Designing Systems for Expansion and Exchange into Other Sectors

2012 SLDS P-20W Best Practice Conference 1

DESIGNING SYSTEMS FOR EXPANSION AND

EXCHANGE INTO OTHER SECTORSTuesday, October 30, 20122:00 – 3:00 PM

Jennifer Lambert, Utah Education Policy CenterDenise Mauzy, Opportunities in a Professional

Education Network (OPEN) Initiative at the University of Missouri

Mimmo Parisi, National Strategic Planning & Analysis Research Center (nSPARC) at Mississippi

State UniversityShara Bunis, Pennsylvania Department of

Education

2012 SLDS P-20W Best Practice Conference

• What is a Flexible System?• Overview of States’ Progress• Best Practices

o Flexible Systems Designo Outcomes-Driven Worko Cross-Sector Communication

• Key Considerations

TODAY WE’RE GOING TO DISCUSS …

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WHAT IS A FLEXIBLE SYSTEM?


For the purpose of this presentation we are defining a flexible system for expansion and exchange to have:• Processes to identify and address needs as they

are determined• Systems that have the ability to

integrate/exchange with new programs or agencies within a sector, or cross-sectors including:o Broaden elements in the dictionary (including metadata)o Have a identifier or matching process that can be

applied broadly

WHAT IS A FLEXIBLE SYSTEM?


OVERVIEW OF STATES’ PROGRESS


WHAT ARE BEST PRACTICES IN DESIGNING SYSTEMS

FLEXIBLE ENOUGH FOR EXPANSION?


Mississippi• Build a centralized system

• Establish a state data clearinghouse

Utah• Identify possible future

expansions at the beginning• Clearly define purpose and

scope of the endeavor• Keep overall purpose in mind

Pennsylvania• Have a “high level” big-

picture or blueprint• Remember to look up from

the microscope and keep the big picture in mind

• Technical considerations• Sustainability considerations

Missouri• Governance does not look the

same in all sectors (e.g., governance of Head Start data)

• Detailed plans for how to address probabilistic matching of person IDs, alignment of organization IDs, etc.

• Piloting core data elements for some data sets to ensure that data are captured in a meaningful way

FLEXIBLE SYSTEMS DESIGN


Group Discussion• Have you fully investigated the system-

needs for expansion?• How do you know when your system is

flexible?o i.e., Have you considered how you’re going to

link your data?• How does your system design promote its

sustainability?

FLEXIBLE SYSTEM DESIGN


WHAT ARE BEST PRACTICES IN ENSURING OUTCOMES

DRIVE THE DESIGN OF EXPANDED SYSTEMS?


Mississippi• Identify key questions relevant to end

user types• Policy• Accountability/Reporting• Program Evaluation• Personal Development• Planning

Utah• Identify stakeholders

• Assess their needs• Know key questions• Have a unified vision and

purpose• Periodically revisit

Pennsylvania• Engage the stakeholders in a

meaningful way throughout the project

• Assist the stakeholders in articulating the business/programmatic needs of the system

• Use outcome-driven measures to assess the successfulness of the project

Missouri• Identify key research/policy

questions that can be answered now and those that you can answer as data gaps are addressed

• Identify benefits for data contributors—quid pro quo (e.g., joint administrative use)

• Link outcomes to Departmental goals when applicable

• Success looks different for each sector. (e.g., large data gaps expected in EC)

OUTCOMES-DRIVEN WORK


Group Discussion• Have you defined outcomes for your

sector? Across sectors?o i.e., Key cross-sector policy questions

OUTCOMES-DRIVEN WORK


WHAT ARE BEST PRACTICES IN COMMUNICATING ABOUT

SYSTEM DESIGN ACROSS SECTORS?


Mississippi• Clearly define the scope of the

SLDS and every building block necessary to establish and sustain the system

• Brand• Clearly present the data for each

end user type (e.g. teacher, principal)

Missouri• Clearly communicating the vision

for inclusion of specific datasets• Build trust with key data partners

during pilot efforts• Identify areas where the system

design can be modified to accommodate specials circumstances related to a sector

Pennsylvania• Understand who the champions

and stakeholders are and communicate with the right people

• Provide timely reports and information on a regular basis

• Set clear expectations for what the resulting system will and will not deliver

• Set clear expectations for what resources will be required to build and sustain the system

Utah• Identify key individuals from

different agencies/sectors• Meet regularly • Collaborative platform

• Marketing• Logo, etc., website; status

updates• Talking points—everyone on the

same page• Brochure about the project

CROSS-SECTOR COMMUNICATION


Group Discussion• Who is responsible for your

communication?• Who are your SLDS champions and

stakeholders? • How are you communicating your vision

with your partners and stakeholders?

CROSS-SECTOR COMMUNICATION


• Sustaining your SLDSo Resources required for

current sectors v. resources to expand into other sectors

• How best to link the data• Data quality and availability

in other sectors:o Data available for matchingo Number of years of that datao What match rate is “good

enough”o How to deal with near

matches

• Limits of the data• Legal barriers• Ensuring appropriate use and

understanding of the data• Generating excitement for

and use of the system

KEY CONSIDERATIONS

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Contact information:Jennifer Lambert, [email protected] Shara Bunis, [email protected] Parisi, [email protected] Denise Muazy, [email protected] Missy Cochenour, [email protected]

CONTACTS

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mailto:[email protected]






For more information on designing systems for P-20W expansion and exchange:

SLDS Spotlight: Mississippi’s Approach to Building a P-20 Data Model: http://nces.ed.gov/programs/slds/publications.aspP-20W Data Governance: Tips from the States: http://nces.ed.gov/programs/slds/pdf/brief4_P_20W_DG.pdf P-20W Data Governance Challenge: College and Career Readiness:http://nces.ed.gov/programs/slds/pdf/dgscenario_ccr.pdf

ADDITIONAL RESOURCES

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http://nces.ed.gov/programs/slds/publications.asp

http://nces.ed.gov/programs/slds/pdf/brief4_P_20W_DG.pdf

http://nces.ed.gov/programs/slds/pdf/dgscenario_ccr.pdf

Designing Systems for Expansion and Exchange into Other Sectors

Documents

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designing systems flexible

slds webinar

data sets

design of expanded systems

state presenters5what

piloting core data elements

big picture