Selection and Engagement of Selection and Engagement of Consultants and the Adoption of Consultants and the Adoption of Best Practice: Best Practice: EBRD Experience EBRD Experience Dilek Macit Head of Consultancy Services FIDIC 2005 Annual Conference
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Dilek Macit Head of Consultancy Services FIDIC 2005 Annual Conference
Selection and Engagement of Consultants and the Adoption of Best Practice: EBRD Experience. Dilek Macit Head of Consultancy Services FIDIC 2005 Annual Conference. The Presentation:. The importance of consultants How to select consultants EBRD’s Procurement Polices and Rules - PowerPoint PPT Presentation
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Selection and Engagement of Consultants Selection and Engagement of Consultants and the Adoption of Best Practice:and the Adoption of Best Practice:
EBRD ExperienceEBRD Experience
Dilek MacitHead of Consultancy Services
FIDIC 2005 Annual Conference
The Presentation:The Presentation:
The importance of consultants
How to select consultants
– EBRD’s Procurement Polices and Rules
– EBRD’s Guidelines and Practices
Obtaining good performance
The Project Delivery Strategy (PDS)The Project Delivery Strategy (PDS)
The role of the consultant must be considered in the framework within which the capital investment of an operation is to be delivered
Factors and InfluencesFactors and Influences
EXTERNAL FACTORSEXTERNAL FACTORS EBRD’s PPR Local regulations Industry practices
Market conditions Local commercial practices Ethics and corruption
If cost is more than 20% in weight, this can become cost based selection
Least Cost Selection: only applied when the ToRs are “routine”
– not suitable for technical/engineering consultancy
– not used at the EBRD
OverviewOverview
Select consultant
NegotiationsContract
Automatic notification
Long listShortlist/Selection
memo
NegotiationsContract
Automatic notificationCalls for expressions
of interestLong listShort list
MemoProposals
Selection memoNegotiations
Contract
Shortlist > €50,000 and < €200,000
for individuals
Proposals> or = €200,000
Direct Selection< or = €50,000
The Scope of the Consultancy The Scope of the Consultancy ServicesServices Role of the consultant: e.g. as a partner or
independent engineer Terms of reference – clear Use internationally recognised forms of contracts Appropriate remuneration Professional liability insurance Duty of care – loyalty to whom: client or
contractor, avoid conflict of interests Monitor quality of services
EBRD’s Initiatives to Simplify and Modernise EBRD’s Initiatives to Simplify and Modernise Consultants Selection & Engagement Consultants Selection & Engagement
Balance between trust and confidence vs detecting fraud and corruption
Relying on experience and expertise of members of the evaluation panels (know how). Centralised controls
Provision of advice/administrative assistance
Transparency of decision making - audit trail
Simplification and Modernisation of Simplification and Modernisation of Consultants Selection & EngagementConsultants Selection & Engagement
EBRD introduced:
Evaluation forms as opposed to narrative based memoranda
Standard forms as worksheets
For scoring: Simple arithmetic/descriptions, eg. pass/fail or acceptable/good/excellent culminating in aggregated scores
Procurement plans for each contract, better monitoring (including turnaround) and management
e-Selection for Consultantse-Selection for Consultants
This is a web based application intended to provide:
– More transparency
– Wider participation in competition
– Level playing field
– Less time spent on monitoring EBRD’s website and therefore, more effective business development
Benefits of e-Selection for ConsultantsBenefits of e-Selection for Consultants
Subscription for electronic notification of consultants about new opportunities by sector and country to increase competition
Maintain their own information (eg. upload cvs)
Electronic expression of interest and submission of proposals (including financial proposals) by consultants
Consultants will be able to search for opportunities and view status of an assignment
Consultant Appraisal reports to be given to Operation Leaders/Selection Panels on a need to know basis
Information treated with caution due to large number of variants between different assignments, eg. location, experts/composition of team, terms of reference, consultants
Tenderer’s recourseTenderer’s recourse
Client is responsible for the procurement, raise issues regarding the tender documents prior to tender opening with the client
Do not attempt to influence tender evaluation process
Process is confidential If unsuccessful ask the client for a debriefing Complaints should be sent to the client
Where are the opportunities?Where are the opportunities?
Where to find information on opportunities
– check www.ebrd.com
– check national press
– contact client
What to look for
– Project Pipeline
– General Procurement Notices
– Invitation for Prequalification or for Tender
– Invitation for Expression of Interest (Consultants)