Directly Online File Upload

Cross Reference v8 CLTS User Guide

This information is provided for reference purposes only and was accurate at the time of publication. The Canadian Cattle Identification Agency (CCIA) is not responsible for any reliance on this information. Any distribution, duplication or disclosure of this information is strictly prohibited unless expressly authorized by the CCIA.

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12. Cross Reference

This event is used to associate a newly applied approved tag number on a previously tagged/indicated animal where the lost tag number is known. If an animal loses its tag (whether a Canadian approved tag or an imported USDA approved tag), the new approved tag number can be cross-referenced to the lost or damaged tag number so that the information attached to the previous tag is transferred to the new tag. This document provides instructions for both options of uploading information, directly online and file upload. Note: in order to successfully submit this event on a USDA tag, an imported event must be applied first. Note: in order to successfully submit this event on a purchased animal’s tag, a move-in event must be applied first.

The chart below can be used to determine which method you should use to submit your information. Click the heading of the method you would like to use to be taken to the instructions.

Directly Online File Upload

You would prefer not to use a spreadsheet program. You would like to use a spreadsheet program.

You have a reliable Internet connection that will not disconnect. You have a slow Internet connection that often disconnects.

You have enough time to finish your transaction in one sitting. You do not have enough time to finish your transaction in one sitting.

You have less than 10 non-consecutive tags. You have more than 10 non-consecutive tags.

You need to give less than 10 tags/animals the same event date. You need to give more than 10 tags/animals different event dates.

You have less than 10 ranges of tag/animal numbers and you want to submit them all with the same event date.

You have more than 10 ranges of tag/animal numbers and you want to submit them all with a different event date.

http://support.canadaid.ca/wp-content/uploads/13.-Imported.pdf

http://support.canadaid.ca/wp-content/uploads/15.-Move-In.pdf



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Submitting a Cross Reference Event Directly Online

Entering an event directly online uses online forms to submit information to the CLTS database. Unlike the file upload method, you do not need to use a spreadsheet program. However, if you lose your internet connection or turn off your computer before receiving a transaction ID, the information you will have entered will not be saved. If you are using a dial-up Internet connection, we recommend limiting your submission to 10 entries.

There are seven steps to submitting cross reference information directly online to the CLTS database. To start at the beginning click step 1, or you can skip to any step by clicking the link below. Step 1- Event Selection

Step 2- Adding Tags to the List

Step 3- Removing Tags from the List

Step 4- Required Information

Step 5- Optional Information

Step 6- Confirmation

Step 7- Transaction Details



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Event Selection

1. Go to www.clia.livestockid.ca. Enter your Username and Password, then click Login.

http://www/it/Shared%20Documents/10%20CRC-%20CCIA%20Resource%20Centre/CRC%20CLTS%20Manual/www.clia.livestockid.ca



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2. On the home screen, there are two ways to access the Directly Online option.

a. Go the heading Events and click Submit Events – Directly Online from the drop-down menu. b. Click Option 1: Directly Online under the Submit Tag/Animal Event Information heading.

a. a.

b.



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3. On the Submit Events: Select Event Type screen, select Cross Reference, then click Next.



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Adding Tags to the List

1. There are four options to add tags to your list. All of the options can be used to create your list, but only one option can be used at a time.

Note: Do not insert spaces, dashes or slashes between numbers. Enter the tag information using one option at a time.



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a. Single Tag- Enter the 15 digit newly applied approved tag number in the field provided, then click Add Tags to List.

b. Tag Range- Enter the 15-digits of the lowest number of the newly applied approved tag range in the field beside Range Start. Enter

the 15-digits of the highest number of the newly applied approved tag range in the field beside Range End, then click Add Tags to List.

c. Tag Range with Quantity- Enter the 15-digits of the lowest number of the newly applied approved tag range in the field beside

Range Start. Enter the quantity of newly applied tags used in the with Quantity field, then click Add Tags to List.



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d. Spreadsheet File- to use this option, you must create a spreadsheet using Microsoft Office, OpenOffice or NeoOffice. You can download the latest free versions of Open Office or Neo Office online. Click here to visit the System Setup tab on the CCIA Resource Centre to access links to the software websites.

i. Open a blank spreadsheet and enter the heading Tag_Start in column A row 1, then enter your 15-digit newly applied approved

tag list in the cells, as per the example below.

http://support.canadaid.ca/?page_id=46



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ii. Save the worksheet.

Note: We recommend renaming the file to something familiar (e.g., Tag List 2017). Use alphanumeric characters only (i.e., alphabet letters from A to Z or numbers 0 to 9). Do not use punctuation or symbols (e.g., @ ! $ ?).

iii. Return to the Submit Events: Animal/Tag Selection screen, then click Browse to find the file you created.



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iv. When the pop-up window appears, find and select the file you created so that it is displayed in the File name text box, then click Open.

v. Once the file appears in the text box, click Add Tags to List.



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2. The tag number(s) will appear at the bottom of the screen under the heading List of Tags Associated with the Event, with the word Add ahead of the tag(s). Continue to add the newly applied approved tags using the methods in step 1 until your list is complete.



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Removing Tags from the List

1. To remove an unwanted tag from the list, enter the 15-digit approved tag number in the first blank field, then click Remove Tags from List.



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2. The tag number will appear again at the bottom of the screen with the word Remove ahead of it. Repeat this step to remove tags as many times as necessary. To remove a tag range, use the second option and follow the same instructions.



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3. Continue to add or remove newly applied approved tags until the list is complete, then click Next.



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Required Information

On the Submit Events: Event Details screen, the required information is marked with red asterisks (*).

1. Event Date: Enter the date the new tag was applied, with four digits for the year, two digits for the month and two digits for the day. You can also enter in the hours (HH) and minutes (MM).

2. Tag Type: Click the arrow and select the tag type from the drop-down menu.

CCIA - approved Canadian tags.

USDA – for tags from imported US animals.

OTHERS - for tags from imported animals from a country other than Canada or the USA.

3. Cross Reference Tag: Enter the lost/damaged/old 15-digit tag number in the corresponding field.

1.

2.

3. 3.



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Optional Information

Although the remaining field on this screen is optional, we recommend entering as much information as possible.

1. Comment: Enter any other data about the cross reference event, such as why the new tag was applied.

1. 1.



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2. Once all of your information has been entered, confirm the information is correct, then click Next.



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Confirmation

On the Submit Events: Confirmation screen, the information you are submitting will appear under the Event Details heading. Review the information to confirm it is correct.

1. If you need to make any changes, click Back and you will return to the previous screen where you are able to edit the event details.

2. If the information is correct as is, click Confirm and Submit.

1.

2.



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Transaction Details

A transaction ID has been assigned to your submission. We recommend making note of the transaction ID in your records, and checking your transaction status to ensure the information processed successfully.

Click here for the steps to check your transaction status.

This concludes Submitting a Cross Reference Event Directly Online, to return to the main menu, click here.

http://support.canadaid.ca/wp-content/uploads/06.-Transaction-Status.pdf



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Submitting a Cross Reference Event through File Upload

In order to use the file upload method of entering events, you must have Microsoft Office, OpenOffice or NeoOffice installed on your computer. You can download the latest free versions of Open Office or Neo Office online. Click here to visit the System Setup tab on the CCIA Resource Centre to access links to the software websites.

There are three steps to submitting information using the file upload method to the CLTS database. To start at the beginning, click step 1 or you can skip to any step by clicking the link below.

Step 1- Downloading the Cross Reference Template – how to download the CLTS database compatible template.

Step 2- Entering Data into the Cross Reference Template – how to enter your information correctly in the CLTS database template.

Step 3- Uploading the Completed File – how to upload your completed file to the CLTS database.




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Downloading the Cross Reference Template

1. Go to http://support.canadaid.ca. Alternatively, there are links to the CCIA Resource Centre on the CLTS database login and home screens.

a. CLTS database Login screen

b. CLTS database Home screen

http://support.canadaid.ca/



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2. A new page/tab will open to the CCIA Resource Centre online. Click the Events heading.

3. Click the Producers link, which will take you to the list of events chart. The cross reference event can also be found under Feedlots & Auction Marts/Markets and All Types links.



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4. On the Producers event chart, click Download in the Templates column in the Cross Reference row.



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5. The following box will appear with three options:

a. Open- will immediately open the spreadsheet but will not automatically save the template to your computer.

b. Save- will save the template in your "Downloads" folder.

c. Save as- will allow you to choose the location to save the template.

Note: The pop-up box may look different depending on which internet browser you are using.

For this example, we will choose c. Save as.

a.

b.

c.



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6. Select a location on your computer where you would like to save the template. Change the File Name, then click Save. Once the file is saved, you are ready to enter data into the template.

Note: We recommend renaming the file to something familiar (e.g., Year Event Name). Use alphanumeric characters only (i.e., alphabet letters A to Z or numbers 0 to 9). Do not use punctuation or symbols (e.g., @ ! $ ?).

Renaming example: Mar 2017 Cross Ref



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Entering Data into the Cross Reference Template

1. Open the template from where you saved it in the previous steps. The columns with RED headings are mandatory fields, which must have information entered into them. Although the columns with BLACK headings are optional fields, we recommend entering as much information as possible.

2. Information in the template must be entered in a specific format, which is described in a comment within each heading. This information is displayed when you run the mouse/cursor over a heading cell.



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3. The cells for Event_Type, Tag_Type and Alt_Tag_Type have drop-down menus to assist you while filling out the spreadsheet. Go to the cell under the heading and click on the arrow to view the options, select the option you want and it will appear in the cell. Continue this process for all rows used.

Event Type:

Tag Type:

Alt Tag Type:



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4. Fill out the required cells and enter as much information as possible in the optional cells. Once complete, you are ready to upload the file to the CLTS database. Remember: Save the file regularly and save it again when you have completed filling out the spreadsheet.



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Uploading the Completed File

1. Go to www.clia.livestockid.ca. Enter your Username and Password, then click Login.

http://www.clia.livestockid.ca/



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2. On the home screen, there are two ways to access the File Upload option.

a. Go the heading Events and click Submit Events – File Upload from the drop-down menu. b. Click Option 2: File Upload under the Submit Tag/Animal Event Information heading.

b.

a. a.



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3. On the Submit a Data File screen, click Browse.



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4. When the pop-up window appears:

a. Find the file you created.

b. Select the file so that it is displayed in the File name text box.

c. Click Open.

a.

c.

b. b.



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5. The file information will now appear in the text box. Click Upload File. If you receive an error, open your original file to correct the information, then resubmit the file.

Click here for a list of common upload errors and their solutions.

http://support.canadaid.ca/?p=783



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6. On the Confirmation screen, review the sentence that appears for accuracy. It should display the correct account name and account ID.

a. If the information is correct, click Submit. b. If the information is incorrect, click Cancel, then re-open the file and correct it before resubmitting it.

a. b.



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7. A transaction ID has been assigned to your submission. We recommend making note of the transaction ID in your records, and checking your transaction status to ensure the information processed successfully.

Click here for the steps to check your transaction status.

This concludes Submitting a Cross Reference Event through File Upload, to return to the main menu, click here.

For more CLTS database user guides, click here, or visit http://support.canadaid.ca.

http://support.canadaid.ca/wp-content/uploads/06.-Transaction-Status.pdf
