DIRECTORATE CORPORATE SERVICES VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN 7 DIRECTOR CORPORATE SERVICES: MR. L.D. MCAMENI DEPARTMENT OF CORPORATE SERVICES TOTAL WEIGHTING PER KEY PERFORMANCE AREA (KPA)= 100% Service Delivery & Infrastructure Development 6% Municipal Institutional Development and Transformation 70% Local Economic Development (LED) 3.5% Municipal Financial Viability and Management 0.50% Good Governance and Public Participation 20% Project ID Funct ional Area Sup ervi sor Res pon sibl e per son Vote Num ber Weig hting Key Perfor manc e Area (KPA) Objecti ve Key Performanc e Indicator Baseline 2013/2014 KPI TYPE Annual performa nce Target Revis ed Annu al Target Rating Key Quarterly Projection Target Quarterl y Actual Achieve ment Actual Expendi ture Reason for Deviatio n Planned Remedi al Action Comme nt Portfoli o Of Evidenc e Current Status/p rogress to date De man d Backl og Operational HR Director Corporate Services M. Human 2.12 % Municipal Institutional Development and Transformation Hold LLF Meeting s to ensure Labour Peace within the workpla ce Number of Local Labour Forum meetings conducted 2 LLF meeting held during 2013/20 14 2 Outpu t 4 meetings conducted by June 2015 1 1 meetings 2 meetings 8 & 15 August 2014 R0 None None Minutes of meeting and attendan ce register 2 1 meetings 1 meeting 11 Decemb er 2014 R0 None None 3 1 meetings 2 meetings was arranged 9 & 26 March 2015 R0 The meetings to be resched uled The LLF meetings to be conducte d by June 2015 Both meetings were disrupte d respectiv ely by a strike action and member s 4 1 meetings 3 meetings 22 May 11 June 19 June 2015 R0 None None Operational HR Director Corporat e M Human 2.12 % Municipa l Institutio nal To achieve sound employ ment Number of HR reports adopted by Council 12 reports adopted by Council 0 0 Outpu t 12 HR reports to be approved 1 3 3 R0 None None Copy of HR reports 2 3 0 R0 Council Meeting was not Council Meeting to be
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DIRECTOR CORPORATE SERVICES: MR. L.D. MCAMENI … fileRating Key Quarterly Projection Target Quarterl y Actual Achieve ment Actual Expendi ture Reason for Deviatio n Planned Remedi
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DIRECTORATE CORPORATE SERVICES
VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
7
DIRECTOR CORPORATE SERVICES: MR. L.D. MCAMENI DEPARTMENT OF CORPORATE SERVICES TOTAL WEIGHTING PER KEY PERFORMANCE AREA (KPA)= 100%
Service Delivery & Infrastructure Development 6% Municipal Institutional Development and Transformation 70% Local Economic Development (LED) 3.5% Municipal Financial Viability and Management 0.50% Good Governance and Public Participation 20% Project ID Funct
ional Area
Supervisor
Responsibl
e person
Vote Number
Weighting
Key Performance Area (KPA)
Objecti
ve
Key Performance Indicator
Baseline 2013/2014 KPI TYPE
Annual performa
nce Target
Revised
Annual
Target
Rating Key
Quarterly Projection Target
Quarterly Actual Achievement
Actual Expendi
ture
Reason for Deviation
Planned Remedi
al Action
Comment
Portfolio Of
Evidence
Current Status/progress to date
Demand
Backlog
Operational HR
Dir
ecto
r C
orp
ora
te S
erv
ices
M.
Hum
an
2.12%
Mu
nic
ipa
l In
stitu
tio
na
l D
eve
lop
me
nt a
nd
Tra
nsfo
rma
tion
Hold LLF Meetings to ensure Labour Peace within the workplace
Number of Local Labour Forum meetings conducted
2 LLF meeting held during 2013/2014
2 Output
4 meetings
conducted by June
2015
1 1 meetings
2 meetings
8 & 15 August 2014
R0 None None Minutes of meeting and attendance register 2 1
meetings
1 meeting
11 December 2014
R0 None None
3 1 meetings
2 meetings was arranged 9 & 26 March 2015
R0 The meetings to be rescheduled
The LLF meetings to be conducted by June 2015
Both meetings were disrupted respectively by a strike action and members
4 1 meetings
3 meetings
22 May 11 June 19 June
2015
R0 None None
Operational HR
Dir
ecto
r
Corp
ora
t
e
Se
rvic
es
M
Hum
an
2.12%
Mu
nic
ipa
l Institu
tio
na
l
Deve
lop
me
nt
and
Tra
nsfo
r
ma
tio
n
To achieve sound employment
Number of HR reports adopted by
Council
12 reports adopted by Council
0 0 Output
12 HR reports to
be approved
1 3 3 R0 None None Copy of HR reports 2 3 0 R0 Council
Meeting was not
Council Meeting to be
DIRECTORATE CORPORATE SERVICES
VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
8
legislation in the workplace in compliance with the legislation
by June 2015
conducted
held on March 2015 for the adoption of the report
3 3 0 R0 Council Meeting was not conducted
Council Meeting to be held on March 2015 for the adoption of the report
4 3
0 R0 Council Meeting was not conducted
Council Meeting to be held for the adoption of the reports
Compliance
HR
Dir
ecto
r C
orp
ora
te S
erv
ices
M.
Hum
an
2.12
%
Mu
nic
ipa
l In
stitu
tio
na
l D
eve
lop
me
nt a
nd
Tra
nsfo
rma
tion
To achieve compliance to Employment Equity Act
Employment Equity plan adopted by Council and submitted to
Dept. of Labour
Employment Equity Plan in place
Output
Adopt and Submit to Dept. of
Labour by 15 Jan 2015
1 Adopted plan by
Aug 2014
Draft plan
developed but not
yet adopted
by Council.
0 The draft plan was submitted to the DoL in July 2014. The DoL visited the municipality on the 24th of July 2014 to assess the plan and to provide guidance on the draft
The plan to be incorporated into the new template and to be adopted by council by 2nd quarter
Council Resolution And Copy of the EEP
2 Draft plan
developed but not
yet adopted
by Council.
0 The draft plan was submitted to the DoL in July
2014. The DoL visited
the municipa
The plan to be
incorporated into the new template and to
be adopted
by council
DIRECTORATE CORPORATE SERVICES
VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
9
lity on the 24th of July 2014 to assess the plan and to provide
guidance on the draft.
in the next
quarter.
3 Submit to Dept.
of Labour
The draft plan was incorporated into the new template but the plan is not yet adopted by Council and submitted to DoL.
R0 A consultation process must unfold with the EE forum. No Council meeting was held during 3rd Quarter
The Consultation process to be concluded and the plan to be adopted by Council by June 2015
Strike actions amongst employees affected the administrative functions.
4
The draft plan was incorporated into the new template but the plan is not yet adopted by Council and submitted to DoL.
A consultat
ion process
must unfold
with the EE
Forum.
None Council
meetings were held
during this
quarter
The consultat
ion process
to be conclude
d and the plan
to be adopted
by council in the next
quarter
Compliance
HR
Dir
ecto
r C
orp
ora
te
Se
rvic
es
M.
Hum
an
2.12
%
Mu
nic
ipa
l In
stitu
tio
na
l
Deve
lop
me
nt a
nd
Tra
nsfo
rma
tio
n
Compliance with the Employment Equity Plan
Number of Employees Employed in accordance with Employment Equity Plan targets
18 Employees employed in accordance with Employment Equity Plan targets
Output
20 employee
s to be employed
in accordance with the
EEP targets at a cost of R1.7m
1 5 6 employe
es (employ
ed in accordance with
EE targets)
6
employe
To be confirme
d with salaries
None None Employment Equity Report
DIRECTORATE CORPORATE SERVICES
VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
10
es (not employe
d in accordance with employm
ent equity
targets)
2 5 1 employee (AM-
PM) employe
d in accordance with
EE targets)
To be confirme
d with salaries
Awaiting approval of other interview reports
The Acting
Municipal
Manager to
approve reports before the end
of February
2015.
3
5 5 employees (AM-SS & SJS) employed in accordance with EE targets
R0 Awaiting approval
of 1 other
interview report
The Acting Municipal Manager to approve the outstanding interview report before end of May 2015
Strike actions amongst employees affected the administrative functions.
4 5
1 employee (AM-SJS)
employed in
accordance with
EE targets
To be confirme
d with salaries.
The turnaround time of the
recruitment
process is
prolonged.
Process need to be fast tract.
DIRECTORATE CORPORATE SERVICES
VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
11
Project ID
Functional Area s
Supervisor
Responsib
le perso
n
Vote Number
Weighting
Key Perform
ance Area
(KPA)
Objective
Key Performa
nce Indicator
Baseline 2013/2014 KPI TYP
E
Annual performance Target
Revised
Annual Target
Rating
Key
Quarterly Projection Target
Quarterly Actual Achievement
Actual Expendi
ture
Reason for Deviation
Planned Remedial Action
Comment Portfolio Of
Evidence Current Status/progress to date
Demand
Backlog
Compliance
HR
Dir
ecto
r C
orp
ora
te S
erv
ices
M.
Hum
an
2.12
%
Mu
nic
ipa
l In
stitu
tio
na
l D
eve
lop
me
nt a
nd
Tra
nsfo
rma
tion
Compliance with the Employment Equity Plan
Annual target of the number of people from employment equity target groups employed in the three highest levels of management in compliance with the EE Plan.
Employment Equity Plan in place
Output
Comply with national KPI 4 annual target of the number of people from employment equity target groups employed in the three highest levels of management in compliance with the EE plan by June 2015
ITEM: C 233/2014-2015 dated 27/02/2015 Annual target to be amended
1 Maintain
1
Not achieved
0 Contractual appointments
None. We estimate that 2 of
positions in the top
management level will
become vacant
within the next 3 years.
EEP Report
2 Maintain
1
1 employee (AM-PM) employed
in accordance with
EE targets)
To be confirme
d with salaries
None None None.
3 maintain
1
0 R0 Some recruitment processes in the 3 highest levels is not yet concluded. Strike actions amongst employees delayed administrative functions.
Recruitment processes to be concluded.
We estimate that 2 of positions in the top management level will become vacant within the next 3 years.
4 maintain
1
0 employee
s employed
in the three
highest levels of manage
ment
R0 The turnaround time of the recruitment process is prolonged.
Process need to be fast tract.
DIRECTORATE CORPORATE SERVICES
VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
12
Compliance
HR
Dir
ecto
r C
orp
ora
te S
erv
ices
M.
Hum
an
2.12
%
Mu
nic
ipa
l In
stitu
tio
na
l D
eve
lop
me
nt a
nd
Tra
nsfo
rma
tion
Compliance with Employment Equity Act
Date of the submission of the EE reports to the Dept. of Labour
The Employment Equity reports submitted on the 16 January 2014
Output
Electronic Submissions to Dept. of Labour by 16 Jan 2015
1
Conduct workplace analysis
The workplac
e analysis is still in process
R0 None The workplac
e analysis
to be concluded in the
next quarter.
Reports
2 Consultation with
Organised Labour
Workplace analysis concluded and consultation conducted
R0 None None
3 Electronic Report submitted to Dept. Labour
Electronic Report submitted to the DOL on the 14th of January 2015
R0 None None
4 - * * -
Compliance
HR
Dir
ecto
r C
orp
ora
te S
erv
ices
M.
Hum
an
2.12
%
Mu
nic
ipa
l In
stitu
tio
na
l D
eve
lop
me
nt a
nd
Tra
nsfo
rma
tion
Compliance with Employment Equity Act
Number of Reports on compliance to Employment Equity Plan to Council
0 reports submitted to Council
4 4 Output
4 Report to be submitted to Council by June 2015
1 1 report 3 reports
0 None. None. Reports
2 1 report 0 report 0 No council meetings took place during this period.
Reports to serve before council in the next quarter for adoption
3 1 report 0 report R0
No council meetings took place during this
period.
Reports to serve before
council in the next quarter
for adoption
4 1 report 0 report R0
No council meetings took place during this
period.
Reports to serve before
council in the next quarter
for adoption
DIRECTORATE CORPORATE SERVICES
VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
13
Operational
HR
Dir
ecto
r C
orp
ora
te S
erv
ices
M.
Hum
an
2.12
%
Mu
nic
ipa
l In
stitu
tio
na
l D
eve
lop
me
nt a
nd
Tra
nsfo
rma
tion
To build and enhance the human resource capacity of the municipality
Human Resource Development Strategy Adopted
Draft Human Resources Development Strategy in place
Output
Human Resources Development strategy adopted by June 2015
1 Adoption A draft Human Resource Strategy is developed.
0 A follow-up workshop was attended on the drafting of a strategy hosted by province.
Draft Strategy to be reviewed in the next quarter prior to submission to council.
Copy of HR strategy and Council Resolution
2 Workshop conducted
A draft Human Resource Strategy is developed.
0 The draft strategy must still be reviewed.
The review to be concluded and submitted to council in the next quarter for adoption
3 Workshop conducted
A draft Human Resource Strategy is developed.
0 The draft strategy must still be reviewed.
The review to be concluded and submitted to council in the next quarter for adoption
4 Workshop conducted
A draft Human
Resource Strategy
is develope
d.
0 The draft strategy
must still be reviewed.
The review to
be conclude
d and submitte
d to council in the next quarter
for adoption
Compliance
HR
Dir
ecto
r C
orp
ora
te
Se
rvic
es
M.
Hum
an
2.12
%
Mu
nic
ipa
l In
stitu
tio
na
l
Deve
lop
me
nt a
nd
Tra
nsfo
rma
tio
n
To provide human resource management
Number of HR Policies reviewed
3 HR Policies exist
Output
3 of HR policies reviewed by June 2015
1 Consultation
Consultation has commenced on the review of policies.
R0 None None Approved HR Policies
2 Consolidating of
comments and inputs
Not achieved.
R0 The consultation
is still in process.
LLF
Consultation to be concluded in the
DIRECTORATE CORPORATE SERVICES
VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
14
meetings are taking place but members
don’t form a quorum.
next quarter.
3 Consolidating of
comments and inputs
Not achieved.
R0 The consultation process is
not yet concluded.
LLF meetings
were arranged but the
meetings were
disrupted.
Consultation to be concluded in the
next quarter.
4 Consolidating of
comments and inputs.
Not achieved.
R0 The consultation process is
not yet concluded.
Consultation to be conclude
d
Operational
HR
Dir
ecto
r C
orp
ora
te S
erv
ices
M.
Hum
an
2.12
%
Mu
nic
ipa
l In
stitu
tio
na
l D
eve
lop
me
nt a
nd
Tra
nsfo
rma
tion
To provide human resource management
Number of new HR Policies developed
3 HR draft in place
Output
3 new HR policies to be developed at a cost of R30 000.00
1 1 3 Draft policies
are develope
d.
R0 None None Approved HR policies
2 1 3 Draft policies
are develope
d.
R0 None None
3 1 3 Draft policies
are develope
d.
R0 The consultation process is
not yet concluded.
LLF meetings
were arranged but the
meetings were
disrupted.
Consultation to be conclude
d and policies
to be approved
.
4 1 3 Draft policies
are develope
d.
R0 The LLF members
requested a Workshop
on the draft policies.
The Workshop to be
arranged.
DIRECTORATE CORPORATE SERVICES
VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
15
Project ID
Functional area
Supervisor
Responsible
person
Vote Number
Weighting
Key Performance Area
(KPA)
Objective
Key Perform
ance Indicator
Baseline 2013/2014 KPI TYP
E
Annual Perform
ance Target
Revised Annual Target
Rating Key
Quarterly Projection Target
Quarterly Actual Achieve
ment
Actual Expenditur
e
Reason for
Deviation/
Challenges
Planned Remedial
Action
Comment
Portfolio of
Evidence Current
status/ progress to date
Demand
Backlog
Operational
HR
Dir
ecto
r C
orp
ora
te S
erv
ices
M.
Hum
an
2.12%
Mu
nic
ipa
l In
stitu
tio
na
l D
eve
lop
me
nt a
nd
Tra
nsfo
rma
tion
To achieve the organisational development and reduce unemployment
Number of posts filled as per the
approved funded
structure by June
2015
±20 posts filled as approved funded structure
Outcome
8 posts filled as per the approved funded new structure at a cost of R580 000.00
1 2 0 0 The new structure is not yet approved
The reviewed structure to be approved by council by 4th quarter
Recruitment and selection processes report
2 2 0 0 The new structure is not yet approved
The reviewed structure to be approved by council by 4th quarter
3 2 0 0 The new structure is not yet approved
The reviewed structure to be approved by council by 4th quarter
4 2 0 0 The new structure is not yet approve
d
The reviewed
structure to be
approved by council.
Compliance
HR/SKILLS DEV
Dir
ecto
r C
orp
ora
te S
erv
ices
I.K
ole
2.12%
Mu
nic
ipa
l In
stitu
tio
na
l D
eve
lop
me
nt a
nd
Tra
nsfo
rma
tio
n
Ensure skills enhancement through the workplace skills development plan.
2015/2016 Workplace Skills Plan adopted
2014/2015 Workplace Skills Plan submitted
Output
2015/2016 WSP to be submitted by 30 April 2015
1 Consult and skill
audit
Skills Audit
not yet conduct
ed
0 The Gap skill skills
audit tool is not
functioning
IT to assist. Approved WSP and Council Resolution
2 Development of training
plan
Training plan not
yet conclud
ed
0 Skills Audit is still in
process
Training plan to be concluded
after finalization
of skills audit
3 Conduct Training
Training is conducted on an on-going basis.
R 345 000. R 10 000. R 25 000
None None
DIRECTORATE CORPORATE SERVICES
VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
16
4 Submit 2014/2015 WSP
The 2015/2016 WSP & ATR was submitted to LGSETA on the 30th of May 2015.
R0 None. None. Extension for submission was granted by LGSETA.
Compliance
HR/SKILLS DEV
Dir
ecto
r C
orp
ora
te S
erv
ices
I. K
ole
2.12%
Mu
nic
ipa
l In
stitu
tio
na
l D
eve
lop
me
nt a
nd
Tra
nsfo
rma
tion
To approve the Work Skills Plan to comply with legislation
Number of reports on the Work Place Skills Plan submitted to LGSETA annually
4 reports
Output
4 reports on the Work Place Skills Plan to LGSETA by June 2015
1 1 1 report on the work Skills
Plan to LGSET
A
R0 None None 4 reports
2 1 1 report on the work Skills
Plan to LGSET
A
R0 None None
3 1 1 report on the work Skills Plan to LGSETA
R0 None None The SDF Forum is not currently functioning.
4 1
1 report on the work Skills
Plan to LGSET
A
R0 None None. 1 report on the work Skills Plan to LGSETA
2.12%
Mu
nic
ipa
l In
stitu
tio
na
l D
eve
lop
me
nt
an
d
Tra
nsfo
rma
tio
n
To Implement the Work Place Skills Plan
Number of skills programmes implemented
17 Programmes
3 Output
20 8 Skills Programmes to be implemented by June 2015
ITEM: C 233/2014-2015 dated
27/02/2015
Annual target to
be reduced
1 5 2
0 skills programmes implemented
R0 Employees are still engaged in other programmes
Programmes will enrol in the 3rd Quarter
Reports and Work skills Plan
2 5 2
0 skills programmes implemented
R0 Employees are still engaged in other programmes
Programmes will enrol in the 3rd Quarter
3 5 2
3
R 345 000.
R 10 000.
None None
DIRECTORATE CORPORATE SERVICES
VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
17
(MFMP 10,
Project Management 1, First Aid Training
16)
R 25 000.
4 5 2
2
(MV Electrical Course 2, Trade
Test Preparation and Testing
2)
R 19585.20
R 3784.80
None None
Compliance
HR/SKILLS DEV
Dir
ecto
r C
orp
ora
te S
erv
ices
I.K
ole
10
15
05
11
5
2.12% M
un
icip
al In
stitu
tio
na
l D
eve
lop
me
nt
To spent a % of municipality’s budget on implementing its workplace skill plan (National Indicator)
% of Municipal budget actual spent on implementing the Work Skills Plan
1% Input 1% spend on training by June 2015 at a cost of R265 000.00
1 training 0% R0 Employees are
still engaged in other program
mes
Programmes will enrol in the 3rd Quarter
Annual training Report
2 training 0% R0 Employees are
still engaged in other program
mes
Programmes will enrol in the 3rd Quarter
3 training 143% None. None. None.
4 training 35% None. None. None.
Compliance
HR/SKILL DEV
Dir
ecto
r C
orp
ora
te S
erv
ices
I.K
ole
2.12%
Mu
nic
ipa
l In
stitu
tio
na
l
Deve
lop
me
nt
To spent a % of municipality’s budget on implementing its workplace skill plan (National Indicator)
The % of levy contributed to LGSETA
1% spent
Input 1% of payroll contributed to LGSETA by June 2015
1 1% 1% R94 094.63 None None training Report
2 1% 1% R97 130.66 None None
3 1% 1% R93 759.00 None None
4 1% 1% R102 009.0 None None
HR/SKILLS DEV
Dir
ect
or
Corp
or
ate
Se
rvic
es
I.K
ole
2.12%
Mu
nic
i
pa
l
Institu
t
ion
al
Deve
l
op
me
n
t a
nd
Tra
nsf
orm
ati
on
Capacitation of Councillors
Number of Councillors
11 Councillors
Outcome
12 Councillors to be trained
1 - - - - Report
DIRECTORATE CORPORATE SERVICES
VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
18
trained
Trained
by June 2015 at a cost of R106 200.00
2 12 1
Councill
or
training
R45 000. To
facilitate
other
program
mes
Programme
s will enrol
in the 3rd
Quarter
3 9 Councillors are enrolled in external funded programme
The
program
me is
still in
process
To be
completed
in the next
financial
year
4
DIRECTORATE CORPORATE SERVICES
VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
19
Project ID
Functional area
Supervisor
Responsibl
e person
Vote Number
Weighting
Key Performance Area (KPA)
objective Key Performan
ce Indicator
Baseline 2013/2014 KPI TYPE
Annual Performa
nce Target
Revised Annual Target
Rating Key
Quarterly Projections Target
Quarterly Actual Achieve
ment
Actual Expend
iture
Reason for
Deviation
Planned Remedial
Action
Comment
Portfolio of Evidence
Current status/
progress to date
Demand Backlog
Operational
HR/SKILLS DEV
Dir
ecto
r C
orp
ora
te s
erv
ices
M.
Hum
an
2.12%
Mu
nic
ipa
l In
stitu
tio
na
l D
eve
lop
me
nt a
nd
Tra
nsfo
rma
tion
Number of Internships appointed
Capacitating employed and unemployed learners
0 internship appointed
5 Internships to be appointed by June 2015
1 - - - - Recruitment and selection report
2 3 Process not yet concluded.
0 Summary of applications are still in process
Summaries to be concluded in order to continue with shortlisting process.