Denver IT Services - Do More in Less Time with Microsoft Office 2010

Do More in Less TimeBoosting Everyday Productivity in Your Company

303.552.0018www.nssit.com

How Much Is Your Business Affected by Lost Productivity?

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Searching for files

Re-creating documents

Email overload Separate offices

Different schedules

Version controlFile

sharing

Scattered information

Gut instinct and hunches

Lost in the numbers

Sick child or road closures

Home office Traveling

for meeting

s

Remote office or

staff

Repetitive tasks

Inefficient collaborati

on

Disconnected from the office

Scrambling for data

Moving among programs

Four situations where small businesses often struggle to stay productive include:1. Having to take care of common, repetitive computer-related tasks.2. Working collaboratively with colleagues, partners, and customers, particularly when not

all in the same building.3. Working on the road or from outside the main office.4. Dealing with growing stores of data to make data-driven business decisions.

Helping You Do More in Less Time

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Need to get through repetitive tasks more quickly?

Need to stay productive no matter where you’re working

from?

Need to stop scrambling for data to help with decision making?

Need to make teamwork more efficient?

Get more done by simplifying everyday tasks

Work together more effectively with anyone using

collaborative technology

Work outside the office more easily with modern, mobile

technology

Make smarter decisions by quickly getting key insights

into your business

Get More Done by Simplifying Everyday Tasks

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Time wasted …

Searching for files from among

50,000 file assets

Their answer

Federated

Search

24 employeesSports-team-branded product manufacturer

“… like having a virtual customer service rep dedicated to each client.”

“… it doesn't much matter where the information asset is; we can usually

find it.”

“We could have cut that search to minutes instead of hours with

Federated Search.”

– Frank Cerullo, CEO, GameWear, Inc.

• Common problem: Searching for information stored on individual computers or even the company network. In this example, this was having a significant impact on customer service.

• GameWear addressed the problem by implementing a new desktop operating system with built-in desktop search, making information and file searches substantially faster.

Get More Done by Simplifying Everyday Tasks

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How simple are your

communications tools?

One logonAnywhere access

How efficiently can you work with your

everyday tools?

Consistent interfaceFormatting shortcutsEmail management

How easily can you find information and documents?

Single search boxSimple file navigation

• Three areas technology can help simplify everyday tasks include:1. Simplify communications with integrated, online tools: single logon, plus access from anywhere you have

an Internet connection.2. Work with everyday productivity tools more efficiently, with a consistent interface, quick formatting

options, and tools to better manage email overload.3. Find information more easily with a single search box to find files, programs, commands, etc. on your PC

or even network.

Work Together More Effectively with Anyone Using Collaborative Technology

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Time wasted …

Coordinating meetingsManaging

versions and edits in

shared files

Their answer

Web-based services for

email, instant

messaging, file sharing,

online conferencin

g

100 employeesEarly childhood intervention services

Shared calendars make meeting scheduling faster, without back and

forth of email.

– Mimi Siegel, Executive Director, Kindering Center

• Common problem: Efficiently collaborating with others. In this example, the manual process of scheduling group meetings and managing everyone’s input to shared documents was taking too much time.

• Kindering Center addressed this problem with shared calendars and workspaces, making meeting scheduling and version control easier.

Work Together More Effectively with Anyone Using Collaborative Technology

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How quickly and easily can you connect with others when you

need to?

Simple meeting schedulingOnline conferencing

Web-delivered presentationsBusiness-ready instant messaging (IM)

Can you share and work on documents easily and without

version confusion?

Central storageVersion tracking

Co-authoring

• Two ways technology can help people work together more effectively include:1. Quickly and easily connect with others using real-time communications tools, such as with shared

calendars to make it easier to coordinate schedules, online conferencing to connect with each other online, delivering presentations through a web browser, and using business-ready instant messaging (IM).

2. Collaborate on documents and other files by storing them centrally, tracking versions, and even enabling two or more people to work on the same file at the same time.

Work Outside the Office More Easily with Modern, Mobile Technology

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Can your remote workers work as productively as those in the

office?

Online access to programs and filesBasic browser-based file editing

Longer battery lifeOffline and online synchronization

Location-based printing

How effectively can you work on the go with your smartphone?

Mobile access to communications toolsMeeting recordings on your phone

Basic phone-based file editingMobile IM

• Two ways technology can help people work outside the office more easily include:1. Stay productive when working remotely, with online access to email, calendar, contacts, online

conferencing, IM, and shared files stored centrally; basic browser-based file editing; longer battery life for your laptop computer; offline/online file synchronization; and location-based printing so you don’t need to change settings when you move between work and home.

2. Stay effective on the go with a smartphone to access email, calendar, and contacts; record meetings; do basic file editing; and keep in touch using IM.

Make Smarter Decisions by Quickly Getting Key Insights into Your Business

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How easy is it for you to analyze

your data?

Visualization toolsAutomatic data updates

Do you have a comprehensive view of your data?

Central platformCustom automated reportsCustom on-demand reports

• Two ways technology can help people get insights into the business more easily for better decision making include:1. Using spreadsheets for analysis: better visualization tools to help spot trends more easily, plus

automatic data updating.2. Using a centralized data platform to pull data together and make it easier to get reports as needed

(automated and on demand).

Summary: Technology to Help You Do More in Less Time

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Addressing lost productivity by helping you and your team:

Simplify everyday tasks

Work together more effectively

Work outside the office more easily

Make smarter decisions

Services and Server Software

Desktop and Personal Software

• Technology can help you do more in less time:• Simplify repetitive tasks with integrated web-based communications, integrated productivity tools, and

built-in desktop search.• Work with others more effectively with real-time communications and file collaboration tools.• Work outside the office more easily, whether working from a remote location or on the go with a

smartphone.• Make smarter decisions by getting better business insight with data visualization and analysis tools and a

central data platform.

Licensing Options

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Other Licensing Options• Full Packaged Product. Individual software licenses and media purchased as needed through

retail outlets (also Packaged Key Cards to activate Microsoft® Office 2010 when preloaded on new computers).

• Original Equipment Manufacturer (OEM). Preinstalled, ready-to-use software on new computers and servers.

• Easily add and remove users and services as business needs change

• Get predictable costs and a financially backed service level agreement

• Save money with volume discounts on software

• Manage licenses more easily

Recommended Licensing for 5-Plus Users

303.552.0018www.nssit.com

North Star, Inc.• We are providers of Network Consulting, IT Services,

VoIP Business Phone Solutions, and Managed Services for small to mid-sized businesses in the Denver – Boulder area of Colorado.

• We’ve provided computer and IT solutions for small businesses since 1992, serving the Denver business community.

• Our goal and commitment is to build a successful long-term relationship with our clients by providing best-in-class support, service, and guidance.

Slide 12303.552.0018www.nssit.com

Next Steps

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We can upgrade your company to the latest version of Microsoft Office

software. Get to know our team and

learn more about North Star, Inc. at: www.nssit.com

Schedule a technology planning

assessment or network health

evaluation with the professionals at North Star, Inc.

today.303.552.0018

303.552.0018www.nssit.com