Limited tender for conducting evaluation study of Thakkar Bappa Tribal Village Integrated Improvement Programme through empanelled agencies Issued by Directorate of Economics & Statistics Page TBP 1 of 64 Directorate of Economics and Statistics Planning Department, Government of Maharashtra Limited tender for conducting evaluation study of Thakkar Bappa Tribal Village Integrated Improvement Programme implemented by Tribal Development Department, GoM Tender Notification No.EVL/1117/TBP/348 Refer to RFP No. 1. OAP/1116/EVL/277 dated 09 th May 2016 2. OAP/1116/EVL/679 dated 23 rd December 2016 Issued By The Director Directorate of Economics & Statistics Administrative Bldg., 8 th floor, Govt. Colony, Bandra (E), Mumbai 400 051 Ph No. 022-26400053 / 26400178 Fax No. 022-26559492 E-Mail: [email protected]
64
Embed
Directorate of Economics and Statistics · Thakkar Bappa Tribal Village Integrated Improvement Programme implemented by Tribal Development Department, GoM. The limited tenders are
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Limited tender for conducting evaluation study of Thakkar Bappa Tribal Village Integrated Improvement Programme through empanelled agencies
Issued by Directorate of Economics & Statistics Page TBP 1 of 64
Directorate of Economics and Statistics
Planning Department, Government of Maharashtra
Limited tender for conducting evaluation study of Thakkar Bappa
Tribal Village Integrated Improvement Programme implemented by
Tribal Development Department, GoM
Tender Notification No.EVL/1117/TBP/348
Refer to RFP No. 1. OAP/1116/EVL/277 dated 09th May 2016
Limited tender for conducting evaluation study of Thakkar Bappa Tribal Village Integrated Improvement Programme through empanelled agencies
Issued by Directorate of Economics & Statistics Page TBP 2 of 64
Table of Contents
PART I
Part I ........................................................................................................................................................................................ 4
Invitation for Proposal.............................................................................................................................................................................. 5
Important Information .............................................................................................................................................................................. 6
Scope of work .......................................................................................................................................................................................... 7
Expected broad procedure to be followed by successful bidder and expected deliverables ..................................................................... 9
1. Purpose of Bid Document .................................................................................................................................................................. 11
2. Cost of Bid Document .................................................................................................................................................................. 11
3. Completeness of Bid Document ................................................................................................................................................... 11
5. Period of Validity of Bids ............................................................................................................................................................. 11
7. Amendments to Bid Document .................................................................................................................................................... 12
8. Rights to Terminate the Process ................................................................................................................................................... 13
9. Site Visit/Field visit ...................................................................................................................................................................... 13
10. Language of Bid ........................................................................................................................................................................... 13
11. Bid Submission Format ................................................................................................................................................................ 14
12. Documents Comprising of Bid ..................................................................................................................................................... 14
13. Earnest Money Deposit (EMD) and refund for Group I – Category A1 ....................................................................................... 15
14. Submissions of Bid ....................................................................................................................................................................... 15
15. Opening of Bid ............................................................................................................................................................................. 16
16. Opening of Commercial Bid ......................................................................................................................................................... 16
17. Evaluation Process ....................................................................................................................................................................... 16
18. Award Criteria .............................................................................................................................................................................. 19
19. Clarification of Bid ....................................................................................................................................................................... 20
22. Signing of Contract ...................................................................................................................................................................... 21
Terms and Conditions of contract ..................................................................................................................................... 21
7. Force Majeure .................................................................................................................................................................................... 23
8. Termination of contract ...................................................................................................................................................................... 23
9. Rights to Accept/Reject any or all proposals ...................................................................................................................................... 24
10. Fraud and Corruption ....................................................................................................................................................................... 24
Limited tender for conducting evaluation study of Thakkar Bappa Tribal Village Integrated Improvement Programme through empanelled agencies
Issued by Directorate of Economics & Statistics Page TBP 3 of 64
Part II – Annexures ................................................................................................................................................................ 26
Annexure A: Bid Cover Letter ............................................................................................................................................................... 26
Annexure B: Format to share Bidder’s particulars and contact person’s details .................................................................................... 28
Annexure C: Authorisation letter for attending pre-bid meeting ............................................................................................................ 29
Annexure D: Format for CV of 3 key staff members proposed ............................................................................................................. 30
Annexure E: Draft Format for activity wise work plan .......................................................................................................................... 31
Annexure F: Brief understanding of Thakkar Bappa Tribal Village Integrated Improvement Programme ............................................ 32
Annexure G: Proposed methodology for evaluation study of Thakkar Bappa Tribal Village Integrated Improvement Programme ..... 32
Annexure H: Format for Price Schedule ................................................................................................................................................ 33
Annexure I: Performance Bank Guarantee ............................................................................................................................................. 34
Annexure J: A. Draft Contract Form (CF) with Group I Category A1 empanelled agencies on Stamp Paper of ₹100 ......................... 37
Annexure K: Check-list for the documents to be included ..................................................................................................................... 43
Annexure L :Organisation Structure, Government Resolutions & Scheme related information ............................................................ 44
Limited tender for conducting evaluation study of Thakkar Bappa Tribal Village Integrated Improvement Programme through empanelled agencies
Issued by Directorate of Economics & Statistics Page TBP 4 of 64
Part I
Glossary
Term Meaning
BG Bank Guarantee
EDP Electronic Data Processing
EMD Earnest Money Deposit
GoM Government of Maharashtra
LoI Letter of Intent
NDA Non-Disclosure Agreement
PBG Performance Bank Guarantee
RFP Request for Proposal
ISO International Organization for Standardization
PQ Pre-Qualification
Government Government of India or GoM
GoI Government of India
DES Directorate of Economics and Statistics, Planning Department, GoM
Bidder Entity which will respond to this limited bid
Government
Agencies
Government entities which will assign actual work to empanelled
vendors
Empanelled
Vendors
Agency/organisation which has been empanelled in the respective
categories mentioned in the Government resolution of Planning Dept.,
GoM, dated 22/07/2016 and 26thSeptember, 2017.
Raw data Raw data is a primary data collected from survey and data entered in
electronic format for all field
Final data
Final data (in electronic format) is a primary data collected from
survey, which is scrutinised, validated and cleaned by removing
outliers, data entry errors, etc. and ready to use for further data
processing & tabulation
Contract
Value
Price payable to the successful bidder under the contract for the full
and satisfactory performance of the contractual obligation
Committee Tender Evaluation Committee
ATC Additional Tribal Commissionerate
TSP Tribal Sub Plan
OTSP Other than Tribal Sub Plan
Approach
Note
A brief note about
i. Scheme: Introduction, Objectives, Nature, Criteria, Scope,
Implementing agencies and targets & achievements (physical
& financial) of the scheme.
ii. Evaluation of scheme: Objectives of evaluation of the scheme,
sample size, methodology & for whom schedules are to be
designed.
Limited tender for conducting evaluation study of Thakkar Bappa Tribal Village Integrated Improvement Programme through empanelled agencies
Issued by Directorate of Economics & Statistics Page TBP 5 of 64
Invitation for Proposal
Limited Tender Notice
LIMITED TENDER NOTICE
Directorate of Economics & Statistics
Planning Department
Government of Maharashtra, Mumbai
The Directorate of Economics & Statistics, Planning Department, GoM invites Limited tender for
conducting evaluation study of “Thakkar Bappa Tribal Village Integrated Improvement Programme”
implemented by Tribal Development Department, GoM through e-tender from Group I-category A1
&Group II-category A2 organisations/institutions empanelled vide Planning Department’s,
Government Resolution, dated 22ndJuly, 2016, 26thSeptember, 2017and 27th September, 2017. The
e-tender document is available from 21 May, 2018 on website https://mahatenders.gov.in.(Tender
reference No. EVL/1117/TBP/348. Last date of online submission of this tender is 4th June, 2018 up to
16.30 Hrs.
-Sd-
Dated: 18th May, 2018 Director
Directorate of Economics & Statistics,
Govt. of Maharashtra, Mumbai
Bidders are advised to study this limited tender document carefully before submitting their proposals
in response to the Limited Tender Notice. Submission of a proposal in response to this notice shall be
deemed to have been done after careful study and examination of this document (and clarification/
corrigendum issued subsequently, if any) with full understanding of its terms, conditions and
implications.
This Tender document is not transferable.
RFP reference No. OAP/1116/EVL/277 for empanelment dated 9th May, 2016 and RFP reference No.
OAP/1116/EVL/679 for empanelment dated 23rd December, 2016is the base document for this tender
process including all terms, conditions and guidelines set forth.
Bidders are advised to go through the Planning Department-
1. Government Resolution No. मुमाअ1016/प्र.क्र.78/का-1417, dated 22nd July, 2016
2. Government Resolution No. मुमाअ1016/प्र.क्र.78/का-1417, dated 21stNovember, 2016
3. Letter No.मुमाअ1017/934/प्र.क्र.98/का-1417, dated 16th September, 2017
4. Government Resolution No. मुमाअ1016/प्र.क्र.78/का-1417, dated 26th September, 2017
5. Government Resolution No. मुमाअ1016/प्र.क्र.78/का-1417, dated 27th September, 2017
6. Government Resolution No. वियोमू -1198/प्र.क्र.6/का-1413, dated 30th September, 1998
At least two TSP districts and two OTSP area districts have to be selected from each ATC
region i.e. Thane, Nashik, Amravati, & Nagpur. However bidder may propose appropriate sampling
methodology. The Beneficiary sample should be representative and balanced. Block, district level and
State level concerned functionaries should also be contacted/interviewed.
Overview of Thakkar Bappa Tribal Village Integrated Improvement Programme
“ठक्कर बाप्पा आदिवासी वस्ती सधुारणा एकात्मिक कार्यक्रि” ही र्ोजना आदिवासी दवकास दवभाग, िहाराष्ट्र शासन र्ाांचेिार्य त सन 2004-2005 पासनू राज्र्ात राबदवण्र्ात रे्त होती. सन 2007-08 पासनू ही र्ोजना “ठक्कर बाप्पा आदिवासी वस्ती सधुारणा दवस्तादरत कार्यक्रि” र्ा स्वरूपात राबदवण्र्ात रे्त आहे. सिर र्ोजनेंतगयत िोठ्या स्वरूपाच्र्ा पार्ाभतू सदुवधा न राबदवता आदिवासी वस्मर्ाांसाठी छोट्या छोट्या स्वरूपाच्र्ा दचरस्थार्ी सािदूहक दवकासाच्र्ा सदुवधा दनिाण करण्र्ासाठी सािदुहक लाभाच्र्ा र्ोजना घेण्र्ात रे्तात.
योजनेची उदिष्ट्ये :- सिर र्ोजनेंतगयत आदिवासी क्षेत्राच्र्ा सवांदगण दवकासासाठी र्ोजनेंतगयत प्रस्तादवत वस्मर्ा / गावाांिध्रे् वस्ती सधुारणासाठी सािदुहक दवकासाच्र्ा छोट्या स्वरूपाच्र्ा व दचरस्थार्ी सदुवधा दनिाण करून िेऊन मर्ा क्षेत्रातील नागदरकाांचा सवांदगण दवकास करून मर्ाांच्र्ा एकां िर जीवनिानाचा िजा उांचावणे.
योजनेचे स्वरूप :- र्ा कार्यक्रिाद्वारे आदिवासींचा दवकास साधण्र्ासाठी आदिवासी गावे / वस्मर्ाांसाठी आवश्र्क मर्ा छोट्या स्वरूपाची व दचरस्थार्ी वैर्त्क्तक / कौटुांदबक तथा सािदूहक दवकासाची कािे मर्ाच आर्थथक वर्षात पणूय करणे आवश्र्क आहे. साधारणत: जी कािे घ्र्ावर्ाची आहेत मर्ा कािाचा दनवडलेल्र्ा गावात अभाव असणे आवश्र्क आहे. मर्ाचप्रिाणे ती कािे एकात्मिक स्वरूपात घेण्र्ात र्ावीत व तेवढ्याच आर्थथक िर्ािेत पणूय करण्र्ात र्ावीत. र्ोजनेखाली प्रस्तादवत कािाव्र्दतदरक्त मर्ा भागातील स्थादनक गरजेनसुार कािे घेण्र्ाचे अदधकार आदिवासी दवकास दवभागास आहेत.
योजनेची व्याप्ती:- राज्र्ातील ग्रािीण / नागरी भागातील अनसुदूचत क्षेत्र , अदतदरक्त आदिवासी क्षेत्र, िाडा / दिनीिाडा क्षेत्र, प्रस्तादवत िाडा/ दिनीिाडा क्षेत्र तसेच आदिवासी उपर्ोजना बाह्य क्षेत्रातील 50 टक्र्ाांपेक्षा जास्त आदिवासींची लोकसांख्र्ा असलेल्र्ा वस्मर्ा/पाडे/वाड्या/गावे/िहानगरपादलका/नगर पदरर्षिेचे प्रभाग रे्थील दवकासासाठी आवश्र्क वरै्त्क्तक/ कौटुांदबक तथा सािदूहक दवकासाच्र्ा सदुवधा परुदवण्र्ासाठी सिर र्ोजना राबदवण्र्ात रे्ते.
योजनेत समादवष्ट्ट करावयाच्या कामाांचा तपशील :- र्ा र्ोजनेखाली कोणकोणमर्ा प्रकारची कािे घेण्र्ात रे्तात र्ाचे दववेचन दववरणपत्र –एक िध्रे् िेण्र्ात आले आहे.
योजना राबदवण्याबाबतची मार्गिशगक तत्वे:- र्ोजना राबदवण्र्ाकरीता र्ोजनेंतगयत अनेक बाबींदवर्षर्ी सांबांदधताना द्यावर्ाच्र्ा िागयिशयक सचूना दववरणपत्र िोन िध्रे् िेण्र्ात आल्र्ा आहेत.
Limited tender for conducting evaluation study of Thakkar Bappa Tribal Village Integrated Improvement Programme through empanelled agencies
Issued by Directorate of Economics & Statistics Page TBP 8 of 64
योजनेची अांमलबजावणी:-
सिर र्ोजना िागासवगीर्ाांचे कल्र्ाण र्ा उपदशर्षाखाली राबवावर्ाची असल्र्ाने मर्ासाठी आदिवासी उपर्ोजनेतनू प्रमरे्क वर्षी आवश्र्क दनर्तव्र्र् उपलब्ध करून िेण्र्ात रे्तो. र्ा र्ोजनेसांबांधी अांिलबजावणी व सांदनर्ांत्रण र्ाबाबतची सांपणूय जबाबिारी सांबांदधत प्रकल्प अदधकारी र्ाांची असते. प्रकल्प अदधकारी सांबांदधत दवभागाच्र्ा स्थादनक अदधकाऱर्ाांच्र्ा िितीने कािाची अांिलबजावणी करतात. पर्यवेक्षणाची जबाबिारी अप्पर आर्कु्त आदिवासी दवकास र्ाांच्र्ावर असनू आर्कु्त आदिवासी दवकास, नादशक र्ाांचे थेट दनर्ांत्रण आहे.
उपरोक्त दववरणपत्राव्र्दतदरक्त मर्ा भागातील स्थादनक गरजेनसुार कािे घेण्र्ाचा अदधकार आदिवासी दवकास दवभागास असतो.
दनधीची उपलब्धता :- सिर र्ोजनेंतगयत एका गावात / वस्ती / वाडे / पाडे र्ािध्रे् प्रस्तादवत कािाांपैकी जास्तीत जास्त िोन कािे घेण्र्ाची िभुा होती. तथादप, दि.13 सप्टेंबर 2013 च्र्ा शासनदनणयर्ान्वरे् वार्थर्षक दवदहत करण्र्ात आलेल्र्ा आर्थथक िर्ािेत करावर्ाच्र्ा कािाच्र्ा सांख्रे्वरील दनबंध उठदवण्र्ास व आवश्र्कतेनसुार दवकास कािे घेण्र्ास शासनाने िान्र्ता दिली आहे. घेण्र्ात रे्णाऱर्ा प्रमरे्क कािाची अांिाजे ककित जास्तीत जास्त खालील िर्ािेत राहील. अ) 1000 पेक्षा जास्त आदिवासी लोकसांख्र्ा :- रु. 20.00 लक्ष एका र्ोजनेसाठी / कािासाठी ब) 500 ते 999 आदिवासी लोकसांख्र्ा :- रू.12.50 लक्ष एका र्ोजनेसाठी / कािासाठी क) 499 पेक्षा किी आदिवासी लोकसांख्र्ा :-रु.7.50 लक्ष एका र्ोजनेसाठी / कािासाठी वरीलप्रिाणे एका वस्ती/ पाडे/ वाड्या गावाांिध्रे् र्ोजनेंतगयत एका वर्षात आवश्र्कतेनसुार कािे घेता रे्तील व सिर कािाांसाठी जास्तीत जास्त िर्ािा रू.31,25,000/- एवढी असेल परांत ु वर नििू केलेल्र्ा लोकसांख्रे्च्र्ा प्रिाणानसुार िर्ािा राहतील.
ठक्करबाप्पा आदिवासी वस्ती सधुार र्ोजना आर्थथक व भौदतक अहवाल दववरण पत्र – तीन िध्रे् तसेच सांघटनेची सांरचना दववरण पत्र – चार िध्रे् िशयदवण्र्ात आली आहे.
मलू्यमापन अभ्यासाची उदिष्ट्टे :- 1. र्ोजनेंतगयत िागयिशयक सचूना/ दनकर्षानसुार कािे घेण्र्ात आली आहेत कार्? र्ाचा अभ्र्ास करणे. 2. अनजेु्ञर् प्रकारची कािे िांजरू करण्र्ाच्र्ा कार्यपद्धतीनसुार मर्ाांची िागयिशयक सचूनाांप्रिाणे अांिलबजावणी होते
ककवा कसे र्ाचा अभ्र्ास करणे. 3. र्ोजनेअांतगयत िांजरू करण्र्ात रे्णाऱर्ा कािाांचे ताांदत्रक दनकर्ष व ताांदत्रक िान्र्ता र्ाबाबत कार्ालर्ीन र्ांत्रणा
शासन दनिेशाांचे पालन करतात ककवा कसे र्ाचा अभ्र्ास करणे. 4. र्ोजनेंतगयत ज्र्ा प्रर्ोजनाकरीता दनधी िांजरू करण्र्ात आला मर्ाच प्रर्ोजनाथय दनधी खचय झाला ककवा कसे
र्ाची खात्री करणे. 5. र्ोजनेंतगयत उपलब्ध होणाऱर्ा तरतिूीतनू र्ा र्ोजनेसाठी करण्र्ात आलेल्र्ा अटी व शतीनसुार खचय करण्र्ात
रे्तो का ते तपासणे. 6. शासनािार्य त अनिुान िांजरू झाल्र्ानांतर दवदहत वेळेत व दवदहत कालिर्ािेत कािे पणूय केली जातात का?
दवलांब होत असल्र्ास मर्ा िागील कारणाांचा शोध घेणे.
Limited tender for conducting evaluation study of Thakkar Bappa Tribal Village Integrated Improvement Programme through empanelled agencies
Issued by Directorate of Economics & Statistics Page TBP 9 of 64
7. र्ोजनेंतगयत कार्ात्न्वत करण्र्ात आलेल्र्ा कािाांची सद्यत्स्थती व गणुवत्ता दनकर्ष (नॉियस) व िानके (स्टणॅ् डडय) नसुार होते ककवा कसे ते तपासणे (सकृत िशयनी)
8. र्ोजनेंतगयत पणूय झालेल्र्ा व सरुू असलेल्र्ा कािाांवर शासन /आर्कु्त/अपर आर्कु्त/दजल्हा/प्रकल्प स्तरावर सांदनर्ांत्रण केले जाते का? दनदरक्षणे घेतली जातात का? र्ा कार्यपध्ितीचा अभ्र्ास करणे.
9. र्ोजनेंतगयत ज्र्ाआदिवासी क्षेत्राांिध्रे् सािदुहक दवकासाच्र्ा सदुवधाांची कािे कार्ात्न्वत करण्र्ात आली मर्ा आदिवासी क्षेत्रातील नागदरकाांच्र्ा जीवनिानात तसेच नागरी सदुवधाांिळेु कार् सधुारणा झाली र्ाचा अभ्र्ास करणे.
10. र्ोजनेच्र्ा अांिलबजावणीिध्रे् रे्णाऱर्ा अडचणी व त्रटुींचा अभ्र्ास घेणे. 11. िादहती व्र्वस्थापन प्रणाली (MIS) व िादगल 5 वर्षाच्र्ा ियु्र्ि िादहती (Secondary Data) र्ाांचे
स्तरावर राबदवणे शक्र् आहे ककवा कसे हे तपासणे व शक्र् असल्र्ास मर्ाबाबतची कार्यपध्िती प्रस्तादवत करणे. These are minimum objectives of this evaluation study to be accomplished. The successful
bidder may extend the scope beyond these objectives which will be appreciated by DES.
Expected broad procedure to be followed by successful bidder and expected deliverables
The successful bidder would be required to carry out the evaluation study of Thakkar Bappa Tribal
Village Integrated Improvement Programme in the State, covering following components: -
(i) To formulate evaluation study implementation procedure
(ii) Ask your needed information to concern authorities/Officer's by giving a specified period (maximum
one month) for evaluation as and when required. In case of not getting any information regarding for
this evaluation as per your requirement, this fact should have to communicate to each stages of that
officer's higher authorities after one week of that specified period. And this fact should have to
communicate DES simultaneously. Otherwise "Penalty" clause will applicable.
(iii) To design schedules for conducting evaluation study
(iv) To determine coverage in terms of geography, population frame, etc. for canvassing schedules and
sampling procedure
*(Component (i) to (iii) should be submitted to DES for approval)
(v) To conduct pilot study for schedule testing
(vi) Rectification of schedules on the basis of pilot survey
(vii) To prepare Instruction Manual for conducting field work
(viii) To impart training for conducting field work & schedules briefing which may be attended by DES
representatives. Venue &time schedule of training should be informed well in advance to DES.
(ix) To conduct field work, venue &time schedule of fieldwork should be informed well in advance to
DES so that DES representatives can inspect the same.
(x) To monitor field work & take corrective measures
(xi) To capture data (collection, validation, data entry & compilation in electronic format)
(xii) To validate captured data
(xiii) To tabulate validated data
(xiv) To analyse tabulated data (tabulation plan to be mutually decided by DES with successful bidder)
(xv) To submit questionnaire and final evaluation report (soft copy and 10 Hard copies each) covering
results & recommendations in Marathi language. However, summary & recommendations will have
to be submitted in both Marathi and English language.
Limited tender for conducting evaluation study of Thakkar Bappa Tribal Village Integrated Improvement Programme through empanelled agencies
Issued by Directorate of Economics & Statistics Page TBP 10 of 64
(xvi) To submit raw data, final data (in electronic format) and schedules to DES. The schedules which
would be canvassed by successful bidder should be submitted to DES, if canvassed physically.
(xvii) Secondary data needs to be analysed for all Districts. (Secondary data generated through
MIS/Administrative operative system).
(xviii) Fortnight report indicating the progress of evaluation survey should be submitted regularly to DES.
All rights regarding this evaluation survey are reserved to DES.
Kindly refer to the ‘4.4 Scope of work’ for empanelled agencies mentioned in the tender document
OAP/EVL/1116/277, dated 09th May, 2016 and OAP/EVL/1116/679, dated 23rd December, 2016. The
successful bidder will have to adhere to the standard prescribed by United Nations Group of
Evaluation. (Please refer the site http://www.uneval.org/document/detail/22). Further Corrigendum-1
issued to the above mentioned tender document dated 09th May, 2016, wherein it has been made
binding on the empanelled agencies to adhere to the guidelines issued by erstwhile Planning
Commission. These guidelines are available at
http://planningcommission.nic.in/reports/peoreport/peo/guide_consult1902.pdf(pages 1-7). The bidders are
advised to refer to these standards for conducting evaluation studies of various evaluation schemes
conducted by DES available at https://mahades.maharashtra.gov.in/surveyReports.do?repCatId=ES
Expected important activities
The successful bidder will have to ensure that all data is collected, validated and tabulated as per the
specified time schedule. Following are the expected important activities.
a. A summary of interaction with various stakeholders like health officials, local bodies,
beneficiaries, etc.
b. Fortnight/Mid progress report to be submitted.
c. Reports on documentation of experiences at the end of the study.
d. Presentations and participations in the discussions, meetings and minutes of meeting.
e. As per the planning department, Government Resolution dated 30th September, 1998 Para
No.9.9.1 & 10, it will be mandatory for successful bidder to present the finalized evaluation
study report/Presentation in front of committee in separate two meetings whenever called one
under the chairman ship of Hon Additional Chief Secretary (planning) and another headed by
Limited tender for conducting evaluation study of Thakkar Bappa Tribal Village Integrated Improvement Programme through empanelled agencies
Issued by Directorate of Economics & Statistics Page TBP 13 of 64
8. Rights to Terminate the Process
DES may terminate the Bid Document process at any time and without assigning any reason. DES
makes no commitments, express or implied, that this process will result in a business transaction with
anyone.
This Bid Document does not constitute an offer by DES. The bidder's participation in this process may
result in DES selecting the bidder to engage in further discussions and negotiations toward selection.
The commencement of such negotiations does not, however, signify a commitment by DES to execute
a contract or to continue negotiations. DES may terminate negotiations at any time without assigning
any reason.
9. Site Visit/Field visit
The “Thakkar Bappa Tribal Village Integrated Improvement Programme” implemented by Tribal
Development Department, Mantralaya, GoM through Tribal Development commissionerate, Nashik in
the State. If intending bidder desires to visit field offices, it is requested that prior appointments of
concerned officers be taken (for which accommodation/Transportation charges will be incurred by
successful bidder only). The letter for extending co-operation to the intending bidder shall be issued by
DES to the offices of Tribal Development Department, if demanded. Man-days for field work and
expected duration of field work must be shared with DES. Also convey the visit schedule of survey
well in advance along with name and contact details of surveyor to the respective Deputy
Commissioner or District Statistical officer so that DES representative may visit the same randomly
which will also help the agency to collect information from Government Official if they refuse to do
so. Successful bidder must send written communication to Administrative Department (Tribal
Development Department) and concerned office for necessary primary / secondary data for the said
evaluation survey within one month of issuing of work order. If concerned office fails to provide
necessary information regarding the scheme within one month of awarding the tender, successful
bidder should communicate to DES, Evaluation Branch with all follow up letters & required
information for the study for further necessary action.
10. Language of Bid
The Bids prepared by the Bidder and all correspondence and documents relating to the bids exchanged
by the Bidder and DES, shall be written in English language, provided that any printed literature
furnished by the Bidder in another language shall be accompanied by an English translation in which
case, for purposes of interpretation of the bid, the English translation shall govern.
If any supporting documents submitted are in any language other than English, translation of the same
in English language is to be duly attested by the bidder.
Limited tender for conducting evaluation study of Thakkar Bappa Tribal Village Integrated Improvement Programme through empanelled agencies
Issued by Directorate of Economics & Statistics Page TBP 14 of 64
11. Bid Submission Format
The entire proposal shall be strictly as per the format specified in this Bid document. Details of the
format are given in Part-II- Annexures of this tender document. Bidder shall ensure that the bid
documents are submitted in the respective folder online.
12. Documents Comprising of Bid
The following table is provided as a guideline for submitting various important documents along with
the bid.
# Type of
Envelope
Documents to be submitted
01 Technical
Proposal Folder
(Envelope A)
Annexure A: Bid Cover Letter
Online payment receipt of EMD of Rs. 10,000/- & Online payment
receipt of Limited Tender Fee of Rs. 1,000/-
Annexure B: Format to share Bidder’s Particulars and contact
person’s details
Annexure C: Authorisation letter for attending pre-bid meeting (To be
provided on the letter head of Bidder)
Annexure D: Format for CV of 3 key staff members proposed for this
study
Annexure E: Draft Format for activity wise work plan with subject
title
Annexure F: Brief understanding of Thakkar Bappa Tribal Village
Integrated Improvement Programme
Annexure G: Proposed methodology for evaluation study of Thakkar
Bappa Tribal Village Integrated Improvement Programme
(Complete tender documents with signature & stamp of authorized signatory
on each page with proper subject title)
02 Commercial
Proposal Folder
(Envelope B)
Annexure H: Format for Price schedule
Commercial Bid (in the BoQ format)
(Complete tender documents with signature & stamp of authorized signatory
on each page with proper subject title) Condition: It may be noted that, the activities which can be sub-contracted should be strictly as per the
RFP document OAP/1116/EVL/277 for empanelment dated 9th May, 2016&OAP/1116/EVL/679
dated 23 rd December 2016.
Tender to be submitted in two separate parts containing Technical and Commercial proposals (online).
Commercial offer must be given in separate envelope. Price Bid should not contradict in Technical
proposal in any manner. Bidder should submit their prices only in price schedule (Annexure H) given
in the tender, prices quoted other than in the bid form shall be liable to be rejected. The bid form must
be filled completely, without any errors, erasures or alterations.
The bidder offer shall contain no interlineations, erasures or overwriting excepts as necessary to
correct errors made by the bidder, in which case such corrections shall be initiated by the person or
persons signing offer. Offers containing erasures or alterations will not be considered. There should
be no hand- written material, corrections or alterations in the offer. Technical details must be
completely filled up. Filling up of the technical details Form using terms such as “OK”, “accepted”,
Limited tender for conducting evaluation study of Thakkar Bappa Tribal Village Integrated Improvement Programme through empanelled agencies
Issued by Directorate of Economics & Statistics Page TBP 15 of 64
“noted”, “as given in the brochure/manual” is not acceptable. The DES may treat offers not adhering
to these guidelines as unacceptable.
13. Earnest Money Deposit (EMD) and refund for Group I – Category A1
Bidders are required to submit EMD of Rs.10,000/- (Rupees Ten Thousand only) online on the
https://mahatenders.gov.in portal.
Unsuccessful Bidder’s bid security (EMD) will be discharged/ returned after the expiration of the
period of tender offer validity prescribed by the DES.
The successful Bidder’s bid security (EMD) will be discharged upon the bidder executing the Contract
and furnishing the Security deposit/performance security in the form of performance bank guarantee.
The bid security may be forfeited if a Bidder withdraws its bid during the period of bid validity or in
case of a successful Bidder, if the Bidder fails:
i) To sign the contract in accordance with the terms and conditions
ii) To furnish performance bank guarantee as specified in the terms and conditions
14. Submissions of Bid
Complete bidding process will be online (e-tendering) in two envelope system. All the
notifications& detailed terms and conditions regarding this tender notice hereafter will be
published online on web site https://mahatenders.gov.in.
Bidding documents can be seen, downloaded and submitted in electronic format on the
website. The deadline for submission of bid is specified in this document.
The bidders are required to submit EMD online on web site https://mahatenders.gov.in
Technical Proposal bids will be opened online on website https://mahatenders.gov.in on
6th June, 2018.
Bidder should submit information & scanned copies in only PDF format in Technical Proposal
Envelope as mentioned in the Bid Document.
Uploaded documents of successful bidder may be verified with the original before signing the
agreement. The successful bidder has to provide the originals to the concerned authority. No physical documents of Technical Proposaland Commercial Bid envelopes shall be
accepted. Only the soft copies need to be uploaded on e-tendering website. Time and date of opening of Commercial bids will be informed by email to technically
qualified bidder.
The guidelines to download the tender documents and online submission of bids and procedure
of tender opening can be downloaded from website http://mahatenders.gov.in.
All documents are mandatory, however, DES reserves right to waive minor infirmity / non-
conformity or call for clarifications / additional documents. The bidder will have to submit
5. आदिवासी वस्तींचे दवद्यतुीकरण, मार्ग दिप बसदवणे, अपारांपादरक उजाद्वारे मार्गदिप बसदवणे
6. समाजमांदिर बाांधणे, मांर्ल कायालय, वाचनालय, व्यायामशाळा, स्थापना करणे (प्राध्यान्याने
सांकुल उभारणे)
7. सावगजदनक शौचकुप व मतुाऱ्याांचे बाांधकाम
8. स्मशान भमुी बाांधकाम
9. निीकािची सांरक्षण कभत, घाट बाांधणे
10. दतथगके्षत्र व पयगटन दवकास
11. ग्रामपांचायत कायालय / ग्राम सदचवालय.
*****
Limited tender for conducting evaluation study of Thakkar Bappa Tribal Village Integrated Improvement Programme through empanelled agencies
Issued by Directorate of Economics & Statistics Page TBP 45 of 64
दव व र ण प त्र - िोन मा र्ग ि शग क स ूच ना
1. प्रकल्प अदधकारी योजनेंतर्गत कामे सचुदवण्यापवूी प्रत्यक्ष स्थळाांना भेटी िेतात. तसेच ग्रामीण / नार्री अनसुदूचत आदिवासी के्षत्र माडा/दमनीमाडा, प्रस्तादवत माडा/दमनीमाडा के्षत्र व आदिवासी उपयोजना के्षत्र व आदिवासी योजना के्षत्राबािेरील 50 टक्केपेक्षा जास्त आदिवासी लोकसांख्या असलेल्या वस्त्या / पाडे/वाड्या/र्ावे याांच्या दवकासासािी कामे सचुवावीत. ती कामे नवीन व आवश्यक असल्याबाबत खात्री करून प्रस्ताव सांबांदधत अप्पर आयकु्त आदिवासी दवकास याांना सािर करुन त्याांची मान्यता घेण्यात यावी.
2. सिर कामे प्रस्तादवत करताना सांबांदधत वस्त्या /पाडे/वाड्या/र्ावाांसािी ती कामे आवश्यक असनू त्या सदुवधा आदिवासी वस्त्याांमध्ये पवूी िेण्यात आल्या नसनू नव्यानेच घ्यावयाच्या असल्याबाबत खात्री करण्यात यावा. सिर कामे घेताना एकात्त्मक ितृ्ष्ट्टकोन (Integrated Approach) िेवण्यात येतो व त्यानसुार दवदवध प्रकारच्या परांतू अत्यांत दनकडीच्या कामाांचा यामध्ये समावेश करून त्याबाबतचा प्रकल्प अिवाल अपर आयकु्त, आदिवासी दवकास याांना मान्यतेस्तव सािर करण्यात यावा.
3. ग्राम पांचायतींनी सचुदवलेल्या कामाांना प्राधान्य िेण्यात येते. सचुदवलेली कामे जास्तीत जास्त आदिवासी लोकसांख्येला लाभधारक असतील याची खात्री केली जाते. तसेच घेण्यात येणारी कामे सांबांदधत प्रशासकीय दवभार्ाशी दनर्डीत असतील तर सांबांदधत दवभार्ाचे दनकष व मानके व टाईप प्लॅन याांच्यात बिल करण्याची मभूा नसते. दवभार्ाच्या सक्षम प्रादधकाऱ्याकडून ताांदत्रक मान्यता घेण्यात येते. मात्र प्रशासकीय मान्यता सांबांदधत प्रकल्प अदधकारी, एकात्त्मक आदिवासी दवकास िेतात.
4. कायात्न्वत झालेली योजना प्रत्यक्षात दनकषाप्रमाणे पणूग झाली आिे, तसेच कायात्न्वत झाली आिे याची वदरष्ट्ि अदधकारी स्तरावर पडताळणी केली जाते.
5. या योजनेखाली एका र्ावासािी एकिाच कायगक्रम घेतला जातो. या योजनेखालील दनधी त्याच आर्सथक वषात खचग केला जातो.
6. या योजनेंतर्गत शासनाने उपलब्ध करून दिलेला दनधी खचग करणे एवढाच उिेश नसनू प्रत्यक्षात आदिवासी लोकसांख्या असणाऱ्या वस्त्याां/पाडे/वाड्या/र्ावे याांच्या दवकासासािी परुदवण्यात येणाऱ्या सदुवधा दविीत दनकष/मानके िजेिारपणे िीघग मिुतीपयंत कायात्न्वत असण्याबाबत अपर आयकु्त, आदिवासी दवकास, नादशक याांच्यामािग त शासनाकडे पािदवला जातो.
*****
Limited tender for conducting evaluation study of Thakkar Bappa Tribal Village Integrated Improvement Programme through empanelled agencies
Issued by Directorate of Economics & Statistics Page TBP 46 of 64
दव व र ण प त्र – तीन
िक्करबाप्पा आदिवासी वस्ती सधुार योजना आर्सथक व भौदतक अिवाल (रु. लाखात)