Design and Implementation of Accounting Information System for Cutting Paper Company “PT. X”.

Design and Implementation of Accounting Information System for Cutting Paper Company “PT. X”.

STEFANI SYLVIANA

26405100

Background In Buying Process, the company still uses plan paper

to record order to the supllier. Order to supplier will be done when the goods are empty. After the goods arrive in this company and they receive the bill, the check the goods.

In Selling Process, the company receive order from customer then they check the availability of the goods. If the stock can fullfeel the order, the company will make the bill and also delivery report to the customer.

In Accounting Process, this company still uses manual accounting method (paper based) so it will take a long time to do it.

ProblemHow to create a system that can make purchase order

quicklyHow to create a system to make sales order and alse

delivery report quicklyHow to record cash dishburshment to every purchasingHow to record cash receipt from customer who paid

cashHow to record cash receipt from customer by using

Bilyet GiroHow to make a journal report and legder approximately

Purpose The purpose from this thesis is to make an

accounting information system to help this company to solve the problem in revenue and expenditure cycle and also financial report efficiently and quickly

ScopeUser privilege (login)

To indentify user who used this application, because every user have difference user privilege based on their position.

Transaction RecordThe feature to recording purchas, sales, production and also accounting

PurchaseThe feature to record purchase transaction include purchase order, receivable inventory, and also invoice of cash disbursement.

SalesThe feature to record sales order, delivery order, invoice of cash receipts

ProductionFeature to record the proses of production. The recording include the total of raw goods, and also the finishing good.This fitur also record bill of material and also the production plan

AccountingThe feature to make journal such as :

Chart of Accounts Purchase Journal Sales Journal General Journal Income Statement Account Receivable Adjustment Journal Closing Entries

Calculate Cost of Good SoldTo Calculate Cost of Good Sold from cutting paper

Method of recording inventoryMethod that used to record inventory is FIFO. But, the sistem to record inventory is perpetual method

ReportIn this application made some report such as:

Master ReportMaster of GoodsMaster of EmployeeMaster of SupplierMaster of Customer

ReportPurchase TransactionSales TransactionProduction TransactionPurchase and Payable JournalSales and Receivable JournalIncome Statement

This application will make using PHP language and MySQL as database

Context Diagram

0

Sistem Informasi AkuntansiPT. “X”

Supplier

Customer

OwnerNota pembelian

Pesanan pembelian

Informasi pembayaran

Konfirmasi pesanan

Surat jalan

Nota tagihan

Konfirmasi stok barang

Nota pesanan

Surat Jalan

Nota Tagihan

Informasi pembayaran

Pemesanan barang

Laporan penjualan

Laporan pembelian

Laporan laba rugi

Laporan piutang

Permintaan laporan

Nota penjualan

DFD Level 0

Supplier

Customer

Owner

2

Siklus Penjualan

1

Siklus Pembelian

3Siklus

Produksi

4Siklus Keuangan

Barang

Konfirmasi pesanan

Data barang, informasi barang

Pesanan Pembelian

Nota penjualanSurat jalan

Nota tagihan

Informasi pembayaran

Informasi Barang habis

Data Barang keluar

Konfirmasi stok barangNota pesanan

Surat Jalan

Nota Tagihan

Informasi pembayaran

Pemesanan barang

Pemasukan kas

Data pembayaran

Pengeluaran kas

Data pembayaran

Informasi pemasukan

Informasi pengeluaranLaporan Pembelian

Laporan Penjualan

Laporan laba rugi

Laporan piutang

Permintaan laporan

Infomasi Bahan baku

Data Barang jadi pembelian

Data pembelian

penjualanData penjualanBOMRencana produksi

Nota penjualan

DFD Level 1 Purchase Cycle

1.1 Pemesanan

1.2Pengiriman

1.3Pembayaran

Supplier

Barang

Pembelian

Informasi barang habis

Pemesanan Barang

Konfirmasi pesanan barang

Surat jalan pengiriman

Data penerimaan barang

Data pesanan

Informasi pembelian

Data penerimaan

Data pembayaran

Pengeluaran kas

Data Pembayaran

Pemesanan pembelian

Data pemesanan

Informasi pemesanan

DFD Level 1 Sales Cycle2.1

pemesanan barang

2.2Pengiriman

barang

2,3 penagihan

barang

penjualan

piutang

Customer

Informasi stok barang

Order penjualan

Konfirmsai stok barang

Pemesanan barang

Data pemesanan

Nota penjualan

Surat jalan

Data piutang

Informasi piutang

Ubah piutang

Nota tagihan

Informasi pembayaran

Penerimaan kas

pembayaran

Data barang keluar

Nota penjualan

Pesanan penjualan

Informasi pesanan

DFD Level 1 Production Cycle

3.1pemotongan

3.2pengepakkan

barang

bom

Bahan baku Data bahan baku

Hasil potongan

Update dataData bahan jadi

Informasi stok

DFD Level 1 Financial Cycle

4.1Pencatatan dan posting jurnal

transaksi

4.2Pencatatan dan posting jurnal penyesuaian

4.3Pembuatan laporan

4.4 jurnal

penutup

Siklus pembelian

Siklus penjualan

pemilik

Penerimaan kas

Pengeluaran kas

coa

piutang

Jurnal dan buku besar

Data penerimaan kas

Data pengeluaran kas

Data coa

Data piutang

penjurnalan

Data pembelian

Data pembayaran

Data pembayaran

Data penjualan

Jurnal penyesuaian

Laporan rugi laba

neraca

Jurnal penutup

neraca

ERD

memil iki

memil iki

memil iki

memil iki

memil iki

memil iki

memil iki

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memil iki

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memil iki

memil iki

memil iki

memil iki

memil iki

memil iki

memil iki

Relation_461

memil iki

memil iki

memil ikiRelation_455

memil iki

Relation_453

memil iki

memil iki

memil iki

memil iki

memil iki

dimil iki

memil iki

memil iki

memil iki

memil iki

digunakan

memil iki

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Employee

id_emplnama_emplno_ktpjktgl_lahiralamat_ktpkota_ktpprov_ktptelp_ktpalamat_tinggalkota_tinggalprov_tinggaltelp_tinggalhppendidikanskulkotaSkulnilaitgl_masukjabatanusernamepasswordstatus

Customer

id_custnama_tokoalamat_tokokota_tokoprovTokotelp_tokofax_tokoalamat_kirimkota_kirimprovKirimtelp_kirimfax_kirimnama_pemiliktelp_pemilikfax_pemilikhp_pemilikid_sales

supplier

id_supnama_supalamat_supkota_supprov_suptelp1_suptelp2_supfax_supsales_suphp_sales

Barang

id_brgnama_brgjum_minsatuanberat_kertasukuran_kertasharga_beliharga_jualjumBarang

barangDetail

id_detailid_brgid_transaksitanggalstok_awaljml_masukjml_keluarharga_masukharga_keluarHPPsisa_fifo

kategori

idKategorinamaKategori

COA

id_coaidKategorinama_coasaldo_awal

jenisKas

kode_KaskodeCOAjenisKasnamaBankalamatBankkotaBanktelpBankrekBanksaldo

saldoCOA

periodetglAwaltglAkhirstatus

masterMenu

id_menunama_menualamat_menu

detailMenu

noUrutidMasterMenuidDetailMenunamaMenualamatMenu

hakAkses

idJabatannoUrutMenustatus

jabatan

idJabatannamaJabatan

masterPsnBeli

idMstPsntglMstPsnid_pegawaiid_suppliergrandTotalstatus

detailPsnBeli

idDetPsnidMstPsnidBarangjumBaranghargaSatuanstatus

masterPembelian

idPembelianidPenerimaanBarangnoNotatglPembelianidSupplieridEmployeegrandTotalstatus

detailPembelian

idDetailidMasterPembidBarangjumBaranghargaBarang

masterPsnJual

idMstPsnJualidEmployeeidCustomertglPsnJualgrandTotalstatus

masterPenjualan

idMasterPenjidSuratJalantanggalMasterPenjidEmployeeidCustomergrandTotalcashBonlamajatuhTempostatus

detailPsnJual

idDetailPsnJualidMstrPsnJualidBarangjumlahBaranghargaBarangstatus

detailPenjualan

idDetailPenjidMasterPenjidBarangjumBaranghrgBarang

masterBOM

id_MasterBOMid_pegawaitanggalstarttanggalfinishstatus

detailBOM

id_detailBOMid_masterBOMid_brgjum_AwalhrgBrgAwalidBrgAkhirjumAkhirhrgBrgAkhirstatus

masterJurnal

kodeMasterJurnaltanggalnoFakturkodeTransaksikodeCustkodeSup

jurnal

kodeDetailJurnalkodeJurnalkodeCOAketerangandebitkredit

ukuranKertas

idUkurannamaUkuranpanjanglebar

pembayaran

idPembayarantanggalsumberDananoPembeliancaraketerangan

detailSaldoCOA

idPeriodeidCOAsaldoAwalsaldoAkhir

bom

idPemotonganidBarangAwaljumlahAwalidBarangAkhirjumlahAkhir

penerimaan

idPenerimaantanggalnoPenjualantujuancaraketerangan

kasMasuk

noTerimaKastglterimaDarikodeKaslawanKastotalketerangan

kasKeluar

noKeluarKastglkepadakodeKaslawanKastotalketerangan

ConclusionTo record the purchase and sales of good can

be done structurized and also computerizedThis application can create the data report

and financial report for the company’s need automatically.

Based on the testing result, this application fit the accounting system in the company.

SuggestionThis system can be improved as e-commerce

application.This system can be improved with

consideration for the calculation of depreciation and fixed assets.

Thank’s For Your Attention