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Understanding The Diferencesbetween the Financial Ledgers
or Reporting
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Welcome!
Introductions
What do you want to learn from this workshop?
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Agenda
Financial Ledgers
Master Data Elements
Groups Master Data
Value Types / Document Types
Layouts
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SAP odles
Financial Accounting (FI)
Controlling (CO)
Funds anagement (F) !rants anagement (!)
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Financial Acconting
FI
General Ledger
Special Purpose Ledger
Subsidiary Ledgers Fied !ssets
!ccounts "ecei#able
!ccounts Payable
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Financial Acconting "F#$
!eneral "edger (!") A component in #A$ that pro%ides high le%el e&ternal
reporting
i'e' Annual Audited Financial #tatements
eporting from the FI ledger is used for high le%elmanagement' he master data elements that aretypically used* +usiness area, fund and g-l
.&le* !// - 0122 report data comes from FI3 .&ecute the report with 4A or Fund le%el and itpulls data in at the g-l le%el'
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CO
$ost $enter !ccounting
$ost Element !ccounting
%nternal &rders
%ontrolling
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In the CO module, only re%enues ande&penses post'
here is no 4alance #heet acti%ity to
the CO "edger
#uggested eports to use in CO'
5241 "ine Item eport for IO (functionality todisplay cost center)
5#41 "ine Item eport for Cost Center(functionality to display IO)
#6A"678219217 otal $lan - Actual for #IO:s
#6A"678219;11 otal $lan - Actual for CostCenters
%ontrolling "%&$
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Fnds anagement "F$
Funds anagement module pro%ides reporting on thefollowing*
4udget (F module is the only ledger that contains +udget)'
Income (uisitions, $urchase Orders,4usiness rip e>uests and Funds Commitments(contractual agreements)'
.&pense (/&&&&&, 7&&&&& type commitment items)
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Fnds anagement "F$
Suggested Reports to Use in Funds Management
fmrp_rw_budget Budget Overview
fmeddw Display Budget Entry Documents
fmedd Display Budget Entry Documents one !
fmrp_r"mep#a$ %ll &ostings ' Document (ournal
S_&))_*#+++#*, Earmar-ed Funds
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1&&&&& Assets
&&&&& "ia+ilities
9&&&&& @et Assets
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F#' %& and F
When reporting out of the FI ledger you
should use g-l:s' he types of g-l:s that postin FI ledger* 1&&&&&, &&&&&, 9&&&&&,
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F#' %& and F
.&ceptions in the Funds anagementodule for Commitment Items' #omeCommitment Items in the range of 1&&&&&,
&&&&& and 9&&&&& can appear in Freporting'
hese commitment items ha%e +een coded
as statisticalB which means they do notconsume +udget, +ut will appear in Freporting'
o e&clude these commitment items = youshould pull in the eld statistical indicatorB
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Financial aster Data
FI #$" CO F
%ompan, %ode .ompany .ode %ontrolling Area Financial gmtArea
-siness Area Business %rea Business %rea
!-" Account G/L Account Cost .lement Commitment Item
Fund Fund
Cost Center
Fund Center
Cost Center Fund Center
Internal Order
WBS Element
Funded Program
Internal Order
W4# .lement
Funded $rogram
Grant !rant
Functional Area Functional Area
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(rops
!roups are created to com+ineB a range of masterdata elements for reporting'
!roups are created +y the aster Data eam in
Accounting #er%ices' .&cept for #IO groups' When e&ecuting %arious reports you ha%e an option
to enter in groupB or actual %alue for master data'
If Departments re>uest groupsB to +e esta+lished= they ha%e to remem+er to update and maintainthose groups when new master data elements arecreated'
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(rops
o display groups = e&ecute the following t3codes' F6#.#6FI$.E9 3 Display - Commitment Items
F6#.#6FIC9 3 Display - Funds Centers F6#.#6F@D9 3 Display - Funds
5OG9 3 Display 3 Orders
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.ow to Displa, (rops
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.ow to Displa, (rops
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.ow to Displa, (rops
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.ow to Displa, (rop
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.ow to Displa, (rop
@odes
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@odes
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@odes
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(rops
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(rops
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Report /iew
est
Data
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%ommon (rops A0ailable
Funds Centers* 4$
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What is the e1i0alent to entr,code rom the legac, s,stem2
he codes are diJerent for each nancialledger' F H Kalue ypes
! H Kalue ypes CO H Kalue ypes
FI H Document ypes
@O.* F, ! and CO are all called %alue typesB= +ut the actual %alue type characters arediJerent'
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F /ale T,pes
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( /ale T,pes
/2$urchase e>uisitions
/1$urchase Orders
/4usiness rip Commitments
/
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( /ale T,pes
;/Funds Commitment
;;ransfer $ostings
72Funds 4lock 71Funds eser%ation
7Funds $recommitment
79Forecast of e%enue
L/#econdary Cost $ostings (CO)
LL.&penses - e%enues (!rant)
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( /ale T,pes
414udget
1eleased 4udget
01Fi&ed Assets 0$ayroll 3 Actuals09$ayroll = Accruals
0
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%& /ale T,pes
Kalue type
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F# Docment T,pes
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F# Docment T,pes
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F# Docment T,pes
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.elpl #normation
Accounting #er%ices has information on FIDocument ypes and e>ui%alent legacyentry code
http*--www'purdue'edu-account-.$6Account6Info-
http://www.purdue.edu/account/ERP_Account_Info/http://www.purdue.edu/account/ERP_Account_Info/8/9/2019 Difference Ledgers
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FRP3RFF+P4A5 6 AllPostings
Doc7 T,pe /ale T,pe /ale T,pe Te8t
#A ;; $rot transfer postings
D0 ;; $rot transfer postings
0$ ;; $rot transfer postings
0A ;; $rot transfer postings
#A ;; $rot transfer postings
#A ;2 $arked Documents #A ;2 $arked Documents
#A ;; $rot transfer postings
D0 ;; $rot transfer postings
D0 ;; $rot transfer postings
0$ ;; $rot transfer postings
0$ ;; $rot transfer postings
0A ;; $rot transfer postings 0A ;; $rot transfer postings
"D 71 Funds eser%ation
"D 71 Funds eser%ation
WA /< In%oices
0F /< In%oices
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Report /iew
estData
F444udget$rocessH .@
F444udget
$rocess HCOK,
A@,#$"
Kalue ype H71 Kalue
ypesH/2, /1,/ and
;/
Kalueypes H/
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Financial Report La,ots
Central ONces ha%e created layoutsB thatcan +e used +y end users'
F Commitments and .&penses
-4 AI# F (se this layout when trying to reconcile4udget O%er%iew report with AI#3F) @O.* 1 day diJ' ispossi+le
-$COI (Commitments H Open $urchase Orders)
-$A4".1
-$A4".1C#
-$A4".1F#
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La,ot o )- A#S F
4y clicking on the printer icon= you can collapse the data'
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La,ots 9 Adding Sbtotals
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Re0iew or Ta:e Awa, List