Designing Documents Slides & Screens Galih
Designing Documents Slides & Screens
Galih
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The
Speaker
@galih_baskoro
West Java Province, IndonesiaAfter graduated from Diponegoro University in 2008,@galih_baskoro joined PT PLN (Persero) and worked forAdipala CFSPP Project as a Project Management GroupStaff. Currently, he works as an Assistant Engineer ofProcurement Control, and a Gajah Mada UniversityPostgraduate student.Have interest in Strategic Planning, Risk Mgt., SupplyChain Mgt., and Asset Mgt.
ReferencesBusiness Communication 6th
Edition, Locker, Kaczmarek, 2014.
Presentation with IMPACT, Sitepu, Tedy, 2012.
Learning ObjectivesHow should I design paper pages
How should I design presentation slides
How should I design web pages
How do I know whether my design works
Using computer to create good design
When should I think about design
c
How should I design paper pages ?Follow the five guidelines
Use white space to separate & emphasize points
Use headings to group points
Limit the use of words set in all capital letters
Use no more than two fonts in a single document
Decide whether to justify margins based on the situation & audience
Five guidelines :
White space makes material easier to
read by emphasizing the material that it
seperates from the rest of the text.
Use headings
Use a mix of paragraph lengths (no longer than 7 typed lines)
Use lists (tabs, numbered, or bullet)
To create white space :
Words or short phrases that group
points and divide your letter, memo,
or report into section
Heading
Basic Rules
Make heading specific
Make each heading cover all material until the next heading
Keep headings at any one level parallel
(all nouns, all complete sentences, or all questions)
Justified
margins
o Can use proportional typefaces
o Want a more formal look
o Want to use as few pages as
possible
o Write to skilled readers
Ragged
right
margins
o Do not have proportional
typefaces
o Want a less formal look
o Use a very short line length
Justify Margins Based on the Situation and the Audience
Example of Document Design
How should I design presentation slides ?Keep slides simple, relevant, & interesting
Every presenter has the potential tobe great; every presentation is highstakes; and every audience deservesthe absolute best.
- Nancy Duarte
Basic guidelines :
Use big font: 44- or 50-point for titles, 32- point for subheads, & 28-point for examples
Use bullet-point phrases rather than complete sentences
Use clear, concise language
Make only 3 to 5 points on each slide.
ImPACTPresentation with
Impressive By the design, the content, or the way a message is delivered
PowerfulHave positive energy to keep audience’s attention
ActualNewest data, information, or issue for the audience
ContextualRelevant presentation (considering the time and the place)
TrustworthyAbout the data, opinion, statement, summary, & suggestion
... he plans presentations well before
he opens the presentation software.
Steve jobs thinks, brainstorms, sketches
and collaborates well before the first
slide is created. Very few presenters
do that. ...he rehearses...for many
hours over many weeks. Few people
practice as much as they should.
How should I design web pages ?Pay attention to content, navigation, & first screen
#gooddesignisskill
Use small graphics
As you design pages :
Provide visual variety
Provide a link to home page (on each page)
Put an off button (if the pages include music or sound effects)
http://grovemade.com/
http://grovemade.com/
http://grovemade.com/
http://grovemade.com/
http://grovemade.com/
How do I know my design works ?Test it !
Watch someone as he/ she uses the document to do a task.
Where does the reader pause, reread, or confused?
How long does it take?
Does the document enable the reader to complete the task accurately?
Learning the reader’s thoughtprocesses
Ask the reader to think aloud while complementing the task
Interrupt the reader at key points to ask what he/ she is thinking
Ask the reader to describe the thought process after completing the document
Test the document with the people who are most likely to have trouble
Very old/ young readers
People with little education
People with different language
Using computers to designOn letters, memos, & printing
Create good design by computer
Standard word-processing programs
Such as Word, WordPerfect, & Google Docs let you control how your page looks.
o Use bold headingso Choose a businesslike font (11- or 12-)o Use header with automatic numberingo Use tabs or indents to line up the return
address & signature blockso Check print preview on file menu to how
the document will look on the page
Basic rules
When should I think
about design ?At each stages of the writing process
#thinking #about #design
The Best
when you think about design
of your writting
Documents are created
process
Sun
As you plan, think about your audience :
Are they skilled readers?
Are they busy ?
Will they read the document straight throuh or skip around in it ?
As you write, incorporate lists & headings :
use visuals
clearly & forcefully
….Get feedback from people
Summary
1Create visually attractive documents
By using white space & heading, justify margins, and limit capital letters
2Design slides
By using big font, bullet-point phrases, clear & concise language
3Web pages:good content & interesting design
Keep graphic small, provide visual variety, clear to readers
4Know whether the design works
By test the document by observe readers
5Computer to create good design
By using WordPerfect & Word to control how pages looks
6Think about design at every stage
As you plan, as you write, get feedback, and as you revise
T HA N K
Y OU
Presented by: Galih