The essenal quarterly newsleer for voluntary and community groups in Devon promong and providing technical and praccal support DeVA Partners are Regular Features: DeVA Update, Voluntary Sector News, Funding Extra, Voluntary Voice Update, Organisaonal Maers and Volunteering Extra Issue 11, August 2016 to everyone who volunteers across Devon
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Devon Voluntary Action (DeVA) - to everyone who volunteers ......DeVA Partners are Regular Features: DeVA Update, Voluntary Sector News, Funding Extra, Voluntary Voice Update, Organisational
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The essential quarterly newsletter for voluntary and community groups in
Devon promoting and providing technical and practical support
DeVA Partners are
Regular Features: DeVA Update, Voluntary Sector News, Funding Extra,
Voluntary Voice Update, Organisational Matters and Volunteering Extra
Issue 11, August 2016
to everyone who
volunteers across
Devon
De
VA
UP
DA
TE
We're building vibrant, healthy communities.
News and update 2
Volunteers’ Week is an annual event which takes place at the start of June. It celebrates the contribution made by millions of volunteers across the UK.
There are an estimated 59,192 formal volunteers in Devon
who donate 118,384 hours a week and a £74 million
annual contribution according to our latest Sector Report
(available at www.devonva.org/sector_facts).
Some of those 59,192 formal volunteers support DeVA and its Partners, so we would like to say ‘thank
you’ to all our existing and former volunteers. Without your time and dedication we would not be
able to support other voluntary groups to build vibrant and healthy communities.
DeVA Partners hosted a number of events around the county to celebrate all those volunteers
including:
DeVA Partners have been busy this quarter celebrating Volunteers’ Week and supporting Small Charities Week.
West Devon CVS hosted a Volunteers Tea at Lydford Gorge to say thank you to the many volunteers supporting projects and organisations across West Devon. Volunteers enjoyed a great day and were lucky enough to have the sun come out too!
Picture courtesy of James Bird - Okehampton Times and Tavistock Times Gazette
North Devon Voluntary Services (NDVS) held
their first volunteer awards ceremony in
Barnstaple, with over 70 people attending
to celebrate the work that our volunteers do
in the North Devon district area, and to say
thank you to them for all that they do.
Picture courtesy of Tim Lamerton
During the week, EDVSA’s Volunteer Centre Co-ordinator travelled across East Devon with a multitude of Cupcakes to say a huge thank you to volunteers.
Keep up to date with all the conference latest news at
www.devonva.org/whats_on
Small Charities Week ran from 13 to 18 June, celebrating and raising awareness of the essential work of the UK’s small charity sector that make an invaluable contribution to the lives of millions of individuals, communities and causes across the UK and the rest of the world.
Tuesday 14 June was Big Advice Day and DeVA Partners offered free advice consultations on a range of subjects to assist the running of a small charity. The sessions were available across the county and saw small charities accessing expert advice. The main topics of advice given were around identifying funding streams, developing a fundraising strategy, bid writing, accredited training for staff, volunteer training and social media marketing. If you weren’t able to make it to one of the sessions– don’t forget we can still help! Contact us on [email protected] or via your local partner (details are on the back cover).
The majority of the Act is due to be implemented in July 2016, including:
the Charity Commission’s power to investigate and suspend trustees
remove disqualified trustees direct the winding up of a charity reserve powers to control fund-raising,
social investment matters. To help you understand the implications the new act will have, the Charity Commission has written a blog article ‘How will the new Charities Act affect your charity?'. It outlines the main points to consider and highlights the need for all charities to know about the new disqualification powers. The blog is available to read at https://charitycommission.blog.gov.uk/2016/05/20/how-will-the-new-charities-act-affect-your-charity/. For full details on the Act and its timetable visit: https://www.gov.uk/government/publications/charities-act-2016-implementation-plan
Congratulations to three
Devon-based recipients of
Queens Award for Voluntary
Service 2016
This unique UK national honour was created by
Her Majesty to mark the Golden Jubilee in 2002
and to recognise the outstanding contributions
made to local communities by groups of
volunteers. It has an equivalent status for
voluntary groups as the MBE has for individuals.
Amongst the 193 well deserving recipients of the
Queens Award for Voluntary Service for 2016
were three Devon-based organisations.
Exeter Citizens Advice Bureau for providing
advice and information for clients and their
families to help them resolve their problems
Great Torrington Cavaliers for raising money
for charity and good causes through high profile
public events
Shaldon and Ringmore Flood Defence
Volunteers for ensuring that all necessary
precautions are taken to protect our community
from flooding
Congratulations and keep up the great work!
For a full list of Queens Award for Voluntary Services recipients 2016: https://www.gov.uk/government/publications/queens-award-for-voluntary-service-recipients-2016
On The Queen’s Official Birthday and at New Year, the country formally recognises people who have done extraordinary things. The honours system, which exists to recognise and celebrate outstanding achievements, is open to individuals from all walks of life but they first have to be nominated by someone who knows what they have achieved. Nominations are particularly welcomed for ‘local heroes’ who are well respected by local people and who have made a difference in their neighbourhood. Over half of all awards go to people who are putting something extra into their community on a voluntary basis. These days, it is all quite straightforward and nominations can be made by anyone at any time. Nominations for honours are treated in the strictest confidence. The person to be nominated should not be told as it would not be fair to raise expectations in case they are not met. Many more nominations are received than the 1,350 honours awarded on each occasion, twice a year. Nominations can be made online and will need at least two letters of support and should be from people who have personal knowledge of the nominee and their achievements.
2016 New Year Honours Jeremy Grammer was awarded an MBE for his voluntary work as a Teignmouth Harbour Commissioner, for the last twelve years as Chairman of the Commission entrusted with ensuring the survival of the Port and Harbour of Teignmouth for the enjoyment and benefit of all its users.
He worked ceaselessly through some difficult times providing leadership, understanding and foresight and has been a great ambassador for Teignmouth and the river Teign. Teignmouth’s success as a port and a popular leisure location is a direct result of his understanding of others and a desire to help them fulfil those needs.
You can nominate someone by completing a nomination form at www.honours.gov.uk or write to Honours and Appointments Secretariat, Cabinet Office, Ground Floor, 1 Horse Guards Road, London SW1A 2HQ or call 0207 276 2777. For local help and guidance, please call the Devon Lieutenancy Office on 01392 383042.
If you are thinking about making a nomination, the accompanying guidance notes are very helpful and there is a useful document called ‘Honours—How to Write Citations’ which sets out how a person’s achievements should be described. Both are available on at www.honours.gov.uk. Nominations can be made at any time but it is likely to take at least 12 to 18 months to consider them. Nominations should be made while the person nominated is still active and, if possible, at least 12 months before he or she is expected to retire or stand down, if that is relevant. Nominations are assessed by one of nine specialist sub-committees, all independently chaired. Local experts are sometimes asked to help as well. These evaluations are then passed to the main honours committee, chaired by the Secretary of the Cabinet. Names, with the recommended level of honour, are then put forward to The Queen. If, after two years, you have heard nothing, you
8 TV Licensing reminder to community groups in Devon ahead of Olympic screenings
If a space at a local community centre is rented out to a group, then it is the responsibility of the centre owner or manager, who gives permission for the group to watch a TV on the site, to make sure the centre is correctly licensed. If the property is owned or managed by a community group, then responsibility lies with the group to make sure they are watching legally. TV Licensing enquiry officers will be visiting unlicensed clubs, sports halls and community centres throughout the summer. Any group found watching TV illegally risks a court prosecution and fine of up to £1,000 per offence, plus costs. Last year TV Licensing enquiry officers visited more than 30,000 unlicensed businesses across the UK, ranging from takeaway restaurants and holiday parks to garages, hair salons and sports clubs, to ensure they were correctly licensed. Ethnic minority community organisations, or those with members who speak English as a second language, can download information in more than 16 languages from the TV Licensing website at: tvlicensing.co.uk/communityinfo.
With more than 3,000 hours of live sporting action from Rio this summer, TV Licensing is reminding community groups and charities in Devon to check they are correctly licensed to share the spectacular sporting TV coverage as it happens. Considerable numbers of community groups, sporting and social clubs are expected to host viewing events and parties, where they are set to enjoy landmark Olympic moments at community groups and centres across Devon. BBC One's coverage kicks off featuring the Opening Ceremony on 5 August, with live action each day from 1pm to 4am until the Closing Ceremony on 21 August. On BBC Four, live action will be available every day from 1pm to 4am. TV Licensing has produced a Guide for Community Groups, which answers common questions asked by groups and includes information about holding one-off live viewing events and refunds. Community groups can view or download the “Guide for Community Groups” at tvlicensing.co.uk/check-if-you-need-one/business-and-organisations/clubs-and-community-groups-aud10. Richard Chapman, spokesperson for TV Licensing South West, said: “Community groups will need to buy a TV Licence if they plan to watch the coverage live but can claim a refund for any unused quarters if they only need a licence for this one-off sporting event. “Social and community group managers have been prosecuted in Magistrates’ courts in the past year. We would always rather people pay for their TV Licence than risk an embarrassing prosecution and fine of up to £1,000.” Karen Nolan, Programme Manager at Devon Voluntary Action, said: “The Olympics is a great opportunity for local voluntary groups to connect with their communities through events and TV screenings of the action from Rio. It's going to be a great summer of sport so if you are thinking about hosting an event, it is important to ensure you are prepared and thought about TV licensing as part of your planning.”
enterprises should be involved at every level. The
review, published on 19 May 2016, was a joint
review by the Department of Health, Public
Health England and NHS England.
The review has recommendations for
commissioners, councils and hospitals as well as
for the voluntary and community sector which
include:
Adopting a ‘simplest by default’ approach
to procurement practice to reduce complex
contracting
Greater focus should be put on promoting
wellbeing and helping people to live well at
home by working more closely with
voluntary groups within communities
Funding for voluntary groups should be
transparent, long term with great emphasis
on social value (see our guest blog on page
14 for a look at social value in more detail)
Local strategic plans should be based on
engagement with local communities
including voluntary sector groups
Statutory guidance for Clinical
Commissioning Groups should be revised to
emphasise the need for them to work with
voluntary sector to meet their duties under
the Health and Social Care Act
Future NHS transformation programmes
should only be approved if they include
plans to involve voluntary sector in strategic
decision making and service delivery.
https://vcsereview.org.uk/2016/05/19/final-
report-of-the-vcse-review-launched/
Devon Joint Strategic Needs Assessment area profiles
released New area profiles for communities in Devon have been released as part of the Devon Joint Strategic Needs Assessment (JSNA). The aim of the JSNA is to collaboratively identify current and future health and wellbeing needs to inform future service planning and delivery. The JSNA underpins the work of the Devon Health and Wellbeing Board. These profiles contain a range of health, care and wellbeing related data for specific communities and areas within Devon, and provide a detailed overview of current need and service activity at a local level, including local, regional and national comparisons and trends over time. Contents include population structure, deprivation, children and young people, educational attainment, benefit claimant levels, fuel poverty, estimates of health-related behaviour and mental ill health, usage of health services, life expectancy and social care. They can also be viewed as Local Authority Areas, Towns, and Electoral Divisions. www.devonhealthandwellbeing.org.uk/jsna/profiles Further to this a deprivation report has been completed which compares the indicators in the JSNA profiles according to levels of deprivation locally, revealing the impact of deprivation on health and wellbeing, and highlighting how these patterns are changing over time.
New online annual return for charities The Charity Commission has released the latest annual return for charities to complete - online for the first time. As part of the Charity Commission’s commitment to becoming a truly digital by default regulator, all registered charities with an income of more than £10,000 and all Charitable Incorporated Organisations (CIOs) reporting on their financial years ending in 2016 must complete the online form within 10 months of the end of their financial year. Sections of the data then populate the commission’s online public register of charities, which is a key source of data about charities in England and Wales. If you need to view or amend details about a charity’s trustees or contact information, this is now separate from the annual return and should make it easier to update details at any time. W: www.gov.uk/send-charity-annual-return
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New Confirmation Statement to submit to Companies House
From 30 June 2016, charities that are also companies will need to submit a Confirmation Statement instead of an Annual Return as a means of providing up to date information to Companies House. It is an offence not to file a confirmation statement (even for a dormant company) within 14 days of the end of the relevant review period. The change will have very minimal impact on the details charity companies will need to provide, more information is available on the Government website: companieshouse.blog.gov.uk/2016/05/27/changes-that-affect-you-confirmation-statement/
Name: Stephen Woolett Organisation: Chief Executive at
South West Forum
“Social value” is now a common phrase in the language of commissioning and procurement.
Commissioners want those bidding for contracts to offer it, organisations are being exhorted to
demonstrate it and there is growing pressure for it to be measured. But what does it really mean?
Well, first there is legislation. The Public Services (Social Value) Act 2012 legally requires public bodies to consider taking into account social value in the procurement of goods and services. That’s pretty well the limit of what the Act actually states. So there is plenty of scope for local authorities, Clinical Commissioning Groups and other public bodies to develop their own interpretations and policies.
That variation and lack of consistency is both a challenge and an opportunity – but it does mean that those bidding for services cannot take a “one size fits all” approach.
It’s worth being aware that “added value” tends to refer to the
additional benefits that accrue to the commissioning authority
itself, again outside the explicit requirements of the
procurement specification.
So, for example, the way you intend to provide your service
might bring savings in another department – or perhaps you
can use your service to promote another service delivered by
the authority.
You will find that invitations to tender (ITTs) and other procurement processes increasingly require
bidders to describe the social value their proposal can offer. There may be a specific scored question
on social value. In fact the quality of your answer(s) on social value could mean the difference between
winning and losing a contract. Delivering social value is no longer simply desirable – it is now essential.
So my top social value tips for social purpose organisations are:
Think creatively and laterally about the social value you can offer.
Engage users and other stakeholders in this thinking.
Think how social value can be measured – and not just financially.
Think how you would record and monitor the social value you
deliver.
Work out how to demonstrate your social value and impact for
the whole organisation – not just for specific contracts.
Recognise that social value is not an automatic win for the social
purpose sector – businesses are becoming increasingly
sophisticated in demonstrating their social value.
Take advantage of the support and resources available from www.southwestforum.org.uk and others including Devon Voluntary Action (www.devonva.org/procurement).
Most now describe social value as the additional benefits
that accrue to society as a whole and/or particular
communities and individuals outside the explicit
requirements of a procurement specification.
So, for example, if you are using and paying for village halls
as the base for your service you are generating social value by helping to sustain a community building
through your hire fees. Or perhaps you are training volunteers to provide an advice service and in so
doing you are generating social value by building their skills and preparedness for employment.
Government Definition:
Social value seeks to maximise the additional benefit that can be created by procuring
or commissioning services, above and beyond the benefit of merely the services themselves.