National Library of Canada Bibliothèque nationale du Canada Canada Disappearing Digital Disappearing Digital Government Publications: Government Publications: will there be a tomorrow? will there be a tomorrow? Fay Hjartarson, National Fay Hjartarson, National Library of Canada Library of Canada CALL, Victoria CALL, Victoria 28 May 2002 28 May 2002
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Disappearing Digital Government Publications: will there be a tomorrow?
Disappearing Digital Government Publications: will there be a tomorrow?. Fay Hjartarson, National Library of Canada CALL, Victoria 28 May 2002. Overview. Vision statement Federal government context Challenges National Library initiatives Conclusions. Vision. - PowerPoint PPT Presentation
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National Library of Canada
Bibliothèque nationale du Canada
Canada
Disappearing Digital Government Disappearing Digital Government Publications: will there be a Publications: will there be a
tomorrow?tomorrow?
Fay Hjartarson, National Library of Fay Hjartarson, National Library of CanadaCanada
CALL, VictoriaCALL, Victoria
28 May 200228 May 2002
National Library of Canada
Bibliothèque nationale du Canada
Canada
OverviewOverview Vision statementVision statement
Federal government contextFederal government context
ChallengesChallenges
National Library initiativesNational Library initiatives
ConclusionsConclusions
National Library of Canada
Bibliothèque nationale du Canada
Canada
VisionVision
Ensure long-term access to and Ensure long-term access to and preservation of Canada’s digital preservation of Canada’s digital heritage for current and future heritage for current and future generations generations
National Library of Canada
Bibliothèque nationale du Canada
Canada
The Federal Government ContextThe Federal Government Context
National Library ActNational Library Act
Receive on legal deposit two copies of Receive on legal deposit two copies of all Canadian publications within one all Canadian publications within one week of their release week of their release
Create and maintain a national Create and maintain a national bibliographybibliography
Develop a national union catalogueDevelop a national union catalogue
Coordinate federal library servicesCoordinate federal library services
National Library of Canada
Bibliothèque nationale du Canada
Canada
The Federal Government ContextThe Federal Government Context
MGI and Communications Policies: NL RoleMGI and Communications Policies: NL Role Preserve the published heritage of the nation and of the Preserve the published heritage of the nation and of the
Government of Canada;Government of Canada;
Receive on deposit all newly published information, in all Receive on deposit all newly published information, in all formats, from federal government institutions and monitor formats, from federal government institutions and monitor its deposit with the institution’s library;its deposit with the institution’s library;
Assist federal government institutions to ensure all of their Assist federal government institutions to ensure all of their published information is easily accessible to decision-published information is easily accessible to decision-makers and available to the public;makers and available to the public;
Monitor the management of published information Monitor the management of published information produced by federal government institutions, and report produced by federal government institutions, and report and advise on its long-term access and preservation.and advise on its long-term access and preservation.
National Library of Canada
Bibliothèque nationale du Canada
Canada
The Federal Government ContextThe Federal Government Context
Access to Information ReviewAccess to Information Review
Deposit of publications: mechanism to Deposit of publications: mechanism to provide access to federal government provide access to federal government information through an established information through an established network of libraries, worldwidenetwork of libraries, worldwide
AMICUS Web – federal government AMICUS Web – federal government information available to allinformation available to all
National Library of Canada
Bibliothèque nationale du Canada
Canada
The Federal Government ContextThe Federal Government Context
Canadian government Canadian government committed to be fully online by committed to be fully online by December 2005December 2005
In a recent survey, 49% of In a recent survey, 49% of respondents report that respondents report that electronic publications are not electronic publications are not managed as effectively as are managed as effectively as are other publication formatsother publication formats
National Library of Canada
Bibliothèque nationale du Canada
Canada
The Value of Federal Government The Value of Federal Government InformationInformation
““Information is an integral part of Information is an integral part of service delivery that must be managed service delivery that must be managed as a strategic business resource and as as a strategic business resource and as a public trust on behalf of Canadians”--a public trust on behalf of Canadians”--TBSTBS
““Few policies, standards and guidelines Few policies, standards and guidelines are in place for current and emerging are in place for current and emerging environments” -- TBSenvironments” -- TBS
National Library of Canada
Bibliothèque nationale du Canada
Canada
ChallengesChallenges
Average life span of digital “publications” is Average life span of digital “publications” is between 44 days and 2 yearsbetween 44 days and 2 years
““The speed at which the digital world moves has The speed at which the digital world moves has upturned the order of all established upturned the order of all established preservation practices.”preservation practices.”
UNESCO, Preservation of the Digital Heritage, UNESCO, Preservation of the Digital Heritage, February 2002February 2002
National Library of Canada
Bibliothèque nationale du Canada
Canada
ChallengesChallenges
Technology for preserving digital Technology for preserving digital materials requires substantial materials requires substantial investments in R&Dinvestments in R&D
Such investments are negligible Such investments are negligible compared to the resources compared to the resources invested in creating the information invested in creating the information initially, or the cost to Canada if the initially, or the cost to Canada if the information is lostinformation is lost
National Library of Canada
Bibliothèque nationale du Canada
Canada
In the Interim?In the Interim?
Creators must be encouraged to Creators must be encouraged to use open standards and provide use open standards and provide adequate documentation of their adequate documentation of their filesfiles
““The first line of defense against The first line of defense against loss…rests with the creators, loss…rests with the creators, providers and owners of digital providers and owners of digital information.” – UNESCO, 2002information.” – UNESCO, 2002
National Library of Canada
Bibliothèque nationale du Canada
Canada
NL Initiatives to Develop Best NL Initiatives to Develop Best Practices for E-PublishingPractices for E-Publishing
Consultation on Online Publications Consultation on Online Publications with the Canadian publishing with the Canadian publishing community, 2000community, 2000
Select and communicate best Select and communicate best practices, 2001-practices, 2001-
National Library of Canada
Bibliothèque nationale du Canada
Canada
Best Practices are…Best Practices are…
Recognized by peersRecognized by peers
Applicable to a cross-section of Applicable to a cross-section of organizationsorganizations
Compliant with ethical, legal and Compliant with ethical, legal and moral requirementsmoral requirements
National Library of Canada
Bibliothèque nationale du Canada
Canada
Electronic Publishing: Guide to Electronic Publishing: Guide to Best Practices for Canadian Best Practices for Canadian
PublishersPublishers Written by stakeholders: The Written by stakeholders: The
Commons Group and members of Commons Group and members of the academic and publishing the academic and publishing communitiescommunities
Written for writers and publishers, Written for writers and publishers, both new or experienced in both new or experienced in electronic publishing electronic publishing
National Library of Canada
Bibliothèque nationale du Canada
Canada
Best Practice on Open StandardsBest Practice on Open Standards Use open standards (HTML, ASCII, Use open standards (HTML, ASCII,
JPEG, PNG, XML, etc.) JPEG, PNG, XML, etc.)
Makes information available to the widest Makes information available to the widest possible audiencepossible audience
Facilitates archiving and storageFacilitates archiving and storage
Facilitates server-to-server transfer, even Facilitates server-to-server transfer, even for the host publisher for the host publisher
Reduces the burden on heritage Reduces the burden on heritage institutionsinstitutions
National Library of Canada
Bibliothèque nationale du Canada
Canada
Best Practice on MetadataBest Practice on Metadata
Apply metadata to ensure Apply metadata to ensure information about the document is information about the document is available to end-usersavailable to end-users
The starting point: TBITS 39.1 and The starting point: TBITS 39.1 and 39.2 ensure federal government 39.2 ensure federal government publishers use a common, publishers use a common, internationally recognized metadata internationally recognized metadata standardstandard
National Library of Canada
Bibliothèque nationale du Canada
Canada
Best Practice on Assistive Best Practice on Assistive TechnologiesTechnologies
Ensure accessibility for people Ensure accessibility for people using assistive technologies and using assistive technologies and thereby deliver content to an even thereby deliver content to an even wider audiencewider audience
National Library of Canada
Bibliothèque nationale du Canada
Canada
Best Practice on Storage and Best Practice on Storage and BackupBackup
Establish regular backup cycles of Establish regular backup cycles of publications on stable, mass publications on stable, mass storage media, and engage a storage media, and engage a second party, the National Library, second party, the National Library, to provide reliable long-term to provide reliable long-term archiving and storagearchiving and storage
““Digital media is notoriously fragile.”Digital media is notoriously fragile.”
National Library of Canada
Bibliothèque nationale du Canada
Canada
Electronic Federal Publications at Electronic Federal Publications at the National Library: a viable the National Library: a viable
modelmodel Mandate to acquire and preserve CanadianaMandate to acquire and preserve Canadiana
NL Act to be updated for electronic NL Act to be updated for electronic environmentenvironment
In line with international developmentsIn line with international developments
Over 6000 e-titles, 80% of which are federal Over 6000 e-titles, 80% of which are federal government publicationsgovernment publications
Formal agreements with 37 federal Formal agreements with 37 federal government e-publishersgovernment e-publishers
National Library of Canada
Bibliothèque nationale du Canada
Canada
Partners in AccessPartners in Access Atlantic Canada Opportunity Atlantic Canada Opportunity
Agency Agency
Bank of CanadaBank of Canada
Canada Council for the ArtsCanada Council for the Arts
Information Management Information Management ForumForum
International Development International Development Research CentreResearch Centre
National Library of Canada
Bibliothèque nationale du Canada
Canada
Partners in Access, cont’dPartners in Access, cont’d
Law Commission of CanadaLaw Commission of Canada
Millennium Bureau of CanadaMillennium Bureau of Canada
NAFTA SecretariatNAFTA Secretariat
NRC:NRC:
Canada Institute for Scientific Canada Institute for Scientific and Technical Information and Technical Information
NRC Research PressNRC Research Press
NRCan:NRCan:
Geological Survey of CanadaGeological Survey of Canada
Mineral and Metal SectorMineral and Metal Sector
Office of the Commissioner Office of the Commissioner of Official Languagesof Official Languages
Office of the Superintendent Office of the Superintendent of Financial Institutionsof Financial Institutions
Office of the Prime MinisterOffice of the Prime Minister
Public Works and Government Public Works and Government Services Canada:Services Canada:
Translation BureauTranslation Bureau
Receiver General for CanadaReceiver General for Canada
Statistics CanadaStatistics Canada
Status of Women CanadaStatus of Women Canada
Supreme Court of CanadaSupreme Court of Canada
Treasury Board of Canada Treasury Board of Canada SecretariatSecretariat
National Library of Canada
Bibliothèque nationale du Canada
Canada
Other NLC InitiativesOther NLC Initiatives Continuous improvement of the Continuous improvement of the
Electronic Collection: additional subject Electronic Collection: additional subject access, active pursuit of partnershipsaccess, active pursuit of partnerships
AMICUS Web free for all CanadiansAMICUS Web free for all Canadians
Canadian Information by Subject, > Canadian Information by Subject, > 5000 links to Canadian Internet 5000 links to Canadian Internet resourcesresources
Controlled vocabularies web page and Controlled vocabularies web page and registryregistry
National Library of Canada
Bibliothèque nationale du Canada
Canada
Other NLC Initiatives in ProgressOther NLC Initiatives in Progress
Management of Government Management of Government Publications Survey, 2002Publications Survey, 2002
Persistent Locators for Federal Persistent Locators for Federal Government Publications, 2002Government Publications, 2002
Federal Publication Locator Service Federal Publication Locator Service on AMICUS, 2002on AMICUS, 2002
Revision of the NL Act, in progressRevision of the NL Act, in progress
National Library of Canada
Bibliothèque nationale du Canada
Canada
ConclusionsConclusions
NLC has established best practices NLC has established best practices with stakeholderswith stakeholders
NLC has a track record for NLC has a track record for managing federal government managing federal government publications in electronic formatpublications in electronic format
NLC is developing a growing NLC is developing a growing network of partnershipsnetwork of partnerships
National Library of Canada
Bibliothèque nationale du Canada
Canada
National Library of Canada National Library of Canada Resource LinksResource Links
Electronic Publishing: Guide to Best Practices for Electronic Publishing: Guide to Best Practices for Canadian Publishers:Canadian Publishers:www.nlc-bnc.ca/9/13/index-e.htmlwww.nlc-bnc.ca/9/13/index-e.html
Thesauri and controlled vocabularies:Thesauri and controlled vocabularies:www.nlc-bnc.ca/8/4/r4-280-e.htmlwww.nlc-bnc.ca/8/4/r4-280-e.html
National Library of Canada
Bibliothèque nationale du Canada
Canada
Thank you!Thank you!
Fay HjartarsonFay Hjartarson
Strategic Policy and PlanningStrategic Policy and Planning