Departments.

Purchases, HumanResources, Finance &

Administration

By Lauren Hamilton

Purchasing Department

What does the Purchasing Department do? Gather Information about what the

business needs. Gather catalogues and price lists from

possible suppliers. Decide who is the best supplier based

usually on cost. Agree purchase prices and credit terms

with suppliers. Place orders with the best suppliers. Keep records of orders that are placed. Make sure that orders are correct and

arrive on time.

JobsIn the purchasing department

Purchasing Manager Managing the staff and work

of the Purchasing Department. Keeping up-to-date with new

purchasing procedures. Arranging staff training with

the help of the HRM Dept. Dealing with staff discipline

with HRM Dept help.

Buyer Finding out what is

needed from the Requisitions.

Getting quotations from suppliers.

Checking that orders placed are actually received.

Authorising payments for orders received.

Purchasing Assistant Copying routine documents. Filing Purchasing Department documents. Keying in routine Purchasing Department documents.

The Human Resource Management Department

What does the Human Resource Management Department do?

Recruitment- Prepare job descriptions, advertise jobs, collect application forms etc.

Managing Staff- Prepare contracts of employment for new employees, keep records of employee details, keep records of any accidents etc.

Legislation- Make sure that business follows all relevant laws, make sure the business looks after the health and saftey of its staff.

JobsIn the Human

Resource department

HRM ManagerHelps to recruit new

staff, manages HRM Staff

Training Officer Organises and

records staff training

Health and Safety Officer Checks all safety laws are

followed

HRM Assistants File and copy HRM

documents

Finance Department

What does the Finance Department do?

Check invoices and statements from suppliersPrepare cheques to be sent to suppliers Prepare invoices, credit notes and statements for

customers Paying into the bank any cash and cheques received

from customers Calculate employee wages and paying employee wages Pay any of the business billsPreparing final accounts- Trading, Profit and Loss

Accounts, and Balance Sheet

JobsIn the Finance department

Finance ManagerManages Staff, Oversees work

AccountantsPrepare accounts to show performance

Wages SupervisorPrepares Payroll

Payment SupervisorRecords payments received and Makes payments

Finance AssistantFiles and copies finance documents

Administration Department

What does the Admin Department do?

Deals with mail Copies work Reception Duties Filing Word processing work