Republic of the Philippines Department of Interior and Local Government NATIONAL POLICE COMMISSION NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE DIRECTORATE FOR RESEARCH AND DEVELOPMENT Camp Crame, Quezon City MEMORANDUM TO : All Concerned FROM : TDRD SUBJECT : Guidelines in the Conduct of Post Qualification Evaluation and Acceptance Tests for Anti-Riot Truncheon DATE I. REFERENCES: A. NAPOLCOMResolutionNo. 99-171 re Anti-Riot Truncheon; B. The Government Procurement Reform Act - Republic Act No. 9184 re "An Act Providing for the Modernization, Standardization and Regulation of the Procurement Activities of the Government and for other Purposes'; C. Implementing Rulesand Regulations (IRR) of RA 9184; O. Memoranda from TORO re Test and Evaluation dated November 2, 2004 and January 2, 2005 respectively; E. UESBResolution No. 2004-36, Rationalization of the Conduct of PNP Test and Evaluation approved and adopted on December 23, 2004; F. Memo from TDRD, The Procurement System in the PNP dated October 13, 2004; G. Memorandum Circular 2004-05, Policy in the Conduct of Eligibility and Acceptance Tests for Ordnance Equipment and Supplies; F. Military Standard: Sampling Procedures and Tables for Inspection and Attributes (MIL-STO-10SE), May 10, 1989 Revised, USA. II. PURPOSE: To provide guidelines, procedures and standards in the conduct of Post Qualification Evaluation and AcceptanceTests for Anti-RiotTruncheon. III. ORGANIZATION: Post Qualification of documents submitted by the Winning Bidder will be conducted by members of the BAC TWG-A. BAC TWG-A is composed of representatives from the Directorate for Research and Development (ORO), Directorate for Logistics (DL), Directorate for Comptrollership (DC), Logistics Support Service (LSS), and Legal Service (LS). Said TWG will be headed by Chief, Clothing and Criminalistic Equipment Division (C, CCED). The Test and Evaluation of Anti-Riot Truncheon for both Post Qualification and Acceptance will be conducted by a Technical Team headed by C:\Documents and Settings\J&M\My Documents\JANElTE\POLlCY GUlDELlNF.S\MEMORANDUM reAnti RiotTruncheon PolicyGuidelines.doc Page 1 of6
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Republic of the PhilippinesDepartment of Interior and Local Government
NATIONAL POLICE COMMISSIONNATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
DIRECTORATE FOR RESEARCH AND DEVELOPMENTCamp Crame, Quezon City
MEMORANDUM
TO : All Concerned
FROM : TDRD
SUBJECT : Guidelines in the Conduct of PostQualification Evaluation and Acceptance Tests forAnti-Riot Truncheon
DATE
I. REFERENCES:
A. NAPOLCOMResolution No. 99-171 re Anti-Riot Truncheon;B. The Government Procurement Reform Act - Republic Act No. 9184 re "An
Act Providing for the Modernization, Standardization and Regulation of theProcurement Activities of the Government and for other Purposes';
C. Implementing Rulesand Regulations (IRR) of RA9184;O. Memoranda from TORO re Test and Evaluation dated November 2, 2004
and January 2, 2005 respectively;E. UESBResolution No. 2004-36, Rationalization of the Conduct of PNP Test
and Evaluation approved and adopted on December 23, 2004;F. Memo from TDRD, The Procurement System in the PNP dated October
13, 2004;G. Memorandum Circular 2004-05, Policy in the Conduct of Eligibility and
Acceptance Tests for Ordnance Equipment and Supplies;F. Military Standard: Sampling Procedures and Tables for Inspection and
Attributes (MIL-STO-10SE), May 10, 1989 Revised,USA.
II. PURPOSE:
To provide guidelines, procedures and standards in the conduct of PostQualification Evaluation and AcceptanceTests for Anti-RiotTruncheon.
III. ORGANIZATION:
Post Qualification of documents submitted by the Winning Bidder will beconducted by members of the BAC TWG-A. BAC TWG-A is composed ofrepresentatives from the Directorate for Research and Development (ORO),Directorate for Logistics (DL), Directorate for Comptrollership (DC), LogisticsSupport Service (LSS), and Legal Service (LS). Said TWG will be headed byChief, Clothing and Criminalistic Equipment Division (C, CCED).
The Test and Evaluation of Anti-Riot Truncheon for both PostQualification and Acceptance will be conducted by a Technical Team headed byC:\Documents and Settings\J&M\My Documents\JANElTE\POLlCY GUlDELlNF.S\MEMORANDUM re Anti Riot Truncheon Policy Guidelines.doc
Page 1 of6
the Chief, Clothing and Criminalistic Equipment Division, Directorate for Researchand Development or a representative designated by the Director, DRD. Thewitnesses will come from other Directorates, the end user, NAPOLCOM(optional) and other selected units of the PNPas provided for in the existingrules and regulations governing the conduct of T & E for PNP equipment.Supplier's representatives shall witness all test procedures and parameters andare authorized to operate the subject item.
IV. GUIDELINES:
A. The Bids and Awards Committee (BAC) and PNP AcceptanceCommittee shall cause the conduct of Post Qua and Acceptance of theitem respectively as required in every procurement activity;
B. The winning bidder will submit to the Directorate for Research andDevelopment one (1) unit Anti-Riot Helmet for Post Qualification Testand Evaluation regardlessof the quantity to be procured;
C. Late submission of sample will not be accepted after the deadlineprescribed by BAC.Replacementof sample will not be allowed;
D. The DRD shall receive and issue receipt for the sarnple/s fromproponents (for post qualification)/LSS warehouse (for acceptance)and shall deposit same to the supply custodian of the concernedsection;
E. BAC TWG-A will conduct a post qualification of the submitteddocuments. A memorandum informing of the result will be forwardedto BACafterwards;
F. If the finding is meritorious, the BAC will issue a memorandumdirecting the DRD to proceed with the post qualification test andevaluation of the submitted item in para B;
G. No Manufacturer's Trademark shall mean non-acceptance of thesamplejs;
H. The DRD Technical Team shall brief and furnish all the proponentscopies of the policy guidelines and parameters to be used in the test;
1. A video coverage/pictorial on the conduct of test shall be taken;
J. All testing fees, needed equipment and other incidental expenses foruse in the Test and Evaluation shall be borne by the requestingproponents;
K. The proponents shall execute a waiver that the DRD Technical Teamshall not be held liable for whatsoever damagejs incurred by anybodyto the sample being used during the conduct of Test and Evaluation;
L. The DRD Technical Team shall conduct visual inspection on the samplesubmitted to determine conformity with the specification prior tofunctional testing. If upon visual examination and evaluation, the
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submitted itern/s is/are found non-conforming with the standardspecifications, no further testing shall be conducted;
M. A report that contains the findings, conclusion and recommendationswhether the sample is conforming or non-conforming based onNAPOLCOM-ApprovedStandard Specifications and the approved testand evaluation procedures used will be submitted to BAC (post-qualification) or PNP Acceptance Committee (inspection/acceptance)for information;
N. Sample/s will be forwarded to any Certified Testing Institution thru aletter request for test and evaluation. Said testing shall be witnessedby at least two (2) ORO Technical Personnel and the concernedproponent;
O. No partial Test and Evaluation Report shall be issued by ORO;
P. The sequence of the Test Parameters may not be conducted one afterthe other (chronologically or step by step). Any problem arising from aparticular Test Parameter shall be immediately brought to the attentionof the Chief, OROTechnical Team or the Team Leader. Failure on thepart of any affected proponents to file or register complaints duringthe conduct of Test based on a particular test parameter shall bedeemed agreement to the overall conduct of the test;
Q. The Test and Evaluation may be postponed and re-scheduled by theOROTechnical Team in the absence of the Proponent or its authorizedrepresentative for meritorious reason. A written request forrescheduling duly approved by The Director for Research andDevelopment (TORO)will determine its resumption;
R. Sample/prototype used in the testing will not be a part of the deliveryto the PNP;
S. The OROmay conduct Test and Evaluation of the item which will betermed as Product Evaluation even in the absence of anyprocurement program and directive from the PNP BAC. The productevaluation result shall only be used as reference for anyrecommendationwhich OROmay deem appropriate;
T. Sarnple/s submitted for product evaluation and post qualification willbe retained for a period of one (1) year; and
U. Unclaimed itemjs after three (3) months from the end of the retainingperiod shall be forfeited.
• ParasB, C, E, F and R are applicable during Post Qualification only.
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v. TEST PARAMETERS FOR ANTI-RIOT TRUNCHEON:
A. TEST AND EVALUATION METHOD: Visual evaluation on the submitted samples.
RESULT FINDING CLASSPNP SPECIFICA TlONS Anti-Riot Truncheon OF DEFECT
(NAPOLCOM Resolution No. 99-171)1. Base Material : Rattan or Metal Coated with Majorhard rubber - major2. Finish: Round straight and smooth Major3. Weight: SOO-600 grams Major4. Diameter: 2.54cm to 3.2 cm(l"-l V4'') MajorS. Length: 76.20 cm (30'') (± 2%) - minor /
(over ±2%) -major
6. With anti-slip rubber handle 1/8" thick and 6" (± 2%) - minor /long (over ±2%)-
major7. With anti-slip 3/16" diameter nylon cord (± 2%) - minor /installed before the rubber handle (over ±2%) -
major8. Natural color varnish for rattan and black color
Majorfor rubber coated metal
B. TEST AND EVALUATION METHOD: Actual evaluation on the submitted samples.
PNP SPECIFICA TlONS Anti-RiotTruncheon TEST RESULT FINDINGS CLASS OF
(NAPOLCOM Resolution No. DEFECTS
2000-179)Durability Test :
Truncheon- It must not show any sign ofcracks and deformation in shape on
Majorany part of the surface of thetruncheon upon three (3) impactsto with anti-riot helmetRubber handle- It must be well placed/ attached at
Majorthe edge of the truncheon by aspecial adhesive chemicalFor metal coated materials:1. Check whether it is a solid metal
Majorby means of a saw for metal2. It must have a hard rubbercoated on the metal.
RESULT
Note : (For Post Qualification Only)a. There should be "NO" major defect.b. One (1) or more major defectjs means failure in the test and
evaluation and therefore will not proceed to Phase IIwhich is the functional/destructive testing.
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VI. ACCEPTANCETEST AND EVALUATION:
A. Comparative Test Analysis:
1. Random sampling will be done where the delivered items are stored.The sample size for AcceptanceTest from the delivered items will be basedusing the Military Standard 105-E tabulated below.
2. The items must pass the Visual/Dimensional Evaluationbefore proceeding to Functional/Destructive Testing.
3. Failure of the representative samples to pass the ComparativeAnalysiswill mean outright rejection of the whole delivery.
4. The results of the above-cited test criteria will be based on the6.5% major and 25% minor of the Acceptance Quality Level (AQL) of MilStd 105-E tabulated below.
5. Test for the material composition of the vest and plate must beconducted abroad preferably neighboring Asian countries
Extract from Military Standard 10S-E
Table I - Sample Size Code Letters
Lot or Batch Size Special Inspection General Inspectionof the Delivered Level LevelItems/Equipment S-2 I
2 to 8 A A9 to 15 A A
16 to 25 A B26 to 50 B C51 to 90 B C91 to 150 B D151 to 280 C E281 to 500 C F501 to 1200 C G1201 to 3200 D H
3201 to 10000 D J10001 to 35000 D K
35001 to 150000 E L150001 to 500000 E M500001 and over E N
Procedure: Pick samples based on the numbers tabulated above atrandom from the boxes of the delivered ANTI -RIOT TRUNCHEON.
B. Destructive Test and Evaluation:
The sample must pass the all test parameters.
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TAB II - DOUBLE SAMPLING PLAN FOR NORMAL VISUAL INSPECTION(Acceptable Criteria based on Military Standard IDS-E)
Sample Sample NUMBER OF DEFECTSSize Code Samples Size AQL 6.5 (Ma.ior) AQL 25 (Minor)Letter Ac Re Ac Re
A • • • •1st 2 U U 0 3
B 2nd 2 3 41st 3 D D 1 4
C 2nd 3 4 51st 5 0 2 2 5D 2nd 5 1 2 6 71st 8 0 3 3 7E 2nG 8 3 4 8 91st 13 1 4 5 9F 2nd 13 4 5 12 131st 20 2 5 7 11G 2nd 20 6 7 18 191st 32 3 7 11 16H 2nd 32 8 9 26 27
J 1st 50 5 92nd 50 12 13
K 1st 80 7 132nd 80 18 19
L 1st 125 11 16211d 125 25 27
M 1st 2002nd 200
N1st 3152nd 315
P 15t 5002nd 500
Q 1st 8002nd 800
R1st 12502nd 1250 - '-- '-- '--
VII. RESCISSION:
All other Test Procedures, Guidelines or SOPscontrary to or inconsistentwith the provisions of this Memorandum are hereby rescinded, modified oramended accordingly.
VIII. EFFECTIVITY:
These guidelines in conducting Eligibility and Acceptance Tests for ANTI-RIOT TRUNCHEON shall take effect upon approval.
RAY D RODEROSPolice Director
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