Department of Energy DMP Requirements

Department of Energy

DMP RequirementsBrianna Marshall & Ryan Schryver

Research Data Services | September 11, 2014

Speaking today

Brianna Marshall

Digital Curation Coordinator, General Library System

Co-lead, Research Data Services

Ryan Schryver

Research Data Librarian, Wendt Commons

Co-lead, Research Data Services

What is RDS?• Interdisciplinary group of librarians, researchers, IT staff, and

graduate students

• Data management specialists

• What we do:

o Data management plans – help draft or review

o Consultations – policies, development, best practices

o Training and education

o Referral – local/national/disciplinary resources

DOE requirements

for your digital data

Overview• New mandate released February 2013 by the White House Office

of Science and Technology Policy (OSTP)

• All federal agencies with $100M+ in R&D must develop plans to

increase public access to research results and data

• Focus on ROI: new policy intended to “maximize the impact and

accountability of the federal research investment”

• DoE is just the first of many to release its requirements to the

academic community

Timeline

PILOT• Starting October 1, 2014, all FOAs will include DMP

requirement

IMPLEMENTATION• DMP requirement will likely become DoE policy by

October 1, 2015

What is a DMP?

• A data management plan outlines how you will handle

data throughout research process

• States what data will be created and how

• Outlines the plans for sharing and preservation

• Justifies why access or sharing is limited

Compliance

• Data management plans (DMPs) are not optional

• Proposals without a DMP may be rejected without

review

Compliance

Researchers are expected to abide by the agreed upon

terms of their DMPs.

Short-term → Change in funding (withholding or

adjustment) at the end of each performance period

Long-term → May hurt future funding opportunities

Impact on your data

• Publications are (relatively) uncomplicated: PAGES will

point to publications resulting from grant funding

• Data is trickier!

o You must be ready to account for your data from the

start of funding to well beyond funding has ended

o Some data must be publicly accessible

o DoE provides guidelines but they’re often vague

Scope

• Any individual or entity that produces data with full or

partial DoE funding must provide access to:

o data displayed in publications resulting from

funding

o data needed to replicate and verify research

• Classified and restricted projects may have different

requirements

Scope

• “Not all data need to be shared and preserved. The

costs and benefits of doing so should be considered in

data management planning.” -DoE

DMP content

1. Sharing

2. Standards

3. Privacy/Security

4. Accountability

5. Access

6. Preservation

1. Sharing

Identify:

• How you intend to share your data

• Restrictions on who may access the data & conditions

• Any special requirements for data sharing

o Proprietary software needed to access/interpret data

o Licenses for re-use and re-distribution

o Guidance on how to cite data

2. Standards

• Should reflect “relevant standards and community best

practices” for data and metadata.

• What you’re doing now may be “right,” but may need

modification to meet access/validation requirements.

• RDS can work with you to determine these.

3. Privacy / security

• Must explain how personally identifiable, confidential, or

data that could have intellectual property or national

security ramifications will be protected.

• Sensitive data may be exempt from immediate public

access—you still to account for how you’ll share and

preserve it.

4. Accountability

• Detail how sharing and preservation will enable

validation of your results

• “Data sharing should make digital research data

available to and useful for the scientific community,

industry, and the public.”

5. Access

Describe:

• How research-generated data will be shared/preserved.

• How raw and analyzed data will be open, machine-

readable and digitally accessible to the public at time

of work or data’s publication

• Use of community accepted repositories and publicly

accessible databases whenever possible

5. Access

Potential platforms:

• Supplemental data to publication

• Subject-specific data repositories

o Atmospheric Radiation Measurement Data Centers

o Data Explorer for Energy and Science Data

• General data repositories

o Dryad (datadryad.org)

o Figshare (figshare.com)

6. Preservation

Describe:

o Your long-term plan for the data (5-W’s)

o Cost/benefit considerations for preservation after direct

project funding ends

o Whether data will be transferred to another entity

(institutional or community repository)

6. Preservation

Keep in mind:

“DMPs that explicitly or implicitly commit data

management resources at a facility beyond what is

conventionally made available to approved users should

be accompanied by written approval from that

facility” -DoE

Writing your DMP

→ https://dmptool.org

Schedule a one-on-one consultation with RDS

http://researchdata.wisc.edu

+ DoE Template (new)

Thank you!

Questions?