1 Directorate, Urban Administration and Development. MADHYA PRADESH REQUEST FOR PROPOSAL FOR AUDIT OF DUDA OFFICES FOR THE FINANCIAL YEAR 2004-05 TO 2013-14 RFP No/ UADD/ SJSRY/ Date: Directorate of Urban Administration and Development, Madhya Pradesh, invites Online Proposals from Chartered Accountants firms empanelled with C&AG and meet all the conditions in the eligibility criteria given in RFP, for carrying out the audit of District Urban Development Authorities of all districts of Madhya Pradesh, for the Financial Year from 2004-05 to 2013-14 as per the Terms of Reference provided in the Detailed Request for Proposal (RFP) available online from website https://www.mpeproc.gov.in/ between 15 th Apr 2014 10:00 A.M. and 5 th May 2014 5:00 P.M. on payment (Non-Refundable) of amount Rs. 2000/- (Rs. Two thousand only) plus service & gateway charges for each cluster. NIT is also available at website: www.mpurban.gov.in . I. Important Dates: Purchase of Tender Start Date: 15-04-2014 10:00 Pre-Bid meeting Date and Time: NA Purchase of Tender End Date: 05-05-2014 17:00 Online Bid Submission End Date: 05-05-2014 17:30 Physical Bid Submission End Date: 07-05-2014 13:00 Mandatory Submission (Envelope A) Open Date: 07-05-2014 14:30 Technical Proposal (Envelope B) Open Date: 07-05-2014 15:00 Financial Bid (Envelope C) Open Date: 27-05-2014 15:00 Physical submission of proposals (hard copy) should be submitted at Hall No-105, Directorate, Urban Administration and Development,6No Bus Stop, Shivaji Nagar, Bhopal. Madhya Pradesh Amendments to NIT, if any, would be published on website only, and not in newspaper. Directorate of Urban Administration & Development, M.P, Bhopal reserves the right to accept or reject any tender without assigning any reason. Chief Executive Officer State Urban Development Authority, Madhya Pradesh Palika Bhavan, Shivaji Nagar, Near No 6 Bus stop, Bhopal, M.P 462016
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1
Directorate, Urban Administration and Development.
MADHYA PRADESH
REQUEST FOR PROPOSAL FOR AUDIT OF DUDA OFFICES FOR THE
FINANCIAL YEAR 2004-05 TO 2013-14
RFP No/ UADD/ SJSRY/ Date:
Directorate of Urban Administration and Development, Madhya Pradesh, invites Online
Proposals from Chartered Accountants firms empanelled with C&AG and meet all the
conditions in the eligibility criteria given in RFP, for carrying out the audit of District
Urban Development Authorities of all districts of Madhya Pradesh, for the Financial Year
from 2004-05 to 2013-14 as per the Terms of Reference provided in the Detailed Request
for Proposal (RFP) available online from website https://www.mpeproc.gov.in/ between
15th
Apr 2014 10:00 A.M. and 5th
May 2014 5:00 P.M. on payment (Non-Refundable) of
amount Rs. 2000/- (Rs. Two thousand only) plus service & gateway charges for each
cluster. NIT is also available at website: www.mpurban.gov.in.
I. Important Dates:
Purchase of Tender
Start Date:
15-04-2014
10:00 Pre-Bid meeting Date
and Time:
NA
Purchase of Tender End
Date:
05-05-2014
17:00 Online Bid Submission
End Date:
05-05-2014
17:30
Physical Bid Submission
End Date:
07-05-2014
13:00 Mandatory Submission
(Envelope A) Open Date:
07-05-2014
14:30
Technical Proposal
(Envelope B) Open Date:
07-05-2014
15:00 Financial Bid (Envelope
C) Open Date:
27-05-2014
15:00
Physical submission of proposals (hard copy) should be submitted at Hall No-105,
Directorate, Urban Administration and Development,6No Bus Stop, Shivaji Nagar, Bhopal.
Madhya Pradesh
Amendments to NIT, if any, would be published on website only, and not in
newspaper.
Directorate of Urban Administration & Development, M.P, Bhopal reserves the
right to accept or reject any tender without assigning any reason.
I. Annexure A: Data Sheet and Instructions to Consultants
Data Sheet
1 Name of the Client: Urban Administration and Development Department, MADHYA PRADESH
2 Method of selection: Least Cost Selection (LCS)
3 Financial Proposal to be submitted together with Technical Proposal: Yes Note: Financial proposal must be submitted only online, while technical proposal
& EMD must be submitted physically as well as online.
4 A pre-proposal conference will be held: No However, if the invitee firm wishes to seek clarification it may do so in writing to the Client with copy to the Client’s Representative
5 Client Representative: Chief Executive officer
State Urban Development Authority
Directorate of Urban Administration and Development
Palika Bhavan,
Shivaji Nagar, Bhopal 462016
Telephone and Fax: + 91 755 2552016
6 Proposals must remain valid for 180 days after the submission date indicated in this Data Sheet.
7 Clarifications may be requested not later than fourteen (14) days before the submission date. All requests for clarifications will be directed to Client’s representative. The Client will respond to requests for clarifications by electronic means within seven (7) days prior to the proposal submission date.
8 The Consultant is required to include with its Proposal written confirmation of authorisation to sign on behalf of the Consultant:
9 Bidders Eligibility Criteria:
1. Chartered Accountant firms having Average Annual Turnover of 25 Lakhs in last 3 financial years (i.e. 2012-2013, 2011-12 and 2010-11). The Bidder must ensure that evidence of eligibility criteria on turnover in the form of audited financial statements for the last three financial years must be enclosed with their Technical Proposal. Please note that the proof of turnover must be part of the technical proposal and not the financial proposal.
2. Firm must be empanelled with C&AG in any one of the last five years(e.i.F.Y. 2008-09 to 2012-13)
3. The firm should have at least 3 full time Chartered Accountants.
9A Conditions to be met.
1. Chartered Accountant firms may bid for any number of clusters but they
will be allotted work of maximum two clusters.
2. Subletting of work is not permissible. (If it subsequently comes to our
knowledge that work has been out sourced, contract can be terminated.
3. Separate proposal has to be submitted for each cluster.
4. Team deployed per cluster must consist of 1 chartered Accountant per 3 DUDAs and 1 assistant for each DUDA.
5. CV of the team deployed has to be attached with the technical proposal. 6. No punitive action against the firm/CA by RBI and ICAI is taken against
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the partners/firm.
10 The Technical Proposal must be submitted physically as well as online with all the documents to confirm the eligibility criteria.
11 Currency and Budget for Proposal: INR
12 Technical Proposal: The Consultant must submit the original and two copies (hard copy) of the Technical Proposal as well as soft copy also written in CD / DVD in PDF format (in Envelop-B) physically. The same proposal must also be submitted online in Envelop-B.
13 The Consultant must submit a soft copy of the Technical Proposal on separate CD
sealed in Envelop-B along with the original Proposal.
The Financial Proposal to be submit online only in Envelop-C
14 Physical Submission: For each Bid Technical Proposals are to be submitted in
sealed Envelop-B and DD of EMD shall be put in Envelop-A. Then both the
envelopes should be put in a single wax‐ sealed envelope.
Online Submission: Scanned copy of Technical Proposal must be submit Online in Envelop-B, DD of EMD must be submit in Envelop-A & Financial proposal in
Envelope-C.
Note: Financial Proposal must be submitted only online, while technical proposal
& EMD (i.e. Envelope-A & Envelope-B) must be submitted physically as well as
online.
15 Both Envelop-A and Envelop-B (Technical Proposals) should be clearly marked ‘Envelop-A (or Envelop-B) Proposal For [Title of Consulting Service] – Do Not
Open Except In The Presence Of The Evaluation Committee’. The details of the cluster shall be boldly mentioned.
16 A Bid Security must be submitted. Bid security has to be submitted for each cluster separately.
17 The amount of the Bid Security is Rs. 25,000 (Twenty Five Thousand Only) and the duration for validity of Bid Security is 180 days.EMD has to be submitted for each cluster separately.EMD of unsuccessful bidders shall be returned as soon as tender are decided. EMD may be forfeited if:
1. Offer is withdrawn within the validity period(Including extended period if any)
2. CA firm whose offer is accepted fails to deposit required performance guarantee and sign the agreement within the scheduled period.
18 Format for Bid Security will be: Bank draft favouring the Chief Executive Officer,
State Urban Development Authority and drawn on a scheduled Commercial Bank
with a branch in Bhopal
19 A Performance Bond in the form of Bank Guarantee is to be submitted by the winning Bidder upon signing of Contract.
20 The amount of Bank Guarantee will be 5% of the contract value. This may be provided as 100% Bank Guarantee. Bank Guarantee will be made in the name of “Chief Executive officer, State Urban Development Authority” and drawn on a
scheduled commercial bank with a branch in Bhopal
21 Proposals must be submitted no later than As per Key Dates
22 Chief Executive Officer
State Urban Development Authority
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Directorate of Urban Administration and Development
PalikaBhavan,
Shivaji Nagar, Bhopal 462016
Telephone and Fax: + 91 755 2552016
23 Expected date for public opening of Technical Proposals: As per Key Dates
24 Expected date for public opening of Financial Proposals: [To be notified]
25 Expected date for contract negotiations: [To be Notified]
26 Expected date for commencement of consulting services: [To be Notified]
27 Evaluation of the proposal will be based on technical evaluation by a designated technical evaluation committee
*The Technical Proposal must include an undertaking by the bidder stating that none of the
consultants proposed in the present proposal have been demobilised for poor/unsatisfactory
performance from any project during the last three years. The undertaking must be a
separate document and should form an indispensable part of the Technical Proposal.
Note: In order for your bid to be considered “Responsive” you must fulfil all conditions
listed in Items No 8,9,10,11,12,13,14,15,16,17, 18and 21, where applicable.
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Checklist for Bidders
Online Three envelope system shall be followed, but bidder have to submit two
envelopes physically also i.e.
Envelop A: EMD
Envelop B: Technical Bid.
Note:
Please note that in any case if price-bid/Financial Offer submitted manually
then bid shall be out through rejected.
Only those proposals will be considered for Opening, who have submitted
online as well as in physical form.
The following checklist is for the convenience of the bidders. Kindly check the
following points before submitting the bids.
Checklist Checkbox
(please tick)
1. Whether the proposals have been properly sealed, marked and
labeled as required?
2. Have you submitted Envelop-A & Envelop-B (Physically as
well as online) & Financial Proposal Online Only?
3. Whether the proposal has been signed by concerned authority?
4. In case of Joint Ventures and Associations, whether signed in
original by duly authorized representatives of each partner
with details of each signatory on a Rs. 100 Judicial stamp
paper?
5. Whether submitted number of copies as prescribed in the data
sheet?
6. Whether submitted the soft copy of the technical in PDF
format?
7. Have you enclosed the EMD in Envelope-A?
8. Whether the EMD drawn on a nationalized bank?
9. Have all the pages of proposal been signed?
10. Have all the CV’s Signed by Concerned person and properly
authorized?
11. Is the CV submitted according to the format given?
12. Have you checked the Eligibility Criteria & Enclosed the
relevant documents as proof?
13. Whether supporting documents for confirming the eligibility
criteria is enclosed in Technical proposal.sd
14. Whether the number of pages of the proposal properly indexed
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II. KEY DATES
Purchase of Tender
Start Date:
15-04-2014
10:00 Pre-Bid meeting Date
and Time:
NA
Purchase of Tender End
Date:
05-05-2014
17:00 Online Bid Submission
End Date:
05-05-2014
17:30
Physical Bid Submission
End Date:
07-05-2014
13:00 Mandatory Submission
(Envelope A) Open Date:
07-05-2014
14:30
Technical Proposal
(Envelope B) Open Date:
07-05-2014
15:00 Financial Bid (Envelope
C) Open Date:
27-05-2014
15:00 *Financial Bid Opening Date is tentative & will be notified to the qualified bidders.
Note: Original term deposit receipt of earnest money deposit and affidavit shall be
submitted by the bidder so as to reach the office as prescribed in NIT for e-Tenders by
“Physical Submission End Date” mentioned above.
NOTE: THE ABOVE KEY DATES ARE INDICATIVE, UADD SHALL
CHANGE THE KEY DATES AS PER THEIR REQUIREMENTS
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III. Instructions to Bidders for participation in e-Tendering
Note: Following conditions will over-rule the conditions stated in the tender
documents, wherever relevant and applicable.
E-Tendering :
For participation in e-tendering module of UADD, it is mandatory for prospective
bidders to get registration on website www.mpeproc.gov.in . Therefore, it is advised to
all prospective bidders to get registration by making on line registration fees payment
at the earliest.
Tender documents can be downloaded from website www.mpeproc.gov.in. However,
the tender document of those bidder shall be acceptable who have made online
payment for the tender documents fee of Rs 2,000/- (Rs Two Thousand only) plus
service & gateway charges, without which bids will not be accepted.
Service and gateway charges shall be borne by the bidders.
Since the bidders are required to sign their bids online using class-III Digital Signature
Certificates, they are advised to obtain the same at the earliest.
For further information regarding issue of Digital Signature Certificate, the bidders are
requested to visit website www.mpeproc.gov.in . Please note that it may take upto 7
to 10 working days for issue of Digital Signature Certificate. UADD will not be
responsible for delay in issue of Digital Signature Certificate.
If bidder is bidding first time for e tendering, then it is obligatory on the part of bidder
to fulfill all formalities such as registration, obtaining Digital Signature Certificate etc.
well in advance.
Bidders are requested to visit our e-tendering website regularly for any clarifications
and/or due date extension or corrigendum.
Bidder must positively complete online e-tendering procedure at www.mpeproc.gov.in
UADD shall not be responsible in any way for delay/difficulties/ inaccessibility of the
downloading facility from the website for any reason whatsoever.
For any type of clarifications bidders/contractors can visit www.mpeproc.gov.in and
held desk contract No. 18002748484 and 18002745454.
Interested bidders may attend the free training programme in Bhopal at their own cost.
For further query please contact help desk.
The bidder who so ever is submitting the tender by his Digital Signature
Certificate shall invariably upload the scanned copy of the authority letter as
well as submit the copy of the same in physical form with the offer of this tender.
Apart from uploading e-tender on website, bidder has to submit separate envelopes of
1. EMD (Demand Draft) of Rs 25,000/-(Twenty Five Thousand Only) in
Envelop-A and
2. Technical Bid in Envelop-B. with all relevant enclosures
We, the undersigned, offer to provide the Consulting Services for
[Insert title of assignment] in accordance with your Request for Proposal
dated [Insert Date] We are hereby submitting our Proposal, which includes
this Technical Proposal and a Financial Proposal sealed under a separate
envelope, along with EMD attached with technical proposal.
We hereby declare that we have read the Instructions to Consultants
included in the RFP, and abide by the same.
We hereby declare that all the information and statements made in this
Proposal are true and accept that any misleading information contained
in it may lead to our disqualification.
We undertake, if our Proposal is accepted, to initiate the Consulting
Services related to the assignment not later than the date indicated in the Data
Sheet.
We understand you are not bound to accept any Proposal
you receive. Yours faithfully,
Authorised Signature [In full and
initials]: Name and Title of
Signatory:
Name of Firm:
Address:
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Curriculum Vitae (CV) of Chartered Accountant/ Assistants
NAME
DATE OF BIRTH
NATIONALITY
EDUCATION [year] [name of institution and degree]
MEMBERSHIP OF
PROFESSIONAL
ASSOCIATIONS
LANGUAGES
PROFESSIONAL BACKGROUND [description]
C&AG EMAPANELMENT No. Date
EMPLOYMENT RECORD
[year(s)
starting
withpresent
position]
[employer]
PROFESSIONAL EXPERIENCE
[month and
year start
tofinish]
[Name of project and client]
[Descriptive paragraph of 4-5 sentences on each assignment,
position held, responsibilities undertaken and achievements
attaine
15
Certification:
I, the undersigned, certify to the best of my knowledge and
belief that:
(i) This CV correctly describes my qualifications and
experience;
(ii) I am/ am not in regular full time employment with the Bidder
(iii) In the absence of medical incapacity I will undertake this assignment for
the duration and in terms of the inputs specified for me in the Technical Bid
provided team mobilisation takes place within the validity of this Bid or any
agreed extension thereof.
I understand that any wilful misstatement herein may lead to my
disqualification or dismissal, if engaged.
[Signature of expert or authorised
representative]
[Name of Expert/Authorised signatory]
Date:
Place
:
16
Expert Team and Summary of CV Information
Family
Name,
First
Name
Firm
Acronym
Position
Assigned
Task
Assigned
Employment
Status with
Firm (full-
time, or
other)
Education/
Degree (Year
/ Institution)
No. of
years of
relevant
project
experie
nce
CV signature
by (expert/
other)
17
Annexure C
Financial Proposal Submission Forms
Section: Total Fees to be charged for this assignment.
Project Title:
Name of the CLUSTER Fees to be charged- Amount in (Rs)
(Inclusive of all taxes)
(Amount to be quoted for individual cluster only)
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Sec 4 –
Annexure D
Terms of Reference (ToR)
1. Background Swarna Jayanti Sahari Rozgar Yojana (SJSRY) aims at
i. Addressing urban poverty alleviation through gainful employment to the urban unemployed or underemployed poor.
ii. Supporting skill development and training to enable the urban poor to have access to employment opportunities provided by the market or undertake self-employment; iii. Empowering the community to tackle the issues of urban poverty through suitable self managed community structures and capacity building programmes. The schemes has five major components a. Urban self employed program (USEP) b. Urban Women Self-help Program (UWSP) c. Skill Training for Employment Promotion amongst Urban Poor (STEPUP) d. Urban Wage Employment Program (UWEP) e. Urban Community Development Network (UCDN)
2. Swarna Jayanti Sahari Rojgar Yojana (SJSRY) is target and outcome oriented with a specific focus on the primary issues pertaining to urban poverty such as skill up-grading, entrepreneurship development and employment creation through wage employment and self employment opportunity.
3. Objective of audit services:
Since SJSRY is going to wind up, it is necessary to get the books of implementing agencies (DUDAs) audited.The main purpose of the audit is to
ensure that components of the grant have been used as per the provisions of the
Guidelines issued by the Government of India/Government of Madhya Pradesh, for
the purpose it was given and have been properly accounted for.
The purpose of the audit is to confirm that necessary systems are in place to ensure
transparency and accountability of the grant money.