Deltek Insight 2011: What’s New in CP7 Projects

CP173: What‟s New in CP7 Projects

Presented by Kim

Clark, Deltek and Anita

Knowles, Deltek

Project

Manufacturing

Human

Resources

Project

Management

Financial

Management

Enabling Success

Winning More

Business

Reducing the Cost

of Compliance

Increasing Project

Visibility

Improving Cash

Flow

CRM and Capture

Management

Teaming

Solutions

Market

Intelligence

Business Performance Management

Know More

Win More

Do More

5/22/20122 ©2011 Deltek, Inc. All Rights Reserved

Project

Manufacturing

Human

Resources

Financial

Management

Project

Management

Do More

CRM and Capture

Management

Teaming

Solutions

Market

IntelligenceWin More

Do More

Project Execution

& Management

Reporting, GRC &

Compliance

Project & Corp

Accounting

Time, Expense, La

bor, Payroll

Business Performance Management

Know More


Agenda


Introduction

New Projects Features

Improvements to WAWF and ACRN billings

Restricting revenue for closed periods

Status on Open Billing Detail

Changes to Invoicing for T&M Contracts

Questions

Key Session Takeaways


Understand new ACRN and WAWF functionality

Understand how ACRN and WAWF can be used together

Know how to restrict unwanted revenue in closed periods

See improvements to Open Billing Detail Report

Understand the new option for calculation of T&M contracts

Improvements to ACRN and WAWF Billing


Initialization of ACRN and WAWF Configure WAWF Billing Settings


Extensions were added for CAGE Code and DoDAAC codes

Manage ACRN Bills


Enhancements:

Use Project Mapping

Project Level At and Below

Include Schedule Bill

PLC Mapping

Changes to Account Mapping

Manage Project WAWF Information


Enhancements:

Added extensions for CAGE code and all DoDAACs

Use ACRN Mapping, Default CLIN or CLIN Mapping

Option to Include Discounts and Taxes in CLIN

Map Units by Account or Combine Units by Transaction CLIN

Use Invoice ID as Attachment File Name or Browse for File Name

Added Fast Pay

Manage Project WAWF Information CLIN Mapping


Used for Standard Bills only

If CLIN Mapping selected one row must exist

Project number entered is “Level At and Below”

Cannot be “stacked”

One row must have “Include Schedule Bill” selected

Accounts or PLC Mapping not required unless:

Duplicate project with different CLIN is entered

Calculate Standard Bills


No change to user interface

Manage Project Billing Info and Manage ACRN Bills must be completed

Normal Processing steps should occur prior to calculating bills

Load Labor Rates

Adjust Open Billing Detail Records

Update Cash Basis Information

Ceilings, Overrides, etc…

Processing steps have been modified

Additional fields added to BILL_EDIT_DETL table

WAWF_CST_CEIL_AMT

WAWF_TOT_CEIL_AMT

WAWF_FEE_CEIL_AMT

WAWF_RTNGE_AMT

WAWF_SALES_TAX_AMT

Manage Standard Bills


Edits to hours, direct amounts, units, burden, fee and/or cost of money amounts

can be handled as usual

Special handling for Over Ceiling and/or Retainage Amounts.

Reallocated Over Ceiling and Retainage Amounts not visible in „Manage

Standard Bills screen

Edits must occur in the Manage ACRN Bills screen – Current ACRN

Allocation Amount field

Edits to Over Ceiling and/or Retainage Amounts for ACRN/WAWF projects

will prompt a warning message

Create WAWF Billing Files


New selection “Use User ID/Timestamp as File Name” added

Default output location from Configure Billing Settings will be used along with

the CP logged user id and timestamp.

ACCTNG\AKNOWLES_10OCT2007_152.FTP

Post Standard Bills


No changes to Post Standard Bills screen

No changes to billing history screens

Updates new history tables

PROJ_ACRN_HDR_HS

PROJ_ACRN_DETL_HS

No Costpoint user interface to view tables

Used to reverse bills

Manage ACRN Bills is updated

Current ACRN Allocation Amount reset to 0.00

Previous ACRN Allocation Amount updated with Current ACRN Allocation

amount

Restricting Revenue in Closed Periods


Configure Project Settings


“Restrict Revenue for Closed and N/A Periods” must be selected

Affects entry of revenue adjustments

Affects ability to compute revenue

Default is for this option to be checked, but it can be unchecked to opt out at

any time

Recommended that a period be reopened instead of turning off the feature

Manage Revenue Information


Fiscal Year/Period/Subperiod is Closed or Not Available

Will be unable to save revenue adjustment

Will be unable to change existing revenue adjustment

Compute Revenue


Fiscal Year/Period/Subperiod is Closed or Not Available

Will not be able to compute revenue

Can override in prior years by selecting “Process Closed

Fiscal Years”

Open Billing Detail Report


Status on Open Billing Detail Report


Added Status on report to show that an item is not being billed in whole or in part

„H‟ – transaction on hold or partial hold – transaction on hold if quantity/hours/amount is

zero, partial if not equal to zero

„W‟ – transaction written off or partially written off – transaction written off if quantity/hours/amount

is zero, partial if not equal to zero

„HW‟ – transaction has both hold and write-off amounts

Eligible amounts to be billed displayed in quantity/hours/amount columns with no status

Billing User Groups in Open Billing Detail Report


Added Billing User Groups

“Assign Bills to User Group” must be selected

Only projects linked to user will be included

Billing User Groups in Open Billing Detail Report


Changes to Invoicing for T&M Contracts


Why Use Billing Rounding and What is it?


T&M-type standard invoices printed at billing formula level may not show correct

calculation of labor rate times hours due to summarizing detail calculations

Often invoices must be corrected off-line to receive payment

Invoice sent to customer does not agree with posted invoice

When invoice is paid, differences must be corrected in A/R

Recalculation of invoice lines that are grouped together so labor rate times hours

show correct calculation

Recalculation is for current amount to bill

Only largest detail row within each group may be recalculated

Only applies to labor portion of “Loaded Labor Rate” type bills

Previous amount billed will not be recalculated

How does it work?


Based on selections in “Hours” subtask of Manage Generic Billing Formats:

Detail lines with a line type of Hours are grouped together and aggregated on

billing level formula level (summary) bill

If labor rate times hours does not calculate correctly, largest detail line is

adjusted

Any detail invoices or supporting schedules used as backup may have lines

that do not “foot” across

In total detail invoices and supporting schedules will agree with summary

level invoice

Only affects projects with loaded labor formula computed using Standard Bills

Displaying hours and rate on invoice

No recalculation occurs for billing rate type „A‟

Configure Billing Settings


Must select “Recalculate Detail Rows”

Company-wide selection

Once selected cannot be deselected

Manage Generic Billing Formats


Lines grouped by selections in Hours subtask of Manage Generic Billing Formats

Will recalculate lines only if “Show Billing Rates” and “Show Current Period

Hours Billable” are selected

Detail line with largest amount to bill will be recalculated within each group

(Labor Category/Employee Vendor Name)


Five transactions billed with a PLC rate of 37.27/hour:

History table:

TS Date Project Employee

or Vendor

Hours Rate Billed Amt

02/01/2011 RNDG.01 ASAKA 28.81 37.27 1,073.75

02/05/2011 RNDG.02 BEEMER 29.39 37.27 1,095.37

RNDG.02 ABC 30.23 37.27 1,126.67

02/10/2011 RNDG.01 ASAKA 24.91 37.27 928.40

02/10/2011 RNDG.02 BEEMER 26.32 37.27 980.95

Totals 139.66 5,205.14

Project Employee Hours Rate Billed Amt

RNDG.01 ASAKA 51.16 37.27 1,906.73


Detail lines are grouped based on selections in the “Hours” subtask of Manage Generic Billing Formats

Detail lines (hours and costs) are added together within each grouping (Labor Category and Employee/Vendor)

Current Hours times Rate is tested to ensure the Current Amount is calculated correctly

Lines that need to be adjusted (will be flagged as adjusted in tables):

ASAKA needs to be adjusted by -.01 (53.72 * 37.27 = 2,002.14)

Beemer needs to be adjusted by -.01 (55.71 * 37.27 = 2,076.31)

The prior billed amounts are NEVER adjusted

Labor

Category

Employee/

Vendor

Current

Hours

Rate Current

Amt

Cumulative

Hours

Cumulative

Amt

EN

Engineer

ABC Travel 30.23 37.27 1,126.67 30.23 1,126.67

ASAKA 53.72 37.27 2,002.15 104.88 3,908.88

Beemer 55.71 37.27 2,076.32 55.71 2,076.32

Totals 139.66 5,205.14 7,111.87

New Summary Invoice


On each line the Current Hours times Rate = Current Amt

Each detail that was adjusted will be flagged (RECALC_DETL_FL)

Invoice total is adjusted to sum of current amounts

Cumulative amounts = current amount + prior billed amounts

Cumulative amounts are not adjusted so that the Cumulative Hours times

Rate may not equal the Cumulative Amt

Labor

Category

Employee/

Vendor

Current

Hours

Rate Current

Amt

Cumulative

Hours

Cumulative

Amt

EN

Engineer

ABC Travel 30.23 37.27 1,126.67 30.23 1,126.67

ASAKA 53.72 37.27 2,002.14(53.72 * 37.27)

104.88 3,908.87(2,002.14 + 1,906.73)

BEEMER 55.71 37.27 2,076.31(55.71 * 37.27)

55.71 2,076.31

Totals 139.66 5,205.12 7,111.85

Detail Invoices


RNG.01

RNG.02

Invoice total on detail invoices must sum to the invoice total on the summary invoice

Current Hours times Rate may not calculate correctly due to adjustment

Labor

Category

Employee/

Vendor

Current

Hours

Rate Current

Amt

Cumulative

Hours

Cumulative

Amt

EN

Engineer

ASAKA 53.72 37.27 2,002.14(53.72 * 37.27)

104.88 3,908.87(2,002.14 + 1,906.73)

Total 53.72 2,002.14 104.88 3,908.87

Labor

Category

Employee/

Vendor

Current

Hours

Rate Current Amt Cumulative

Hours

Cumulative

Amt

En

Engineer

ABC

Travel

30.23 37.27 1,126.67 30.23 1,126.67

BEEMER 55.71 37.27 2,076.31(55.71 * 37.27)

55.71 2,076.31

Total 85.94 3,202.98 85.94 3,202.98

Supporting Schedules


RNDG Supporting Schedule

Total on supporting schedule must sum to the invoice total on the summary invoice

Some detail lines will not calculate correctly due to adjustment for summary invoice

since they are printed at more detail (including timesheet date)

No recalculation of supporting schedules if:

Using 1035 billing format and “Suppress (1035 Format Only) is selected

“Hours Only” box is selected

Labor

Category

Employee/

Vendor

TS Date Current

Hours

Rate Current

Amt

Cumulative

Hours

Cumulative

Amt

EN Engineer ABC Travel 30.23 37.27 1,126.67 30.23 1,126.67

ASAKA 02/01/2011 28.81 37.27 1,073.74(1,073.75 - .01)

51.16 2,980.47

02/10/2011 24.91 37.27 928.40 928.40

BEEMER 02/05/2011 29.39 37.27 1,095.36(1,095.37 - .01)

29.39 1,095.36

02/10/2011 26.32 37.27 980.95 26.32 980.95

Totals 139.66 5,205.12 190.82 7,111.85

Supporting Schedules


RNDG.01 Supporting Schedule

RNDG.02 Supporting Schedule

Labor

Category

Employee/

Vendor

TS Date Current

Hours

Rate Current

Amt

Cumulative

Hours

Cumulative

Amt

EN

Engineer

ASAKA 02/01/2011 28.81 37.27 1,073.74(1,073.75 - .01)

51.16 2,980.47

02/10/2011 24.91 37.27 928.40 928.40

Total 53.72 37.27 2,002.14 51.16 3,908.87

Labor

Category

Employee/

Vendor

TS Date Current

Hours

Rate Current

Amt

Cumulative

Hours

Cumulative

Amt

EN

Engineer

ABC Travel 30.23 37.27 1,126.67 30.23 1,126.67

BEEMER 02/05/2011 29.39 37.27 1,095.36(1,095.37 - .01)

29.39 1,095.36

02/10/2011 26.32 37.27 980.95 26.32 980.95

Total 85.94 37.27 3,202.98 85.94 3,202.98

Summary – Billing Rounding


Used for T&M invoices displaying hours and rates that do not calculate correctly on the billing formula level (summary) invoice

Must select “Recalculate Detail Rows” in Configure Billing Settings

Recalculation based on selections in Hours subtask of Manage Generic Billing Formats (used to aggregate detail lines into groups)

Will recalculate lines only if “Show Billing Rates” and “Show Current Period Hours Billable” are selected

Adjustment made to line with largest amount to bill within group

Recalculation flag will be set on adjusted records

Not visible in any screens but exists in BILL_EDIT_DETAIL and BILLING_DETL_HIST

Edit bills in Manage Standard Bills will overwrite adjustments Recalculation for current amount to bill only

Detail bill lines and support schedules may no longer “foot” across due to adjustment but totals will support the summary invoice

Previously billed amounts will not be recalculated

Questions

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http://www.youtube.com/user/deltekinc

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http://www.facebook.com/deltekinc

http://www.linkedin.com/company/163414

http://www.youtube.com/user/deltekinc

Deltek Insight 2011: What’s New in CP7 Projects

Education

mapping project level

project rules

use project mapping

acrn bills522201282011

entire project lifecycle

specific account mapping

billing level

open billing