DFAS Wide-Area Workflow Issues Mark Shvartzman Sr. Project Manager, CEM, CEA Southern California Edison Presented at the Spring FUPWG Meeting April 20, 2011
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DFAS Wide-Area Workflow Issues
Mark ShvartzmanSr. Project Manager, CEM, CEA
Southern California Edison
Presented at the Spring FUPWG MeetingApril 20, 2011
What We Are Going to Discuss
• Review Delivery Order or Task Order for accounting lines information.
• Contact Contracting Officer or Contracting specialist and request Pay DoDAAC and Ext. information
• Create Payment Log by ACRN
• Start creating Invoice
How the WAWF works and how to navigate through:
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CONTRACT N68711-03-G-4019 DO#0028
Pay Records Bill by CLIN Award $ by CLIN Billed To Date Invoice number Pay Total Balance by CLIN
7500009733 $330,899.11 CLIN 0001AA 674,220.00 674,220.0075000097337500012596 674,220.00 0.00
7500012596 $641,344.69 CLIN 0001AB 325,780.00298023.8
27,756.2075000125967500015079 325,780.00 0.00
7500015079 $618,700.60 CLIN 0001AC 767,716.00590944.4
176,771.6075000150797500041676 767,716.00 0.00
7500041676 $176,771.60 CLIN 0001AD 160,314.57 160,314.57 7500082431 160,314.57 0.00
7500082431 $160,314.57 0.00
0.00
Total 1,928,030.57 Total 834,534.57 1,928,030.57 0.00
1,928,030.57 3
How to get started in WAWF
Step 1. Register with the Central Contractor Registry (CCR).Step 2. Establish an Electronic Business (EB) Point of Contact (POC) in CCR.Step 3. Register for Electronic Document Access (EDA). (This step is not required but recommended.) Step 4. Ensure CAGE Code is added to WAWF Group Structure.Step 5. Establish an Organizational Email Address.Step 6. Designate a Group Administrator Manager (GAM).Step 7. Determine if batch feeds for data input is necessary.Step 8. Set up PCs to Access WAWF.Step 9. Self Register GAM.Step 10. Have all users for the CAGE Code(s) self-register on the WAWF web site for one of the available Vendor Roles.
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Acronyms & Abbreviations
AAA Authorized Accounting Activity AAI Agency Accounting Identifier ACO Administrative Contracting Officer
ACRN Accounting Classification Reference Number ANSI American National Standards Institute ARP Alternate Release Procedure B/L Bill of Lading CAC Common Access Card
CAGE Contractor and Government Entity CAPS Computerized Accounts Payable System (Army/Marines/DFAS ) CCR Central Contractor Registration CDRL Contract Data Requirement List CICON Construction Payment Invoice
CIF Commercial Item Financing CoC Certificate of Conformance COTS Commercial Off The Shelf (referring to software) CQA Contract Quality Assurance
CLIN Contract Line Item Number
CSS Cascading Style Sheets CV Cost Voucher
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DAAS Defense Automatic Addressing System
DCAA Defense Contract Audit Agency
DCD Defense Corporate Database
DCMA Defense Contract Management Agency
DCTF DISA Continuity of Operations and Test Facility
DECC Defense Enterprise Computing Center
DFAR Defense Federal Acquisition Regulation
DFAS Defense Finance and Accounting Service
DISA Defense Information Systems Administration
DLA Defense Logistics Agency
DMC Defense Megacenter
DoD Department of Defense
DoDAAC DoD Activity Address Code
DRID Defense Reform Initiative Directive
DSS Defense Support Services
DUNS Data Universal Numbering System
EBS Enterprise Business Systems
ECPN Electronic Commerce Processing Node
EDA Electronic Document Access
EID Enterprise Identifier
EDI Electronic Data Interchange
EDM Electronic Document Management 6
EDW Electronic Document Workflow EIN Employer Identification Number ELIN Exhibit Line Item Number ERP Enterprise Resource Planning ESN Electronic Serial Number
FMS Foreign Military Sales FOB Free On Board FTP File Transfer Protocol GAM Group Administrator; Group Administrator's Manual GEX Global Exchange Services
GFE Government Furnished Equipment GFP Government Furnished Property GIAI Global Individual Asset Identifier GRAI Global Returnable Asset Identifier HAM Help Desk Administrator; Help Desk Administration Manual
HTML Hypertext Markup Language HTTP Hypertext Transfer Protocol HTTPS Hypertext Transfer Protocol - Secure IAC Issuing Agency Code IAPS-E Integrated Accounts Payable System - Electronic (Air Force)
ILSMIS Industrial Logistics Support Management Information System
LAN Local Area Network 7
LPO Local Payment Official
MIRR Material Inspection Receiving Report
MOCAS Mechanization of Contract Administration Service (DFAS)
MS-DOS Microsoft Disk Operating System
MRS Management Report System
NSN National Stock Number
ONE-PAY The payment module associated with the Navy's STAR system
ORDBMS Object Relational Database Management System
PCO Procurement Contracting Officer
PKI Public Key Infrastructure
PSS Payment System Specific (used in relation to WAWF edits)
QAR Quality Assurance Review
RDBMS Relational Database Management System
SAAR System Authorization Access Request (DD Form 2875)
SAM System Administrator; System Administration Manual
SDN Standard Document Number(This is a number assigned to a document which uniquely
identifies it from all other documents.)
SLIN Sub-line Item Number; provides for subdividing the CLIN
SMTP Simple Mail Transfer Protocol
SSL Standard Secure Socket Layer
UDF User Defined Format
VAN Value Added Network
WAWF Wide Area Workflow 8
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SCEERS#1
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