Disaster Preparedness II: Planning for the Future Dawn Waters VA Department of Professional & Occupational Regulation 2006 Annual Conference Alexandria, Virginia Council on Licensure, Enforcement and Regulation Expect the Unexpected: Are We Clearly Prepared?
Expect the Unexpected: Are We Clearly Prepared?. Disaster Preparedness II: Planning for the Future. Dawn Waters VA Department of Professional & Occupational Regulation. Council on Licensure, Enforcement and Regulation. 2006 Annual Conference. Alexandria, Virginia. - PowerPoint PPT Presentation
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Disaster Preparedness II: Planning for the Future
Dawn WatersVA Department of
Professional & Occupational Regulation
2006 Annual Conference
Alexandria, Virginia
Council on Licensure, Enforcement and Regulation
Expect the Unexpected: Are We Clearly Prepared?
Presented at the 2006 CLEAR Annual ConferenceSeptember 14-16 Alexandria, Virginia
Virginia’s Commitment to Preparedness
Presented at the 2006 CLEAR Annual ConferenceSeptember 14-16 Alexandria, Virginia
EMAP Accreditation in 2005
• Fifth state in the nation to receive full accreditationhttp://www.emaponline.org
• Currently nine accredited jurisdictions:– Arizona– Washington DC– Florida– North Dakota– Virginia– Pennsylvania– Jacksonville/Duval County FLA (city/county)– Illinois– Montana
Presented at the 2006 CLEAR Annual ConferenceSeptember 14-16 Alexandria, Virginia
VA Department of Emergency Management
• Coordinates emergency planning in the Commonwealth of Virginia
• Statewide Emergency Response Plans (7 volumes)
• Conducts periodic training for state and local emergency planners
• Provides VA citizenry, state agencies, and localities with:– Tool Kits– Training Manuals– Reference Materials
Presented at the 2006 CLEAR Annual ConferenceSeptember 14-16 Alexandria, Virginia
VDEM Web Site
About VDEMWhat do they do?
• Preparedness• Response• Recovery• Mitigation
Presented at the 2006 CLEAR Annual ConferenceSeptember 14-16 Alexandria, Virginia
Continuity of Operations Planning COOP
• Government-wide initiative– Federal, state and
local government
• Created to ensure the ability of government agencies to fulfill their essentialessential roles and functions in response to a wide range of threats
Presented at the 2006 CLEAR Annual ConferenceSeptember 14-16 Alexandria, Virginia
COOP Focus
• RResponse
• RRecovery
• RResumption
• RReconstruction
• RRelocation
Presented at the 2006 CLEAR Annual ConferenceSeptember 14-16 Alexandria, Virginia
DPOR’s COOP Planning Model
Phase I
Project Initiation
Phase II
Information Gathering
Phase III
Strategy Options AnalysisPhase IV
Design & Documentation
Phase V
Exercising
Phase VI
Maintaining
Pink Completed
Blue Scheduled
Annually
Green On-going
Presented at the 2006 CLEAR Annual ConferenceSeptember 14-16 Alexandria, Virginia
Information Gathering – Risk Analysis
• Building Features• Surrounding Area• Fire Protection• Security• Vital Records
– Electronic & Non-electronic• Human Resources• Department Work Areas• Computer & Technical Facilities• IT Due Diligence• Telecommunications• Power Backup• Parking• Transportation• Internet Security• eCommerce
Presented at the 2006 CLEAR Annual ConferenceSeptember 14-16 Alexandria, Virginia
Jurisdictional/Environmental Threats
• Identified for each state entity by Center for Geospatial Information Technology @ VA Tech
• Risk expressed as number between 0 and 1 (0=lowest & 1=highest)
• Example: DPOR’s Winter Storm Risk (in Richmond, VA) is .37
Presented at the 2006 CLEAR Annual ConferenceSeptember 14-16 Alexandria, Virginia
Identifying Essential Functions
1. Identify all functions then determine what must always be continued
2. Prioritize the essential functions3. Establish staffing & resource
Presented at the 2006 CLEAR Annual ConferenceSeptember 14-16 Alexandria, Virginia
DPOR’s Level 1 Functions
• Employee Benefits• Facilities Management (includes Security)• Systems Engineering (IS)• Operations & User Support (IS)• Internal Communication• Mail Processing• Media Relations• Payroll• Public Information• Purchasing/Procurement• Reception• Telecommunications
Presented at the 2006 CLEAR Annual ConferenceSeptember 14-16 Alexandria, Virginia
Presented at the 2006 CLEAR Annual ConferenceSeptember 14-16 Alexandria, Virginia
Elements of a Viable COOP
1. Identification of essential functions2. Delegation of Authority3. Orders of Succession4. Interoperable Communications5. Alternate Facilities6. Vital Records & Databases7. Human Capital Considerations8. Tests, Training & Exercises
Presented at the 2006 CLEAR Annual ConferenceSeptember 14-16 Alexandria, Virginia
An emergency occurs…
EVENT
Crisis Management TeamActivate COOP???
Business Continuity
Teams Activated
Functional Recovery Teams
Activated
Yes
EMERGENCY RESPONSE
Resume Normal Operations
No
Presented at the 2006 CLEAR Annual ConferenceSeptember 14-16 Alexandria, Virginia