:
That the Legatus Board being satisfied that it has adequate controls and oversight in its structure it seek an exemption from the Minister for Local Government to establish an Audit Committee, pursuant to Regulation 18 of the Local Government (Financial Management) Regulations 2011 on condition that the: ( 1) Financial accounting tasks of Legatus remain removed from the organisation
directly; (2) External Auditor undertakes the necessary annual audit and reports to each
councils their findings including an opinion on the adequacy of internal controls; and
(3) Legatus Chief Executive Officer provides an annual report on internal controls that are maintained and in p lace during the year to Legatus Board.
I ask on behalf of The Barossa Council that the matter be listed for d ebate at the next available Legatus Board meeting.
Should you require further background information or rationale I have attached our report of 22 January 2019 and prior report and correspondence dating back to 2016 which in Council 's view remains the relevant rationale.
If you require further information please contact me at your convenience.
Yo.J/)/IL Martin McCarthy 7 Chief Executive Officer
Cc: Mayor Lange
43-51 Tanunda Road (PO Box 867) Nuriootpa SA 5355 Phone (08) 8563 8444
Email: [email protected] I www.barossa.sa .gov.au I ABN: 47 749 871 215
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COUNCIL
EXECUTIVE SERVICES
CHIEF EXECUTIVE OFFICER REPORT
22 JANUARY 2019
7.2.1 DEBATE AGENDA – CHIEF EXECUTIVE OFFICER
7.2.1.4
LEGATUS (CENTRAL LOCAL GOVERNMENT REGION OF SOUTH AUSTRALIA) – AUDIT
COMMITTEE EXEMPTION
B7486
PURPOSE
To seek Council endorsement to apply for an expectation for Legatus to the
requirement for an audit committee.
RECOMMENDATION
That Council, being satisfied that Legatus has adequate controls and oversight in its
structure put a notice of motion to the Board of Management of Legatus that it seek
an exemption from the Minister for Local Government to establish an Audit
Committee, pursuant to Regulation 18 of the Local Government (Financial
Management) Regulations 2011 on condition that the:
1. Financial accounting tasks of Legatus remain removed from the organisation
directly;
2. External Auditor undertakes the necessary annual audit and reports to each
councils their findings including an opinion on the adequacy of internal
controls; and
3. Legatus Chief Executive Officer provides an annual report on internal controls
that are maintained and in place during the year to Legatus Board.
REPORT
Background
In 2016, (report and correspondence attached), Council endorsed a position to seek
an exemption for audit committee requirements on the basis that the oversight was
an unnecessary burden for an organisation that primarily is about regional
representation, lobbying, administrative and co-ordinating regional initiatives.
The rationale has not changed.
The attempt to seek an exemption in 2016 was rejected on the vote of one Council
as it must be unanimous.
Introduction and Discussion
Recent experience since 2016 has shown that obtaining necessary expertise and filling
positions is problematic. The risk profile of the organise remains low to very low in that
its operating budget is in the order of $165,000 in contributions from 15 Councils per
annum and along with other revenues averages over the forward estimates $340,159
per annum with matching expenditure.
The structure of the organisation is such that many of the risks are mitigated or
minimised due to the following factors:
1. There are 15 member Councils overseeing its operations, finances and activities
that represented an extensive diversification of oversight.
2. The provision of adequate services for financial management are separated
to the organisation and provided by a member Council significantly reducing
financial risk.
3. Transactions of a strategic, business or financial context are minimal due to the
fact that there is limited financial and resource capacity to deliver other than
basic services which again are overseen by 15 Council.
4. The scope of the organisation is such that any anomalies would be adequately
tested at the annual audit activity of the external auditor.
The requirement for an audit committee incurs unnecessary administrative and
governance burden and cost with little benefit that is not already derived from the
structure of the organisation and external audit controls.
It is understood that Legatus is the only Local Government Association regional
subsidiary of Councils established under Section 43 not to have sought, and received,
the exemption which is provided for at Regulation 18 of the Local Government
(Financial Management) Regulations 2011.
Summary and Conclusion
With adequate oversight and low to very low risk profile of Legatus it is suggested
Council put to Legatus the proposal to seek an exemption and reduce unnecessary
administrative and governance burden, a fact the legislation recognises as a unique
exemption category.
ATTACHMENTS OR OTHER SUPPORTING REFERENCES
Report and correspondence from 2016 report
COMMUNITY PLAN / CORPORATE PLAN / LEGISLATIVE REQUIREMENTS
Community Plan
How We Work – Good Governance
Corporate Plan
6.17 Advocate for The Barossa Council and its community, our region or local
government in South Australia through direct action, representation on or
collaboration with local, regional or State bodies.
Legislative Requirements
Local Government (Financial Management) Regulations 2011
FINANCIAL, RESOURCE AND RISK MANAGEMENT CONSIDERATIONS
Financial
If an exemption is not in place a committee will be established requiring independent
representatives and thus sitting fees would be required, Council member
representation would not attract a sitting fee.
Resource
Will be absorbed by existing resources if committee required.
Risk Management
Generally considered low considering the simple operating nature of the organisation
and low volume and value of financial transactions.
COMMUNITY CONSULTATION
There is no community consultation required under the Local Government Act 1999.
COUNCIL
EXECUTIVE SERVICES
CHIEF EXECUTIVE OFFICER REPORT
21 JUNE 2016
7.2.1 DEBATE AGENDA – CHIEF EXECUTIVE OFFICER
7.2.1.3
CENTRAL LOCAL GOVERNMENT REGION OF SOUTH AUSTRALIA – AUDIT COMMITTEE
EXEMPTION
B4316 16/26168
INTRODUCTION
Attached is correspondence from the Central Local Government Region of South
Australia (CLGR) seeking Council to support an application for a new exemption.
RECOMMENDATION
That Council support the exemption for the Central Local Government Region of
South Australian to establish an Audit Committee pursuant to Section 18(1) of the
Local Government (Financial Management) Regulations 2011.
COMMENT
CLGR at this time has simple and low risk financial accounts of minimal value and
minimal transactions. The accounts and internal control process are audited by its
external auditor and the accounts and internal controls are overseen by the Board
Presiding Member. Accounting tasks in the main are contracted out to another
Council and therefore there is external oversight through this process. On balance
the risk of inappropriate activity, lack of internal control or financial reporting error is
low. The CLGR has an exemption currently in place which is consistent with other
regional subsidiaries.
Attachment:
Correspondence from CLGR
LEGISLATION/POLICY/COUNCIL STRATEGIC PLAN
Legislation
Local Government Act 1999
Local Government (Financial Management) Regulations 2011
Council Strategic Plan
4. Governance and Organisation 4.1 – Responsibility
FINANCIAL, RESOURCE AND RISK MANAGEMENT CONSIDERATIONS
Financial
If an exemption is not in place a committee will be established requiring
independent representatives and thus sitting fees would be required, Council
member representation would not attract a sitting fee.
Resource
Will be absorbed by existing resources if committee required.
Risk Management
Generally considered low considering the simple operating nature of the
organisation and low volume and value of financial transactions.
COMMUNITY CONSULTATION
There is no community consultation required under the Local Government Act 1999.
Central Local Government Region of South Australia Incorporated under provisions of 1tte Local Government A.ct
ABN: 34 728 242 315
Chairman: Mayor Peter Mattey
Chief Executive Officer: David J. Stevenson
Postal Address: 318 Main North Road CLARE SA S453
Telephone: 0419341866
Email: . [email protected]. gov.au
Website: www.centralregion.sa. gov.au
Member Councils: TheBarossa Barunga West
• Clare & Gilbert Valleys Copper Coast Flinders Ranges
• Goyder . . Light Regional ·
• Mal/ala · Mount Remarkable Northern Areas Orroroo/Carrieton Peterborough Port Pirie Regional Wakefield Regional
• Yorke Peninsula
lOth May, 2016
Mr Martin McCarthy Chief Executive Officer The Barossa Cou.ncil PO Box 867 NURIOOTPA SA 5355
RE: Exemption from the need to establish an Audit Committee
Dear Martin,
As you are aware, the Central Local Government Region of SA (CLGR) currently is exempt from having an audit committee. Our exemption is due to expire on the 30th June, 2016.
As a Constituent Council of CLGR I am writing to you to seek your Council agreement for an extension to the exemption from establishing an audit committee from 1st July, 2016.
For CLGR to be exempt it requires agreement from all its Constituent Councils, to this end I ask that your Council consider the following resolution at your next Council meeting:
As a Constituent Council of the CLGR, The Bar-ossa Council supports the CLGR seeking an extension from the Minister of Local Government for an exemption from the need to establish an Audit Committee.
The Council's support for this arrangement is subject to :
(1) the CLGR having in place relevant internal control policies and procedures and that these are periodically reviewed and updated;
(2) the CLGR's external auditor has provided an audit opinion to the CLGR that its internal controls are sufficient to provide a reasonable assurance that . its financial transactions are being conducted properly and lawfully;
(3) the CLGR's adopted budget and audited annual financial statements continuing to be provided to The Barossa Council as soon as practicable;
(4) all reports and opinions by the CLGR's external auditor being made available to The Barossa Council;
Page 2 of 2
(5) no evidence has come to light which strongly suggests that the CLGR is not complying with its obligations under the Local Government Act 1999 and associated Regulations in all material respects;
(6) any breach of the above requirements which is not corrected within three months being reported to The Barossa Council along with any advice on corrective action proposed or underway.
The above resolution follows the framework required to inform Ministerial decisions regarding applications from regional subsidiaries seeking an exemption.
Like its counterparts across other regions of South Australia, CLGR is a relatively small operation that does not employ staff (other than its Chief Executive Officer), hold substantial assets or liabilities, nor engage in any commercial business activity.
Our annual report for 2014-15 is on our website which will provide you comfort CLGR has complied with the Local Government Act 1999, that CLGR independent auditor has expressed an opinion on the appropriateness of the accounting policies and practices and has issued an unqualified audit report.
I look forward to your timely response.
Q enson Chief Executive Officer
ATTACHMENT 12 REPORT 12.7
DOG REGISTRATION FEE SCHEDULES
2019/2020
Ann Friel<
Subject: FW: Setting 2019-20 dog and cat reg istration fees in DACO [DLM =For-Officia i-UseOnly]
Attachments: Comparison of Dog reg istration Fees across all SA council.docx
From: Lamb, Andrew (DEW) <[email protected]> Sent: Monday, 4 March 2019 2:53 PM Subject: Setting 2019-20 dog and cat registration fees in DACO [DLM=For-Officiai-Use-Only]
For Official Use Only
Dear council DACO/Regulatory Service/Authorised Persons managers,
Counci ls can set their own dog and cat registration fees, by entering these directly into DACO. Please find attached a comparison of dog registration fees in 2018-19.
Each council has its own approval process for setting or increasing these fees. Most require approval by elected by members although some councils have delegated t his power.
Most councils will set these fees as part of their Annua l Business Plan and Budget, which includes a Register of Fees and Charges. Section 26 of the Dog and Cat Management Act empowers councils to set dog and cat registration fees. The Local Government Act 1999 (section 199(S)(b)) also empowers councils to fix, vary or revoke any fees or charge by a decision of the council. Both Acts permit a counci l to consider and adopt dog and cat registration fees for the new financial year prior to the adoption of the Annual Business Plan and Budget.
We recommend that in the in t he next 3 months (March-M ay) each council be given a report for the adoption of the dog and cat registration fees for 2919/20. This w ill then allow for the dog/cat renewal notices to be proofed, via t he DACO system, with the new financial year's adopted fees, in June 2019.
The Dog and Cat Management Board then arranges for printing and mailing of renewa l notices, sent out state-wide, with the fees and discounts that each council has plugged into DACO. We intend to begin printing these renewals the last week of June to ensure timely mai lout to owners the first week of July.
WARNING: If a council does not enter their 2019-20 dog or cat registration fees by 1 July, renewal letters wil l specify a zero fee and DACO will charge a zero fee -ie owners will get FREE registration. We recommend that you set your 2019-20 fees well in advance.
Andrew Lamb Board Secretary 1 Dog and Cat Management Board P: (08) 8 124 4720 F: (08) 8124 4648 M: 0422 004 548 E: [email protected] 81 Waymouth Street, Adelaide SA 5000 GPO Box 1047, Adelaide, SA 5001, AUSTRALI A www.dogandcatboard.com.au I
1
Comparison of Dog registration Fees across all SA council (2018-19).
Note that only Standard and Non-standard dog registration fees have been included.
Council Non-standard dog Standard Dog
District Council of Copper Coast 122 36 City of Charles Sturt 100 so Kangaroo Island Council 100 40 City of Port Lincoln 95 45 Adelaide Hills 90 45 Town of Gawler 90 45 City of Mitcham 90 45 Alexandrina Council 89 41 City of Burnside 85 42.5 City of Holdfast Bay 85 43 City of Unley 85 42.5 City of Onkaparinga 83 41.5 Average Fee level-metro councils
The Barossa Council 80 40 Berri Barmera Council 80 40 City of Port Adelaide Enfield 80 40 District Council of Streaky Bay 80 40 City of Victor Harbor 80 40 City of West Torrens 80 40 Yorke Peninsula Council 80 40 Campbelltown City Council 75 37.5 Mount Barker District Council 75 37.5 City of Adelaide 73 36.5 Kingston District Council 73 36.5 City of Tea Tree Gully 72 36 City of Marion 71 35 District Council of Barunga West 70 35 The Flinders Ranges Council 70 35 Light Regional Council 70 35 District Council of Loxton Waikerie 70 35 Mid Murray Council 70 35 City of Norwood Payneham & St Peters 70 35 Port Pirie Regional Council 70 35 City of Prospect 70 35 Wakefield Regional Council 70 35 Corporation of the Town of Walkerville 70 35 District Council of Yankalilla 70 40 Average Fee level-all councils
District Council of Grant 67.5 33.75 Municipal Council of Roxby Downs 66 33 Northern Areas Council 65 32 City of Playford 65 32.5
Port Augusta City Council 65 32.5 Renmark Paringa Council 65 35 City of Salisbury 65 32.5 District Council of Tum by Bay 65 32.5 The City of Whyalla 65 32.5 Average Fee level-country councils
Adelaide Plains Council 60 30 District Council of Ceduna 60 30 Regional Council of Goyder 60 30 District Council of Lower Eyre Peninsula 60 30 Southern Mallee District Council 60 30 Wudinna District Council 60 30 Clare & Gilbert Valleys Council 58 29 City of Mount Gambier 55 27.5 District Council of Robe 55 27.5 Coorong District Council 50 25 District Council of Elliston 50 25 District Council of Franklin Harbour 50 25 District Council of Karoonda East Murray 50 25 Naracoorte Lucindale Council 50 25 Tatiara District Council 50 25 Wattle Range Council so 25 District Council of Goober Pedy 45 30 District Council of Kimba 45 45 District Council of Orroroo Carrieton 44 22 District Council of Cleve 40 20 District Council of Mount Remarkable 40 20 Outback Communities Authority 40 20 District Council of Peterborough 33.1 16.6 Rural City of Murray Bridge 33 30
Average Fees -Regional 63.12 32.15 Average Fees -Metropolitan 82.89 40.85 Average Fees -All councils 67.08 33.83
These figures have been extracted from Dogs and Cats On line are the figures entered into DACO by
officers in the respective councils.
The figures were then hand-typed into this t able. Please forgive any errors.
Ann Frick
From: Sent:
Faulkner, Monica (DEW) <[email protected] > Monday, 18 February 2019 1:27 PM
Subject: Request that your council waive dog & cat registration fees in June of each yea r [DLM= For-Official-Use-Only]
For Official Use Only
Ref: DEW-D0002466
To the Chief Executive,
~ Government of South Australia
.,..M-: Dog and Cat Management Board ~
LevelS 81 - 95 Waymouth Street
Adelaide SA 5000
GPO Box 1047 Adelaide SA 5001
Ph: 08 8124 4962 Fax: 08 8124 4648
ABN 48100 971189
www.dogandcatboard.com.au
Re: Request that your council waive dog & cat registration fees in June of each year
The dog registration year runs concurrently with the financial year. In the final month of each year (June) only a very small amount of dog registration revenue is collected. The Dog and Cat Management Board estimates that the combined June revenue from !ill_68 councils (plus the Outback Communities Authority) is approximately $10,000.
As you are aware, the new Dogs and Cats Online system commenced in 2018. The Board now manages the collection of most dog registration fees, through DACO.
There are now a number of difficulties, accepting dog registration fees in June:
1. DACO is an online system, available 24/7. An owner could register their dog as late as 11:59pm on 30th June. DACO only accepts dog registration fees during the current year. A number of dog owners will log into DACO, in June of each year, attempting to pay dog registration fees for the subsequent year. However, the only current option is to pay for the current year.
This may cause confusion to the general publ ic and a potential push for refunding the fee paid: ie owners will have paid a fee for a very short period of registration.
2. There are financial and procedural implications for charging fees for new dogs or renewals of registration in June, namely:
a. Most councils sti ll accept over-the-counter payments for dog registration. At the end of each month, the Board invoices each council fo r 100% ofthese fees and then remits the correct statutory percentage to the respective council. If councils collect dog registration fees in June:
i. Counci ls will be invoiced for any payments accepted in June in the July invoicing period -that is, the invoice will be raised in the subsequent financial year;
ii. Councils may then need to manually account for how much of this invoice is 2018/19 revenue vs 2019/20 revenu e. The resources consumed, in accounting for these payments, is likely to far exceed t he council's corresponding revenue.
However, if June registration fees are waived by council :
1
a. The Board currently issues its fin al invo ice for the 1 Jan t o 30 June period. If this period becomes 1 Jan to 31 May, the Board can (using DACO) issue its LAST 'Council Invoice' (for remittance of over the counter funds) in June of each year.
b. All 2018/19 revenue will be invoiced in and, so, easily sit in the 2018/19 financial year. c. Councils should then be able to RECEIVE their LAST 'RCTI' (remittance of council portion of revenue
from DCM B t o Council) in June for the period 1 Jan to 31 May. Even if this payment is made by the Board in the subsequent financial year, the invoice will still be issued in and relate to the year ofthe relevant payment period.
Councils should still, of course, register as many dogs as they can; just not require a fee in June. Once registered, the Board will automatically, through DACO, send the owner a dog registration notice in July, for the subsequent year.
Waiving fees in June will not reduce a council's ability to expiate owners who were required to register a dog before June, but did not do so. Each council remains responsible for decisions about expiating and prosecuting breaches of the Dog and Cat Management Act.
For similar administrative reasons, many councils waived fees in June, years ago.
If your council has not already waived dog and cat registration fees for June of each year, the Board recommends you do so.
If your or your officers have any questions, please contact the Board Secretary, Andrew Lamb on 8224 4720 or
Yours sincerely
Dr Felicity-ann Lewis Chair Dog and Cat Management Board
Monica Faulkner Project Officer - Information and Data 1 Dog and Cat Management Board P: (08) 8124 4746 E: monica [email protected] Level 9, 81 -95 Waymouth Street. Adelaide, 5000 GPO Box 1047, Adelaide, SA 5001, AUSTRALIA www .dogandcatboard .com .au
The information in this e-mail may be confidential and/or legally privileged. Use or disclosure of the informa tion to anyone other than the intended recipient is prohibited and may be unlaw ful. If you have received this e-mail in error please a dvise by return e-mail or by telephoning 8124 4962
Think before you print. Please consider the e nvironmenl be fore prinling this e-mail.
2
ATTACHMENT 13 REPORT 12.8
SA LOCAL GOVERNMENT GRANTS
COMMISSION – VISIT 1ST APRIL 2019
Level 3 77 Grenfell Street Adelaide SA 5000 GPO Box 2329 Adelaide SA 5001 Telephone 7109 7164 [email protected] ABN 99 986 131 741
18 March 2019 Dylan Strong Chief Executive Officer 17 Second Street Orroroo SA 5431 Dear Dylan Visit to the District Council of Orroroo/Carrieton – 1 April 2019 I am writing on behalf of the Grants Commission to confirm the date of Monday 1st April 2019 At 2:30 – 4:00pm as agreed, for the Commission to visit your Council. The Commission and staff will give a presentation to the Council, which will last about an hour and a half. This presentation will explain the background and legislative requirements of the Commission and outline the Grants Commission’s methodology, calculation of the current year’s grants and the Commission’s plans for the future. During this time the Commission would encourage Council to ask questions, or they may wish to raise any issues that are of concern to the Council, or that Council feels would be of interest to the Commission. Under Section 11 of the Local Government (Financial Assistance) Act 1995, it is a requirement that the Grants Commission hold Public Hearings at each council. With this in mind, please find attached a copy of a Notice of Public Hearing, which we would request be displayed in public places. Please note that the inclusion of this Notice in the local media/press is entirely at Council’s discretion. The Commission will provide Council with a copy of the presentation prior to the visit and it would be appreciated if access to computer and projection equipment could be made available for the presentation. If you have any further questions regarding the details of the Commission’s visit, please don’t hesitate to contact Fiona Mitchell on 7109 7164, or the Commission’s Executive Officer, Peter Ilee on 7109 7148. We look forward to meeting with yourself, staff and the elected members of your Council.
Yours sincerely
Bruce Green Chair
NOTICE OF PUBLIC HEARING
SOUTH AUSTRALIAN LOCAL GOVERNMENT GRANTS COMMISSION The South Australian Local Government Grants Commission is a statutory authority responsible for advising the Minister for Local Government on the distribution of Commonwealth Financial Assistance Grants to local governing authorities in South Australia. These grants are untied and decisions on their expenditure are the responsibility of individual councils. For 2018-19, a sum of $160.2 million has been allocated to 74 councils/communities in the State.
The Commission does not provide funds for specific projects Grants are provided under the Commonwealth Local Government (Financial Assistance) Act, 1995. Under Section 11 of this Act the Commission is required to hold public hearings in connection with its recommendations. The purpose of these hearings is to provide clarification of the Commission’s operations and the opportunity for members of the public to raise issues with the Commission. The Commission will be visiting the District Council of Orroroo Carrieton at 2:30 – 4:00pm on Monday 1st April 2019, to hold discussions with elected members and staff, and with any members of the public in attendance at the hearing. Persons wishing to attend this public hearing are asked to register their interest by 5:00 pm, Thursday 28th March and provide either a written submission or an indication of the issues they wish to raise. Registration of interest can be made by contacting:
Local Government Grants Commission GPO Box 2329 ADELAIDE SA 5001 Telephone: (08) 7109 7164 Email: [email protected]
Bruce Green Chair
ATTACHMENT 14 REPORT 12.9
ORROROO CRICKET CLUB – LETTER OF
SUPPORT
North -West Pocket
Proposed
Location
6m
4m
9m
shed
Lean To Verandah 3m Window
Glass
Sliding
Door
Canteen Roller Door
Shed
Span/Width: 6.00m
Length: 9.00m
Eave Height: 3.00m
Profile: Custom Orb Horizontal.
Colour: Classic Cream
Flashing : Manor Red
3m
Lean To Verandah
Width: 4.00m
Length: 9.00m
2 large Windows
ATTACHMENT 15 REPORT 12.11
COLIN DAWES – TEMPORARY FENCING –
UN-NAMED ROAD, ORROROO
Ann Friel<
From: Sent: To: Subject: Attachments:
Deborah Hanson <[email protected]> Friday, 15 March 2019 4:18 PM
Ann Frick Temporary fencing Dawes property 20190314_164106.jpg; 20190314_164230Jpg; 20190314_164342Jpg; 20190314_
164335Jpg
We are writing to council to seek wlitten permission (after having had verbal permission), to use a portion of the road reserve adjacent to my mothers property 12320 RMWilliams Way OtToroo.
With the continuing drought we have no feed left for our 5 sheep(the stars of the Christmas Pageant a few years ago). The only feed is on the roadside reserve. We have been sheparding them out there to try to reduce the density of the vegetation and fire hazzard but with work commitments this is very time consuming.
Due to the urgent need to feed our sheep and the scarcity of hay in the area we have erected a temporary fence from cyclone netting, iron droppers and posts (which are all able to be removed). The fence is quite sturdy as we are conscious of the safety of our animals and the road users.
The fenced area runs parallel to my mothers paddock _ approximately 1OOm in length and extending out ·aprox. 45m leaving an area about 30m from fence to roadside. see map attached.
We feel we have taken into account all possible safty issues, registering with Dial before you dig (job ref. 15897872), which only revealed a telstra cable running along the boundry fence and then under my mothers driveway.
This is an area not slashed by council due to many accacia bushes, rocks and heavy coverage of thick grass matts . So we hope that the sheep will be reducing the fire hazzard for council and my mother.
All timber posts have a reflective whitches hat on top just incase any one drives accross the reserve.
Please see attached photos showing the density of the vegetation and the structure of the fence.
Once the area has been eaten out the sheep will be retumed to mothers paddock and the fence removed. By then we may have had some rain .....
Thankyou for your consideration and time Cheers Deb and Colin Dawes.
1
W:\PERMITS LEASES LICENCES\Sect 221 Permit to alter public road.doc
Authorisation To Alter A Public Road Pursuant To Section 221 Of The Local Government Act 1999
I/We ……………………………………………………………………………………………………………………………..
(the “Applicant”)
of ………………………………………………………………………………………………………………………………..
(Address)
hereby apply to ………………………………………………………………………………………………………………
(the “Council”)
for an Authorisation to alter the road at ..……………………………………………………………….………………
(exact location of proposed alteration)
…………...…………………………………..……… pursuant to Section 221 of the Local Government Act 1999. Note 1: The Act provides that a road extends from property boundary to property boundary and includes the carriageway, footpaths and verges. Note 2: The following are considered road altering activities pursuant to the Act where it is an offence to undertake them without an Authorisation from the Council. The Nature of the Proposed Alteration is: (Tick whichever is/are applicable)
Alter the construction or arrangement of the road to facilitate access to/from property; Erect or install a structure (including pipes, wires, cables, fixtures, fittings or other objects) in, on, across, under or over the road; Change or interfere with the construction, arrangement or materials of the road; Change, interfere with or remove a structure (including pipes, wires, cables, fixtures, fittings or other objects) associated with the road; Plant, interfere with or remove a tree or vegetation from the road. Details and Specifications for the Proposed Alteration are: …………………….……………………………………….. ………………………………………………………………………………………………………….……………………….. ……………………………………………………………………………………………………………….………………….. …………………………………………………………………………………………………………………….…………….. (Specify any structures or objects including details of location, extent of alteration, materials proposed. Attach plan, diagram)
Is the Proposed Alteration: (Tick whichever is applicable)
Permanent
Temporary - Indicate period …………………………………
The issuing of this Authorisation is subject to: The Applicant agreeing to the General Conditions of Authorisation as contained herein; The Applicant agreeing to any/all Special Conditions that the Council may determine and attach to this Authorisation; The Applicant paying the prescribed fee.
W:\PERMITS LEASES LICENCES\Sect 221 Permit to alter public road.doc
General Conditions of Authorisation: The Applicant further agrees: For the term of the Authorisation, to comply with all applicable industry standards, health or safety standards, current standards of Standards Australia or any applicable Code of Practice . To ensure that all works carried out are undertaken to the highest standard and are carried out promptly and with all due care, skill and diligence. To ensure that any alteration to the road does not interfere with or cause damage to or in any way affect the property of any other person. To comply with any direction given by any authority, statutory authority or Council to remove, maintain or otherwise modify the alteration to the road subject to this Authorisation. That all fixtures and equipment erected or installed in, on, across, under or over the road remain the property of the Applicant pursuant to Section 209 of the Local Government Act, 1999. For the term of the Authorisation, to maintain all fixtures and equipment erected or installed, or vegetation planted, in good condition and to recognised standards. To indemnify the Council, its servants and/or agents against all actions, costs, claims and demands for injury, loss or damage arising out of any negligent act or omission of the Applicant in relation to the alteration to the road, the granting of this Authorisation and the general and special conditions contained herein and such indemnity shall be in addition to any statutory immunity in favour of the Council. For the term of the Authorisation, to take out and keep current a public liability policy of insurance to an appropriate level of cover per claim in respect of any negligent act or omission of the Applicant in relation to the alteration to the road or any activity arising out of or from the granting of this Authorisation by the Council. At the expiration or earlier termination of this Authorisation to remove, if so directed by the Council, any structure or object erected or installed on the road and to reinstate the road to the satisfaction of the Council. This Authorisation does not confer on the Applicant any exclusive right, entitlement or interest in the road and does not derogate from the Council’s powers arising under the Local Government Act, 1999. In making this application, I/we acknowledge that I/we have read, understand and agree to be bound by the Conditions of the Authorisation and declare that the particulars provided by me/us with regard to the Proposed Alteration are true and accurate. Dated the ………………… Day Of …….…………………………………… 20 ……… Signed by Applicant/s : …………………………………………………………………………………………………. Name : ………………………………………………………………………………………………….
OFFICE USE ONLY
Authorisation - Approved / Denied
Council Specification for Alteration to Road attached - YES / NO
Special Conditions attached - YES / NO
Name of Authorised Officer of Council: ……………………………………………………
Position: ………………………………………………………………………………………….
Signature: ………………………………………………………………………………………..
Date: ……… / …………… / ……………… Fee: …………………………………...
ATTACHMENT 16 REPORT 13.2
DOG & CAT MANAGEMENT 2017/2018
FINANCIAL AUDIT
Ji:J I, :. _ , ~~H.JI~CIL Uf ORII •:ifJJ I GARRIETON
I'ILE D.Caedf./0~ ............. ..
G ' MJ\1~ i'lll~
ATTENTION ... .. .... .. .................. .. MEETING ....... ........................... .
.. ..... .. ...... ... ..... ............. --·-··"''-"''#
26 February 2019
Mr Dylan Strong Chief Executive Officer District Council of Orroroo Carrieton PO Box 3 ORROROO SA 5431
Dear Mr Strong,
~ Government of South Australia
• Dog and Cat Management Board
GPO Box 1047 Adelaide SA 5001
Ph: 08 8124 4962 Fax: 08 8124 4648
ABN 48 100 971 189
www.dogandcatboard.com.au
RE: DOG AND CAT MANAGEMENT 2017/2018 FINANCIAL AUDIT
The Dog and Cat Management Board recently undertook a 2017/2018 financial audit of the District Council of Orroroo Carrieton in relation to Sections 26 (3), (4 ), (5) and (7) of the Dog and Cat Management Act 1995.
We are pleased to confirm the District Council of Orroroo Carrieton is fulfilling its financial obligations under the Act.
It is a requirement that all revenue collected under the Act is expended on the management of dogs and cats. Please ensure unspent income is included in the 2014/15 account for expenditure in dog and cat management.
I encourage you to contact Elizabeth Allen on (08) 8124 4962 or at elizabeth [email protected] if you have any questions in relation to the finance audit process or outcomes.
Yours sincerely,
Elizabeth Allen Dog and Cat Management Board
ATTACHMENT 17 REPORT 13.4
ASSET MANAGEMENT PLAN – UPDATE
District Council of Orroroo Carrieton
ASSET MANAGEMENT PLAN
2017-2027
DRAFT
INDEX
Page #
1. Executive Summary 3
2. Introduction 4
3. Levels of Service 8
4. Future Demand Forecast 8
5. Maintenance 9
6. Capital Expenditure Classifications 9
7. Road Assets 10
8. Buildings Assets 11
9. Plant & Equipment Assets 12
10. Other Assets 15
11. CWMS Assets 15
Appendix A – Hierarchy of Roads - Road Classifications 17
Appendix B – Road Service Levels 21
Appendix C – Building Assessment Report
DC of Orroroo Carrieton – Adopted Asset Management Plan – 2017 - 2027 Page 3 of 39
1. Executive Summary
This section is intended to give the reader a snap shot of the key items that are covered by this plan.
The plan covers the following 4 categories of assets:
Transportation Assets
Buildings & Structures
Plant & Equipment
Other Assets
1.1 Asset Values
The current replacement costs of the entire stock of each classification of asset listed above are as follows:
Transportation Assets $ 36.5M
Buildings & Structures $ 9.0M
Plant & Equipment $ 3.2M
Other Assets $ 0.6M
Total Current Replacement Costs $ 49.3M
1.2 Forecast Capital Expenditure on the RENEWAL of Infrastructure, Property & Equipment for the next 10 Years
The forecast total cost per asset category for the next 10 years in relation to replacing existing assets is:
Transportation Assets $ 5.5M
Buildings $ 0.4M
Plant & Equipment $ 1.9M
Other Assets $ 0.4M
10 Year cost of replacing existing $ 8.1M
1.3 Forecast Capital Expenditure on NEW Infrastructure, Property & Equipment for the next 10 Years
Transportation Assets $ 1.7M
CWMS $ 1.2M
10 Year cost of replacing existing $ 2.9M
DC of Orroroo Carrieton – Adopted Asset Management Plan – 2017 - 2027 Page 4 of 39
1.4 Capital Expenditure by Asset Class 2018 to 2027
Renewal / Replacement Capital Expenditure
2017-18 $'000
2018-19 $'000
2019-20 $'000
2020-21 $'000
2021-22 $'000
2022-23 $'000
2023-24 $'000
2024-25 $'000
2025-26 $'000
2026-27 $'000
Roads 520 450 450 447 449 445 449 449 449 449
Buildings 62 50 0 80 0 40 40 40 40 40
Plant & equipment 510 178 220 100 50 420 160 122 60 85
Fixtures & Fittings 21 45 45 45 45 45 45 45 45 45
Orroroo bypass project 303 303 304
Total 1,113 723 1,018 975 848 950 694 656 594 619
New / Upgrade Capital Expenditure
2017-18 $'000
2018-19 $'000
2019-20 $'000
2020-21 $'000
2021-22 $'000
2022-23 $'000
2023-24 $'000
2024-25 $'000
2025-26 $'000
2026-27 $'000
Price Maurice Rd 616 616
Orroroo bypass project 163 163 164
Community Waste Water Management System
1,200
Total 616 1,816 163 163 164 0 0 0 0 0
The above outlays have been included in and funded by the long term financial plan
The content of this Asset Management Plan is based on real (2017-18) dollar values for all future years to facilitate comparisons between years.
DC of Orroroo Carrieton – Adopted Asset Management Plan – 2017 - 2027 Page 5 of 39
2. Introduction
2.1 Background
The requirement to have an asset management plan is outlined in the following extract from the Local Government Act 1999
122—Strategic management plans
(1a) A council must, in conjunction with the plans required under subsection (1), develop and adopt—
(a) a long-term financial plan for a period of at least 10 years; and
(b) an infrastructure and asset management plan, relating to the management and development of infrastructure and major assets by the council for a period of at least 10 years,
(and these plans will also be taken to form part of the council's strategic management plans). Asset management planning is a comprehensive process to ensure delivery of services from infrastructure is provided in a financially sustainable manner.
An asset management plan details information about infrastructure assets including actions required to provide an agreed level of service in the most cost effective manner. The Plan defines the services to be provided, how the services are provided and what funds are required to provide the services.
This asset management plan is to demonstrate responsive management of assets (and services provided from assets), compliance with regulatory requirements, and to communicate funding needed to provide the required levels of service.
The Asset Management Plan was adopted by Council at its Ordinary Council meeting held on 26th July 2017.
The asset management plan is to be read with the following associated planning documents:
District Council of Orroroo Carrieton Strategic Plan
District Council of Orroroo Carrieton Long Term Financial Plan 2017-2027
District Council of Orroroo Carrieton Annual Business Plan & Annual Budget 2017-18
2.2 The Purpose of Asset Management
The Council exists to provide services to its community. Some of these services are provided by infrastructure assets. Council has acquired infrastructure assets by ‘purchase’, by contract, construction by council staff and by donation of assets constructed by developers and others to meet increased levels of service.
Council’s goal in managing infrastructure assets is to meet the required level of service in the most cost effective manner for present and future consumers.
The key elements of infrastructure asset management are:
Taking a life cycle approach,
Developing cost-effective management strategies for the long term,
Providing a defined level of service and monitoring performance,
Managing risks associated with asset failures,
Sustainable use of physical resources,
Continuous improvement in asset management practices.
2.3 Strategic Goals & Objectives of Council
Our Motto
Strength from Resilience
Our Vision
To ensure a sustainable future by building on the communities strength and resilience.
Our Mission
To achieve and maintain a sustainable Council that has the ongoing capacity to meet the community
needs and that advocates for the improvement of the community.
Our Key Focus
The following the key focus areas during the term of the Strategic Plan are to:
1. Achieve and maintain financial sustainability
2. Enhance and maintain good governance principles and legislative compliance
3. Deliver key strategic projects
4. Maintain services, infrastructure and facilities that meet the communities needs
5. Advocate for the retention of essential services
6. Upgrade of the Orroroo water supply
7. Investigate and implement shared services with neighbouring and regional Councils
Our Role
The Council depending on the issue or project will have the following varying role:
1. Provider/Implementer:- Where it is determined that the legislative requirement, service or
infrastructure is identified as the business and/or role of Council in accordance with Council’s
services and standards.
2. Advocate/Facilitator:- Where the role of Council is identified to advocate and lobby
Governments and facilitate the provision of services, infrastructure, development, funding, etc
to improve the general well-being of the community.
3. Supporter:- Where there is a need to support Local Groups, Clubs and Organisations with
events, funding submissions, development, sponsorship both cash and in-kind, and general
governance to ensure long term sustainability.
4. Partner:- Where there is an identified need to partner with Government, Councils, Private
Sector, or Not For Profit or Community Organisations for the delivery of infrastructure,
development and/or provision of services, in accordance with the Key Strategic Principles.
Our Key Strategic Principles
1. Economic and Tourism
1.1 Continued provision of infrastructure to support the agricultural sector, business
operations and community needs
1.2 Encourage, support, facilitate and partner to ensure residential, industrial, business
and commercial development to achieve growth outcomes
1.3 Provision of infrastructure to support tourism and economic development initiatives
and investment
2.3 Strategic Goals & Objectives of Council, con’t
2. Social and Community
2.1 Support community organisations and events to ensure sustainability and good
governance, and maintain local history and heritage
2.2 Maintain infrastructure, facilities and services to ensure and support accessibility to
essential services and community living options that support community well being
2.3 Stabilise and increase population and employment by encouraging business
investment and growth; maintaining and developing essential services, and developing
and prompting affordable residential living
3. Environmental
3.1 Reduced environmental impact and preservation of natural environment via energy
efficiency strategies, hazard reduction and sound environmental policies and practices
3.2 Improved waste management, recycling and reuse practices in accordance with
Legislative requirements and Government targets
3.3 Increase infrastructure to maximise and increase efficiency of stormwater harvesting
and reuse
4. Governance, Finance and Advocacy
4.1 Achieve and maintain long term financial sustainability by implementing sound
financial management policies, controls, reporting and management plans, and timely
asset replacement
4.2 Achieve and maintain legislative compliance via sound policy and procedures
4.3 Ensure sound governance, leadership, advocacy and organisational development via
sound and researched decision making, policies and procedures; training and
development, and WHS and risk management
2.4 Plan Framework
Key elements of the plan are
Levels of service
Future demand – how this will impact on future service delivery and how this is to be met.
Life cycle management – how the organisation will manage its existing and future assets to
provide the required services
Financial summary – what funds are required to provide the required services.
Monitoring – how the plan will be monitored to ensure it is meeting the organisation’s
objectives.
Asset management improvement plan
2.5 Information Flow Requirements and Processes
The key information flows into this asset management plan are:
Council strategic and operational plans,
Service requests from the community,
Network assets information,
The unit rates for categories of work/materials,
Current levels of service, expenditures, service deficiencies and service risks,
Projections of various factors affecting future demand for services and new assets acquired by Council,
Future capital works programs,
Financial asset values.
The key information flows from this asset management plan are:
The projected Works Program and trends,
The resulting budget and long term financial plan expenditure projections,
Financial sustainability indicators.
These will impact the Long Term Financial Plan, Strategic Longer-Term Plan, annual budget and departmental business plans and budgets.
2.6 Importance of accurate asset management data to long term financial sustainability
Financial asset data has 2 types of use. Firstly it is used to calculate depreciation in the Statement of Comprehensive income (Operating Statement) as well as the fair value of Property, Plant & Equipment in the Statement of Financial Position (Balance Sheet). The second use for financial asset data is to determine how much an asset will cost to replace and which year it is likely to need to be replaced.
In summary the financial statements use the financial data to report current consumption of assets and current values and also use the data from a future perspective when preparing asset management renewal programs.
Depreciation is one of the largest numbers in the operating statement, fair value of Property, Plant & equipment is the largest value in the balance sheet and the capital renewal expenditure (as contained in the asset management capital renewal programs) are the usually the most material cash outflows contained in the Long Term Financial Plan. There is an obvious connection between these items and long term financial sustainability.
Council as a matter of course will have an inaccurate assessment of its future likely levels of financial sustainability if the asset data that underpins the depreciation charge, fair value and the asset renewal expenditure is inaccurate.
Up to date data is essential as situations change over time, hence the need to update the asset management renewal programs only a timely basis and at least on an annual basis as part of the legislatively required review of the Long Term Financial Plan.
3. Levels of Service
Service levels can be defined in two terms:
3.1 Community Levels of Service
Relate to the service outcomes that the community wants in terms of safety, quality, quantity, reliability, responsiveness, cost effectiveness and legislative compliance.
Community levels of service measures used in the asset management plan are:
Quality How good is the service?
Function Does it meet users’ needs?
Safety Is the service safe?
3.2 Technical Levels of Service
Supporting the community service levels are also technical measures of performance. These technical measures relate to the allocation of resources to service activities that the council undertakes to best achieve the desired community outcomes.
Technical service measures are linked to annual budgets covering:
Operations – the regular activities to provide services such as opening hours, cleansing frequency, mowing frequency, etc.
Maintenance – the activities necessary to retain an assets as near as practicable to its original condition (e.g. road patching, unsealed road grading, building and structure repairs),
Renewal – the activities that return the service capability of an asset up to that which it had originally (e.g. frequency and cost of road resurfacing and pavement reconstruction, pipeline replacement and building component replacement),
Upgrade – the activities to provide an higher level of service (e.g. widening a road, sealing an unsealed road, replacing a pipeline with a larger size) or a new service that did not exist previously (e.g. a new library).
4. Future Demand Forecast
Factors affecting demand include population change, changes in demographics, seasonal factors, vehicle ownership, consumer preferences and expectations, economic factors, agricultural practices, environmental awareness, etc.
The view taken in the preparation of this plan as well as the LTFP is that there will be minimal shifts either upwards or downwards in current population levels. Should this change over time then both the AMP & LTFP will need to be updated.
5. Maintenance
Routine maintenance is the regular on-going work that is necessary to keep assets operating, including instances where portions of the asset fail and need immediate repair to make the asset operational again.
Maintenance includes reactive, planned and specific maintenance work activities.
Reactive maintenance is unplanned repair work carried out in response to service requests and management/supervisory directions.
Maintenance activities include inspection, assessing the condition against failure/breakdown experience, prioritising, scheduling, actioning the work and reporting what was done to develop a maintenance history and improve maintenance and service delivery performance.
Specific maintenance is replacement of higher value components/sub-components of assets that is undertaken on a regular cycle including repainting, building roof replacement, etc. This work generally falls below the capital/maintenance threshold but may require a specific budget allocation.
Current maintenance expenditure levels are considered to be adequate to meet required service levels.
Assessment and prioritisation of reactive maintenance is undertaken by operational staff using experience and judgement.
6. Capital Expenditure. Renewal / Replacement vs New / Upgrade
Renewal expenditure is major work which does not increase the asset’s design capacity but restores, rehabilitates, replaces or renews an existing asset to its original service potential.
e.g. Resheeting a road to its previous width & depth.
Renewal will be undertaken using ‘low-cost’ renewal methods where practical. The aim of ‘low-cost’ renewals is to restore the service potential or future economic benefits of the asset by renewing the assets at a cost less than replacement cost.
New works are those works that create a new asset that did not previously exist, or works which upgrade or improve an existing asset beyond its existing capacity. They may result from growth, social or environmental needs.
e.g. Installing a CWMS for the first time
New assets and upgrade/expansion of existing assets are identified from various sources such as councillor or community requests, proposals identified by strategic plans or partnerships with other organisations. Candidate proposals are inspected to verify need and to develop a preliminary estimate.
It is possible for capital expenditure to be a combination of renewal as well as upgrade.
e.g. the replacement of a road that was initially was a 6 metre wide sheeted surface with an 8 metre width sheeted surface can be considered part replacement and part upgrade.
The important point to understand is that if Council is not able to replace its existing assets in a timely manner then new assets should not be built unless less essential. By building new assets Council is effectively building new liabilities as the assets usually don’t generate revenue (e.g. roads) cannot be sold and will need to be maintained and eventually replaced.
7. Road Assets
7.1. Asset Class Description & Value
Transportation assets include sealed roads, unsealed roads, footpaths, kerb & guttering and drainage assets. These assets have a total current replacement cost of $36.5M.
7.2. Road Hierarchy – Road Prioritisation
Management and Council have undertaken several workshops to determine the road priorities for the community. This was an important activity to undertake as Council has limited resources and accordingly need to spend the money on the roads the community needs the most.
In order to develop the road register the following road surface types have been developed:
o Township Seal (High Use & Standard Use)
o Township Sheeted
o Rural Seal
o Rural Class B Sheeted
o Rural Class C1 Sheeted
o Rural Class C2 Sheeted
o Rural Class C3 Sheeted
o Rural Class D Natural Formation
Appendix A contains the hierarchy of sheeted roads for the whole Council area.
Appendix B contains a report prepared by Tonkin Consulting that provides definitions of each road surface type.
7.3. Capital Renewal / Replacement Program
The following graph indicates the forecast renewal expenditure for the next 10 years based on the asset data that Council maintains in the Conquest Asset data module that is managed by Tonkin Consulting.
The 10 year work program above is based on the road networks’ current condition and road priorities. Each year, as part of the annual business planning process, the roads that are listed to be renewed over the next twelve months are reviewed to ensure that the data is accurate. Accordingly some roads may be added to the annual program and others removed dependent upon the condition of these roads at the time.
$443,000
$444,000
$445,000
$446,000
$447,000
$448,000
$449,000
$450,000
$451,000
2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
Renewal Expenditure 2018 - 2027
7.4. Capital Expenditure on New / Upgraded Assets
Planning is well advanced on the possibility of a heavy vehicle by-pass route that diverts these types of vehicles away from the town centre.
Early estimates are a total capital cost of $1.4M of which $490k represents the cost of sealing the road and is considered to be upgrade (previously this was a sheeted road). The remaining $910k is considered to be renewal as the existing sheeted road will be replaced.
It is forecast that at this stage Council is likely to receive $700k of grant funding to subsidise the work, leaving Council to fund the remaining $700k.
This work is scheduled for the 2020 to the 2022 financial years and is included in Councils long term financial planning estimates. Timings and estimates will be refined in due course.
7.5. Service Standards
Appendix B contains a report prepared by Tonkin Consulting information on service standards that have been recommended by Tonkin’s Consulting and workshopped with the elected members. The costings included in section 7.3 above reflect the resources necessary to provide these levels of road asset services to the community and are funded in the long term financial plan.
8. Buildings & Structures
8.1. Asset Class Description & Value
Buildings include Council owned buildings such as the depot, town hall, Council offices, grand stand, RSL building & sheds, public amenities and staff accommodation. This class of asset has a current replacement cost of $9M.
8.2. Forecast Capital Renewal Expenditure on Buildings for the next 5 years
Management recently engaged a local builder to assess the condition of the buildings owned by Council and determine the likely renewal expenditure required to maintain these buildings. The following is a 5 year summary. A copy of this report is included in Appendix C, this provides additional detail on the condition of specific buildings and the work identified to be undertaken over the following 5 years.
Summary of Capital Renewal Expenditure Year
17/18 18/19 19/20 20/21 21/22
Capital Forecasts (included in ltfp capital forecasts) 61,700 50,000 0 80,000 0
Operating Forecasts (included in ltfp operating forecasts)
75,100 38,150 21,000 10,000 17,500
The remaining 5 years of the long term financial plan includes an allocation of $45k per annum. In due course future iterations of this asset management plan and long term financial plans will extend the current 5 year projections outlined above and in appendix C.
There are no plans at present to build any new buildings over the next 10 years.
8.3. Building Service Levels
The above renewal expenditure will ensure that the services currently being provided by these buildings to the various community groups and Council staff that use them will be maintained at current levels over time.
9. Plant & Equipment
9.1. Asset Class Description & Value
Plant & Equipment are a significant class of asset and include large pieces of equipment such as graders and tractors. The current replacement cost of this class of assets is $3.2M.
During 2016 an extensive review of Council’s plant and machinery was undertaken to determine the needs of the Council, with the following being adopted.
Plant to be replaced No Usage/Comments
Utility – Patrol Grader Operators
1 The ute is used primarily with patrol grading for the operators to use to travel to and from work sites.
Utility – General Purpose 1 The ute will be used for general purposes
Dual Cab Utility 1 Works Overseer vehicle
Medium Dual Cab Truck 1 Truck used to carry mobile fuel tank and staff to work sites
Small/Medium Truck 1 Small town truck required for associated works and used with Skid Steer
Tandem Tip Truck 2 Trucks for rubble cartage, water tank and bitumen spray and aggregate spreading equipment
Grader – Construction/Patrol 2 Graders for patrol grading and construction works
Loader 1 Larger loader for loading of trucks and other works, including private works
Tractor – Slashing 1 Tractor for slashing program
Tri Axle Plant Trailer 1 Used for transporting equipment eg loader
Community Bus 1 Used for community travel/transport purposes
Turf Mower 1 Used for mowing of the oval
Skid Steer Loader 1 To have multiple attachments for versatility, including street sweeping and purpose built trailer
Plant and Machinery to be maintained
Spray Unit Utility 1 To be maintained and not included in replacement Program
Street Sweeper 1 To be maintained and not included in replacement Program
Bitumen Spray Unit Equipment for road sealing and resealing program not included in replacement Program Aggregate Spreader
The above inventory list includes the bitumen equipment that has only been used once to date due to the equipment being time consuming to fit to the trucks and has not proven to provide a sufficient bitumen seal. Consideration needs to be given to whether or not the Council wishes to maintain this equipment.
The above inventory provides for two tandem tippers with the current water truck being sold. If this position is to be maintained, consideration needs to be given to the purchase of a dog trailer to assist with the carting of rubble. This is stated due to the fact that the water tank is difficult and not easy to remove and replace on the truck. Therefore, considering the recent work upgrading the current water truck, it is considered that the truck continue to be used for this purpose, with one of the current tippers to be retained for the use of a water truck.
The second dual cab utility is being retained for the purpose of the general purpose utility and will be fitted with an aluminium tray to improve versatility. The patrol graders utility is being replaced with a second hand utility.
The following are the rollers that Council current uses
Plant Number
Minor Plant Comments
501 Rib Roller Only used as required, however with rubble being crushed long term use will be minimal
503 Catford Combination Roller
The roller is old and requires replacement. The unit has issues with the main drum and wheel bearings. This type of roller is versatile and needs to be replaced with the same type.
504 Catford Rib Roller Only used as required, however with rubble being crushed long term use will be minimal
505 Hyster Grid Roller Only used as required, however with rubble being crushed long term use will be minimal
507 Broons ECombi Roller Roller is used for both construction and patrol grading.
The following table provides the basis to the methodology and approach used for the replacement
of plant and equipment under the various groupings.
In relation to funding the replacement of plant and machinery items, the funding and either the
decision to utilise loan funding will be made as part of assessing the financial position of the
Council at the time of replacement. The replacement program is fully funded in the long term
financial plan.
Plant No Replacement
Schedule Funding
Utility – Patrol Grader Operators 1 10 Years
The funding approach for the replacement of plant and machinery items is fully funded in the long term financial plan
Utility – Multi purpose 1 10 Years
Dual Cab Utility - Overseer 1 5 Years
Medium Dual Cab Truck 1 10 Years
Small Truck 1 10 Years
Tandem Tip Truck 2 10 Years
Grader – Construction/Patrol 2 10 Years
Loader 1 10 Years
Tractor – Slashing 1 10 Years
Community Bus 1 10 – 12 Years
Turf Mower 1 7 Years
Skid Steer Loader 1 15 Years
Rollers No Replacement
Schedule Funding
Rib Roller 1 As required
The funding approach for the replacement of plant and machinery items is fully funded in the long term financial plan
Catford Combination Roller 1 As required
Catford Rib Roller 1 As required
Hyster Grid Roller 1 As required
Broons ECombi Roller 1 As required
9.2 Forecast Capital Expenditure on Plant & Equipment for the next 10 years
The following graph and table details the forecast capital expenditure requirements on replacing Councils fleet of plant & equipment and is fully funded in the long term financial plan.
Major Plant 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022
Utility – Patrol Grader Operators
Utility Multipurpose
Utility Dual Cab - Overseer 40,000
Mitsubishi Canter 3.5 Dual Cab 60,000
Mitsubishi Canter 2.7 50,000
Isuzu Tandem Tip Truck 178,000
Isuzu Tandem Tip Truck
Caterpillar Grader 12H 400,000
Caterpillar Grader 12H
Caterpillar Loader 220,000
John Deere Tractor 6420
Mercedes Sprinter Community Bus
John Deere Turf Mower
Skid Steer Loader
Catford Combination Roller 110,000
510,000 178,000 220,000 100,000 50,000
0
100000
200000
300000
400000
500000
600000
Major Plant 2022/2023 2023/2024 2024/2025 2025/2026 2026/2027
Utility – Patrol Grader Operators
40,000
Utility Multipurpose 50,000
Utility Dual Cab - Overseer 42,000
Mitsubishi Canter 3.5 Dual Cab
Mitsubishi Canter 2.7
Isuzu Tandem Tip Truck
Isuzu Tandem Tip Truck 160,000
Caterpillar Grader 12H
Caterpillar Grader 12H 420,000
Caterpillar Loader
John Deere Tractor 6420 60,000
Mercedes Sprinter Community Bus
60,000
John Deere Turf Mower 20,000
Skid Steer Loader
Catford Combination Roller
420,000 160,000 122,000 60,000 85,000
10. Other Assets
10.1 Asset Class Description & Value
This class of assets includes furniture & fittings and various other minor capital items that do not fit under any of the categories covered above. The total replacement cost of these assets is $0.6M so is not considered overly material in the scheme of things.
10.2 Forecast Capital Expenditure on Other Assets for the next 10 years
An allocation of $45k per annum has been included each year in the long term financial plan. The amount actually spent will be determined as part of the annual business planning process.
11. Community Wastewater Management System
11.1 Southern Flinders Business and Services Growth Strategy
The District Council of Orroroo Carrieton has identified the need to establish a Community Wastewater Management System (CWMS) within the township of Orroroo as part of implementing the Southern Flinders Business and Services Growth Strategy.
The development of the CWMS is vital infrastructure for the town with the key focus on assisting businesses and essential services to grow and be sustainable in the long term. In particular the CWMS will provide an essential service for growth and sustainability including:
o Business links to agriculture areas, e.g. Dews Meats (Orroroo Kangaroo), Orroroo Meat Co
o Businesses in Town, e.g. Orroroo Caravan Park, Orroroo and Commercial Hotels,
o Orroroo District Hospital and Orroroo Community Home (Aged care facility)
o Orroroo Area School
o Expansion of residential and industrial development
In developing the infrastructure, it will enable the capacity of businesses to grow, a
barrier which has been clearly identified by business to the Council and the RDA.
Council is expecting to receive grant funding to assist with the capital cost of building the
CWMS.
The designers have developed a highly efficient, cost effective proposal to address the
urgent issues facing the major wastewater generators by installing a central “spinal” gravity
drain that collects waste flows from the key fifteen properties in the town for treatment and
reuse via a green-belt woodlot, and allows for the eventual expansion of the system to pick
up the rest of the township over time.
The treatment and disposal areas are conveniently located downslope from town in the
disused, low-utility Railway Corridor. Only one relatively small public Pump Station is
required, to pump effluent to the HRAP treatment pond, located near to the existing
electricity supply.
Additional information on this project may be obtained from ‘Southern Flinders Business
and Services Growth Strategy Implementation Plan - Orroroo Community Wastewater
Management Scheme’
11.2 Forecast CWMS Cash Flows included in Long Term Financial Plan
The following indicative amounts have been included in the long term financial plan.
o capital cost of construction $1.2m
o capital grant revenue $500k (possibly more)
o ongoing annual maintenance costs $7.5k p.a.
Appendix A – Hierarchy of Roads - Road Classifications
Road Name Road Classifications Distance B Roads
Belton Rd Carrieton - RRD2908 2,875
Wilmington Rd 9,350
C1 Roads
Lions Park Rd 295
C2 Roads
Almerta Rd 2,334
Boolcunda Rd RM Williams Way - Almerta Rd 3,003
Crotta Rd 5,885
Johnburgh Rd RM Williams Way - Crotta Rd 40,531
Morchard Rd Wilmington Orroroo Road - End of Council Boundary West
6,442
Pekina Black Rock Rd RM Williams Way - RRD8307 13,214
Stokes Hill Rd Price Maurice Rd - RDD 1717 2,529
Paratoo North Rd 12,403
C3 Roads
Amyton Rd 5,475
Arthur Rd 1,425
Avonmore Rd 378
Baratta Rd 15,104
Belforest Rd 2,161
Belton Rd RDD 2908 - Belton Well rd 25,565
Belton Prince Alfred Rd 1,036
Bertha Brown Rd 4,131
Black Rock Rd 2,482
Blue Gum Rd 4,520
Boolcunda Rd Almerta Rd - 1943 1,943
Boolerooo Springs Rd 3,338
Bouda Hut Rd 8,661
Brooks Rd 4,087
Bully Acre Rd Pekina/Black Rock Rd - RRD14028 9,359
Cemetery Rd (Orroroo) 3,110
Chapman Rd RM Williams Way - Morchard Rd 15,439
Cook Rd Chapman Rd - RRD3641 3,640
Coomooroo Rd Orr Wilm Rd - Chapman Rd 12,205
Road Name Road Classifications Distance
Cottrels Rd 3,369
Crocker Hill Rd 14,113
Cross Rd 343
Dorwards Rd 564
Dump Rd 454
Eurelia West Rd 12,607
Fromms Rd 417
Fifth St (Carrieton) 305
Garden Rd 1,787
Gum Vale Rd 3,207
Hoare Rd RM Williams Way to homestead 1,100
Hogshead Rd Pekina/Black Rock Rd - Pekina Tarcowie Rd 9,417
Hombsch Rd 417
Hooper Rd 1,401
Johnburgh Rd 16,301
Kilmore Rd 2,627
Koch Rd 494
Kuerschner Rd 15,694
Laskey Rd Morchard/Booleroo Rd - RRD4538 4,539
McCallum Rd 2,984
Mckay Rd 4,468
Melrose Rd 3,401
Minburra Rd RDD31 - boundary 42,296
Morchard Rd RM Williams Way - Willowie Road 18,804
Mt James Rd 5,843
Nutt Ave 641
Nutt Rd (Moockra) 4,328
Odea Rd 4,109
Oladdie Rd 19,201
Oladdie Cemetery Rd 349
Old Tarcowie Rd 3,133
Orroroo - Paratoo Rd 14,325
Pamatta Rd 15,636
Pekina Blackrock Rd Hogshead Rd - Price Maurice Rd 16,860
Rademaker Rd 1,541
School Tce 174
Seventh Street 91
Short Rd 777
Slaughterhouse Rd 662
Stock Rd 356
Tank Hill Rd 647
Tarcowie Rd (Slippery Corner - Tarcowie) 4,767
Tilbrook Rd 938
Road Name Road Classifications Distance
Treehaven Rd 16,837
Twidgen Rd 1,096
Tyeka Rd 8,130
West Tce (Orroroo) Arthur Rd to RRD 85 85
Wyndhurst Rd Cummings Rd - RRD12243 8,593
Yackara Rd 5,891 D Roads
Arbon Rd 1,234
Belton Well Rd 1,063
Benzic Rd 2,866
Boolerooo Springs Rd 10,544
Briars Rd 5,006
Bully Acre Rd Teague Rd -Pekina Black Rock Rd 7,389
Carrieton - Johnburgh Rd Main St - Wilmington Rd 3,334
Cemetery Rd (Eurelia) 5,106
Chapman Rd Morchard Rd - RRD17845
Circut Rd 1,021
Clark Rd 3,408
Cook Rd RRD 9729 - Coomooro Rd 1,645
Coomooroo Rd Cook Rd - Chapman Rd 143
Cottrels Rd 761
Crocker Hill Rd 2,490
Cummings Rd 3,398
Deidre Rd 783
Eurelia Rd 179
Garden Rd 4,290
Gawler Tce 3,431
Gorge Rd 11,227
Hall Rd 381
Harvey Rd 160
Hoare Rd Homestead to old Railway Station 1,330
James Range Rd 4,974
Jarvis Rd 5,454
Koch Rd 138
Laskey Rd RRD 4538- Pekina Hill Road 2,263
Lines Rd 2,068
Mallee Bore Rd 2,005
Mannion Rd 1,576
Maurice Hill Rd 1,952
McCallum Rd 105
Mckay Rd 1,166
Melrose Rd 7,082
Mt James Rd 949
Mt Raphael Rd 6,010
Road Name Road Classifications Distance
Mt Swan Rd 5,608
Mucra Hill Rd 3,150
Narien Rd 7,318
North Erskine Rd 1,863
North Tohl Rd 2,326
Nutt Rd RM Williams Way - Dawson Rd 2,091
Odea Rd 2,005
Orroroo - Paratoo Rd after Luckrafts, between North & South 6,464
Paratoo South Rd 17,671
Polden Rd 7,670
Powerline Rd 3,435
Pycroft Rd 3,222
Rankin Rd 2,836
Rec Rd 470
Redden Rd 5,767
Reid Rd 1,973
Road Reserve 660
Saints Rd 2,067
Schmidt Rd 1,287
Second St (Yatina) 470
Shackleford Rd 1,833
Shephards Crossing Rd 3,605
Smith Rd 2,000
Stock Rd 690
Stokes Hill Rd 2,597
Teague Rd 8,238
Treehaven Rd 3,958
Twidgen Rd 3,165
Tyeka Rd 2,847
Unnamed Roads 1,368
Walloway Rd 6,597
Wepowie Rd 3,237
Wiera Downs Rd 8,392
Winflete Rd 1,889
Wyndhurst Rd RRD 12243 - Morchard Rd (Poverty Corner) 2,916
Yatina Plain Rd 2,745
Appendix B – Road Service Levels
Appendix C - Building Assessment Report Maintenance/Upgrade Schedule 2017–2022
Aim of Council Building Assessment Program The aim of the Council Building Assessment Program is to ensure that Council’s buildings and assets are maintained to a satisfactory standard that provides long-term infrastructure for the business needs of the Council and the community. Key Strategic Principles The Council Building Assessment Program integrates with the following Key Strategic Principles of the Strategic and Community Plan: 10 Economic and Tourism
10.2 Continued provision of infrastructure to support the agricultural sector, business operations
and community needs
11 Social and Community
11.2 Maintain infrastructure, facilities and services to ensure and support accessibility to essential
services and community living options that support community well being
12 Governance, Finance and Advocacy
12.2 Achieve and maintain long term financial sustainability by implementing sound financial
management policies, controls, reporting and management plans, and timely asset
replacement
Council Building Assessment Report Maintenance / Upgrade Schedule Summary
Capital Expense Maintenance Expense
Building Maintenance Upgrade Year
17/18 18/19 19/20 20/21 21/22
Orroroo Swimming Pool
Repair and paint existing pool liner $50,000
Orroroo Airstrip – Terminal Building
Demolition of old terminal building
New 4m x 4m shed (color bond, concrete floor, lined, PA door & window)
$10,000
RSL Building & Shed Renovate the toilet
$40,000
Install reverse cycle air-conditioner (including removal of wall bar heaters)
Review & install additional power points in large room if necessary
Security – Change locks
Upgrade kitchen (including cupboards, sink, hot water service, lino)
Repaint building inside and out
Window maintenance
Outside – demolition of old shed
Septic tank – ensure adequate and fence off
Disabled access ramp to front of building
Gravel outside and cover drain with mains pipe
Building Maintenance Upgrade Year
17/18 18/19 19/20 20/21 21/22
Review gutters – reaffix / replace / Repaint
Grandstand Smoke alarms under the grandstand be connected to an occupant warning device (ie loud noise maker) in the grandstand
$3,000
PA doors under grandstand (2) to be fitted with a single hand downward or pushing action handle on a single device and without a key at all times.
$1,000
Removal of current handrail up the middle of the grandstand. A hoop style grab rail to be installed over the top of each bench along aisles to be fastened to the floor.
$2,000
Front stairs & landing:
- Install infill $1,000
- Review existing handrail and raise to minimum 1000mm high
$1,000
- Install stair nosings, handrail to other side (wall) with 300mm extensions top and bottom and tactile ground surface indicators
$1,500
Correct landing area at ground level so that step is even in high
$2,000
Waterproofing the storage area under the Grandstand $8,000
Senior Citizens Hall Reroof and re-gutter building
Subject to further review
Repaint outside including front handrail & re-point and render walls
Front door – re-hinge to suit screen door.
Fire Exit signage –install
Replace rear verandah
Door handles on exit doors – replace with complying
Repaint ceiling and walls
Replace lino in kitchen
Maintenance for toilets – new washers & rubbers, affix mirror to wall, mixer handle taps.
Hazard strip to step (storeroom from toilets)
Chain gas bottles
Orroroo Historical Society
Install air conditioning to both rooms to provide a controlled environment for records (inc solar panels
$50,000
Main door entrance – install checker plate to door step $500
Exterior walls – re-render, repair cracks
$16,000
Repaint front parapet wall
Redirect storm water to kerb (currently directed to neighbours yard)
Install complying fire safety door handles & exit signage
Interior – repair cracks, ceiling & repaint
Provide display rail for photos details
Investigate ceiling vents are vermin proof (birds nesting?)
Building Maintenance Upgrade Year
17/18 18/19 19/20 20/21 21/22
Covers for windows to provide an environment suitable for records (limit light and heat)
Install front fence (protecting the water meter at the boundary of property)
Update signage at front of property
Orroroo Works Depot Old CFS Shed – Repaint front
$16,000 Rear Workshop – new gutter and re-roof
Oil shed – replace clear roof sheets and install purlins to comply
Orroroo Public Toilets
Female:
Plaster wall in disabled
$3,000
Paint ceiling in first toilet
Plane door to stop sticking
Hand basin wall, plaster and paint
Fit foam door seal to front fly screen door
Replacement of tap washers and toilet rubbers $400
Install recess mat into floor at entrance foyer (currently slippery when wet on the tiles)
$1,800
Male:
Replacement of tap washers and toilet rubbers $400
Paint doors $400
Outside:
render wall (PO side)
$2,000
Reattach barge adjacent storeroom
Remove asbestos gable sheeting & install hardilfex sheeting
Privacy screens – replace with solid structure (eg iron sheeting) to stop debris blowing in
$2,500
Review lighting within facility – currently on day/night switch and runs all night. Install sensor lighting inside to reduce running costs.
$2,000
Major upgrade / re-development of toilet block $80,000
Orroroo Town Hall & Council Office
Rear verandah / shed – repair & upgrade including flashing and purlins
$3,000
Rear - Install gate to restrict access to stairs to under stage
Supply & fit new roller door to rear verandah / shed $1,200
Outside building
Repaint fascia , barge, window and door at rear of hall kitchen
$3,500
Render wall and move pressure pump to cover motor
Chambers– varnish windows and door
Staff toilet windows – refit ¼ round mouldings, varnish window surrounds, render outside fretting wall
Building Maintenance Upgrade Year
17/18 18/19 19/20 20/21 21/22
Office area – repoint stone work, replace gutter
Remove flag pole (currently leaning towards building and could utilise the War Memorial flag pole)
Repaint upstairs fire escape door
External fire stairs – to be provided with illumination by emergency lighting
Repaint gym front barge
$2,000
Fit new screen to security door on gym
Plaster stonework on both sides to entrance to building
Repaint bus shelter and seat $800
Office Kitchen
New tap washers and toilet rubbers $400
Plaster hole where server cable enters
$1,200
Repair cornice / wall cracking
Fit new timber kick panel near bin area to seal off
Plaster under cornice, investigate water leak in ceiling opposite Chamber door (above fire hose reel)
$1,000
Main Office
Repair cracks in wall and cornice/wall joints $700
Reattach white board to wall $100
Reception Area
Remove exit light above roller door (not permitted to be used as an exit)
$1,500
Entrance – varnish inside set of doors & grout tiles along wall frame and other missing area
Remodel front counter with new counter, maximizing record storage & providing security access
$7,000
CEO Office
Patch up wall near split system & repaint $1,000
Install additional lighting over desk & screen
NRM Office – patch up holes near split system $100
Stairway / Mezzanine balcony
Sand, fill, polish floor, mark out step areas $3,000
New carpet to stairs
Light not working in stair well $800
Re-fit swing doors to balcony
Main Hall & Stage Area
Fix ceiling battens and paint ceiling $1,500
Sand, fill & polish floor in hall and on stage area $1,500
Cover over windows to under stage room, plaster walls, free external door and have electrical services inspected and made safe.
$1,500
Building Maintenance Upgrade Year
17/18 18/19 19/20 20/21 21/22
Main hall, steps from stage, basement and basement steps to be provided with illumination by emergency lighting
$800
Basement – suitable fire extinguisher $100
Throughout Building – all designated exit doors and doors in path of egress should be operable in the direction of egress with a single hand downward or pushing action on a single device and without a key at all times (eg front door, between main hall and gym/supper room, internal exit door from upper storey)
$1,200
Council House Shed – re-roof $4,000
Rear Porch $7,700
Fill in carport $3,000
Concrete carport $4,500
Hallway door (to passage) $1,850
Painting of eaves, fascias & carport posts $4,000
Summary of Capital Maintenance Expenditure Year 17/18 18/19 19/20 20/21 21/22
Capital $61,700 $50,000 0 $80,000 0 Operating - Maintenance $75,100 $38,150 $21,000 $10,000 $17,500 Total $136,800 $88,150 $21,000 $90,000 $17,500
Building Orroroo Swimming Pool
Location Pool Road, Orroroo
Description/Use Public Swimming sessions and Orroroo Swim Club use
Asset No 139.01-08 Valuation $1,234,000 Annual
Depreciation
$24,070
Asset Category Key Community
Insurance
Category Replacement / Reinstatement
Condition
Assessment
Good Average
Poor
Average
Priority
High Medium
Low
High
Maintenance / Upgrade Works Ranking
High Medium Low
Refer to Upgrade Works Report
General Comments
Refer to Facility Audit Report by Aquatics Information and Upgrade Works Schedule Report.
Recommendation
Refer to Facility Audit Report by Aquatics Information and Upgrade Works Schedule Report.
Building Orroroo Airstrip – Terminal Building
Location 37 Cozens Road, Orroroo
Description/Use RFDS Pilots
Asset No RR 05.01 Valuation $225,860 Annual
Depreciation
$4,517
Asset Category Non-Essential
Insurance
Category
Demolition & Removal of
Debris
Condition
Assessment
Good Average
Poor
Poor
Priority
High Medium
Low
High
Maintenance / Upgrade Works Ranking
High Medium Low
Demolition of old terminal building – tender High
New 4m x 4m shed (color bond, concrete floor, lined, PA door & window) High
General Comments
The existing terminal building is in desperate need of maintenance and is an eyesore. There are
missing windows where birds have accessed and then made their home inside (and
subsequently died). The carpet is rotting and there are holes in the walls along with missing
ceiling panels. The outside of the building is in need of painting and gutters need work.
The building does not have any fire extinguishers and would not meet Building Fire Safety
requirements.
Overall it would not be cost effective to upgrade the existing building.
The demolition of the building is recommended as the annual depreciation for 3 years would
cover the construction of a new shed and therefore bring down the valuation and annual
depreciation costs.
A new shed could be constructed measuring 4m x 4m color bond clad with a concrete floor,
lined with a personal access door and window. With some chairs and a table, this would suit the
requirements of pilots needing to wait for patient transfers and somewhere to get out of the
weather and stretch their legs.
Recommendation
Demolition of the existing building and construction of a new 6m x 4m lined shed for pilot
access.
Building RSL Building & Shed
Location Second Street, Orroroo
Description/Use
Anzac Day service breakfast (annually)
Miss Marples Tearooms (bi-annual)
Visitor Information Centre (proposed intention)
Asset No RR 09 &
RR 10 Valuation $188,704
Annual
Depreciation $3,304
Asset Category Key Operational (RSL)
Non Essential (Shed)
Insurance
Category
Replacement / Reinstatement (RSL)
Removed from Insurance Schedule
(Shed)
Condition
Assessment
Good Average
Poor
Average
Priority
High
Medium Low
High
Maintenance / Upgrade Works Ranking
High Medium Low
Renovate the toilet High
Install reverse cycle air-conditioner (including removal of wall bar heaters) High
Review & install additional power points in large room if necessary High
Security – Change locks High
Upgrade kitchen (including cupboards, sink, hot water service, lino) High
Repaint building inside and out High
Window maintenance High
Outside – demolition of old shed High
Septic tank – ensure adequate and fence off High
Disabled access ramp to front of building High
Gravel outside and cover drain with mains pipe High
Review gutters – reaffix / replace / Repaint High
General Comments
The presentation of the RSL Building is considered a high priority. Council has resolved that the
RSL also be utilised as the Visitor Information Centre.
Upgrade works are designed to improve the condition of the building and increase its usage.
Recommendation
That the RSL works be undertaken in the 2016/2017 and 2017/2018 financial years to enable
the Visitor Information Centre to be relocated and operational.
Building Grandstand
Location Orroroo Oval, East Terrace, Orroroo
Description/Use Football & Cricket seasons
Asset No 144.03 Valuation $214,434 Annual
Depreciation
$2,859
Asset Category Key Community
Insurance
Category Replacement / Reinstatement
Condition
Assessment
Good Average
Poor
Good
Priority
High Medium
Low
High
Maintenance / Upgrade Works Ranking
High Medium Low
Smoke alarms under the grandstand be connected to an occupant warning
device (ie loud noise maker) in the grandstand High
Reduction of seating– seats be removed, shortened & reinstalled.
To be installed to a minimum distance of 1000mm in an arc from seat bench
to top of balustrade.
High
Front and side balustrades to be made higher to min 1000mm High
PA doors under grandstand (2) to be fitted with a single hand downward or
pushing action handle on a single device and without a key at all times. High
Removal of current handrail up the middle of the grandstand. A hoop style
grab rail to be installed over the top of each bench along aisles to be
fastened to the floor.
Medium
Front stairs & landing:
- Install infill mesh or advertising / sponsor sign to existing handrail. High
- Review existing handrail and raise to minimum 1000mm high High
- Install stair nosings, handrail to other side (wall) with 300mm extensions
top and bottom and tactile ground surface indicators Medium
- Correct landing area at ground level so that step is even in high Medium
Waterproofing the storage area under the Grandstand Medium
General Comments
A report has previously been made to Council on the non-compliances of the building to the
2014 version of the Building Code of Australia (March 2016 Meeting – Item 14.1). Council’s
Consultant Building Surveyor had inspected the facility on numerous occasions to provide
advice on how the Grandstand can comply with legislation.
A contractor has been engaged to undertake the works necessary to reduce seating and raise
the balustrades and will be completed prior to the first home football game.
Recommendation
That a staged approach be undertaken with the Grandstand:
The main priorities in 2017/2018 are the:
- raising of the front and side balustrades
- removal of the seating near the balustrade to reduce the risk of people falling over the
balustrade.
- PA doors underneath Grandstand to be fitted with complying door handles.
In regards to the uneven steps, it is recommended that the steps be painted and delineated with
yellow paint.
Other listed maintenance / upgrade works to be undertaken in following years.
Building Senior Citizens Hall
Location 26 Fourth Street, Orroroo
Description/Use CWA Meetings
Meeting: 3rd Tuesday of each month;
Craft Meetings 1st & 5th Tuesday of month
Sing Australia - every Monday (except Public & School Holidays)
Asset No 126.01 Valuation $276,874 Annual
Depreciation
$2,267
Asset Category Other Community
Insurance
Category Indemnity Value
Condition
Assessment
Good Average
Poor
Poor
Priority
High Medium
Low
High
Maintenance / Upgrade Works Ranking
High Medium Low
Reroof and re-gutter building
Repaint outside including front handrail & re-point and render walls
Front door – re-hinge to suit screen door side opening.
Fire Exit signage –install
Replace rear verandah
Door handles on exit doors – replace with complying
Repaint ceiling and walls
Replace lino in kitchen
Maintenance for toilets – new washers and rubbers, affix mirror to wall,
mixer handle taps.
Hazard strip to step (storeroom from toilets)
Chain gas bottles
General Comments
The building is used at least once per week and on average 7 times per month.
This building is in poor condition with the roof and gutters being the most in need of attention.
They are causing further structural damage to the building walls, ceiling and foundations.
Recommendation
Works subject to further review.
Building Orroroo Historical Building
Location 9 Fourth Street, Orroroo
Description/Use Housing of the regions historical documents and materials
Historical Society meetings (monthly)
Asset No 161.01 Valuation $535,000 Annual
Depreciation
$6,314
Asset Category Key Community
Insurance
Category Replacement / Reinstatement
Condition
Assessment
Good Average
Poor
Average
Priority
High Medium
Low
High
Maintenance / Upgrade Works Ranking
High Medium Low
Install air conditioning to both rooms to provide a controlled environment
for records High
Main door entrance – install checker plate to door step High
Exterior walls – re-render, repair cracks High
Repaint front parapet wall High
Redirect storm water to kerb (currently directed to neighbours yard) Medium
Install complying fire safety door handles & exit signage High
Interior – repair cracks, ceiling & repaint High
Provide display rail for photos details Medium
Investigate ceiling vents are vermin proof (birds nesting?) High
Covers for windows to provide an environment suitable for records (limit
light and heat) High
Install front fence (protecting the water meter at the boundary of property) Medium
Update signage at front of property Medium
General Comments
Minor repairs occurred in 2016 when water was entering the roof space near the front of the
building behind the front parapet wall.
The building is in need of maintenance to maintain the security and condition of records held
within the facility. A clean and dry building along with environmentally controlled temperatures
are necessary to preserve records.
Recommendation
That investigation be undertaken as to suitable air-conditioner units for the facility with
consideration to operational costs.
Building Orroroo Works Depot
Location Fifth Street, Orroroo
Description/Use Works & Engineering staff workplace and storage of equipment
Asset No 127.01-07 Valuation $387,607 Annual
Depreciation
$4,944
Asset Category Operational
Insurance
Category Replacement / Reinstatement
Condition
Assessment
Good Average
Poor
Average
Priority
High Medium
Low
Medium-Low
Maintenance / Upgrade Works Ranking
High Medium Low
Old CFS Shed – Repaint front sign Low
Rear Workshop – new gutter and reroof Low
Oil Shed – replace clear roof sheets and install purlins to comply Low
General Comments
The Works Depot is currently operational and, whilst not big enough to fit all equipment and
machinery, can service the needs of the Department for a few more years yet.
A review of all plant and machinery is currently underway with surplus equipment to be sold
and re-arranged to make the most of the space available.
Consideration has been given to re-arranging the use of the sheds at the depot. Some electrical
work would be necessary and minor structural changes – until this can be ratified, it is not
important that the above maintenance / upgrades occur.
Recommendation
That major maintenance on the Depot remain on-hold.
Building Orroroo Public Toilets
Location 17 Second Street, Orroroo
Description/Use Tourists
Main Street traders
Asset No 124.02 Valuation $220,708 Annual
Depreciation
$2,000
Asset Category Operational
Insurance
Category Replacement / Reinstatement
Condition
Assessment
Good Average
Poor
Average
Priority
High Medium
Low
High
Maintenance / Upgrade Works Ranking
High Medium Low
Female:
- Plaster wall in disabled High
- Paint ceiling in first toilet High
- Plane door to stop sticking High
- Hand basin wall, plaster and paint High
- Fit foam door seal to front fly screen door High
- Replacement of tap washers and toilet rubbers Medium
- Install recess mat into floor at entrance foyer (currently slippery when
wet on the tiles) High
Male:
- Replacement of tap washers and toilet rubbers Medium
- Paint doors High
Outside:
– render wall (PO side) Medium
- Reattach barge adjacent storeroom High
- Remove asbestos gable sheeting & install hardilfex sheeting Medium
- Privacy screens – replace with solid structure (eg iron sheeting) to stop
debris blowing in High
Review lighting within facility – currently on day/night switch and runs all
night. Install sensor lighting inside to reduce running costs. Medium
General Comments
This building is one of the most used public toilets around with the reputation with tourists as
being one of the most cleanest and tidiest in the state. It provides a very good impression of the
town and promotes tourists to stop in the town.
Recommendation
That works be undertaken as per the priority ranking.
Building Orroroo Town Hall & Council Office
Location 17 Second Street, Orroroo
Description/Use Council Office
Town Hall (hirers – various)
Community Gym
NRM (rented)
Asset No 124.01.1-4 Valuation $2,270,302 Annual
Depreciation
$14,167
Asset Category Operational / Key
Community
Insurance
Category Replacement / Reinstatement
Condition
Assessment
Good Average
Poor
Good-Average
Priority
High Medium
Low
High
Maintenance / Upgrade Works Ranking
High Medium Low
Rear verandah / shed – repair & upgrade including flashing and purlins High
Rear - Install gate to restrict access to stairs to under stage High
Supply & fit new roller door to rear verandah / shed High
Outside building
- Repaint fascia , barge, window and door at rear of hall kitchen High
- Render wall and move pressure pump to cover motor High
- Staff toilet windows – refit ¼ round mouldings, varnish window
surrounds, render outside fretting wall High
- Chambers– varnish windows and door High
- Office area – repoint stone work, replace gutter High
- Remove flag pole (currently leaning towards building and could utilise
the War Memorial flag pole) Medium
- Repaint bus shelter seat Medium
- Repaint upstairs fire escape door Medium
- Repaint gym front barge Medium
- Fit new screen to security door on gym Medium
- Plaster stonework on both sides to entrance to building Medium
- External fire stairs – to be provided with illumination by emergency
lighting High
Office Kitchen
- New tap washers and toilet rubbers Low
- Plaster hole where server cable enters Medium
- Repair cornice / wall cracking Medium
- Fit new timber kick panel near bin area to seal off Medium
- Plaster under cornice, investigate water leak in ceiling opposite
Chamber door (above fire hose reel) High
Main Office
- Repair cracks in wall and cornice/wall joints Medium
- Reattach white board to wall High
Reception Area
- Remove exit light above roller door (not permitted to be used as an exit) High
- Remodel front counter with new counter, maximizing record storage
and providing security access Medium
- Entrance – varnish inside set of doors & grout tiles along wall frame and
other missing area Medium
CEO Office
- Patch up wall near split system & repaint High
- Install additional lighting over desk & screen High
NRM Office – patch up holes near split system High
Stairway / Mezzanine balcony
- Sand, fill, polish floor, mark out step areas Medium
- New carpet to stairs Low
- Light not working in stair well High
- Re-fit swing doors to balcony Medium
Main Hall & Stage Area
- Fix ceiling battens and paint ceiling Low
- Sand, fill & polish floor in hall and on stage area Medium
- Cover over windows to under stage room, plaster walls, free external
door and have electrical services inspected and made safe. High
- Main hall, steps from stage, basement and basement steps to be
provided with illumination by emergency lighting High
- Basement – suitable fire extinguisher High
Throughout Building – all designated exit doors and doors in path of egress
should be operable in the direction of egress with a single hand downward
or pushing action on a single device and without a key at all times (eg front
door, between main hall and gym/supper room, internal exit door from
upper storey)
High
General Comments
Recommendation
Building Council House
Location 46 Sixth Street, Orroroo
Description/Use Housing provided for Council Employee
Asset No 155.01-.02 Valuation $224,541 Annual
Depreciation
$4,628
Asset Category Operational
Insurance
Category Replacement / Reinstatement
Condition
Assessment
Good Average
Poor
Good
Priority
High Medium
Low
High
Maintenance / Upgrade Works Ranking
High Medium Low
Shed – re-roof Medium
Guttering on eastern side High
Rear Porch High
Verandah over porch & extend to end of building High
Fill in carport Low
Concrete carport Low
Hallway door (to passage) Low
Painting of eaves, fascias & carport posts Medium
Built-in wardrobe to bedroom High
General Comments
The Council House is currently used by the CEO who resides here permanently. The house was
built in 1993 and has had little maintenance done since construction.
Existing porch (to the laundry) is wooden and has become weathered over the years and is in
need of replacement (becoming dangerous).
Recommendation
That works be undertaken as per the priority ranking.
ATTACHMENT 18 REPORT 14.1
SA HEALTH – REGIONAL PUBLIC HEALTH
PLAN REPORT
A1275191 2018-14298
Mr Dylan Strong Chief Executive Officer
OISTf1!CT COUNCIL OF ORROROO I CAARIETON
FILE ............................ ..... , ........ ..
1 3 MAR 2019 ATTENTION ............................. .. MEETING .............................. .,,., ' ' ... .. . .. ·· ··· · ·· · ................ ...... o'W,.,,~,;~ •. ,.'J
District Council of Orroroo Carrieton PO Box 3 ORROROO SA 5431
Dear Mr Strong
Government of South Australia
SA Health
Chief Medical Officer and Chief Public Health Officer Public Health and Clinical Systems
51" Floor, Citi Centre Building
11 Hindmarsh Square Adelaide SA 5000
PO Box 287, Rundle Mall Adelaide SA 5000 DX 243
Tel 08 8226 2578 Fax 08 8226 9837
ABN 97 643 356 590 www.saheallh.sa.gov.au
I am writing to thank you for providing me with the District Council of Orroroo Carrieton's Regional Public Health Plan Report (the Report) for the reporting period 1 July 2016-30 June 2018, pursuant to Section 52 of the South Australian Public Health Act 2011. I commend the District Council of Orroroo Carrieton and those involved for their achievements in implementing your Regional Public Health Plan (RPHP).
Through these reports, ongoing and emerging issues have been identified across all councils relating to building supportive environments, the prevalence of preventable chronic disease risk factors including smoking, alcohol and other drugs, physical inactivity and obesity, and the management of increasing community demand for local government services.
Among the highlights of the Report are: • The proactivity of the Orroroo Regional Tourism Group assisting with street markets
in association with the Open Gardens festival; • Council's security of funding for the implementation of a wastewater disposal system
for the town centre of Orroroo; • Council's review of facilities to reduce energy comsumption; and • The capture and storage of town stormwater for re-use on the town oval.
I applaud the District Council of Orroroo Carrieton's public health initiatives and the positive public health and wellbeing benefits they bring to your community.
The Report also notes that Council continues to advocate for the retention of health services such as the Orroroo Hospital and Community Home (Aged Care). While these issues are related to clinical service provision and therefore sit outside of the public health spectrum, I would like to take this opportunity to let you know that the Minister for Health and Wellbeing, the Hon Stephen Wade, recently announced a $20 million commitment to develop South Australia's rural health workforce over the next four years to attract more health professionals to the regions. A significant portion of the first-year investment is $840,000 to deliver direct support for clinicians through an expanded Digital Telehealth Network. The Rural Health Workforce Strategy will help to ensure that we have a strong rural health workforce by recruiting , training and developing the medical, nursing and midwifery, ambulance, allied health and Aboriginal workforce.
For Official Use Only - 11 -A1
SA Health is committed to working with you to further implement and, when appropriate, revise your RPHP. The Local Government Relations and Policy team (LGR&P) is undertaking a synsthesis of RPHP Section 52 Reports to inform future state-wide regional public health planning and the results will be provided to all local councils in due course.
I would like to offer the assistance and support of the LGR&P team, which is dedicated to supporting councils with regional public health planning and public health functions. Please contact Kath Thomas, Manager, LGR&P on 8226 7957 or email [email protected] should you or your teams require assistance.
I look forward to working with you to further our mutual commitment to protect and promote the health and wellbeing of the South Australian community.
Yours sincerely
PROFESSOR PADDY PHILLIPS CHIEF MEDICAL OFFICER & CHIEF PUBLIC HEALTH OFFICER PUBLIC HEALTH AND CLINICAL SYSTEMS
For Official Use Only - 11-A 1
ATTACHMENT 19 REPORT 15.1
KEN GRUNDY – VOTING IN LOCAL
GOVERNMENT ELECTIONS
OISTRIC'r COUNCil.. Ofi
Fl~~~~g'd,~1J.~~~ .. The CEO S MAR 2019
District Council of Orroroo Carrieton ATIENTION ........ ..................... .. MEETING ........ ........................ ,,, .............. ..... ' ..... , ·~·· ~· ··· ·······••111#111•1
Dear Sir/Madam
Prior to the last Council elections, very few people were aware of a clause in the Local Government
Act which provides for non-Australian citizens to vote at Council elections.
It was well known that every Australian citizen in SA, over the age of 18 years was on the State
Electoral roll and was therefore automatically enrolled to vote at Council elections. It was only
when the banners about the election were displayed that it became evident that people other than
those automatically enrolled, may also be entitled to vote.
To qualify, a non-Australian citizen would need to meet the Counci l CEO and verify that he or she
had been living at a residence within the Counci l area for at least 30 days.
The generally accepted protocol across all administrative bodies in Australia is that it is the members
alone who are entitled to vote and elect the personnel who administer the body. This applies to
sporting clubs, trade unions, industry groups, service clubs and corporations etc.
Our State and Federal elections are open only to Australian citizens.
Why would Council elections be different? Those desiring a vote are welcome to become citizens.
There is a campaign to amend the Local Government Act to be consistent with voting for the other
levels of Government which require voters to be Australian citizens. It will require State
Parliamentary approval.
I would appreciate the matter being placed on your meeting agenda because your elected members
are closest to the scene. I would hope they prefer to see consistency across voting for all levels of
Government and I encourage your Council to contact the local MP and Minister Knoll seeking the
amendment.
Yours faithfully £ __/~~~!
Ken Grundy
Box 177
Naracoorte SA 5271
March 4 2019
ATTACHMENT 20 REPORT 15.2
INTERIM GUIDELINES FOR THE
MANAGEMENT OF ROADSIDE VEGETATION
1
Ann Frick
Subject: FW: UPDATE: Interim NVC Guidelines for the Management of Roadside Vegetation [DLM=For-Official-Use-Only]
Attachments: Native Vegetation Interim Roadside Guidelines V2.pdf
From: DEW:NVC <[email protected]> Sent: Friday, 15 March 2019 12:01 PM Subject: UPDATE: Interim NVC Guidelines for the Management of Roadside Vegetation [DLM=For‐Official‐Use‐Only]
For Official Use Only
Hello, We are pleased to provide an updated version of the Interim Guidelines for the Management of Roadside Vegetation (also found on our website, here).
Based on the feedback (60+ contributors) received via public consultation and various stakeholders, amendments have been made to the original Interim Guidelines to reflect the vast range of comments made throughout this period. The comments generally indicated a level of concern from the public that the Guidelines would allow increased clearance of significant vegetation. Much of this related to a misunderstanding of what was permitted under the Guidelines. The changes that have been made and endorsed by the Native Vegetation Council provide greater clarity on the provisions of the Guidelines and address the issues raised throughout consultation. They include:
Further information on the importance of native vegetation within the roadsides.
highlighting that clearance for the management of roadside vegetation to maintain road usability (Part 1 of the Guidelines) is limited to regrowth only (with the exception of clearance within the Primary clearance envelop).
clarifying that these are not requirements, rather the parameters that councils are permitted to work within for maintaining roadside vegetation.
Ensuring alternatives have been considered prior to vegetation clearance.
Providing multiple examples of the road definitions for greater clarity.
Clarifying that clearance can only occur if any previous clearance was undertaken lawful associated with the construction or maintenance of the road.
Only permitting the removal of branches or limbs of trees encroaching into the primary envelope.
Including guardrails as a part of the secondary envelope and clarifying that clearance is restricted to only what was cleared upon its installation.
Providing greater clarity on the evidence needed to demonstrate whether vegetation is less than the 20 year timeframe on regrowth.
Providing greater clarity on the standard of assessment when it comes to clearance within the verge between the 2‐3m zone.
Improving record keeping requirements for auditing purposes.
Including compliance actions that will be taken in the event of a breach i.e. potentially restricting future clearance under the Guidelines to < 5 years only, in addition to the matter being forwarded onto DEW Compliance.
Providing greater clarity on verge clearance areas. Please be aware that these Interim Guidelines for the Management of Roadside Native Vegetation– 6 March 2019, supersede the 29 August 2018 Interim Guidelines and are to be implemented by local councils where they do not have a valid roadside vegetation management plan specific to their council area.
2
Additionally, if you have any comments on the updated Interim Guidelines(6 March 2019 Version), they can still be submitted to [email protected] up to 1 July 2019 for further consideration. Thank you for your patience and understanding throughout this process. Kind regards
Andrew Groom A/Coordinator Governance and Policy Native Vegetation Branch | Climate Change Group Department for Environment and Water P (08) 8207 7727 81-95 Waymouth Street Adelaide GPO Box 1047, Adelaide, SA 5001, AUSTRALIA
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