DepED Election Task Force Proposed Organizational Structure.

DepED Election Task ForceDepED Election Task Force

Proposed OrganizationalProposed Organizational

StructureStructure

PurposePurpose

1. Ensure that teachers are provided with and/or referred to adequate information, technical and legal assistance in the course of the performance of their duties.

2. Serve as DepED’s institutional link to volunteer organizations and

individuals.

3.Provide close horizontal and vertical coordination and consultation among DepED, COMELEC and partner agencies involved in 2013 Automated National and Local Elections

4.Complement the other government agencies’ effort for an honest, orderly, and peaceful election

Proposed Organizational StructureProposed Organizational Structure

Steering Group

Operations Group

Secretariat

Call CenterMonitoring Data

Base Unit

Logistic &Support

Unit

ExternalCoordination Mobile Unit

Teachers Defense,Legal &Technical

Unit

Regional E-TF

Division E-TF

DepEd Election Task ForceDepEd Election Task Force

Functions of the Steering GroupFunctions of the Steering GroupHeaded by the Undersecretary Alberto T. Muyot and

Undersecretary Rizalino Rivera

1. Provide the overall policy direction of the E-TF in terms of guidelines and priorities to be pursued.

2. Forge formal institutional linkages with partner agencies, volunteer legal organizations and individuals.

4.Define the aims, goals and powers of the E-TF and formulate the framework strategies and guidelines.

5.Approve the work plan and appropriate resources to the activities of the E-TF.

Functions of the OperationsGroup

Headed by Chief Administrative Services

Oversee the day-to-day operations of the operation centers.

Coordinating the assignment and deployment of Teachers’ Defense Team and the Regional Task Force Operation Centers.

Supervise different units under its operation. Report directly to the Steering Group.

Functions of the Secretariat

1. Provide E-TF with administrative and technical support.

2. Prepare a daily summary report.

3. Provide the Steering Group feedback and information on issues and status of all the complaints.

Call Center Monitoring Data Base Unit

1. Receive all incoming calls and advice the appropriate E-TF unit.

2. Refer the complaint or issues to appropriate partner government agencies or to any volunteer organization or individual.

3. Keep track of the action undertaken on the complaint.

4. Record and provide feedback to the Operations Group.

Logistics and Support UnitLogistics and Support Unit

1) Deployment and delivery of logistical support.

External Coordination Mobile UnitExternal Coordination Mobile Unit

1) Hub of the DepEd’s coordination with the partner government agencies.

2) Refers issues and complaints of teachers that can best be addressed by partner government agencies.

Teachers Defense, Legal and Technical Unit

1) Render immediate technical or legal assistance/advice.

2) Coordinate with the volunteer legal organizations and individuals in providing technical or legal advice/assistance.

3) Keep track and monitor the status of all complaints and issues affecting teachers.

Vertical and Horizontal LinkagesVertical and Horizontal Linkages

1) National E-TF shall coordinate and communicate with the Commission on Elections as well as other Partner Agencies (PA) at the national level.

2) Similar communication and coordination should be established by the regional and division E-TF with their corresponding regional and local COMELEC and partner agencies offices.

Monitoring StructureMonitoring Structure

DepEd National E-Task Force

DepEd Regional E-Task Force

DepEd Division E-Task Force

DepEd District E-Task Force

COMELEC/Partner Agency

Regional COMELEC Office/PA

Provincial COMELEC/ BET/PA.

Municipal COMLECBET/PA

Vertical and HorizontalVertical and Horizontal LinkagesLinkages

Roles of the E-TF:Roles of the E-TF:

1.1. Provide immediate assistance to teachers in Provide immediate assistance to teachers in need in their respective jurisdictions.need in their respective jurisdictions.

2.2. E-TFs at all levels have the prerogative to E-TFs at all levels have the prerogative to coordinate with the different concerned coordinate with the different concerned government agencies at their levels. They shall government agencies at their levels. They shall also coordinate with appropriate partner also coordinate with appropriate partner agencies/volunteer organizations/individuals agencies/volunteer organizations/individuals and secure and ensure assistance to teachers.and secure and ensure assistance to teachers.

3.3. National and Regional E-TF shall National and Regional E-TF shall maintain a monitoring system for all maintain a monitoring system for all cases for their respective areas. cases for their respective areas.

4.4. Regional, Division, and District E-TF Regional, Division, and District E-TF shall monitor and track down the shall monitor and track down the resolution of issues and concerns and resolution of issues and concerns and provide regular feedback to the national provide regular feedback to the national E-Task Force on the status of each case.E-Task Force on the status of each case.

5.5. Issues shall be categorized based on the Issues shall be categorized based on the required assistance and the urgency of required assistance and the urgency of the needs.the needs.

6.6. Concerns that can be addressed at Concerns that can be addressed at the regional or division level should the regional or division level should be resolved at the appropriate level.be resolved at the appropriate level.

7.7. Regional E-TF shall provide the Regional E-TF shall provide the National E-TF with a summary report National E-TF with a summary report of all the complaints/incidence within of all the complaints/incidence within their jurisdiction. Division E-TF shall their jurisdiction. Division E-TF shall submit a summary report of the submit a summary report of the complaints received for the day to complaints received for the day to the Regional E-TF.the Regional E-TF.

E-TF Assistance FlowE-TF Assistance Flow

Issues called infrom the field

IssuesMonitored from

TV/Radio

Validate/Confirm

Directly provideAdvice/

Assistance

Unresolved IssuesIssues need moreLegal and other

Assistance

Directly provideAdvise/

Assistance

Refer toPartner

GovernmentAgencies,Volunteer

Organizations And

LawyersDivision and

Regional Assistance

Location, Venue, and LogisticsLocation, Venue, and Logistics

1) The national operation center will be set up in the Bulwagan ng Karunungan, DepEd Central Office.

2) Central Office shall provide the operation center with TV sets, fax machines, and desktops that are connected to the internet.

The E -TF shall also maintain the following The E -TF shall also maintain the following in the center:in the center:

1) Election hotlines of partner agencies at the national level, i.e. COMELEC and PNP

2) Names, hotlines of COMELEC Regional and Provincial Election Officer and Supervisor

3) At the regional, division and district level, hotlines of the Regional Election Director, the Provincial Election Superintendent, and the Municipal Election Officer

Monitoring FormMonitoring FormDate: _____________________Time:______________________________

Place/Location of Concern _______________________________________

Municipality: ______________ Province:_________________________

Region: _______________ Contact Number: _____________________

Name of Caller/Office/Origin of Issue: ______________________________

________________________________________________________________________________________________________________________

Nature of Complaints Referred to:

Proposed Action

Resolution

DepEd Election Task Force Hotlines Assignments

Trunk lines 632-1361-Trunk lines 632-1361-7171

Direct LinesDirect Lines Local Local

Steering GroupSteering Group 638-7530638-7530 23112311

638-7531638-7531

Operations GroupOperations Group 633-7223633-7223 2090/21132090/2113

SecretariatSecretariat 638-8636638-8636 20102010

633-5429633-5429

Call CenterCall Center 633-7236633-7236

687-1449687-1449

632-1372632-1372 21202120

636-6550636-6550 20302030

Direct LinesDirect Lines Local Local

External Coordination External Coordination 633-6680633-6680 2114/21242114/2124

Mobile UnitMobile Unit 634-0222634-0222

Teachers Defense, LegalTeachers Defense, Legal 633-7205633-7205 2111/21752111/2175

& Technical Unit& Technical Unit 631-8494631-8494

636-4880636-4880

635-9817635-9817

Logistic and Support Logistic and Support 636-3602636-3602 2222/21222222/2122

UnitUnit 633-7217633-7217

Regional Election TaskRegional Election Task 633-1940633-1940 22102210

ForceForce 634-1928634-1928

Division Election Task ForceDivision Election Task Force 636-6543636-6543 20492049

633-7253633-7253

Support Staff for BEIs;

NO. OF NO. OF PRECINCTS IN A PRECINCTS IN A

CLUSTERCLUSTER

NO. OF NO. OF SUPPORT STAFFSUPPORT STAFF

1 to 21 to 2 00

33 11

44 22

5, 6 and 75, 6 and 7 33

DepEd Supervisors and Support Staff;oOne (1) for every ten (10)

clustered precincts Technical Support;oOne (1) for every voting

center (36,778 VCs36,778 VCs)

Make available all public and private school buildings designated as voting centers including its facilities

Precincts with PWD voters must be located at the ground floor

For public school teachers who For public school teachers who will serve as chairmen or will serve as chairmen or members of the BEI:members of the BEI:

THREE THOUSAND PESOS THREE THOUSAND PESOS (Php3,000.00) as honorarium for (Php3,000.00) as honorarium for serving as BEI chairmen and serving as BEI chairmen and members;members;

FIVE HUNDRED PESOS FIVE HUNDRED PESOS (Php500.00) – for the final (Php500.00) – for the final testing and sealing of the PCOS testing and sealing of the PCOS machines;machines;

FIVE HUNDRED PESOS FIVE HUNDRED PESOS (Php500.00) (Php500.00) – – one-time transportation one-time transportation allowance.allowance.

For public school teachers, For public school teachers, principals or supervisors who principals or supervisors who will serve as Supervisors for ten will serve as Supervisors for ten (10) clustered precincts or (10) clustered precincts or fraction thereof-fraction thereof-

THREE THOUSAND PESOS THREE THOUSAND PESOS (Php3,000. 00) per person(Php3,000. 00) per person  

COMELEC shall allocate and provide the amount COMELEC shall allocate and provide the amount

of THIRTY MILLION PESOS (P30,000,000.00) for of THIRTY MILLION PESOS (P30,000,000.00) for

election-related death or injuries that may be election-related death or injuries that may be

sustained by DepEd employees in the sustained by DepEd employees in the

performance of election duties; provided that in performance of election duties; provided that in

case of death while in the performance of election case of death while in the performance of election

duties, the heirs of the deceased official/employee duties, the heirs of the deceased official/employee

shall be given the amount of TWO HUNDRED shall be given the amount of TWO HUNDRED

THOUSAND PESOS (Php 200,000.00)THOUSAND PESOS (Php 200,000.00)