DIGITIZATION - National Institute of Electronics ...nielit.gov.in/sites/default/files/supervisor ver 1.0.pdf · To provide Multi-purpose National Identity Card (MNIC) to each citizen

NIELIT,CHANDIGARH CENTRE SUPERVISOR MANUAL 1

DIGITIZATION

OF

NATIONAL POPULATION

REGISTER

SUPERVISOR MANUAL

2011

CONTENTS


ABBREVIATIONS & ACRONYMS

INTRODUCTION TO THE MANUAL

MODULE 1 Introduction

1.1 Introduction to NPR Project

1.2 Introduction to NPR Schedule

1.3 Roles & Responsibilities

MODULE 2 NPR Software

2.1 Introduction

2.2 Operator Management

2.3 Quality Check & Report Generation

ABBREVIATIONS & ACRONYMS


NPR National Population Register

DES Data Entry Software

PC Personal Computer

LRUR Local Register of Usual Residents

VLE Village Level Entrepreneur

CSC Common Service Centre

RGI Registrar General of India

INTRODUCTION TO THE MANUAL


OBJECTIVE

This training manual aims at imparting training to Supervisors on application software for

digitization of NPR. The supervisor will be controller of Data Entry Operators (DEOs),

and is responsible for creating users for DEOs, Re-allocating assigned scanned images to

DEOs, generating reports and checking quality of the digitized data.

TARGET AUDIENCE

The manual has been designed for training the Supervisors. It aims at providing detailed

operational knowledge for managing the quality of digitized data and monitoring working

of operator under each supervisor.

ORGANIZATION OF THE MANUAL

The manual is divided into two modules. Each module has practical aspects to acquaint

candidates with functionality of the system.

Module 1 This module provides an introduction to NPR Project, the NPR Schedule in

detail and the Roles & Responsibilities of the Supervisor.

Module 2 Module 2 introduces the supervisors to the NPR Software, Creation and

Management Of Operators, Quality Check of Data Entry and generation of various

Reports.

.

INTRODUCTION


1.1. INTRODUCTION TO NPR 6

1.2. INTRODUCTION TO NPR SCHEDULE 9

1.3. ROLES & RESPONSIBILITIES 12

INTRODUCTION


1.1. INTRODUCTION TO NPR PROJECT

1.1.1 Background

The Multipurpose National Identity Card (MNIC) project is an initiative of the Indian

government to create a national ID for every Indian citizen with the objective of

increasing national security, managing citizen identity and facilitating e-governance.

The objectives of the MNIC project are to obviate need for multiple documentary proof,

Facilitate easy verification, Facilitate easy availing of government or private services,

Help welfare programmes reach intended beneficiaries and Serve as basis for e-

governance services

The ID shall also serve the following purpose:

To prepare a National Population Register (NPR)

To prepare National Register of Indian Citizens (NRIC)

To prepare National Register of Residency (NRR) – for non-citizens

To provide National Identity Number (NIN) to each person

To provide Multi-purpose National Identity Card (MNIC) to each citizen

To provide Multi-purpose Residency Card to non-citizens

1.1.2 Introduction

The Indian Census is the largest single source of a variety of statistical information on

different characteristics of the people of India and has been conducted every 10 years

since 1872. The responsibility of conducting the Census rests with the Office of the

Registrar General and Census Commissioner, India (ORG & CCI) under Ministry of

Home Affairs, Government of India.

Census 2011 will be the 15th

Census of the country. It will form a major milestone as for

the first time it will also result in the creation of a National Population Register (NPR),

which will serve as a comprehensive identity database of the usual residents of the

country.

INTRODUCTION


1.1.3 PROCESS OF CREATION OF NPR

In the NPR process, following details are being gathered by designated enumerators by

visiting each and every household:

i. Name of the person

ii. Name of the person as should appear in National Population Register

iii. Relationship to Head

iv. Sex

v. Date of Birth

vi. Marital Status

vii. Educational Qualification

viii. Occupation/Activity

ix. Name(s) of father, mother and spouse in full

x. Place of Birth

xi. Nationality as declared

xii. Present address of usual residence

xiii. Duration of stay at present address

xiv. Permanent residential address

INTRODUCTION


The data thus collected will then be digitized in the local language of the State as well as

in English.

This digitization involves the scanning of the forms (NPR Schedules) and validating the

data using an Intelligent Character Recognition Software (ICR). For this purpose, RGI

has established a number of scanning centres across the country.

The data thus stored in the form of scanned images will then be manually digitized.

Once this demographic database has been created, then the biometrics enrolment (capture

of 1 Photograph, 10 Finger Prints and Iris scan of both eyes) will be carried out for all

persons aged 5 years and above by arranging enrolment camps in every village and at the

ward level in every town.

The collected data will be printed in the form of LRUR (Local Register of Usual

Residents) and displayed at prominent places within the village and ward for the public to

see.

Objections will be sought and registered at this stage.

Each of these objections will then be enquired into by the local Revenue Department

Officer and a proper disposal given in writing.

Persons aggrieved by such order have a right of appeal to the Tehsildar and then

to the District Collector.

Once this process is over, the lists will be placed in the Gram Sabha in villages and the

Ward Committee in towns.

Claims and Objections will be received at this stage also and dealt with in the

same manner described above.

The Gram Sabha/Ward Committee has to give its clearance or objection within a

fixed period of time after which it will be deemed that the lists have been cleared.

The information thus authenticated will then be sent to the UIDAI for de-duplication and

issue of Unique Identification (UID) Numbers.

UIDAI will serve as back office for NPR.

The cleaned database along with the UID Number will then be sent back to the Office of

the Registrar General and Census Commissioner, India (ORG&CCI) and would form the

National Population Register.

ORG&CCI will thereon maintain and update this database.

INTRODUCTION


1.2 INTRODUCTION TO NPR SCHEDULE

The NPR Schedule consists of two Sides: Side A and Side B.

NPR Schedule : Side A

INTRODUCTION


The Side-A consists of entry of the following information.

i. Name of the person

ii. Usual resident or not (1-Usual Resident/2-Others)

iii. Name of the person as should appear in National Population Register

iv. Relationship to Head

v. Sex(1- Male/2-Female)

vi. If Proof of Date of Birth Exists (Attached-/D-Declared)

vii. Date of Birth (DD/MM/YYYY)

viii. Marital Status (1-Unmarried/2-Married/3-Widowed/4-Separated/5-

Divorced)

ix. Educational Qualification

x. Occupation/Activity

xi. Name(s) of father, mother and spouse in full or the S.no, if exists in

the Schedule.

INTRODUCTION


NPR SCHEDULE: Side B

INTRODUCTION


The Side-B makes note of the following information:

i. Place of Birth (1-Inside India, 2-Outside India)

ii. If Inside India then: Town, District, State

iii. Nationality as declared

iv. Present address of usual residence: Town, District, State

v. Duration of stay at present address

vi. Permanent residential address: Town, District, State

1.3 ROLES AND RESPONSIBILITIES

The roles and responsibilities of the Supervisor in NPR is summarized below:

Coordination with administrator.

Data Entry Operator Management.

Management of assigned images among the Operators under him.

Ensure timely data digitization of assigned data

Ensuring quality and accuracy of data entry

NPR SOFTWARE


2.1 INTRODUCTION 14

2.2 OPERATOR MANAGEMENT 17

2.3 QUALITY CHECK & REPORT GENERATION 27

2.4 CHANGE PASSWORD 33

NPR SOFTWARE


2.1. INTRODUCTION

This module covers the operational details of the part of the software, which a Supervisor

would be using. The roles and duties of the Supervisor relating to software are given

below.

1. Operator Creation: The Supervisor is responsible for creating users for operators.

Data Entry Operators will use the unique user identification assigned by the

Supervisor for logging in.

2. Tiff Image Allocation: The Supervisor has to manage the data that has been assigned

to the Data Entry Operators under him.

3. Backup/ Restore Data: Using this option, Supervisor will be able to take backup and

restore data.

4. Error Log: The Supervisor will check error log of data entered.

5. Reports: The Supervisor will be able to generate reports.

6. Quality Check: The Supervisor is responsible for checking quality of entered data.

Every Supervisor is assigned a User ID and password by the Administrator. Once the

Supervisor has received her User ID and Password, he can login to the software by

providing the details.

The software can be started by double clicking on NPR icon from desktop as shown in

figure given below.

NPR SOFTWARE


The Login screen shown below will be displayed.

Login Screen

Login Screen is the first screen that will be opened after clicking on the application. Here the

supervisor will login after giving the username and the password. The password is case sensitive.

The roles and access are based on the type of user logged in(here the supervisor).

NPR SOFTWARE


WELCOME SCREEN

If the correct Username and Password is provided, the data entry screen as shown in Fig.

2.3 below will be made available to the supervisor.

NPR SOFTWARE


MAIN MENU

This is the main screen that will open whenever the supervisor logs in and the following

functions (given on the left hand side of the screen) can be performed by the supervisor.

Operator Creation: Supervisor is responsible for creating users for operators. Data

Entry Operators will use the unique user identification assigned by the Supervisor for

logging in.

Tiff Image Allocation: The Supervisor has to manage the data that has been assigned to

the Data Entry Operators under him.

Backup/ Restore Data: Using this option, administrator will be able to take backup and

restore data.

Error Log The Supervisor will check error log of data entered

Reports: The Supervisor will generate report showing Operator level work status.

Quality Check: The Supervisor is responsible for checking quality of entered data.

Skipped Schedules: The Supervisor is responsible for the checking of the skipped

schedules by the Data Entry Operators.

QC Rejected TIN’s: The supervisor will be responsible for the rejected TIN’s which

will be identified by him/her in the Quality check.

Change Password: This will enable the Supervisor to change the password for his/her

user.

2.2 OPERATOR MANAGEMENT

The Supervisor can perform the following tasks to manage the Operators under him.

a. Create New Operators

b. Update existing Operator details

c. Delete existing operators.

NPR SOFTWARE


2.2.1 Create New Operators

Click on Operator Creation button to open this screen and to create a new user each

time a new operator joins.

Click New Operator tab to create a new unique user.

Every operator will have a unique ID called as operator-ID, which will be generated

automatically by the application.

Enter the details of the operator which includes details like Full name, Gender, Date of

birth, Qualification, Address, Phone number, Date of joining, Login user name, and

Login password. The login user name should be of minimum 4 characters and password

should be of minimum 6 characters.

After entering the details click on save button to create new operator.

NPR SOFTWARE


2.2.2 Updating Existing Operator Detail

This screen is used to make changes in existing operator user profile

Click on Operator Creation: Update Tab to modify the existing user profile

Select the unique identification of operator, whose record needs to be modified as shown

in above figure.

Make the changes wherever required

Update the changes by clicking on update button. Changes can be made whenever

required.

NPR SOFTWARE


2.2.3 Deleting Existing Operators

Supervisor can delete the operator if she/he has resigned from the job.

To delete the operator Click on Delete Tab of Operator Creation

Select the unique DEO-Id of the operator, which is to be deleted and click on Delete

button. On deletion of DEO he/she cannot login into the application i.e. corresponding

DEO is deactivated. Corresponding DEO can be activated later only by your

Administrator. Contact The Administrator to activate the required DEO-ID.

NPR SOFTWARE


2.2.4 Operator Status

Supervisor can monitor any operator by filling Id of the operator. The User Present

Status will show whether the user is presently working or not, or is logged out. Active

and deletion status is also shown. Through this, users working under logged supervisors

can be unlocked.

NPR SOFTWARE


2.2.5 Tiff Image Allocation:

Tiff Image Allocation: Supervisor can allocate and de-allocate tiffs to/from the DEO. Initially

Tiff images will be allocated to DEO’s directly by the Administrator. Supervisor has the

privilege to re-distribute the tiffs among the DEO’s. This will be explained in detail in the

following pages.

This screen is used to reassign/reallocate data to the operators.

There are 4 different columns namely Un-Allotted Tiff Images, Operatorid-Name, Allotted

Tiff Images, Completed entries.

NPR SOFTWARE


To open this screen

Click Tiff Image Allocation button from left panel. The data already allocated to

operator will be shown in Allotted TIFF Images Panel for a particular operator.

Select name of operator from Operator Name Panel.

Check the checkboxes given in front of desired images from Allotted TIFF Images

panel

Click Deallocate Button.

NPR SOFTWARE


On Deallocation of data, the Deallocated data will be shown in Un-Allotted TIFF Images panel

To reallocate data to any operator,

Check the checkboxes given in front of desired images from Un-Allotted TIFF Images

panel

Select name of operator from Operator Name Panel.

NPR SOFTWARE


Click Allocate Button

NPR SOFTWARE


2.2.6 Revert Tiff Images to Administrator

De-allocated Tiff images can be returned to the Administrator for further allocation to

operators by the administrator after selection or Tiff images and clicking on Revert button.

NPR SOFTWARE


2.3 QUALITY CHECK & REPORT GENERATION

The Supervisor is entrusted with the major job of ensuring the quality of data. In order to carry

out the quality check the following options are available in the software.

a. Error Log

b. Reports

c. Quality Check.

2.3.1 Error Log

Error log contains data of the records, which have undergone forced saved entry (i.e. whenever

DEO clicks on Continue anyway in validation report) in spite of errors. The errors may be due

to the data missing in form or DEO has not entered the data in that particular field.

NPR SOFTWARE


Click on Error Log button

This screen will display the errors that occurred during data entry of forms. It will display

Operator id of the DEO, Form Number, Serial Number, Error description and Date/time

of the error occurred

2.3.2 Reports:

The Supervisor can view a report of the day-wise entry of Records by the operators under him by

clicking on the “Reports” tab on the left side of the screen.

Cick on Reports Tab of the Main Menu on the left panel

An enumerated block wise report of the completed entries will be displayed.

This report of total completed entries done by DEO will be generated on state, district,

tehsil, town, ward and block wise.

NPR SOFTWARE


2.3.3 Quality Check

The quality check of the data will be available to the Supervisor once the operator(s) under him

has completed a Schedule entry. To perform the check on quality of digitized data, click on the

“Quality Check” tab on the left side of the screen. The following screen will be displayed.

Quality Check: This option is also used to view the data entered by DEO. If there are mistakes

they can be corrected. The above screen shows the EB wise Quality check. The Tiff’s marked in

green have been checked by the Supervisor and the white part depicits the unchecked tiffs along

with the User Id of the Data Entry Operator.

DEO WISE

NPR SOFTWARE


If the Supervisor wish to see the status of each Data Entry Operator i.e to check how many Tiff’s

are completed , how much is left incomplete and the total files checked by the Supervisor can be

viewed through this screen. Select the operator and it will display the contents.

Click on Quality Check Tab

To perform quality check on the completed tiff DOUBLE CLICK on the arrow (->),

which points to the tiff.

NPR SOFTWARE


The following screen appears after selecting the tiff image for quality check

NPR SOFTWARE


Enter the household and form number and press ENTER

Once the quality checking is done, for side A we have the update-1 button and for side B update-

2 button is available

NPR SOFTWARE


Two entered records are shown at a time along with the scanned tiff image. Check if there

are any errors. If there are any errors in the entered text correct them and then click on

UPDATE. Supervisor can navigate to previous/next records or previous/next schedule

(sheet).

Fig. 2.15 Quality Check

NPR SOFTWARE


Skipped Schedules: To check for the schedules skipped by the operator, the Supervisor can

click on the Skipped Schedule option on the left side of the screen .

NPR SOFTWARE


QC Rejected TIN

It is the responsibility of the Supervisor to check for the rejected TIN. To go to that screen click

on the QC rejected TIN option and the following screen will be displayed. Select the tiff form the

drop down and it will display the result. In the space provided at the bottom the supervisor needs

to mention the reason for rejection.

Double click on the selected row to perform Quality Check. The following screen appears:-

After modifications click update record

NPR SOFTWARE


2.4 Change Password

The Change Password Tab on the left panel of the screen is used to change the password of the

supervisor logged in.

Click on Change Password Tab of the Main Menu

All the details of the Supervisor will be displayed except the password.

Give the old password and the new password

Click on Update button.

DIGITIZATION - National Institute of Electronics ...nielit.gov.in/sites/default/files/supervisor ver 1.0.pdf · To provide Multi-purpose National Identity Card (MNIC) to each citizen

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