(Please sign on each page) 0 Department of Agriculture, Govt. of Bihar NOTICE INVITING TENDER FOR REGISTRATION OF MANUFACTURER FOR SUPPLY OF CHEMICALS, GLASSWARE, PLASTICWARE AND MISCELLANEOUS LAB ITEMS UNDER RATE CONTRACT FOR THE YEAR 2014-15 Sealed tenders are invited from manufacturer for registration with Department of Agriculture, Govt. of Bihar for supply of Chemicals, Glassware, Plasticware and Miscellaneous Lab items under Rate Contract for the year 2014-15. Details of Tender, General Terms and Conditions, the technical specifications and other necessary information have been given in the Tender document. The proforma for submission of tender has been given in Part-A, Annexures-I and II (Technical Bid) and Part-B Annexure- IV (Financial Bid) of this Notice Inviting Tender. The schedule of tender is given as under: Schedule of Tender: The tender document along with terms and conditions can be downloaded from website www. krishi.bih.nic.in / www.prdbihar.org The tender, complete in all respects must in all cases be received in this office before the date and time indicated in the Schedule of tender as above. The tenders received after the scheduled date and time will be rejected outright. All outstation tenders should be sent by Registered/Speed Post. The Department of Agriculture, Bihar, will not be responsible for any delay in receipt of tender for any reason, whatsoever. Joint Director of Agriculture, Adaptive Research, Bihar, Patna. Director Agriculture, Bihar, Patna. Tender No. Rate Contract/2014-15/01 Last date and time of receipt of Tender Up to 3.00 PM on 02 /01/2015 Date and time of opening of tender On 02 /01/2015 at 4.00 PM Venue Director Agriculture, 3 rd Floor, Vikash Bhawan, Patna, Bihar
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Department of Agriculture, Govt. of Bihar...Items through their local authorized dealer for registration with dept of agriculture govt of Bihar as per Bihar Financial rule, 2005 Clause-130.
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(Please sign on each page) 0
Department of Agriculture,
Govt. of Bihar
NOTICE INVITING TENDER FOR REGISTRATION OF MANUFACTURER FOR SUPPLY OF
CHEMICALS, GLASSWARE, PLASTICWARE AND MISCELLANEOUS LAB ITEMS UNDER
RATE CONTRACT FOR THE YEAR 2014-15
Sealed tenders are invited from manufacturer for registration with Department of Agriculture,
Govt. of Bihar for supply of Chemicals, Glassware, Plasticware and Miscellaneous Lab items under Rate
Contract for the year 2014-15. Details of Tender, General Terms and Conditions, the technical
specifications and other necessary information have been given in the Tender document. The proforma for
submission of tender has been given in Part-A, Annexures-I and II (Technical Bid) and Part-B Annexure-
IV (Financial Bid) of this Notice Inviting Tender. The schedule of tender is given as under:
Schedule of Tender:
The tender document along with terms and conditions can be downloaded from website
www. krishi.bih.nic.in / www.prdbihar.org
The tender, complete in all respects must in all cases be received in this office before the date and
time indicated in the Schedule of tender as above. The tenders received after the scheduled date and time
will be rejected outright. All outstation tenders should be sent by Registered/Speed Post. The Department
of Agriculture, Bihar, will not be responsible for any delay in receipt of tender for any reason,
whatsoever.
Joint Director of Agriculture,
Adaptive Research, Bihar, Patna.
Director Agriculture, Bihar,
Patna.
Tender No. Rate Contract/2014-15/01
Last date and time of receipt of Tender Up to 3.00 PM on 02 /01/2015
Date and time of opening of tender On 02 /01/2015 at 4.00 PM
Venue Director Agriculture,
3rd
Floor, Vikash Bhawan, Patna, Bihar
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TABLE OF CONTENTS
Sl. No. Description Page No
1 Preamble of Tender 2
2 Check List 2
3 Salient Features of the Tender 2-3
4 General Instructions 3-4
5 Eligibility Criteria 5
6 Scope of work, Terms of Supply and Price Bid Validity 5
7 Tender Cost and EMD 5
8 Submission of Tender 6-8
9 Opening of Tenders 8
10 Acceptance of Tender 8
11 Rejection of Tender 8
12 Terms of Payment 8
13 Penalty 9
14 Other Terms & Conditions 9
15 Details of Bidder‟s Profile/Part „A‟ (Annexure – I) 10
16 List of Labs (Annexure – II ) 11-12
17 Schedule of Requirement (Annexure – III) 13-23
18 Details of Price Bid/Part „B‟ (Annexure – IV) 24
19 Format for Authorisation letter (Annexure – V) 25
20 Format of Undertaking (Annexure – VI) 26
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1. PREAMBLE OF TENDER:
Soil testing laboratories under Department of Agriculture, Govt. of Bihar has mandated to evaluate soil
health status of different agro-climatic Zone and provide soil health card to farmers.
To ensure quality supply & marketing of fertilizer and pesticides Quality Control Lab in State of Bihar is
functioning to analyze as per FCO & Insecticide Act.
Director Agriculture, Bihar invites „Sealed Bids‟ under „two cover system‟ from the reputed manufacturers
/ distributors / authorized dealer / agents for supply of Chemicals, Glassware, Plastic ware and Miscellaneous Lab
Items through their local authorized dealer for registration with dept of agriculture govt of Bihar as per Bihar
Financial rule, 2005 Clause-130. Details of item enclosed at Annexure-III (Chemical - 3.1 S/3.1 Q, Glassware‟s &
others– 3.2S / 3.2Q / 3.3S)
2. CHECK LIST
BIDDER TO FILL IN THE CHECK LIST GIVEN BELOW
(State YES/NO for each item)
Sl. No. Details YES / NO
1
Whether the Technical Bid (envelope A) and Price Bid (envelop B) are submitted in
separate covers and both the covers enclosed in a common envelop.
2 Whether Technical Bid (Envelope A) contains:
a) Pre-Qualification details as laid down in the Tender under Eligibility Criteria.
b) Technical Bid in the original Tender document and other supportive documents
including leaflets / pamphlets
c) Filled up and signed Bidders profile statement viz., Annexure - I
d) Schedule of requirement Annexure – III
e) Letter of Authorization for signing the Tender document viz.,
Annexure – V & Under taking as per Annexure – VI
f) Audited Annual reports
3 Whether Envelope-B contains:
Filled up and signed Price Bid documents, viz., Annexure – IV
NOTE: Please ensure all the relevant boxes are marked YES / NO against each column.
IMPORTANT NOTE: Tenderers must ensure that all the required documents indicated in the Tender
documents are submitted without fail. Tenders received without supporting documents for the various
requirements mentioned in the tender document are liable to be rejected at the initial stage itself.
3. SALIENT FEATURES OF THE TENDER
Tender For Supply of Chemicals, Glassware, Plasticware and Miscellaneous Lab Items
1 Tender inviting Authority
Designation and Address
Director Agriculture, Bihar
Vikash Bhawan , New Secretariat, Patna, Tel.no.- o612-2215895
2 a. Name of the Work Supply of Chemicals, Glassware, Plasticware and Miscellaneous Lab Items
b. Tender reference No. /Rate Contract/2014-15/
c. Place of contract Rasayan Bhawan Mithapur Patna – 800001. Bihar
d. Contract
Period/validity period
of Bids
Bid prices shall remain valid upto 31st March, 2015 from the last date for bid
submission. However, the purchaser reserves the right to seek consent for an
extension of the period of validity. A bid valid for a shorter period shall be
rejected by the Purchaser as non-responsive.
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3 Availability of
Tender documents and due
date for obtaining tender
On all working days from the date of publication of Tender to dated
..................... upto 3.00 p.m. Tender documents can be downloaded from
www. krishi.bih.nic.in / www.prdbihar.org at free of cost. 4 Due Date, Time and Place
of Submission of Tender
Up to 15.00 hrs on - - 2014 at the address mentioned in (1)
5 Date, Time and Place of
Opening of Bidder‟s
Profile-A
On - -2014 at 16.00 hrs at the address mentioned in (1)
6 Other important criteria specified by the Tender Inviting Authority:
1. Eligibility Criteria:
a. The firm should have at least 3 years experience in dealing / supplying of such Lab items as on 31-3-
2014.
b. The Annual Gross turnover for the firm should be Rs.100.00 lakhs at least for one year during last
three years.
c. The firm should be registered under Income Tax Act.
d. The firm should be registered under Sale Tax Department.
e. Manufacturing company should be 9001 : 2008 Certified.
4. GENERAL INSTRUCTIONS:
a) The Bidders are requested to examine the instructions, terms & conditions and specifications given in the
Tender. Failure to furnish requisite information in all respects may result in rejection of the bid. Tenders
received after due date and time shall be rejected.
b) Any offer made in responses to this tender when accepted by Director Agriculture, Bihar will constitute a
contract between the parties.
c) The Contract shall be interpreted under Indian laws and all disputes will be resolved within Patna
Jurisdictions. In case of any dispute, the decision of Director Agriculture Bihar shall be final and binding.
d) The supplier will be fully responsible for any loss in transit and will also be responsible for safe delivery of
the goods/stores in good conditions at laboratory situated at different district of Bihar state.
e) Quotation should be valid up to 31st March 2015 from the last date for bid submission. The sealed
quotation duly super scribing on the envelop “registration with Department of Agriculture, Govt. of
Bihar for supply of Chemicals, Glassware, Plasticware and Miscellaneous Lab Items for tender no.-
........... and due date-................... ” should reach on or before the specified date and time to the Joint
director of agriculture adaptive research, Patna. The department of agriculture in Bihar takes no
responsibility for delay, loss or non-receipt of quotations/documents sent by post and reserves the right to
accept or reject any part/full of the quotation without assigning any reasons whatsoever.
f) Tenders received after due date and time shall be rejected.
g) The rates quoted should be discount on net Dealer price/Catalogue Price inclusive of all charges such as
Octroi, packing, forwarding, insurance and loading, unloading, freight and clearance etc. and bidder should
undertake to supply goods at at soil testing laboratory situated at different district of Bihar state at his cost.
h) The VAT/Sales/General taxes where legally leviable and intended to be claimed should be distinctly shown
along with the price quoted. Where this is not done it will be treated that the price is inclusive of VAT &
other taxes. VAT/CST registration No. and date of its validity should be indicated. This Institute will not
provide “C” & “D” forms, hence quote for the taxes actually leviable. The firm must quote their TIN No. ,
PAN No., (IT returns) VAT registration no. etc. in the quotation (attested copies to be enclosed).
i) The rates should be mentioned clearly discount on net Dealer price/Catalogue Price in both figures and
words for each item in the quotation. If there is any variation in figures and words, rates quoted in words
will be taken in to consideration. The overwriting, cutting, erasing, if any should clearly be indicated duly
attested.
j) CLARIFICATIONS IN THE TENDER
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a. A prospective Bidder requiring any clarification regarding the Tender may address the Tender Inviting
Authority by letter or by e-mail : [email protected] or upto 48 hrs prior to the last date. Joint Director
of Agriculture (Adaptive Research ) will respond in writing to any request for clarification in the Tender.
b. The responses to the clarifications will also be notified on department's website www. krishi.bih.nic.in
4.1 AMENDMENTS TO THE TENDER
a) Department of agriculture govt. Of Bihar may amend the Tender Conditions up to 2 days prior to the time
fixed for receipt of the Tender.
b) Amendment to the tender, in response to clarifications sought by prospective Bidders, is solely at the
discretion of Department of Agriculture. Such amendments will be notified on Department of Agriculture‟s
website.
c) Department of Agriculture, at its discretion, may or may not extend the due date and time for the
submission of bids on account of amendments. Extension of time will be notified on Department of
agriculture‟s website.
d) All the Bidders are advised to periodically browse Department of agriculture website www. krishi.bih.nic.in
for any amendments or corrigenda issued in connection with this Tender. Department of agriculture will not
be responsible for any misinterpretation of the provisions of this tender document on account of the
Bidders‟ failure to update the bid documents based on changes announced through the website.
4.2 THE TENDER SHOULD BE ADDRESSED TO :-
Joint Director of Agriculture
(Adaptive Research) Mithapur, Patna - 800001
4.3 Any offer made in response to this tender when accepted by Department of agriculture will constitute a
contract between the parties.
4.4 The supplier shall not be entitled to any increase in the rates.
4.5 The agency shall not transfer or assign sub-contract to any other party.
4.6 The Price should be quoted only in Indian Rupees.
4.7 Department of agriculture NOT BOUND BY ANY PERSONAL REPRESENTATION
The supplier shall not be entitled to any increase in the rates or any other right or claim whatsoever
by any representation, explanation or statement or alleged representation, promise or guarantee
give or alleged to have been given to him by any person of the Department of Agriculture.
4.8 Corrections, if any, must be attested. All amounts shall be indicated both in words as well as in figures.
Where there is difference between the amount quoted in words and figures, amount quoted in words shall
prevail.
4.9 Indemnity: The Contractor shall warrant and be deemed to have warranted that all goods supplied against
this contract are free and clean of infringement of any Patent, copy right or trade mark and shall at all times
indemnify the Purchaser against all claims which may be made in respect of the goods for infringement of
any right protected by patent.
4.10 The employees of the Department of agriculture and their near relatives are not entitled to participate in this
tender. If it is noticed at a later date that this condition is violated, the agreement in consequence of this
tender is liable to be cancelled forthwith apart from legal action.
4.11 Corrupt or Fraudulent Practices: Bidders should observe the highest standard of ethics during the
procurement and execution of such contracts.
“Corrupt practice” means the offering, giving, receiving or soliciting of anything of value to influence the
action of public official in the procurement process or in contract execution, and
“Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the
execution of a contract to the detriment of the Purchaser and includes collusive practice among Bidders (prior to or
after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the
Purchaser of the benefits of free and open competition.
Department of agriculture will reject a proposal for award if it is found that the Bidder recommended for
award has engaged in corrupt or fraudulent practices in competing for the contract in question.
GLASSWARE in FERTILIZER LABS 1 Kjeldahal Digestion Flask grade A 800 ml
2 Stand with Metal Clamp -
3 Tilt Measure
10 ml
4 20 ml
5
Measuring Cylinder
grade B 5 ml
6 grade B 50 ml
7 grade A 100 ml
8 grade B 500 ml
9
Volumetric Flask with Stopper
grade A 100 ml
10 grade A 250 ml
11 grade A 500 ml
12 grade A 1000 ml
13 Conical Flask with Screw 250 ml
14 Conical flask 250 ml
15 Kjeldahl Distillation apprataus complete set with stand and clamps 500 ml round bottle
500ml
16 Funnel
125 mm
17 75 mm
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18 Beaker Long Neck 250 ml
19 Beaker
500 ml
20 1000 ml
21 Buchner Funnel 110 ml
22 Filtring Flask with Tubulation 1000 ml
23 Gooch Crucible 4G G 4 30 ml
24 Dessicator 250 mm
25 Vaccum Dessicator 250 mm
26 Pipette Stand -
27 Pipetting bulb of Tarson (Code-034000) -
28
Pipette (Grade-A)
grade A 25 ml
29 grade A 20 ml
30 grade A 10 ml
31 grade A 1 ml
32
Pipette (Grade-B)
grade B 25 ml
33 grade B 20 ml
34 grade B 50 ml
35 Pipette Graduated grade A 25 ml
36 Reagent Bottle
4 Lit
37 2 Lit
38 Dropping Bottle 120 ml
39
Bottle Top Dispensor
40 ml
40 10 ml
41 30 ml
42 Burrate Stand -
43 Burette grade A 50 ml
44 Burette Clamp -
45 Distill water Container
10 Lit
46 20 Lit
47 Wash Bottle 500 ml
48 Filter Paper No. 42 Whatman 100
49 Filter Paper No. 01 Whatman 100
Glassware in Bio & Vermi-fertiliser lab
sl no item grade
1 Accupipette Fixed 0.1 ml
2 Accupipette Fixed 1.0 ml
3 Accupipette Stand
4 Accupipette Variable 1-10 ml
6 Beaker 50ml
11 Conical flask 1000ml
14 Petridish Disposable 100x17
17 Glass rod
18 Hand protecting grip
20 L-shaped spreder
24 Measuring cylinder 10ml
25 Micro tips Sterile
26 Non absoret cotton
27 Petri seal
28 petridish 100x17
30 spatulla balance
32 Spoon
33 Test tube stand 20 holes
34 Test tube stand 25 holes
35 Test tube with rim 18x150mm
36 Test tube with scriw cap 10 ml
37 Tissue paper
38 Tray ( plastic)
39 Silica crucible 30 ml
40 Pipette A Class grade A 2 ml
41 Pipette A Class grade A 5 ml
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ANNEXURE- 3.3 S LIST OF Specification-LABORATORY ARTICLE for SOIL TESTING LABORATORIES
Sl No Name of Lab Article Specification
1 Electronic Pipette Filling Device Violet
2 Electronic Pipette Filling Device Red
3 Electronic Weighing Spoons
4
Bottle Top Dispensers
0.25 – 2.5 ml
5 1.0 – 10 ml
6 5.0 – 60 ml
7 10.0 – 100 ml
8 Bottle Top Dispenser Spares
9 Variable Miecro Pipettes 0.5 – 10 ml
10 Utility/Plastic Tray 540x435x130 mm
11 Funnel Stand Wooden
12 Pipette Bulb Up to 100 ml Pack of 4
13 Test Tube Stand 40 Shape
14 Burette Stand (Steel Make)
15 Pipette Stand (Plastic Make)
16 Filter Stand 12 hole (Wood)
17 Filter Stand 12 hole (Steel)
18 Steel Screw Augurs in 3 pcs Folding Stainless Steel
19 Soil Scoops of 5 gms
20 Soil Scoops of 10 gms
21 Soil Scoops of 20 gms
22 Belan with Chauki Wooden
23 Apron Cotton Free Size
24 Gloves 9.5" Medium Nitrile Pack of 100 pc
25 Respiratory Mask Pack of 20
26 Laboratory Glassware Cleaning Agent 5000 ml
27 Laboratory Plasticware Cleaning Agent 5000 ml
28 Brush for Cleaning Lab wares
29 Tissue Paper Roll
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Annexure – IV PRICE BID – PART-B
NAME OF THE ITEM : Chemicals, Glassware, Plasticware and Miscellaneous Lab Items
(As per specifications mentioned at Annexure-3)
Sl. No
Item Description
Specification / Grade / Capacity
Make Catalogue No.
Unit Unit Rate
Amount Sales
Tax/VAT
discount on
net Dealer
price % size
1 2 3 4 5 6 7 8 9 10
Note – 1. Items should be delivered and installed at lab situated in different district of
bihar. 2. Sales Tax / VAT should be indicated clearly. 3. Prices should be quoted only in Indian rupees. 4. Make, Grade (Wherever applicable) an Catalogue No. is compulsory.
We are herewith undertaking that the details provided above are true and to abide by the terms
and conditions contained in the bid document.
Signature of authorized official
(With seal and stamp)
Name : - ……………………………………
Designation : - ……………………………….
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ANNEXURE – V
FORMAT FOR AUTHORISATION LETTER
To,
Director Agriculture,
Bihar.
Sir,
We hereby authorize __________________________________ to submit a Bid and subsequently
participate and sign the contract submitted against the Ref.: __________________________________.
We hereby accept his decision taken, if any, in this regard.
Place :- ......................................
Date :- ....................................... (Signature for and on behalf of the Company)
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ANNEXURE – VI
FORMAT FOR UNDER TAKING
UNDERTAKING
a) I/We undertake that I/We have carefully studied all the terms and conditions and understood
the parameters of the proposed supplies of the Department of Agriculture, Bihar and shall
abide by them.
b) I/We also undertake that I/We have understood “Parameters and Technical Specifications for
making the supplies” mentioned in Annexure-3 of the Tender dated _______________ and
shall make the supplies strictly as per these “Parameters and Technical Specifications for the
supplies”.
c) I/We further undertake that the information given in this tender is true and correct in all
respect and we hold the responsibility for the same.
Date: (Signature of Bidder with stamp of the firm)