Developing an Internship from Scratch From Conceptualization to Self Study Debra Crisp, Ph. D. Nancy Glenn, Ph. D. Laura Wright, Ph. D.
Jan 19, 2016
Developing an Internship from ScratchFrom Conceptualization to Self Study
Debra Crisp, Ph. D.Nancy Glenn, Ph. D.Laura Wright, Ph. D.
Objectives
By program’s end participants should be able to begin to: Think about the advantages and disadvantages of
developing a doctoral level internship program Develop persuasive arguments about the efficacy of a
doctoral internship Identify key allies on campus
Objectives cont’d Have knowledge about the resources that are available
for beginning programs Understand the major steps involved in developing a
doctoral internship program
2005
Began at FGCU
Master’s Program in Place 2008
Identified Need for space and funding
2010
Hired as TD
2012
ACCTA Mentor Program
Health Fee Increase to fund Interns
Development of Program Website
2013
First Intern Cohort
Applied for and received APPIC Membership
2009
New space
Began outlining rationale for VP
2011
Attended first
ACCTA
2015
Self-Study
2014
Received BEA Grant
The Journey…Laura
2008
Began at
USF-CAPS as Training Director
Part-time (CAPIC)Internshi
p Program in Place since 1990
Jan 2012
Increased University interest and opportunity for funding.
August 2012
Applied for APPIC and received membership/
1st FT Cohort begins
Dec. 2012
BEA Grant awarded/attended 2nd Self-Study workshop
Sept. 2013
Attended Site Visitor Workshop at ACCTA conference
April 2012
Attended Self-study workshop at APPIC conference
October 2012
Attended 1st
ACCTA
conferenceMay 2014
APA Accreditation
(7 years)
Nov. 2013
Site Visit
The Journey…Nancy
Feb. 2013Submitted Self Study
2007
Moved into the Training Coordinator position
Broadened existing Master’s program
2008
Began advocating in conversations with Director and Vice President of Student Affairs
2010
Continued to advocate
2013
APPIC membership
BEA Grant
2009
Consulted Division Financial Manager
2012
One Time Money
Post Match Vacancy
First cohort
2015
Site Visit??
2014
Program review
Hire a consultant
Begin self-study
The Journey...Debra
Understanding and Dealing with Your Audiences Administration Division Supervisors Center staff Graduate programs
Understanding the Costs
Personal Change in work schedule----
From 9-month to 12-month Increased time. Does that
mean increased pay? Increased pressure
Agency Accreditation costs Membership Stipends/ Benefits
Putting the Program Together
Manuals Policies and procedures Program philosophy and goals Learning objectives and evaluation tools Seminar topics and schedules Supervision Making sure diversity is incorporated into every aspect of
the program Documentation and data
Developing your Internship Program: Strategies, Resources, and Organizations Suggestions from ACCTA Members
“ACCTA, ACCTA, ACCTA”: Mentorship Program, Website Resources, List Serve, Workshops APA Self-Study Workshop/Site Visitor WorkshopJenny Cornish’s Framework for Consortium DevelopmentInvolvement of Clinical Staff MembersConsultation with CoA/APPIC“Greg Keilin is the best resource”APA Board of Education GrantCounseling Psychology Graduate Student Assistant Administrative Assistant
Survey of ACCTA MembersAugust 2014
(N=40)
)
Barriers Encountered in Developing or Maintaining your Internship Program Perspectives from ACCTA Members
Minimal Contribution from Staff Insufficient Time/Unclear about how much time to ask forLack of Staff Investment in Data CollectionLack of Director Support for TD Involvement in Professional OrganizationsCoordinating with Human ResourcesOverwhelmed by the Accreditation Process/Frustrated with the Self-Study RequirementsFunding Lack of interest from Counseling Center Staff and Administration
Survey of ACCTA MembersAugust 2014
(N=40)
)
Barriers Encountered in Developing or Maintaining your Internship Program Perspectives from ACCTA Members
Changing the Culture of a Counseling Center “Done things the same way for decades. Creating systems to support the internship felt, at times, like pushing a boulder up hill.”
“Longer-term staff felt that APA accreditation would impose too many limitations and could not see the benefits.”
“…until they started seeing the writing on the wall about the future of the internship, the quality of our candidates, and the barriers our interns faced in applying for post docs.”
Survey of ACCTA MembersAugust 2014
(N=40)
)
Before APPIC
Being a non-member site Getting the word out Phase I Phase II Post Match Vacancy Service
After APPIC
Marketing your program Attracting diverse candidates Increase in applications (hopefully)
Difficulty Recruiting Diverse Interns
Based on region Newness “stigma” Accreditation requirements from programs
Attracting a Diverse Applicant Pool Suggestions from ACCTA Members
Feature Prominently in Promotional Materials (website, brochures, etc.)Become Active in Professional Organizations (e.g. APA Division 17) Regional Sponsorship of Multicultural ConferencesReach out to APA Minority FellowsLocation is a FactorStrong Emphasis in Training program (e.g., Outreach/Seminars/Specialty Rotations)Diverse Staff and Interns already on-siteInvolvement of Colleagues in Networking efforts
Survey of ACCTA MembersAugust 2014
(N=40)
)
System for keeping track of diversity in applicant pool Application readers, TD, track diversity info as they
read; may make spreadsheet (most common response; 15)
Pay attention to MC essay, how much diversity applicant has worked with, letters of ref that mention diversity
ACCTA 2013 Membership Survey
ACCTA 2013 Membership SurveyIntern Selection
2013 2012 2011 2010 2009
• 98.25 applicants 80.4 79.6 76.9 74.6 Range: 2 - 187
• 76.58% of 83.2 74.2 75.4 75.6 Interviewees were ranked
21.1% have INCREASED the number of applicants they ranked in the last 5 years
Meeting the Applicants
On siteSkypeTelephoneOpen house
ACCTA 2013 Membership SurveyIntern Interviews: % using…
2013 2012
Phone only 37.3% 37.7%
Skype / video conf only
6.7% 8.7%
In-Person only 10.7% 13%
Applicant’s choice 45.3% 40.6%
Mean number of interviews: 27.3
Issues as a TD of Color
Prior to match During internship year
ACCTA 2013 Membership Survey: Racial/Ethnic and Gender Identity of TD’s
American Indian / Alaskan Native: 1.2% Asian or Asian-American: 4.9% Black or African-American: 7.3% Hispanic / Latino(a): 11% Native Hawaiian or Pacific Islander: 0% White: 81.7%
Female: 75.6% Male: 24.4% Transgender or other: 0%
ACCTA 2013 Membership Survey: Diversity in selection committee
50.7% are intentional about making the selection committee diverse
30.4% have a diverse selection committee by chance
************************** 17.4% do not have adequate staff diversity to have a diverse
selection committee 1.4% do not have a diverse selection committee because
they prioritize staff experience or other factors in composing their committee
Finding Funding Outside of the University APA Education Directorate Grant Other grant sources?
Self-Study Issues
Consultant Release time? Managing stress
Maintaining Your Sanity
Self care Negotiating time for your new responsibilities 54.8% get release time to review apps
ACCTA WisdomWhat I know now that I wish I knew then…..
“Not every staff applicant who says that they're interested in training is actually interested in providing primary supervision. I wish I had been better at figuring out ways to assess who is actually ready and interested to provide supervision during the interview process of new staff.”
Survey of ACCTA MembersAugust 2014
ACCTA WisdomWhat I know now that I wish I knew then…..
“Don't take a trainee whom you're on the fence about!”
Survey of ACCTA MembersAugust 2014
ACCTA WisdomWhat I know now that I wish I knew then…..
“You need an administrative assistant to keep everything organized.”
Survey of ACCTA MembersAugust 2014
ACCTA WisdomWhat I know now that I wish I knew then…..
“The process is constantly evolving, so don't get caught up too much in the details. They will change.”
Survey of ACCTA MembersAugust 2014
ACCTA WisdomWhat I know now that I wish I knew then…..
“How long and how much time the accreditation process would take. Even though many said 2 years, I didn't believe it.”
Survey of ACCTA MembersAugust 2014
ACCTA WisdomWhat I know now that I wish I knew then…..
“How much support, help, and guidance I could have gotten from ACCTA. It truly is an amazing organization.”
Survey of ACCTA MembersAugust 2014
ACCTA WisdomWhat I know now that I wish I knew then…..
“I would have started working with a consultant much earlier.”
Survey of ACCTA MembersAugust 2014
ACCTA WisdomWhat I know now that I wish I knew then…..
“Everything takes much longer than you think it will. Regardless of all the planning and preparing you will never feel quite ready."
Survey of ACCTA MembersAugust 2014
ACCTA WisdomWhat I know now that I wish I knew then…..
“You cannot do everything at once. . . It takes time to develop a program and to continue to improve it. . .”
Survey of ACCTA MembersAugust 2014
ACCTA WisdomWhat I know now that I wish I knew then…..
“Everything would work out and be okay.”
Survey of ACCTA MembersAugust 2014
ACCTA WisdomWhat I know now that I wish I knew then…..
“Being a training director has much more to do with paperwork and answering emails than it has to do with supervision or clinical training. This is an administrative position, not a clinical supervision position.”
Survey of ACCTA MembersAugust 2014
ACCTA WisdomWhat I know now that I wish I knew then….. “How important it is to recognize, applaud, thank, appreciate, etc., administration, director, assistants, staff, family, friends and everyone else around you in this process. You are working hard on something that you are passionate about and that you understand the benefit of...they are likely not passionate about it, nor do they "get it" in the same way you do but they are working hard too and will take pride in the result eventually.”
Survey of ACCTA Members August 2014
Thank You