1 _________ September 6, 2016 J.M. DESOTO COUNTY BOARD OF SUPERVISORS BOARD MEETING MINUTES DISTRICT ONE JESSIE MEDLIN, PRESIDING September 6, 2016 A. CALL TO ORDER The September 6, 2016 meeting of the DeSoto County Board of Supervisors was called to order by Supervisor Jessie Medlin, Board President. Sheriff Bill Rasco of the DeSoto County Sheriff’s Department was present and opened the DeSoto County Board of Supervisors meeting in a regular session to hear all business before the Board of Supervisors. The following officials were present: Supervisor Jessie Medlin District 1 Supervisor Mark Gardner District 2 Supervisor Bill Russell District 3 Supervisor Lee Caldwell District 4 Supervisor Michael Lee District 5 Sheriff Bill Rasco Sheriff Misty Heffner Chancery Clerk Vanessa Lynchard County Administrator Tony Nowak Board Attorney B. INVOCATION Mr. Cecil Sowell presented the invocation. C. PLEDGE OF ALLEGIANCE D. 9:00 PUBLIC HEARING FOR FY17 BUDGET Supervisor Lee Caldwell made the motion and Supervisor Michael Lee seconded the motion to open the public hearing for the purpose of hearing the 2017 budget. The motion passed by a vote as follows: Supervisor Jessie Medlin, First District YES Supervisor Mark Gardner, Second District YES Supervisor Bill Russell, Third District YES Supervisor Lee Caldwell, Fourth District YES Supervisor Michael Lee, Fifth District YES County Administrator Vanessa Lynchard stated this Board of Supervisors knows what is in the budget and how the County budget works. She said the Sheriff knows his budget and everyone has spent a tremendous amount of time putting everything together. Mrs. Lynchard presented a slide show noting the millage has been the same since 2008, with the Countywide millage being fairly constant, levy district increases, and fire protection increases. The County Debt Balance lowered from $94,000,000 to $85,000,000. There is a staff increase planned for 2017 in the Planning and IT Departments. Mrs. Lynchard stated this Board has invited elected officials to find responsible solutions to increased costs and talked to State Legislators. She stated that the Board making a position of Fleet Manager has accomplished having the County fleet match needs and not desires. By implementing a Safety Program, accidents and Workers Comp premiums are down. Mrs. Lynchard said this Board’s attention to expenses has maintained level budgets. Some highlights of the FY17 budget are Planning, GIS Aerial, Facilities increases, Legislative mandates, Justice Court Part-time Attorney, IT, Election Equipment, Sheriff vehicles (Mrs. Lynchard pointed out the Sheriff had asked for more, but found ways within his own budget to meet the needs of the Department.), .54 mills for projects, Recreation District
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DESOTO COUNTY BOARD OF SUPERVISORS2. Horse Arena for DeSoto County Greg Guy – Mr. Guy stated there is a need in DeSoto County for a multi-purpose arena that could be a destination.
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1
_________ September 6, 2016
J.M.
DESOTO COUNTY BOARD OF SUPERVISORS
BOARD MEETING MINUTES
DISTRICT ONE JESSIE MEDLIN, PRESIDING
September 6, 2016
A. CALL TO ORDER
The September 6, 2016 meeting of the DeSoto County Board of Supervisors was called to order by
Supervisor Jessie Medlin, Board President.
Sheriff Bill Rasco of the DeSoto County Sheriff’s Department was present and opened the DeSoto
County Board of Supervisors meeting in a regular session to hear all business before the Board of
Supervisors. The following officials were present:
Supervisor Jessie Medlin District 1
Supervisor Mark Gardner District 2
Supervisor Bill Russell District 3
Supervisor Lee Caldwell District 4
Supervisor Michael Lee District 5
Sheriff Bill Rasco Sheriff
Misty Heffner Chancery Clerk
Vanessa Lynchard County Administrator
Tony Nowak Board Attorney
B. INVOCATION
Mr. Cecil Sowell presented the invocation.
C. PLEDGE OF ALLEGIANCE
D. 9:00 PUBLIC HEARING FOR FY17 BUDGET
Supervisor Lee Caldwell made the motion and Supervisor Michael Lee seconded the motion to open
the public hearing for the purpose of hearing the 2017 budget.
The motion passed by a vote as follows:
Supervisor Jessie Medlin, First District YES
Supervisor Mark Gardner, Second District YES
Supervisor Bill Russell, Third District YES
Supervisor Lee Caldwell, Fourth District YES
Supervisor Michael Lee, Fifth District YES
County Administrator Vanessa Lynchard stated this Board of Supervisors knows what is in the budget
and how the County budget works. She said the Sheriff knows his budget and everyone has spent a
tremendous amount of time putting everything together. Mrs. Lynchard presented a slide show noting
the millage has been the same since 2008, with the Countywide millage being fairly constant, levy
district increases, and fire protection increases. The County Debt Balance lowered from $94,000,000 to
$85,000,000. There is a staff increase planned for 2017 in the Planning and IT Departments. Mrs.
Lynchard stated this Board has invited elected officials to find responsible solutions to increased costs
and talked to State Legislators. She stated that the Board making a position of Fleet Manager has
accomplished having the County fleet match needs and not desires. By implementing a Safety
Program, accidents and Workers Comp premiums are down. Mrs. Lynchard said this Board’s attention
to expenses has maintained level budgets. Some highlights of the FY17 budget are Planning, GIS
Ms. Tapley said the items listed on the Road Department disposition report are non-repairable and need
to be removed from inventory.
Supervisor Lee Caldwell made the motion and Supervisor Michael Lee seconded the motion to declare
inventory items for the Road Department as surplus inventory and to be disposed of.
Asset #36080, #41320, # 41365
The motion passed by a vote as follows:
Supervisor Jessie Medlin, First District YES
Supervisor Mark Gardner, Second District YES
Supervisor Bill Russell, Third District YES
Supervisor Lee Caldwell, Fourth District YES
Supervisor Michael Lee, Fifth District YES
See Exhibit K.10.c.2.
3) Juvenile Court
Ms. Tapley said the items listed on the disposition for Juvenile Court is reported to be broken and
declared as surplus inventory.
Supervisor Lee Caldwell made the motion and Supervisor Michael Lee seconded the motion to declare
inventory items list for Juvenile Court as surplus inventory and to be disposed of.
Asset #40407, #32551
The motion passed by a vote as follows:
Supervisor Jessie Medlin, First District YES
Supervisor Mark Gardner, Second District YES
Supervisor Bill Russell, Third District YES
Supervisor Lee Caldwell, Fourth District YES
Supervisor Michael Lee, Fifth District YES
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J.M.
See Exhibit K.10.c.3.
d. Inventory Disposition- Reversal of Final Disposition – Television will be reassigned
Ms. Tapley said the disposition report on the TV at the Sheriff’s department has been found to be
working and it was on a disposition report for surplus on 10/9/15. We need to put this TV back on
inventory.
Supervisor Jessie Medlin made the motion and Supervisor Lee Caldwell seconded the motion to add
back to inventory the TV at the Sheriff Department.
Asset#45112
The motion passed by a vote as follows:
Supervisor Jessie Medlin, First District YES
Supervisor Mark Gardner, Second District YES
Supervisor Bill Russell, Third District YES
Supervisor Lee Caldwell, Fourth District YES
Supervisor Michael Lee, Fifth District YES
See Exhibit K.10.d.
11. Road Department
a. Finding of Fact – East Williams Road, South of Cub Lake Road
Road Manager Andy Swims addressed the Board regarding a Finding of Fact on East Williams Road.
He stated the road is located in District 4. Mr. Swims’ exhibit showed the situation where work is
needed to improve roadside drainage and to create maintainable roadside slopes to promote the health,
safety and welfare of the public. The estimated cost for this job is $40,880.95. He stated there is a fence
on the property that will have to be relocated.
Supervisor Lee Caldwell stated this road is narrow and with no ditches it needs to be corrected for the
welfare of citizens driving on this road.
Supervisor Lee Caldwell made the motion and Supervisor Michael Lee seconded the motion to approve
the Road Manager’s recommendations based on a finding of fact that the work is necessary to protect
the health, safety and welfare of the traveling public, to improve the ditches and shoulders on East
Williams Road, at an estimated cost of $40,880.95.
The motion passed by a vote as follows:
Supervisor Jessie Medlin, First District YES
Supervisor Mark Gardner, Second District YES
Supervisor Bill Russell, Third District YES
Supervisor Lee Caldwell, Fourth District YES
Supervisor Michael Lee, Fifth District YES
See Exhibit K.11.a.
b. Equipment – Truck Needs for 2016-17
Road Manager Andy Swims and members of his staff (Keith Pearson, Mike Kennedy, J.R. Conlee)
appeared before the Board of Supervisors to give an explanation on Road Equipment needs and request
disposition surplus of items to be sold at auction or sold to surrounding cities or counties.
1. Limb Trucks – Mr. Swims said they want to sell three limb trucks (Units 151, 160, 161)
which have 150,000 miles on them, and the maintenance expense on these vehicles has become costly.
The estimated value of 20 to 25 thousand is what we hope to get at auction per vehicle. We want to
purchase 4 new limb trucks at $125,000 each. This would give the Road Department a fleet of 7 limb
trucks.
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J.M.
2. Mack Dump Trucks – Mr. Swims said they want to sell 3 trucks (Unit 238, 236, 241) and
purchase 2 new dump trucks at $150,000 each. All three trucks are 2007 models. The trucks should
bring good salvage cost at auction of $60,000 each.
Supervisor Mark Gardner said these are diesel trucks and the mileage is low for diesel.
Keith Pearson said the trucks are having electric and software problems and they have to be taken to the
dealership to get repaired. The dealer can charge any amount for the repair. The expense for the year so
far has been $36,000.
3. Tractor Trailer – Mr. Swims said he wanted to purchase a tractor trailer this year at a cost of
$165,000. This unit will replace one of the Mack Dump Trucks. This trailer would be more useful in
hauling than a dump truck. The trailer can haul more weight than a dump truck.
4. Backhoe – Mr. Swims said the maintenance issue on the backhoe (Unit 701) is the reason for
selling. The backhoe operates out of the Northern Maintenance shop and they need a dependable
backhoe. This will be sold at Crenshaw Auction. A new backhoe estimated cost is $95,000.
5. Utility Truck – Mr. Swims said they want to purchase 2 utility trucks for a total cost of
$67,600. We want a truck without a bed on it and we will purchase a bed separate.
Supervisor Jessie Medlin asked what this truck would be used for.
Mr. Swims said it would be used to haul construction equipment like diesel tank, air compressor, air
tools and it would be used for off road projects.
6. Passenger Trucks – Mr. Swims said they want to sell 4 trucks (Unit #06, #08, #15, #16) and
purchase 2 new trucks. The high mileage (151,000,160,000, 159,000, 171,000) and maintenance on
these 4 trucks will bring in about $7,000 each at auction. The cost for the 2 new trucks would be
$25,900 each off state contract.
7. Sports Utility Vehicle (SUV) – Mr. Swims said they want to purchase two 2017 Explorers,
possibly off of State Contract at $26,500 each. They would be used by Andy Swims and Scott Young.
The existing vehicles would be passed down to our inspectors (Joel Neel and Steven Boland) who are
currently driving F-250’s which would be given to the Southern and Northern shops to be better
utilized.
8. Boom Cutter Tractor – Mr. Swims said they have 2 John Deere 6430 tractors that have been
in service for 9 years. The high cost to maintain these tractors is reason for selling. The salvage value is
estimated at $25,000 each. We will use the batwing mowers which have a wider span of cutting. We
will not replace the 2 boom cutters (Unit #696, #702).
Supervisor Mark Gardner asked how many mowers were in the field. Mr. Swims said there are 12
mowers working.
9. Low-Boy Trailer – Mr. Swims said they want to sell the 1998 Trailboss 50 ton lowboy
trailer (Unit #436). The estimated salvage value is $20,000. This was not a good purchase item since it
is not wide enough for Road Department uses. We will take to Crenshaw Auction or sell to Gov.Deals.
10. Tire Roller – Mr. Swims said they want to sell this equipment (Unit 508) since they do not
have the equipment for asphalt work and have not done our own asphalt in over 10 years. The salvage
value will only be $3000 or $3500 for this tire roller.
11. Fertilizer Spreader – Mr. Swims said this spreader has rusted out and cannot be used.
Asked to declare as surplus and take off inventory.
12. Massey Ferguson Tractor - Mr. Swims said they have not used this tractor in 4 years and
they have owned it for 17 years.
Supervisor Jessie Medlin said the mileage is low on some of this equipment.
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J. R. Conlee said the trucks that are diesel have to run all the time with safety lights whenever they are
working on the roads and this wears down the trucks.
Mr. Swims asked the Board to declare all the equipment as surplus inventory for it to be sold at auction
and to go out for bids after October 1, 2016.
Supervisor Caldwell stated that this was a good team working at the Road Department and she
commended them on this presentation.
Supervisor Mark Gardner made the motion and Supervisor Lee Caldwell seconded the motion to
declare the above mentioned inventory items as surplus inventory and authorize the Road Department
to sell equipment at auction as presented, and proceed with bids for new purchases to go out in October
2016, and authorize the use of State Contract pricing when needed.
The motion passed by a vote as follows:
Supervisor Jessie Medlin, First District YES
Supervisor Mark Gardner, Second District YES
Supervisor Bill Russell, Third District YES
Supervisor Lee Caldwell, Fourth District YES
Supervisor Michael Lee, Fifth District YES
See Exhibit K.11.b.
c. Release of Hawks Crossing Amenities Bond
Mr. Swims said the first amenities bond ($147,794) is ready to be released since they have inspected
and found everything completed as requested. This is for the Board of Supervisors information only.
No votes required.
See Exhibit K.11.c.
d. Finding of Fact – Ditch Adjacent to Hallum Estates
Mr. Swims informed the Board the Road Department has built a berm, took out trees, and put riprap
down. He said MDOT has cleaned out some of the ditch that is on Highway 301. Mr. Swims stated all
the area in question is privately owned by multiple landowners.
Board Attorney Tony Nowak stated he does not think the County can do the work because there is no
existing public safety issue or threat of damage to the public road.
No Board action was required.
See Exhibit K.11.d.
12. Contract Administration
a. Sheriff’s Department – Agreement with Dept. of Navy Naval Surface Warfare Center
Chief Deputy Macon Moore stated the Sheriff’s Department needs to replace some old night vision
equipment and the cost to buy it is $2100 per unit. He stated the Navy has a program to rent the
equipment for $300 per unit. Chief Moore stated they can use funds that the Sheriff’s Department will
receive from teaching classes to pay for the equipment. He said they will get 15 sets; and teaching 4 or
5 schools per year will cover the cost.
Supervisor Caldwell asked if there was insurance in case of damage or loss. Chief Moore stated there
is a clause in the contract that covers that.
Supervisor Lee Caldwell made the motion and Supervisor Mark Gardner seconded the motion to
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approve the agreement with the Dept. of Navy - Naval Surface Warfare Center for rental of night vision
equipment.
The motion passed by a vote as follows:
Supervisor Jessie Medlin, First District YES
Supervisor Mark Gardner, Second District YES
Supervisor Bill Russell, Third District YES
Supervisor Lee Caldwell, Fourth District YES
Supervisor Michael Lee, Fifth District YES
See Exhibit K.12.a
b. Sheriff’s Department – Affiliation Agreement with University of Memphis
Director of Administrative Services & Procurement Pat McLeod presented the contract renewal
agreement to the Board to extend the term of the Affiliation Agreement with the University of
Memphis. This agreement requires the Board President’s signature.
Supervisor Mark Gardner made the motion and Supervisor Lee Caldwell seconded the motion to
approve the Board President to sign the Affiliation Agreement with the University of Memphis with the
Sheriff Department.
The motion passed by a vote as follows:
Supervisor Jessie Medlin, First District YES
Supervisor Mark Gardner, Second District YES
Supervisor Bill Russell, Third District YES
Supervisor Lee Caldwell, Fourth District YES
Supervisor Michael Lee, Fifth District YES
See Exhibit K.12.b.
c. Coroner – Lease with Tom & Peggy Flinn – Finding of Fact
Mrs. McLeod stated this is the yearly lease agreement for the Coroner’s office.
Supervisor Mark Gardner made the motion and Supervisor Jessie Medlin seconded the motion to
approve prepayment of the Lease Agreement with Tom & Peggy Flinn, finding that the County has
done business with them for several years, they are capable of performing the agreement and the county
will get an immediate benefit by renewing the contract, and authorize the Board President to sign.
The motion passed by a vote as follows:
Supervisor Jessie Medlin, First District YES
Supervisor Mark Gardner, Second District YES
Supervisor Bill Russell, Third District YES
Supervisor Lee Caldwell, Fourth District YES
Supervisor Michael Lee, Fifth District YES
See Exhibit K.12.c.
d. Extension Service – Comcast for Internet Service – Finding of Fact
Mrs. McLeod stated this is the yearly renewal agreement for the Extension Service for internet services.
Supervisor Mark Gardner made the motion and Supervisor Lee Caldwell seconded the motion to
approve prepayment of the yearly renewal agreement with Comcast for Internet Service for the
Extension Service office, finding that the County has done business with them for several years and
they are capable of performing the agreement and the County will get an immediate benefit by
renewing the contract, and authorize the Board President to sign.
The motion passed by a vote as follows:
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Supervisor Jessie Medlin, First District YES
Supervisor Mark Gardner, Second District YES
Supervisor Bill Russell, Third District YES
Supervisor Lee Caldwell, Fourth District YES
Supervisor Michael Lee, Fifth District YES
See Exhibit K.12.d.
e. M.R. Dye Library Interlocal Agreement – Lawn Care
Board Attorney Tony Nowak stated the City of Horn Lake has in place a maintenance agreement for the
Library. They would like for the County to maintain the lawn care due to the County having a better
price package. The city will reimburse the County for the lawn care. Mr. Nowak said he needs
authorization to update the agreement with Horn Lake and add the lawn care provision.
Supervisor Lee Caldwell made the motion and Supervisor Bill Russell seconded the motion to
authorize the Board Attorney to update the Interlocal Agreement with the City of Horn Lake as
discussed and to add into the agreement for the County to maintain the lawn care, and authorize the
Board President to sign.
The motion passed by a vote as follows:
Supervisor Jessie Medlin, First District YES
Supervisor Mark Gardner, Second District YES
Supervisor Bill Russell, Third District YES
Supervisor Lee Caldwell, Fourth District YES
Supervisor Michael Lee, Fifth District YES
13. IT Department
IT Director John Mitchell appeared before the Board to present items pertaining to purchases required
for IT maintenance for various County offices.
a. Fortianalyzer Virtual Appliance – Purchase & Finding of Fact for Prepayment
Mr. Mitchell said this is for an additional license and yearly license maintenance fee for software
equipment. Mr. Mitchell stated they are requesting prepayment ($2425) based on the long-standing
relationship with Fortinet and the immediate benefit received by the County.
Supervisor Mark Gardner made the motion and Supervisor Michael Lee seconded the motion to
approve prepayment of the Fortinet software license and maintenance fee, finding that the County has
done business with them for several years, they are capable of performing the agreement and the
County will get an immediate benefit by renewing the contract, and authorize the Board President to
sign.
The motion passed by a vote as follows:
Supervisor Jessie Medlin, First District YES
Supervisor Mark Gardner, Second District YES
Supervisor Bill Russell, Third District YES
Supervisor Lee Caldwell, Fourth District ABSENT
Supervisor Michael Lee, Fifth District YES
See Exhibit K.13.a.
b. Delta Computer Systems – Software Maintenance for BOS & Circuit –Finding of Fact
Mr. Mitchell said this is for regular software maintenance and this comes out of his budget. Mr.
Mitchell stated they are requesting prepayment based on the long-standing relationship with Delta
Computer Systems and the immediate benefit received by the County as discussed.
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Supervisor Jessie Medlin made the motion and Supervisor Michael Lee seconded the motion to approve
prepayment to Delta Computer Systems for software maintenance fee as presented; finding that the
County has done business with them for several years, they are capable of performing the agreement
and the County will get an immediate benefit by renewing the contract, and authorize the Board
President to sign.
The motion passed by a vote as follows:
Supervisor Jessie Medlin, First District YES
Supervisor Mark Gardner, Second District YES
Supervisor Bill Russell, Third District YES
Supervisor Lee Caldwell, Fourth District ABSENT
Supervisor Michael Lee, Fifth District YES
See Exhibit K.13.b.
c. Data Computer Management – Discounted Services & Software Maintenance for Chancery,
Tax Collector, Justice Court, - Finding of Fact
Mr. Mitchell said this is for the Chancery, Tax Collector and Justice Court software maintenance fee.
Mr. Mitchell stated they are requesting prepayment based on the long-standing relationship with Data
Computer Management and the immediate benefit received by the County.
Supervisor Michael Lee made the motion and Supervisor Mark Gardner seconded the motion to
approve prepayment for Data Computer Management for software maintenance fee, finding that the
County has done business with them for several years, they are capable of performing the agreement
and the County will get an immediate benefit by renewing the contract, and authorize the Board
President to sign.
The motion passed by a vote as follows:
Supervisor Jessie Medlin, First District YES
Supervisor Mark Gardner, Second District YES
Supervisor Bill Russell, Third District YES
Supervisor Lee Caldwell, Fourth District ABSENT
Supervisor Michael Lee, Fifth District YES
See Exhibit K.13.c.
d. Black Box Network Services – Phone System Maintenance
Mr. Mitchell said this is for yearly support maintenance fee for telephone equipment. Mr. Mitchell
stated Black Box Network Services is requesting prepayment based on the long-standing relationship
with the County and the immediate benefit received by the County.
Supervisor Michael Lee made the motion and Supervisor Jessie Medlin seconded the motion to approve
prepayment to Black Box Network Services for County phone maintenance, finding that the County has
done business with them for several years, they are capable of performing the agreement and the
County will get an immediate benefit by renewing the contract, and authorize the Board President to
sign.
The motion passed by a vote as follows:
Supervisor Jessie Medlin, First District YES
Supervisor Mark Gardner, Second District YES
Supervisor Bill Russell, Third District YES
Supervisor Lee Caldwell, Fourth District ABSENT
Supervisor Michael Lee, Fifth District YES
See Exhibit K.13.d.
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14. Facilities Use Policy
Board Attorney Tony Nowak stated he has drawn up the policy but he would like for the Board to
discuss and look at before voting on this policy. He stated that the Facilities user would apply to Robert
Jarman and he makes decision based upon availability, content neutral, and interference with election
or County event. The use of facilities is not meant for commercial purposes but charity use would be
ok. The permit is not with vendors directly but the Optimist Club or the farmers market. The County
can require deposit for use of building. The Courthouse can be utilized but only for the bathrooms and
the user would have to contact the Sheriff’s Office if they want the Courthouse opened. The new policy
can have fees based on the use of building for security or cleaning personnel. There can be no structure
erected on the property.
Supervisor Jessie Medlin said the Courthouse floors need to be cleaned and waxed, and the bathrooms
need to be cleaned better.
Sheriff Rasco said he would get some trustees to come over to Courthouse to do the floors.
No votes were taken on this item.
See Exhibit K.14.
15. Potential Armory Relocation – This item was removed from the Agenda
a. Set Up Budget
b. Hire an Engineer
c. Hire an Attorney
16. Late Bills
County Administrator Vanessa Lynchard said these bills not get process for the docket, but need to be
paid. These bills may require a budget amendment and she is requesting authority for payment and for
accounting to do the budget amendment if required. She said that fund 313 and 315 may have to be
trued up for yearend and Accounting may have to modify the FY17 budget for any carry overs.
a. Aviation Road
This late bill is for construction of the access road to the Aviation Building. The amount $121,621.10
needs to be paid.
Supervisor Lee Caldwell made the motion and Supervisor Bill Russell seconded the motion to pay the
late bill in the amount of $121,621.10 and to approve any budget amendment to true up accounts.
The motion passed by a vote as follows:
Supervisor Jessie Medlin, First District YES
Supervisor Mark Gardner, Second District YES
Supervisor Bill Russell, Third District YES
Supervisor Lee Caldwell, Fourth District YES
Supervisor Michael Lee, Fifth District YES
See Exhibit K.16.a.
b. Eudora Fire Department
This bill ($216.09) is for work that was done on the Eudora Fire Department to supply gravel for the
parking area.
Supervisor Lee Caldwell made the motion and Supervisor Michael Lee seconded the motion to pay the
late bill in the amount of $216.09 and to approve any budget amendment to true up accounts.
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The motion passed by a vote as follows:
Supervisor Jessie Medlin, First District YES
Supervisor Mark Gardner, Second District YES
Supervisor Bill Russell, Third District YES
Supervisor Lee Caldwell, Fourth District YES
Supervisor Michael Lee, Fifth District YES
See Exhibit K.16.b.
c. Love Fire Department
This bill ($5,259.78) is for work that was done on the Love Fire Department to supply gravel for the
parking area and any additional work required. There was $125,000 set up for this project.
Supervisor Michael Lee made the motion and Supervisor Lee Caldwell seconded the motion to pay the
late bill in the amount of $5,259.78 and to approve any budget amendment to true up accounts.
The motion passed by a vote as follows:
Supervisor Jessie Medlin, First District YES
Supervisor Mark Gardner, Second District YES
Supervisor Bill Russell, Third District YES
Supervisor Lee Caldwell, Fourth District YES
Supervisor Michael Lee, Fifth District YES
See Exhibit K.16.c.
d. Alejandro Veliz Painting – Juvenile
This bill ($9,430) is for work that was done on the Juvenile Detention Center to paint jail cells, window
frames, doors and door frames. They also painted the ceilings in eating area.
Supervisor Jessie Medlin made the motion and Supervisor Lee Caldwell seconded the motion to pay
the late bill in the amount of $9,430 and to approve any budget amendment to true up accounts.
The motion passed by a vote as follows:
Supervisor Jessie Medlin, First District YES
Supervisor Mark Gardner, Second District YES
Supervisor Bill Russell, Third District YES
Supervisor Lee Caldwell, Fourth District YES
Supervisor Michael Lee, Fifth District YES
See Exhibit K.16.d.
e. Sheriff Department Impound Lot
This bill ($1,736.34) is for work that was done on the Sheriff Department Impound Lot to supply gravel
for the parking area and any additional work required.
Supervisor Jessie Medlin made the motion and Supervisor Lee Caldwell seconded the motion to pay
the late bill in the amount of $1,736.34 and to approve any budget amendment to true up accounts.
The motion passed by a vote as follows:
Supervisor Jessie Medlin, First District YES
Supervisor Mark Gardner, Second District YES
Supervisor Bill Russell, Third District YES
Supervisor Lee Caldwell, Fourth District YES
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Supervisor Michael Lee, Fifth District YES
See Exhibit K.16.e.
17. Hwy 304 Renaming
Supervisor Lee Caldwell stated that Hwy 304 needs to be renamed. She plans to have a meeting on
September 20, 2016 with residents in area to discuss the new name. The names mentioned so far are
Commerce or Eudora Road. She wants the people in area to decide on the new name.
Supervisor Bill Russell asked if it would be the entire road from Hernando to Eudora.
Supervisor Caldwell said yes. She contacted the Election Commission to set up voting equipment so
the people could vote.
No votes were taken on this item
See Exhibit K.17.
18. Sheriff Department – Southaven Inmates
Sheriff Bill Rasco stated that Southaven has started a new process for their inmates. They bind them
over to the Grand Jury when they send them to the jail and this does not allow the County to charge the
inmate fee back to Southaven. When they do this, many times the inmates never go to the Grand Jury
but go back to Justice Court and we cannot charge Southaven for the inmate.
Board Attorney Tony Nowak said when inmates are sent to the Grand Jury by a city all files must be
prepared by the city to present to the Grand Jury.
Supervisor Michael Lee asked what about the bond the inmate has to secure.
Supervisor Lee Caldwell stated that the County needs to meet with the Mayor of Southaven to discuss
this problem.
Mr. Nowak said he would talk with Nick Manley, the Southaven Attorney.
Sheriff Rasco said the now have 15 cases sent back to lower court and they have 270 days to present
case to Grand Jury. He will talk to the Mayor of Southaven.
No motions were taken on this item.
19. Parks – County Obligations
County Administrator Vanessa Lynchard said the Recreational Parks Department will come under the
County beginning October 1, 2016. The department is now under the DeSoto Council and Jim Flanagan
has a contract with Larry Jarrett which does not end until October 30, 2016. He does not have the funds
to pay Mr. Jarrett for October. This would be his salary ($5000 or $6000) and travel expense ($500 or
$600).
Supervisor Mark Gardner said the Board needs to look at this and make a decision.
Supervisor Lee Caldwell asked about the status of Natalie’s job. Ms. Lynchard said she did not know.
There were no motions or votes on this item.
20. IRS AUDIT- COUNTY
County Administrator Vanessa Lynchard said she had sent information to Butler Snow about the IRS
audit but she has not heard back from them. She would like for the Board to give Butler Snow the
Power of Attorney for the County. She asked the Board to give authority to Tony Nowak to look over
the contract from Butler Snow when it comes.
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Supervisor Jessie Medlin made the motion and Supervisor Michael Lee seconded the motion to give
authority to Tony Nowak to work on this contract.
The motion passed by a vote as follows:
Supervisor Jessie Medlin, First District YES
Supervisor Mark Gardner, Second District YES
Supervisor Bill Russell, Third District YES
Supervisor Lee Caldwell, Fourth District YES
Supervisor Michael Lee, Fifth District YES
L. PLANNING COMMISSION
1. CONSENT
a. Minor Lot
i. Harper Farms Minor Lot (7083) – Application is for final subdivision
approval of one (1) lot on 1.7 acre(s). Identified as Parcel(s) #3-09-9-
31-00-0-00010-00. Subject property is located on the east side of
Williams Road and south side of E. Williams Road in Section 31,
Township 3, Range 9 and is zoned Agricultural (A). (District 4)
Applicant: Josh Harper
ii. Whitten Lot 2 Minor (7084) – Application is for final subdivision
approval of one (1) lot on 2.05 acre(s). Subject property Identified as
Parcel(s) #3-07-1-11-000-00010-01. Subject property is located on
the west side of Johnston Road and north of Fulton Road in Section
31, Township 3, Range 9 is zoned Agricultural (A). (District 5z)
Applicant: Kris Whitten
Mr. Hopkins presented the Consent Agenda. He then stated the applications meet all Subdivision Ordinance requirements.
Supervisor Caldwell made the motion and Supervisor Lee seconded the motion to approve the Consent Agenda. THE FOLLOWING ACTION WAS TAKEN ON THIS MATTER: FIRST DISTRICT SUPERVISOR, JESSIE MEDLIN YES SECOND DISTRICT SUPERVISOR, MARK GARDNER YES THIRD DISTRICT SUPERVISOR, BILL RUSSELL YES FOURTH DISTRICT SUPERVISOR, LEE CALDWELL YES FIFTH DISTRICT SUPERVISOR, MICHAEL LEE YES
M. EXECUTIVE SESSION
The executive session portion of these minutes is recorded under the portion of the minutes called
“Executive Session”.
Supervisor Jessie Medlin made the motion and Supervisor Michael Lee seconded the motion to recess
the Board meeting until September 15, 2016, at 1:00 p.m.
The motion passed by a vote as follows:
Supervisor Jessie Medlin, First District YES
Supervisor Mark Gardner, Second District YES
Supervisor Bill Russell, Third District YES
Supervisor Lee Caldwell, Fourth District YES
38
_________ September 6, 2016
J.M.
Supervisor Michael Lee, Fifth District YES
THIS the 6th day of September, 2016, these minutes have been read and approved by the DeSoto