District committee responsibilities by DGN Mayan Raslan

DGN Mayan Raslan

DTTS – North Coast – Almaza26- 28 February 2015

You are now appointed a

DISTRICT COMMITTEE CHAIR

1- Define the role and responsibilities of District

Committees.

2- Define the role and responsibilities of the District

committee chair.

3- Identify key relationships and points of

communication at the club and district levels.

4- Apply the elements of an effective club & the role

of the district committees to promote club

effectiveness

5- Implement the District’s Strategic Plan

Past District Governors

District Governor

Governor -Elect

Governor – Nominee

Committee Chairs

Assistant Governors

Regional leaders

Rotary Membership

coordinator

Rotary public image

coordinator

Regional Rotary

Foundation coordinator

Club leaders

Presidents

Secretaries

Executive secretaries

Treasurers

Committee chairs

Trainers

District Conference

RI / District Programs ( ex: RCC & Vocational

Service

Extension

Finance

Membership Development

New Generations

Nominating

PR & Rotary Image

RI Convention Promotion

The Rotary Foundation

Training

The Board further recommends additional committees as

needed.

Ex: District Policies and procedures Committee, District

Community Service Committee, and others.

All District Committees are expected to :

Work with the governor, governor-elect ,Governor

nominee, and assistant governors to plan

strategies for achieving goals

Promote and attend district training meetings

and District Conferences

Relay information between Rotary International,

the district, and club members

Work closely with club leaders to provide

support and guidance

Share materials received from the Secretariat,

RI Committees and regional coordinators .

“A district … shall exist solely to HELP

the individual ROTARY CLUB advance

The Object of Rotary ”

– Manual of Procedure

- Become the expert in your committees topic .Help

develop District goals.

- Coordinate club projects to support district goals.

- Develop a plan of action to achieve goals with

committee members.

- Communicate regularly with committee

members ,,,,to ensure progress

- Choose a leadership style that fits your committee

and helps it achieve its goals. An encouraging and supportive approach rather than an authoritative approach.

- Promote constructive discussions to enact

changes and new initiatives

- Draw on your committee members’ talents and expertise

- Cultivate committee members’ leadership skills and create a succession plan for your committee.

n Monitor club progress –

n Provide assistance & support to club’s activities as

appropriate and as related to the committee

n Encourage support of district goals

n Educate clubs about RI & District resources available

n Coordinate with Club’s AG.

n Identify and recognize outstanding clubs and individuals

n Know the clubs .Communicate Regularly at all levels of Rotarians

n Be proactive

n Share relevant information from RI and TRF.

n Share success stories.

n Be an expert; know of available resources.

n Develop a key committee message

n Provides concrete examples of clubsin action.

n Promotes committee goals and strategiesto achieve them.

n Highlights links between clubs andyour committee.

n Discusses project outcomes and successes.

- Plan ahead for your communication with clubs if there

is specific information you are responsible for relating

or events you are expected to promote.

- Check in with club leaders regularly. Share information

sent to you by Rotary International, your district, and

your district’s regional coordinators.

-Share any club success stories and feedback you receive

with other district and regional leaders.

n Devise strategies that help clubs

meet their goals.

n While focusing on your area of concern,

take advantage of potential interactions

among district committees.

n Establish a clear communication

protocol with club and district leaders

.

Club Committees

Club President

District Committees DistrictGovernor

1

2

3

1. Seek approval for

message from the

district governor.

2. Obtain permission from

the club president to

deliver message to club.

3. Work directly with club

committees and other club

leaders to develop

effective club strategies

What is the

Assistant

Governor’s

role in this

process? Club Committees

Club President

District Committees DistrictGovernor

DistrictLeadership(District Governor,

Governor-elect,

Assistant Governors)

RI Committees and Task Forces

RI and TRF Resources

Clubs

District Committees

ImplementSuccessful

ServiceProjects

Support

The Rotary

Foundation

DevelopClub

Leaders forBeyond

Club Level

Sustain and

Grow Membership

Effective Clubs

are able to

Efficient Club Administration

-They serve as guidelines for club and district planning.

-They provide a balanced structure for achieving

success.

- District & District committees develop projects to

support club goals.

- District Provide clubs with resources needed to meet

their goals

The purpose of the Club Leadership Plan is to

strengthen Rotary at the club level by providing the

administrative framework of an effective club.

-Ensure that the committee’s focus is on achieving

the goals that fulfill the plan.

-Help clubs align their strategic plan with the

district’s and Rotary’s.

-Work with clubs to help them achieve their goals.

Offer suggestions, put them in contact with

potential mentors and partners, and encourage

them to try new and innovative ideas.

- To target clubs whose goals address the function

of their committee.

-To match up clubs with similar goals so that they

can combine their efforts.

-To provide the club with resources needed to

achieve the goals.

Club’s Assistant Governor.

The planning Guide for Effective Rotary Clubs.

•Membership

•Service Projects

•TRF

•Leadership Development

•Public Relations

•Club Administration

This chart lists the annual district training

meetings held for club leaders. District

committees should encourage club leaders to

attend

-Rotary.org. Rotarians can connect with others ,exchange of ideas, Rotary news & announcements

and conduct District business.

Rotary Club Central An Online tool for clubs to set Goals and track accomplishments .

Official Directory (007)

Contact information for RI and Foundation officers, committees, resource groups, and Secretariat staff; a worldwide list of districts and governors; and an alphabetical listing of clubs by district, including contact information.

Issued every year

Manual of Procedure (035) RI and club constitutional documents as well as policies and procedures of Rotary International and the Foundation .Issued Every 3 years after the

Council of Legislation

Club and District Support representatives Staff members at RI offices to answer your questions

Regional coordinators Rotary coordinators, regional Rotary Foundation coordinators, and Rotary public image coordinators are appointed to advise on their areas of expertise.

Shop.rotary.org — Online store for Rotary resources.

District Governor

Assistant Governor

District committee chairs and members

District trainer

Past district officers

Governor’s monthly letter

District web site

Club-level Resources

n Club committees

n Club members

n Leaders and members of other clubs

n Spouses and family members of club members

n Past club leaders

n Community resources

Encourage clubs to draw on their own strengths and experience.

C

n Club committees

n Club members

n Leaders and members of other clubs

n Spouses and family members of club members

n Past club leaders

n Community resources

Encourage clubs to draw on their own strengths and experience.

n Review the publications and materials distributed.

n Select items and excerpts from thematerials that your committee can useto help clubs.

n Think of ways in which these itemsand excerpts can be used most effectively.

n Share your ideas with the group.

T h a n k Y u

3/1/2015 M.Delawar 46