Delivery Program 2013-2017 Operational Plan 2014-2015

Our Place ... Our Future

Delivery Program 2013-2017Operational Plan 2014-2015

Quarterly Report October to December 2014

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Executive Summary From the General Manager

Roger Bailey

The Quarterly Performance Report is a report on Council’s achievements of the performance targets set in the Operational Plan. It provides a budget review statement with a revised estimate of income and expenditure for the year. This is a requirement of the Local Government Act 1993 and Local Government (General) Regulation 2005. This Quarterly Performance Report for the period of 1 October 2014 to 31 December 2014 achieves these requirements.

The Principal Activity areas within the Quarterly Performance Report reflect the Vision Statements developed in collaboration with the community and adopted by Council at its Policy and Strategy Committee Meeting of 3 October 2006 (Minute No. 06-315). Each quarter, Council Officers report on the progress of activities and achievements for each principle activity area. Below is a selection of highlights for the reporting period of 1 October to 31 December 2014. Information on variations to the works program can be found throughout the report.

Principal Activities

Caring for Our Community During the 2nd quarter Council commenced construction on an accessible pathway linking Blast Furnace Park to Lake Pillans Wetlands. This will be completed during the third quarter.

The Draft Village Improvement Plan for Rydal was completed and will be presented to the Executive Management Team for review and endorsement in February. A community survey was developed for the Hartley Village Improvement Plan which was forwarded to residents of Hartley and surrounds in January to gain feedback.

Strengthening Our Economy The Lithgow Local Environmental Plan 2014 including the new Heritage Schedules has been approved by the Minister for Planning and became effective on 19 December 2014. The Halloween 2014 Street Party was held during the quarter with the Top End of Main Street (from Eskbank Street to Bridge Street) closed to traffic for the celebrations. The event was highly successful. The third annual LithGlo event was held in December. Celebrations focused around Hoskins Church including Carols by Candlelight, Night Markets, Children’s Entertainment and lighting of the church and grounds. Council called for tenders for the review and update of the Economic Development Strategy.

Developing Our Built Environment The major snow storm event in October resulted in damage to facilities and trees throughout the local government area. As a result, staff and resources were diverted to clean-up activities following the event. This event, along with wet weather conditions, has caused delays in Council’s roads program which will now be undertaken in 3rd quarter.

Enhancing Our Natural Environment Council continued to educate the community on waste and recycling during the 2nd quarter. A Schools Waste Program was completed during National Recycling Week educating children on the importance of recycling. A Recycling Display was held at Celebrate Lithgow in November.

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Responsible Governance and Civic Leadership

As part of the development of the 2015/16 Operational Plan, Council met with a number of community groups to invite submissions for community projects to be included in the draft plan and budget. The meetings provided an opportunity for Council to educate the community on Council’s role and detailed projects undertaken in 2013/14 and projects underway in 2014/15. A number of submissions were received. Matters raised that can be addressed in the 2014/15 year are being investigated and completed through Council’s Customer Request System. A number of items are being included for Council consideration as part of the 2015/16 Draft Operational Plan and Budget.

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Table of Contents

Executive Summary............................................................................................................................................. 1

From the General Manager,................................................................................................................................... 1

Roger Bailey ........................................................................................................................................................... 1

Principal Activities ............................................................................................................................................... 1

Table of Contents.................................................................................................................................................... 3

Summary of Financial Position ............................................................................................................................... 6

1 Caring For Our Community .......................................................................................................................... 10

1.1 Planning and providing quality community and recreational facilities and services for a healthy, vibrant and harmonious community..................................................................................................... 10

1.1.1 Planning Our Community.............................................................................................................. 10

1.2 Working together to support, celebrate and expand the social and cultural diversity of our community. Whilst promoting healthy, active lifestyles in a safe environment. ............................... 12

1.2.1 Aboriginal, Cultural and Linguistically Diverse Communities ....................................................... 12

1.2.2 Ageing Population......................................................................................................................... 13

1.2.3 Arts and Culture............................................................................................................................ 14

1.2.4 Children and Families.................................................................................................................... 16

1.2.5 Community Information ............................................................................................................... 17

1.2.6 Community Support...................................................................................................................... 17

1.2.7 Health............................................................................................................................................ 18

1.2.8 Library Programs........................................................................................................................... 19

1.2.9 Regulatory/Compliance Programs................................................................................................ 23

1.2.10 Safety ............................................................................................................................................ 24

1.2.11 Volunteering ................................................................................................................................. 27

1.2.12 Youth.................................................................................................................................................. 28

2 Strengthening Our Economy........................................................................................................................ 32

2.1 Providing for sustainable and planned growth that supports a range of lifestyle choices and employment opportunities. .................................................................................................................. 32

2.1.1 Planning for Economic Growth..................................................................................................... 32

2.2 Exploring and discovering the richness in our society through the pursuit of educational, creative and cultural opportunities to diversity our economy, skills base and employment opportunities............. 32

2.2.1 Arts and Culture............................................................................................................................ 33

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2.2.2 Branding and Marketing ............................................................................................................... 34

2.2.3 Business and Industry Development and Support ....................................................................... 35

2.2.4 Leadership and Communication................................................................................................... 36

2.2.5 Education and Training ........................................................................................................................ 37

2.2.6 Local Environmental Planning and Development................................................................................ 39

2.2.7 Tourism ................................................................................................................................................ 41

3 Developing Our Built Environment............................................................................................................... 49

3.1 Planning for suitable infrastructure development to promote sustainable and planned growth, while enhancing the existing identity of the towns, villages and rural areas of the LGA............................... 49

3.1.1 Planning for Our Built Environment.............................................................................................. 49

3.2 Ensuring sustainable and planned growth through the provision of effective public and private transport options and suitable entertainment and recreational facilities to enhance the lifestyle choices of the community. .................................................................................................................... 52

3.2.01 Cemeteries.................................................................................................................................... 52

3.2.02 Community Cultural Facilities....................................................................................................... 53

3.2.03 Community Commercial/Industrial Buildings............................................................................... 53

3.2.04 Cycleways and Walkways ............................................................................................................. 56

3.2.05 Environmental Health................................................................................................................... 56

3.2.06 Heritage ........................................................................................................................................ 58

3.2.07 Housing and Development ........................................................................................................... 59

3.2.08 On‐site Sewage Management ...................................................................................................... 60

3.2.09 Parks and Gardens ........................................................................................................................ 60

3.2.10 Recreational Facilities ................................................................................................................... 61

3.2.11 Road Safety and Compliance ..................................................................................................... 63

3.2.12 Sewage Infrastructure................................................................................................................ 63

3.2.13 Transport..................................................................................................................................... 64

3.2.14 Trade Waste................................................................................................................................ 67

3.2.15 Water Infrastructure .................................................................................................................. 68

3.2.16 Waste Infrastructure.................................................................................................................. 69

3.2.17 Waste and Recycling .................................................................................................................. 70

3.2.18 Stormwater Infrastructure......................................................................................................... 72

4 Enhancing Our Natural Environment............................................................................................................ 74

4.1 To conserve and preserve the natural environment whilst balancing the impact of development to ensure a sustainable and health community. ....................................................................................... 74

4.1.1 Planning for Our Natural Environment......................................................................................... 74

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4.1.2 Air.................................................................................................................................................. 75

4.1.3 Biodiversity ................................................................................................................................... 75

4.1.4 Climate Change............................................................................................................................. 76

4.1.5 Environmental Protection and Leadership ................................................................................... 76

4.1.6 Water ............................................................................................................................................ 79

5 Responsible Governance and Civic Leadership ............................................................................................ 81

5.1 A Council that focuses on strong civic leadership, organisational development and effective governance with an engaged community actively participating in decision making processes affecting their future. ........................................................................................................................................... 81

5.1.1 Planning for Our Council ............................................................................................................... 81

5.1.2 Civic Leadership ............................................................................................................................ 84

5.1.3 Communication............................................................................................................................. 85

5.1.4 Corporate Management ............................................................................................................... 87

5.1.5 Customer Service. ......................................................................................................................... 91

5.1.6 Employer of Choice....................................................................................................................... 92

5.1.7 Information Systems Management .............................................................................................. 96

5.1.8 Local Environmental Planning and Development......................................................................... 97

5.1.9 Plant and Equipment .................................................................................................................... 98

Income and Expenditure Review Statement ........................................................................................................ 99

Cash and Investment Review Statement............................................................................................................ 100

Part A: Contracts Review Statement .................................................................................................................. 101

Part B: Consultancy and Legal Expenses Review Statement .............................................................................. 101

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Summary of Financial Position This report provides the Quarterly Performance Report on the 2014‐2015 Operational Plan for the period of 1 July to 31 D e c ember 2014. It recommends that variations to income and expenditure estimates are adopted. This quarter’s variations do not impact on the cash balance.

Note: A negative balance is identified in brackets.

2014/15 Quarterly Budget Comparison

Budget (Inc Internal) Income$'000

Expenditure

$'000

Total

$'000

Original 72,778 72,778 0

September Quarter 79,612 79,812 (200)

December Quarter 83,940 84,140 (200)

2014/15 Quarterly Budget Comparison Fund

Budget(Inc Internal) Income$'000

Expenditure

$'000

Total

$'000

General 64,229 64,429 (200)

Water 10,507 10,507 -

Wastewater 9,204 9,204 -

The revised September quarter of the 2014-2015 Operational Plan has been adjusted as detailed in the following table.

2014/15 Quarterly Budget Variations

Division Program Variation Reason

1) Operations Roads and Maritime Services Repairs 3X3 Program - Income

(33,345) Additional grant income to be received.

2) Operations Roads and Maritime Services Repairs 3X3 Program - Expense

33,345 Increased expenditure due to receipt of additional grant funding.

3) Recreation Aquatic Centre Income 12,160 Reduction in entry fees and kiosk sales.

4) Recreation Aquatic Centre Expenditure

(12,160) Reduction in expenditure on heating to compensate for lower patronage.

5) Waste Management

Waste Management Expenses

(6,805) Decreased expenditure on worm bins and recycling depot expenses.

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6) Waste Management

Waste Management - Income

6,805 Decreased income from recycling depot offset by increased revenue from waste management charge and worm bins.

7) Environment Weed Control – Hassans Walls - Income

(19,680) Revised to reflect grant income.

8) Environment Weed Control – Hassans Walls - Expense

19,680 Expenditure of grant funds.

9) Executive OH&S System 7,500 OHS projects and furniture completed in July 2014. Funded from unexpended funds from last financial year.

10) Executive OH&S System Reserve (7,500) Transfer from reserve to fund WHS project completed early thing financial year.

11) Executive Local Government Week – Expense

(5,400) Estimated savings based on actual to date. Budget vote transferred to other programs within Executive Department.

12) Operations Capital

RMS Blackspot - Income (110,895) Additional grant income from original budget.


RMS Blackspot - Expense 110,895 Increased expenditure being funded from additional grant income.


Lithgow Rail Interchange Refurbishment - Income

(478,264) Revised income based on adjusted project scope.


Lithgow Rail Interchange Refurbishment - Expense

478,264 Revised income based on project scope.


Blackbridge Replacement – Grant Income

(3,430,050) Grant funding from Roads and Maritime Services.


Blackbridge Replacement - Expense

3,430,050 Expenditure being funded from grant income.

18) Recreation Capital

Lidsdale Tennis Court - Income

(25,000) Revised to reflect grant income.

19) Recreation Capital

Lidsdale Tennis Court - Expense

25,000 Additional expenditure being funded from grant income.

20) Development

and Planning Capital

Administration Building Improvements - Expense

5,400 Revised based on estimated expenditure.

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21) Waste Water Capital

Portland STP Upgrade - Income

(240,000) Increased grant income.

22) Waste Water Capital

Portland STP Upgrade - Expense

240,000 Expenditure being funded from additional grant income.

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1 Caring For Our Community

1.1 Planning and providing quality community and recreational facilities and services for a healthy, vibrant and harmonious community.

1.1.1 Planning Our Community

1.1.1.1 To provide social and cultural planning that will lead to the enhancement of the quality of life of the community.

01 Review and monitor current plans and strategies.

Action 1.1 Implement the Disability Action Plan.

Progressing 50%

Performance Comment Construction commenced in the 2nd quarter on an accessible pathway from Blast Furnace Park to Lake Pillans.

Action 1.2 Implement the Ageing Strategy.

Progressing 50%

Performance Comment Council submitted a grant application for Seniors Week 2015 to be held in the 3rd quarter.

Action 1.3 Implement the Crime Prevention Plan.

Progressing 50%

Performance Comment The Crime Prevention Committee met once during the quarter and considered a number of issues in relation to safety and lighting in the Lithgow CBD.

Action 1.4 Implement the Cultural Plan.

Progressing 50%

Performance Comment The following activities were undertaken during the 2nd quarter to implement the Cultural Plan:

• Eskbank House and Museum implemented an exhibition and public events program as per the Cultural Plan which included four exhibitions, a Fashion Parade event and 2 workshops throughout the quarter.

• Planning for a "Makers Day" started. This will include an open day for local creative practitioner’s to open their studios, give demonstrations and market their products within the LGA.

• Cataloguing of the Bracey Collection at Eskbank House was completed.

• Council staff participated in the Lithgow Museums Network and Blue Mountains Association of Cultural Heritage Organisations.

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Action 1.5 Implement the Eskbank House Museum Conservation Management Plan.

Completed 100%

Performance Comment An Archaeological Management Plan was developed during the quarter.

Action 1.6 Implement the Cultural Precinct Study.

Progressing 50%

Performance Comment The following activities were undertaken during the 2nd quarter to implement the Cultural Precinct Study:

• The shop front of 24 Main Street was used as part of the Halloween14 Block Party to create a display of Day of the Dead Skulls.

• The Halloween14 Block Party and Lighlo14 festival were held in the precinct during the quarter.

• Eskbank House held four exhibitions in the Courtyard Gallery.

Action 1.7 Implement the Capertee Village Improvements Plan.

Progressing 50%

Performance Comment Planning work continued for the construction of new toilets in Clarence Pirie Park and Council provided $1,500 in non-recurrent financial assistance for re-printing the Capertee Valley Bird Watching Guide.

02 Identify and develop new plans and strategies in line with the community’s needs.

Action 2.1 Village Improvements Plans developed and adopted by the Executive Management Team.

Progressing 50%

Performance Comment The Draft Rydal Village Improvement Plan was completed in the 2nd quarter and will be reported to Council's Executive Management Team in February 2015. Work commenced in the 2nd quarter on the Hartley Village improvement Plan with a community survey developed.

Action 2.2 Develop a Cultural Precinct Public Art Strategy.

Progressing 50%

Performance Comment Council staff continued to work with Lithgow Tidy Towns on the Lithgow Laneways Project with the concept and design for Whispering Lane. It is expected to be installed during 3rd quarter. The concept for two further lanes was developed with design proposals to be presented in the 3rd quarter.

Action 2.3 Develop a Youth Strategy.

Progressing 50%

KPI Target Notes

Youth Issues Paper developed and reported to Council

30 June The Community Development Officer has continued to analyse the Youth Survey data and is currently developing the Youth Issues Paper to be finalised during the 3rd quarter together with the Youth Strategy.

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Action 2.4 Develop a Family Friendly Community Strategy.

Progressing 45%

Performance Comment Work continued during the 2nd quarter on development of the strategy.

03 Provide input into State, Regional and Non-Government Organisations Plans and Strategies.

Action 3.1 Input provided into relevant external plans and strategies as required.

Progressing 50%

Performance Comment Council participated in the Leaving Healthy Footprints Consultative Group which aims to improve the delivery of health services for aboriginal people.

1.2 Working together to support, celebrate and expand the social and cultural diversity of our community. Whilst promoting healthy, active lifestyles in a safe environment.

1.2.1 Aboriginal, Cultural and Linguistically Diverse Communities

1.2.1.1 To support people from Aboriginal and CALD backgrounds.

01 Provide support to the activities of local aboriginal organisations.

Action 1.1 Assistance provided to support the activities of local aboriginal organisations.

Completed 100%

KPI Target Achieved Notes

NAIDOC Day held each year with participation of Council and other organisations.

30 September Friday 10th October 2014.

The Community Development Officer assisted with planning of the event and provided administrative support. The Cultural Development Officer assisted with planning and facilitating a children's art exhibition and activity space. A NAIDOC dinner was held at Black Gold Cabins, Wallerawang on the Friday night.

Community Development Officer to attend meetings of Mingaan Aboriginal Corporation.

Number of Meetings attended.

100% The Community Development Officer attended 2 Mingaan Aboriginal Corporation meetings in the 2nd quarter.

Performance Comment The Community Development Officer consulted with and supported Lithgow High School with funding and promotion in establishing an Indigenous Garden.

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02 Promote and support to the activities of the local CALD community.

Action 2.1 Assistance provided to support the activities of local Cultural and Linguistically Diverse organisations.

Progressing 50%


Harmony Day held each year with participation of Council and other organisations

30 June 21st March 2014 Promotional support by the Community Development Officer was provided to Lithgow Information and Neighbourhood Centre (LINC) for Harmony Day activities.

Action 2.2 Conduct and celebrate Naturalisation Ceremonies as required.

Progressing 50%


Number of Naturalisation Ceremonies conducted

30 June 1 4 new citizens participated in a Naturalisation Ceremony held on 9th October 2014.

1.2.2 Ageing Population

1.2.2.1 To respond to the needs of an ageing population.

01 Number of actions successfully implemented from the Ageing Strategy.

Action 1.2 Celebrate the contribution to the community by our senior residents.

Progressing 50%


Coordinate activities to celebrate Seniors Week.

30 June Planning for Seniors Week 2015 to be held 14-22 March 2015 is currently underway, a draft program has been developed and will be finalised in the 3rd quarter.

Performance Comment Council is currently awaiting feedback from Department of Ageing regarding the outcome of the funding application for Seniors Week.

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1.2.3 Arts and Culture

1.2.3.1 To provide a range of programs celebrating the cultural diversity and rich heritage of our local government area.

01 Celebrate the cultural heritage of the LGA through the development of cultural/heritage programs.

Action 1.1 Eskbank House and its connections with other heritage sites promoted.

Progressing 50%

Performance Comment The Cultural Development Officer attended two meetings of the Lithgow Museums Network and one meeting of the Blue Mountains Association of Cultural Heritage Organisations. Eskbank House was part of a "Lithgow Ghost Tour" that visited historic sites in Lithgow.

Action 1.2 Promote Lithgow History Avenue Project.

Progressing 50%

Performance Comment The Lithgow History Avenue continued to be promoted through its own website and Lithgow Visitor Centre.

Action 1.3 Continue to participate in the Lithgow Museums Network Group.

Progressing 50%


Cultural Development Officer to attend meetings of the Lithgow Museums Network Group.

100% of meetings attended.

100% The Cultural Development Officer attended 2 meetings of the Lithgow Museums Network. Planning commenced on a combined brochure/tour telling the story of Lithgow during the war era.

Action 1.4 Develop and Establish School Excursion Programs to Eskbank House Museum and other Heritage Sites.

Progressing 50%


Promotion and delivery of school excursion program.

Number of school visits to Eskbank House Museum.

2 • Lithgow High School used Eskbank House as a base for a film project during the quarter.

• Zigzag School had a tour of Eskbank House.

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Action 1.5 Continuing to work with the Lithgow Branch of the National Trust to host the John Wellings Award.

Progressing 50%

Performance Comment Planning is underway for the John Wellings Award.

02 Provide support for cultural organisations in the development and promotion of cultural activities.

Action 2.1 Regular networking undertaken with cultural organisations.

Progressing 50%

Performance Comment Two Lithgow Museums Network Meetings and three Lithgow Laneways Meetings (Lithgow Tidy Towns) were attended by the Cultural Development Officer. Council staff worked with local artists on the Lithgow Skulls Project creating a combined Day of the Dead Skulls exhibition.

03 Provide guidance in the identification, preservation and promotion of local history collections through the Museums Advisors Program.

Action 3.1 Museums Advisor Program continuing to work with Eskbank house and other museums to preserve and promote local history collections.

Progressing 50%

Performance Comment The Museums Advisor facilitated a field trip by members of Lithgow Museums to Sydney to visit museums and display centres in the city to inform and improve museum practise. The Museums Advisor visited Lithgow three times during the quarter assisting Eskbank House with strategic planning and Disaster Management Planning. He met with the Library Local Studies Officer and the Cultural Development Officer to discuss the Oral History Collection at the Library and creating a central depository for Oral Histories completed in the LGA. Council renewed the Museums Advisor’s contract for the 2015 calendar year with matched funding from Museums and Galleries NSW.

04 Subject to available resources develop the oral history program to capture the ‘collective memories’ of the area.

Action 4.1 Oral History Project underway

Progressing 50%

Performance Comment The Museums Advisor met with the Library Local Studies Officer and the Cultural Development Officer to discuss the Oral History Collection at the Library and creating a central depository for Oral Histories completed in the LGA. The Library continues to support the current oral history projects in the community by providing use of the recording equipment and advice on the oral history process.

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05 Develop temporary programs and events within the Cultural Precinct.

Action 5.1 Program of temporary programs and events developed.

Progressing 50%

Performance Comment The Halloween 14 Block party and Lithglo14 Festival were held in the precinct during the quarter. The Halloween14 Block Party was a creative industries based event with decorations, exhibitions and entertainment provided by local Lithgow Creative’s. In addition, many of those attending the festival wore very creative costumes especially designed for the event. Local shops decorated their windows and shops created installation art works along Main Street. Lithglo14 promoted local creatives in their program with carols by candlelight, an art exhibition and markets. Blue Mountains Mystery Tours ran a ghost tour at several locations in the Precinct.

06 Establish outdoor exhibitions at Blast Furnace Park.

Action 6.1 Program of exhibitions developed.

Not Progressing 0%

Performance Comment No exhibitions were held due to safety concerns at Blast Furnace Park.

1.2.4 Children and Families

1.2.4.1 To develop the Lithgow LGA as a Family Friendly Community.

01 Continue to participate in the Child Protection Interagency to develop and promote activities for children and families.

Action 1.1 Regular attendance by the Community Development Officer at meetings and participation in community events.

Progressing 50%


Community Development Officer to attend meetings of the Child Protection InterAgency.


100% The Community Development Officer attended 1 Child Protection Interagency meeting during the 2nd quarter.

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1.2.5 Community Information

1.2.5.1 To increase community awareness of local services and facilities

01 Provide community information on the Marjorie Jackson Plaza noticeboard and in branch libraries.

Action 1.1 All noticeboards are updated weekly

Progressing 50%

Performance Comment All noticeboards are updated weekly.

02 Maintain the online directory of Children’s Services on Council’s website.

Action 2.1 Directory maintained and updated regularly.

Progressing 50%

Performance Comment The directory is being updated for finalisation by the end of the 3rd quarter.

1.2.6 Community Support

1.2.6.1 To encourage equitable access to services and facilities.

01 Provide support to community organisations through Council’s financial assistance program.

Action 1.1 Promote and administer the Financial Assistance Program to community organisations.

Progressing 50%


Program advertised and submissions received in November.

Number of submissions received.

18 Council called for Round 2 Non-Recurrent Financial Assistance applications in October 2014 with 18 applications received and 14 applications to the value of $16,482 approved.

02 Lobby Governments for equitable access to public transport, health, education, housing, recreational and other essential community services projects.

Action 2.1 Use census and other need data to advocate for equitable access by Lithgow residents to community infrastructure and essential services.

Progressing 50%

Performance Comment Census information was used by Council in the development of the Rydal and Hartley Village Improvement Plans and in grant applications.

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03 Promote and support Men’s Shed projects and programs.

Action 3.2 Provide support for Men's Shed organisations in the promotion and development of activities.

Progressing 50%

KPI Target Achieved

Community Development Officer to attend meetings of the Lithgow and Portland Men's Shed Groups

Number of meetings attended.

Nil

1.2.7 Health

1.2.7.1 To provide a range of health services which meet the needs of the community.

01 Advocate for equitable access to health services to meet community need.

Action 1.1 Community consultation undertaken on health needs and needs advocated to the government.

Progressing 50%

Performance Comment Council participated in the Leaving Healthy Footprints Consultative Group which aims to improve the delivery of health services for aboriginal people.

02 Participate in the Community Services Interagency.

Action 2.1 Regular attendance by the Community Development Officer at meetings and participation in events.

Progressing 50%


Community Development Officer to attend meetings of the Community Services Interagency


100% The Community Development Officer attended 1 Community Development Interagency meeting in the 2nd quarter.

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1.2.8 Library Programs

1.2.8.1 To provide learning opportunities and quality library facilities which meet the needs of the community?

01 Operate the Lithgow Library Learning Centre, Portland, Rydal and Wallerawang Libraries.

Action 1.1 Operate all branch libraries to provide quality membership services.

Progressing 50%


Membership Number of new members.

100% 200 new members.

Children's Vacation Activity Programs

2 days per week during school holidays

100% 4 activities were held; 2 in Lithgow and 2 at Portland. 45 children attending.

Library Service Number of people using the service.

100% 26,753

Children's story time activities Number of children attending

100% 306 children attended 32 sessions during the quarter.

Library Loans Number of loans.

100% 19,023 library loans were made.

Meeting and Video Conferencing Room

Number of bookings

100% 56 bookings with an estimated attendance of 322.

Technology Centre Number of bookings

100% 7,559 bookings.

Performance Comment Membership and use of the Lithgow Library shows a steady increase. Use of the technology centre, regular library programs and special events are well attended.

02 Maintain membership of the Australian Learning Community Network.

Action 2.1 Payment of membership.

Not Due To Start 0%

Performance Comment Payment scheduled for 3rd quarter.

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03 Provide outreach programs for housebound and isolated residents within the LGA

Action 3.1 Housebound Library Service provided to residents of Wallerawang and Portland.

Progressing 50%


Number of participants in Wallerawang

Total number 100% 2 participants in Wallerawang

Number of participants in Portland Total number 100% 8 Participants in Portland

Number of participants in Lithgow Total number 100% 28 Participants in Lithgow, including 2 bulk loans to nursing homes for general access

Performance Comment The housebound library service continues to grow with expressions of interest in the program from further nursing home residents and also residents in Cullen Bullen.

04 Establish e-book reading service.

Action 4.1 Service established.

Progressing 50%

Performance Comment A comparative study of eBook platforms is in progress to determine which platform provides best value for money. A decision is still pending at this stage.

05 Enhance the adult, children, DVD, talking book, Large print, language and teenage sections of the Library collection and provide kits for the Books for Babies Program.

Action 5.1 Purchase additional book and other reading resources.

Progressing 50%

Performance Comment The library made substantial resource purchases during the 2nd quarter and most of this material has been made available for patrons to borrow over the holiday period.

06 Share library resources with other communities.

Action 6.1 The number of inter-library loans and reciprocal borrowers

Progressing 50%


Inter Library Loans Number of loans 100% 58 requests were able to be met

Reciprocal Borrowers Number of borrowers

100% 499 reciprocal borrowers

Performance Comment Inter-library loans were closed during November due to staff leave but the popularity of the service is steady. People from outside the LGA continue to request use of the library facilities.

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07 Conduct exhibitions and displays.

Action 7.1 Four exhibitions/displays per year.

Progressing 50%

Performance Comment Art exhibitions were held in October with 'Sugarcestors and Fandoms' Art by Lee Topaz, Mitchell Andrews and Izzy Cook. An exhibition by Tim Francis was held in November and a display of Library memorabilia for the 75th Anniversary. The Library participated in the Halloween celebrations by decorating the library, staff dressed in costume, trick or treat and other activities for children were held.

08 Develop the Local History Collection

Action 8.1 • Photo digitising of the collection. • Improved storage and access to Local Studies Collection. • Map indexing. • Mercury indexing of Lithgow Mercury holdings.

Progressing 50%

Performance Comment A Library Development grant application was submitted in October 2014 to provide better storage and access to Local History material stored in the library stack. Planning is being undertaken to generally improve access to material. Photo digitising has been suspended until the reorganisation of Local History is completed. Mercury indexing of births, deaths and marriages continues.

09 Provide a community and education information service through events, displays and the Learning Shop.

Action 9.1 • Community and education information areas are updated

weekly. • Number of people attending events.

Not Progressing 25%


Local Schools Network Number of Meetings attended.

0 The local Librarians network did not meet this quarter. It is hoped that a meeting will be held early in 2015

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10 Provide quality community programs that offer educational and social opportunities for all members of the community.

Action 10.1 Community programs developed to promote the facilities and services offered by the Library.

Progressing 50%


Friends of the Lithgow Library Learning Centre (FROLLIC)

Number of Meetings attended.

0 The FROLLIC Committee is currently planning a recruitment drive for new members.

Lithgow Forum Meet 4 times per year.

0

Youth Book Club Monthly 0

Craft lessons with Thursday Knitters Group

Weekly 98 The knitting group continues to be a popular event in the library.

Performance Comment

• A life-skills writing workshop conducted by Greg Gibson was held in October with 13 attendees and was well received.

• The Lithgow Refugee support group met in the library.

• Afternoon tea for the 75th Anniversary of the Library Act was held on 5 November with 20 attendees.

• The Library celebrated its10th Birthday in the Main St Building on 12 December with 40 attendees.

• A Book launch by local author Bianca Slade was held on 15 December with 10 attendees.

• Story-time with Santa was held on 22 December with 40 attendees.

Action 10.2 Supervise external university exam students as required.

Progressing 50%

Performance Comment University of Queensland and Macquarie University exam supervision took place over two weeks during November 2014.

Action 10.3 Undertake joint programs with TAFE and local schools including class visits, displays etc.

Progressing 50%

Performance Comment The Technology Dinosaur Program which concluded in October 2014 proved to be a very worthwhile experience for participants. Students gained and insight into working with older computer users who in turn benefited from the knowledge and enthusiasm of the younger students. Investigations are underway into continuing this very successful program on a regular basis. Lithgow Library provided a 12 week work placement for an Information Studies student from Mt Druitt TAFE who gained a large amount of practical experience in library skills including assisting with a number of special projects such as moving and stocktaking the rare book collection.

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1.2.9 Regulatory/Compliance Programs

1.2.9.1 To ensure community safety and compliance.

01 Maintain animal control in accordance with legislation and policy.

Action 1.1 Maintain the companion animals register.

Progressing 50%


Animals destroyed Total number 100% 26 animals destroyed

Animals impounded Total number 100% 64 animals impounded

Animals sold Total number 100% No animals sold however 13 animals went to rescue organisations and other organisations

Animals returned to owners Total number 100% 22 animals returned to owners

Performance Comment The companion animals register is maintained in accordance with the Companion Animals Act 1998 and Companion Animals Regulation 1999.

02 Maintain the Lithgow Pound.

Action 2.1 Daily feeding and exercise of animals and cleaning of the pound.

Progressing 50%

Performance Comment Animals fed and pound maintained in accordance with Companion Animals Act 1998.

03 Undertake community education on the care of and responsibility of companion animals.

Action 3.1 Implement Community Education Strategy Action Plan.

Not Due To Start 0%

Performance Comment Scheduled to commence during 3rd quarter.

04 Investigate non-compliance with the Protection of Environment Operations Act 1977

Action 4.1 Number of Environmental Protection actions taken.

Progressing 50%


Number of Environmental Protection Authority actions taken.

Total number 6 3 clean up notices3 preventative notices

Number of non-compliance's investigated.

Total number Nil

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Action 4.2 Number of Local Government Act actions taken.

Progressing 50%


Number of Local Government Notices issued.

Total number 7 Local Government Notices issued

1.2.10 Safety

1.2.10.1 To facilitate a safe community.

01 Maintain Street Lighting.

Action 1.1 Complaints referred to Origin Energy on the day received if a working day.

Progressing 50%

Performance Comment All complaints are forwarded on the day of receipt.

Action 1.2 Audit and enhance where necessary, street lighting in areas of high pedestrian activity.

Progressing 50%

Performance Comment Council meets six monthly with Endeavour Energy to discuss outstanding issues.

02 Remove graffiti from public places and liaise with Police.

Action 2.1 All graffiti removed within 5 working days.

Progressing 50%

Performance Comment All graffiti is removed within 5 working days of being notified.

03 Participate in the Local Liquor Accord

Action 3.1 Attend meetings regularly.

Progressing 50%


Manager Community & Culture to attend meetings of the Local Liquor Accord.


100% One meeting of the Liquor Accord was held and attended by Council staff during the quarter.

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04 Conduct regular meetings of the Crime Prevention Committee

Action 4.1 Meetings of the Crime Prevention Committee to be conducted in accordance with the Terms of Reference.

Progressing 50%


Meetings held 6 weekly 100% of meetings attended

100% 1 meeting was held during the quarter in accordance with the Terms of Reference.

Action 4.2 Priority crime prevention strategies in relation to assault and harassment implemented.

Progressing 50%

Performance Comment Funding was provided through the Financial Assistance Program to the Lithgow Partnerships Against Domestic Violence and Family Abuse for their White Ribbon Day Event. The Community Development Officer also assisted with the planning and promotion of the event. Continue participation and support for the Domestic Violence Liaison Committee.

Action 5.1 Regular attendance by the Community Development Officer at meetings and participation in its events.

Progressing 50%


Community Development Officer to attend meetings of the Lithgow Partnerships Against Domestic Violence and Family Abuse Committee (LPADVFA).

100% of meetings attended

100% 3 meetings of the Lithgow Partnerships Against Domestic Violence and Family Abuse (LPADVFA) Committee were attended during the 2nd quarter. The committee focused on planning for White Ribbon Day, Lithgow Cares Campaign and promoting information and awareness about domestic and family violence.

Assistance provided to conduct White Ribbon Day activities.

30 June 21 November 2014.

The Community Development Officer was involved in the planning and promotion for the White Ribbon Day Trivia Night.

Performance Comment The LPADVFA committee were supported through the Financial Assistance 2014/15 Program for their Trivia Night supporting White Ribbon.

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06 Address violence against women in the community.

Action 6.1 Conduct International Women’s Day activities with the Domestic Violence Liaison Committee.

Progressing 50%

Performance Comment The Community Development Officer attended 3 Lithgow Partnerships against Domestic Violence and Family Abuse (LPADVFA) committee meetings in the 2nd quarter. The committee has yet to determine activities for International Women's Day 2015.

07 Provide CCTV monitoring in the Lithgow Central Business District.

Action 7.1 Maintain the CCTV System

Progressing 50%

Performance Comment CCTV system has been monitored and operational during this period with no major works being undertaken.

Action 7.2 Install security cameras in the Lithgow CBD area.

Not Due To Start 0%

Performance Comment Scheduled for 4th quarter

08 Participate in emergency services committees including the bushfire Advisory committee and Local Emergency Management committee in accordance with their terms of reference.

Action 8.1 Attend meetings regularly.

Progressing 50%


Group Manager Operations to attend meetings of the Bush Fire Advisory Committee


100% 1 meeting was attended.

Group Manager Operations to attend meetings of the Local Emergency Management Committee


100% 1 meeting was attended.

09 Provide annual and discretionary contributions to the NSW Rural Fire Service and fulfil responsibilities under the Memorandum of Understanding.

Action 9.1 Contributions made and all responsibilities of the Memorandum of Understanding fulfilled.

Progressing 50%

Performance Comment Payments are made in accordance with the Memorandum of Understanding.

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10 Impound abandoned articles from public places.

Action 10.1 Number of articles impounded in accordance with the Impounding Act.

Progressing 50%

Performance Comment 6 vehicles were impounded during the 2nd quarter.

1.2.11 Volunteering

1.2.11.1 To celebrate and grow volunteering

01 Work with community and sporting organisations to develop a volunteer’s network to promote and facilitate volunteering in the community.

Action 1.1 Volunteer’s network established.

Progressing 50%

Performance Comment Council’s Community Development Committee established 2 new volunteer categories in the NSW Local Citizenship Awards - Volunteer of the Year and Young Volunteer of the Year. Winners will be announced on Australia Day in the 3rd quarter. The Community Development Officer is currently researching best practice for establishing a Volunteers Network, and will also consult with local volunteer organisations in the 3rd quarter.

02 Implement a recognition program for volunteering in association with International Volunteers Day.

Action 2.1 Recognition program established.

Progressing 25%


Conduct International Volunteers Day event/s.

Number of Volunteers recognised.

A recognition event for local volunteers will be held in May 2015 during the 4th quarter as part of the National Volunteer Week.

03 Encourage younger people to volunteer.

Action 3.1 Increase in number of younger people volunteering.

Progressing 50%

Performance Comment A Youth Volunteer award has been included in the 2015 Australia Day Awards.

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1.2.12 Youth

1.2.12.1 To improve the quality of life of the LGA’s youth.

01 Continue to support Lithgow Youth Council to provide a voice for young people to Council.

Action 1.1 Meetings of the Youth Council to be conducted in accordance with the Committee Terms of Reference.

Progressing 50%


Meetings held 8 times per year. 100% of meetings held.

100% Youth Council met twice during the 2nd quarter.

Performance Comment The Community Development Officer applied for funding through the Office of Youth for 2015 Youth Week events. Nominations were called to broaden the membership base of the Youth Council via media release, Facebook and addressing school assemblies during the 2nd quarter. The Community Development Officer applied for the Youth Opportunities Grant through The Department of Education and Community Services to develop a Youth Mentoring Program. The Youth Council discussed items such as Youth Week 2015, Youth Council PCYC Scholarship Program and future youth events such as Cinema under the Stars.

02 Engage with young people to plan activities and cultural programs to meet their needs.

Action 2.1 Annual program of youth events developed.

Progressing 50%


Cinema Under the Stars Number of attendees

The Youth Council met twice in the 2nd quarter and will continue to discuss planning for Cinema Under the Stars in 2015.

Youth Week Number of attendees

The Youth Council met twice in the 2nd quarter and discussed plans for Youth Week which is held 10-19 April, 2015. The Community Development Officer has applied for funding for Youth Week events through The Office of Youth.

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03 Work with young people to develop appropriate recreational facilities that meet their needs.

Action 3.1 Recommendations of young people in relation to recreational facilities considered in Strategic Asset Management Plan.

Progressing 50%

Performance Comment The Youth Council met twice in the 2nd quarter and discussed ideas about events, facilities and programs for local young people.

04 Advocate for appropriate services to meet the broad range of youth needs.

Action 4.1 Regular attendance at Youth Services Network Meetings and participation in its events by the Community Development Officer.

Progressing 50%

Performance Comment Regular contact between the Community Development Officer, Lithgow High School and LINC is being maintained regarding plans to re-establish a Youth Services Network.

05 Continue to provide the homework centre at the Lithgow Library Learning Centre.

Action 5.1 Homework Zone to operate 4 days per week during school term.

Progressing 50%


Number of children attending the Homework Zone

Total number 100% 186 children attended

Number of sessions operated Total number 100% 43 sessions

Performance Comment Homework Zone was well patronised during term 4. The children were provided with activities to keep them busy when their homework is complete. The children enjoy the activities and continue to attend homework zone even when they do not have homework.

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06 Sports/Cultural Scholarship developed for youth from low income/disadvantaged families.

Action 6.1 Continue to provide the Youth Scholarship in conjunction with Lithgow PCYC.

Progressing 50%


Scholarships Offered Total number 7 A further 7 Youth Council PCYC Scholarships have been offered to and accepted by local young people during the 2nd quarter.

Performance Comment Regular contact is maintained between the Community Development Officer and PCYC management, local high schools and TAFE to encourage further nominations and ongoing use of the facilities and activities offered by the PCYC.

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2 Strengthening Our Economy

2.1 Providing for sustainable and planned growth that supports a range of lifestyle choices and employment opportunities.

2.1.1 Planning for Economic Growth

2.1.1.1 To plan and manage growth in a sustainable manner with emphasis on creating a diversified economy underpinned by sound local environmental planning.

01 Finalise the new Comprehensive Local Environmental Plan.

Action 2.1 Plan gazetted and implemented.

Completed 100%

Performance Comment The new Comprehensive Lithgow Local Environmental Plan was approved by the Minister for Planning and became effective on 19 December 2014.

02 Stormwater, water and sewerage infrastructure requirements.

Action 3.1 Development of a site specific Development Control Plan

Not Due to Start 0%

Performance Comment Site specific Development Control Plans are actioned when new Greenfield growth areas are being planned and developed.

03 Continue to develop new Development Control Plans in line with the new Local Environmental Plan.

Action 4.1 Plans prepared, consulted upon and adopted.

Progressing 25%

Performance Comment Work is continuing on the preparation of Comprehensive Development Control Plan.

04 Review and update the Economic Development Strategy

Action 5.1 Plan prepared, consulted upon and adopted for period 2014-2018.

Progressing 50%

Performance Comment Councils Economic Development Advisory Committee endorsed the Consultants brief to update Councils Investment Prospectus. The Brief was issued to three potential Consultants. The Consultants are to be appointed and Investment Prospectus undated during the 3rd and 4th Quarters.

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2.2 Exploring and discovering the richness in our society through the pursuit of educational, creative and cultural opportunities to diversity our economy, skills base and employment opportunities.

2.2.1 Arts and Culture

2.2.1.1 To promote, develop and utilise the creative talents of the Lithgow region.

01 Promote networks and resource sharing locally and regionally.

Action 1.1 Support and respond to requests from local artists in response to Networking programs.

Progressing 50%

Performance Comment The following activities were undertaken during the 2nd quarter:

• Information on opportunities for artists was posted on the Lithgow Creative’s Website.

• The Cultural Development Officer attended meetings of the Tidy Towns Laneways Project which supports artists creating art installations in Lithgow's Laneways.

• The Cultural Development Officer worked with local artists to coordinate the Skulls Project which created a combined exhibition of "Day of the Dead" Skulls for Halloween.

02 Encourage a whole of community approach to supporting the growth of cultural industries.

Action 2.1 Maintain and improve Lithgow Creative’s website.

Progressing 50%

Performance Comment New Lithgow Creative profiles were added to the website and news and events updated.

Action 2.2 Establish Mentoring program for Cultural Industries

Progressing 50%

Performance Comment Lithgow Creative’s "Pop Up" Gallery program continues in association with A Readers Heaven. Lithgow Creative’s also participated in the creation and display of props for the Halloween 14 Block Party event and Lithglo Night Markets.

Action 2.3 Host exhibitions at Eskbank House for cultural industries

Progressing 50%


Number of exhibitions hosted at Eskbank House Museum.

2 per annum 100% • International Men’s Day Exhibition

• Lithgow Community Projects Exhibition.

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Performance Comment The International Men's Day Exhibition provided men from the LGA with an opportunity to exhibit their art projects. The Lithgow Community Projects Exhibition provided a venue for children from the Youthworx Art Group and Women's Arts and Craft Group to exhibit and sell their art.

2.2.2 Branding and Marketing

2.2.2.1 To establish an effective integrated branding and marketing identity to promote Council, Tourism, Economic Development and the LGA.

01 Develop and implement an integrated and effective marketing and branding strategy for the Council, tourism, Economic development and the Local Government Area.

Action 1.1 Marketing collateral developed and distributed as per available resources.

Progressing 50%

Performance Comment Further information has been added to the Lithgow App in relation to film permits and bicycle hire. New Christmas banners were produced during the quarter.

Action 1.2 Provide professional corporate and promotional and informational publications for the Community Strategic Plan and associated documents.

Progressing 50%

Performance Comment A Year in Review was distributed to a number of businesses in Lithgow during the quarter and it has also been placed on Council's website. A media release was forwarded to local media regarding the publication. Distribution to Lithgow, Wallerawang, Portland and outlying villages will continue during 3rd quarter.

Action 1.3 Develop Christmas displays and activities throughout the LGA.

Completed 100%

Performance Comment The 2014 Lithglo event was delivered over 11-13 December. The event provided family friendly entertainment, light shows, night markets and decorative Christmas tree in Cook St Plaza.

Action 1.4 Conduct the Mayors Appeal to provide residents in Local Nursing Homes with Christmas Gifts.

Completed 100%

Performance Comment The Mayor distributed gifts donated by the community to nursing home residents during December.

Action 1.5 Welcome banners replaced annually as per resourcing and budget.

Completed 100%

Performance Comment Christmas banners were installed.

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Action 1.6 Install additional town entry signage throughout the LGA.

Progressing 50%

Performance Comment Concept designs for town entry signage are progressing. The new billboards will be installed week beginning 26 January 2015.

Action 1.7 Upgrade and install brown and white tourism signs in accordance with the Interpretive Signage Program and within budget.

Progressing 50%

Performance Comment Continual monitoring of signage is undertaken.

2.2.3 Business and Industry Development and Support

2.2.3.1 To expand Lithgow’s economic base and encourage local employment opportunities through the promotion and facilitation of business and industry development and services.

01 Encourage the increase of business activities in the CBDs of Lithgow, Wallerawang and Portland.

Action 1.1 Develop and implement a Lithgow CBD Business Attractions and Retention Program.

Progressing 50%

Performance Comment Halloween promotional event delivered on 31 October 2014. Lithglo promotional event delivered over 11-13 December 2014. The business training program is being finalised for delivery over the 3rd and 4th Quarters in 2015.

Action 1.2 Implement the Main Street Facade Program

Progressing 50%

Performance Comment Council continues to administer and promote the Main St Facade Improvement Program. During the 2nd quarter a major facade improvement project was undertaken at 89-91 Main St, Lithgow.

02 Ensure the provision of a range of business support services.

Action 2.1 Provide opportunities for business through the leasing of council owned retail and office space.

Progressing 50%

Performance Comment Council’s vacant properties are listed with a commercial agent. A Council owned shop was activated as a pop up gallery during the Halloween 14 Block Party. Guidelines for the use of vacant Council shop space as "pop up shops will be prepared during 3rd quarter.

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03 Promote sustainable production and consumption practices through a ‘Made in Lithgow’ promotion.

Action 3.1 Facilitate the development and delivery of local and regional market providers within the LGA.

Progressing 50%

Performance Comment Lithglo night market featuring local producers and artisans was held on Saturday 13 December 2014.

2.2.4 Leadership and Communication

2.2.4.1 To provide leadership and communications that foster collaboration to maximise Lithgow economic potential.

01 Ensure sound communications across the community and with Council to assist with encouraging growth.

Action 1.1 Regularly meet with and coordinate economic programs with the Economic Development Advisory Committee, Lithgow business Association and other stakeholders as required.

Progressing 50%

Performance Comment One Economic Development Advisory Committee meeting was held on 8 October, 2014.

02 Encourage cooperation between business and industry sectors, and with the Council.

Action 2.1 Attend local and regional economic and tourism forums to promote and advocate for development and business opportunities within the Lithgow LGA.

Progressing 50%

Performance Comment Council established the Business Taskforce to promote and advocate for development and business opportunities within the Lithgow LGA with high level government and local business representation.

03 Market and promote Lithgow as a place to do business, work, live and recreate.

Action 3.1 Develop promotional material to attract investors and residents and participate in relevant exhibitions.

Progressing 50%


Action 3.2 Business prospectus kept updated.

Progressing 50%


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Action 3.3 Continue to update the Creative/cultural Industry Cluster section of the Economic Development Website.

Progressing 50%

Performance Comment The Creative/Cultural Industry Cluster section of the Economic Development Website is updated regularly with new practitioners and news.

Action 3.4 Continue to update the Economic Development Website.

Progressing 50%

Performance Comment A draft design has been prepared and updating of the site will be completed during the 3rd Quarter.

Action 3.5 Continue to update the New resident information on website.

Progressing 50%

Performance Comment New resident information will feature in the updated Economic Development webpage design which will be completed during the 3rd quarter.

04 Encourage expansion and attraction of businesses.

Action 4.1 Appropriate conferences attended to encourage investment.

Progressing 50%

Performance Comment Conference opportunities being identified over 2014/15.

Action 4.2 Regular assistance provided to potential investors.

Progressing 50%

Performance Comment Assistance to investors is provided on an ongoing basis in association with Councils Environment and Development department.

2.2.5 Education and Training

2.2.5.1 To encourage and support learning opportunities in the LGA that aligns with our needs for skilled workers and retention of your people and families.

01 Lobby for increased range of educational and training providers to support post secondary school and lifelong learning opportunities.

Action 1.1 Assist in the establishment of the University of Western Sydney College Campus in Lithgow.

Progressing 50%

Performance Comment Ongoing liaison is undertaken with UWS representatives through Councils Economic Development Advisory Committee.

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02 Promote to attract occupations and industries where skills shortages have been identified.

Action 2.1 Liaison with local businesses, developers and employment agencies to identify skills gaps.

Progressing 50%

Performance Comment Councils Economic Development webpage will be updated during 3rd quarter to promote links to educational facilities and course offers to address skill gaps. Ongoing liaison has occurred with key stakeholders including government agencies such as NSW Trade and Investment as well as local educational providers and employment agencies.

Action 2.2 Liaison with local and external training providers to help develop programs to address gaps.

Progressing 50%

Performance Comment Ongoing liaison has been undertaken with private training providers and the Central West Business Enterprise Centre to identify an integrated program of training to meet local business skill and knowledge gaps. Training will be delivered over the 3rd and 4th Quarters 2015.

Action 2.3 Encourage the presence of additional education providers.

Progressing 50%

Performance Comment Council has continued to liaise with UWS regarding expansion and promotion of course offers. Links to Councils updated Economic development webpage will be included in the update of the site in the 3rd quarter.

03 Encourage international students to participate in local educational courses.

Action 3.1 Work with universities to promote Lithgow to overseas students.

Progressing 50%

Performance Comment Ongoing liaison is undertaken with UWS representatives through Economic Development Advisory Committee on this and other matters.

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2.2.6 Local Environmental Planning and Development

2.2.6.1 To ensure the long-term sustainability of infrastructure and land that underpins and supports the growth of the Local Government Area.

01 Assess all applications including:

• Development Applications

• Construction Certificates

• Complying development Certificates

• Section 68 Applications

Action 1.1 Finalise the full review and update the Automated Planning Certificate System and ensure it is ready to go live to coincide with gazettal of the Principal LEP.

Progressing 90%

Performance Comment This will be finalised in 3rd quarter following the adoption of the Local Environmental Plan in December 2014.

Action 1.2 Applications be processed within 21 working days of receipt calculated exclusive of the ‘stop the clock’ period.

Progressing 50%


Number of applications processed. 80% within 21 days of receipt.

83% Of applications were processed within 21 days of receipt.

Action 1.3 Development Inspections

Progressing 50%

Performance Comment Development inspections are carried out as requested.

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Action 1.4 Process and issue Building and Planning Certificates in accordance with regulatory requirements.

Progressing 50%


Number of Building Certificates received

Median processing days for Building Certificates

Processed within 7 working days.

3 Building Certificates were processed within 7 days.

Number of Subdivision Certificates received

Median processing days for Subdivision Certificates


100% 9 Subdivision Certificates were processed within 5 days.

Number of Planning Certificates 149 (2) received

Median processing days for Building Certificates 149 (2)


100% 110 Certificates were processed within 4 days.

Number of Planning Certificates 149 (5) received

Median processing days for Planning Certificates 149 (5)


100% 77 Certificates were processed within 4 days.

Performance Comment Applications processed within specified targets.

02 Implement conditions of development consent and enforce compliance.

Action 2.1 Number of actions taken.

Progressing 50%

Performance Comment No actions were undertaken in the Land and Environment Court during the 2nd quarter.

03 Investigate non compliance with the Environmental Planning and Assessment Act and Local Government Act.

Action 3.1 Number of actions taken

Progressing 50%

Performance Comment There were no investigations for non compliance with the Environmental Planning and Assessment Act and Local Government Act during the 2nd quarter.

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04 To provide street and rural numbers to premises upon request and at subdivision stage.

Action 4.1 Street and rural numbers issued upon request.

Progressing 50%


Number of rural numbers issued. 80% processed within 21 days.

100% 13 rural numbers were issued.

Number of street numbers issued. 80% processed within 21 days.

100% 9 street numbers were issued.

2.2.7 Tourism

2.2.7.1 To create a strong tourism industry that maximises benefits from visitors to the LGA.

01 Act upon the recommendations contained in the Tourism Strategy/Destination Management Plan.

Action 1.1 Ensure all tourism operators are working together to implement recommendations.

Progressing 50%

Performance Comment Two Tourism Advisory Committee Meetings were held during the quarter in accordance with the Terms of Reference.

Action 1.2 Seek opportunities to increase funding for tourism development with State Government

Progressing 50%

Performance Comment No funding applications were submitted during the quarter. Discussions have been held with private business owners regarding applying for funding through corporate sponsorship.

02 Identify and support the delivery of a diverse range of quality festivals and events.

Action 2.1 Implement the Festivals and Events Strategy.

Progressing 55%

Performance Comment Completed and presented the regional Community Halls and Theatres Report. Following evaluation of the report, a review of Council’s hall fees was undertaken to simplify the fee structure in-line with similar venues in regional locations.

Action 2.2 Coordinate Events Management meetings with event organisers to ensure compliance.

Progressing 50%

Performance Comment Meetings were convened with Lithgow Business Association and Village Markets Organisers to ensure that their events complied with Council policies regarding Insurance, Food Handling and Risk Assessments.

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Action 2.3 Organise and stage the Lithgow Flash Gift to ensure a comparative increase from 2013/14 in:

• Sponsorship levels • Participation • Visitation • Competition Events • Supporting Events/Activities.

Completed 100%

Performance Comment Due to insufficient competitor numbers from NSW Athletic League, the Lithgow Flash Gift Committee decided to cancel the event and return all sponsorship money.

Action 2.4 Identify and support local tourism events including:

• Daffodils at Rydal • Back to Hartley • Celebrate Lithgow • Portland Spring Fair • Ironfest • Glow Worm Tunnel Marathon

Progressing 50%

Performance Comment

• Provided assistance and information to Mountain Sports for their application for Regional Flagship Event funding for the Glow Worm Tunnel Marathon for 2015.

• Developed and managed the entertainment and technical production requirements for Halloween and Lithglo.

• Assisted with the marketing of the NSW Metro Go Kart Championships at Lithgow City Raceway.

• Convened a meeting with Hartley Progress Association to develop the proposed Hartley Vale Vintage Motorcycle event for 2015.

Action 2.5 Coordinate Australia Day activities within the LGA to ensure a comparative increase in participation and activities from 2013/14.

Progressing 50%

Performance Comment Work continued on the program of events for Australia Day to be held in the 3rd quarter. Nominations were called for The NSW Local Citizenship Awards to be presented at Australia Day. The Australia Day Ambassador was allotted to Lithgow and arrangements for his visit.

03 Development of Aboriginal Experiences throughout the LGA

Action 3.1 Consultation with Mingaan

Progressing 50%

Performance Comment Consultation with Mingaan has taken place through their representative on the Tourism Advisory Committee.

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04 Operate the Visitor Information Centre.

Action 4.1 Provide quality visitor information services.

Progressing 50%


Visitors to the Visitor Information Centre

11,135

Visitors to the Visitor Information Centre 2013/14

Increased visitation in comparison to 2013/14 10,276

9.2% increase

Total number of members 60

Total number of members 2013/14

Increased membership in comparison 2013/14

72

Total value of accommodation bookings

100% $1,434.00

Commission on accommodation bookings

$143.40

Warmer months and current market trend is visitors camping throughout the region

Total value of tour bookings

100%

$121.60

Commission on tour bookings 100% $18.24

Total value of Souvenir Sales 100% $17,982.87

Action 4.5 Develop a 4WD and Recreational Activity Guide to increase greater visitation of area’s listed and address pressing need for more interpretive information on bush tracks from 4wd and trail bike riders.

Not Progressing 20%

Performance Comment Negotiations need to take place with National Parks, Forestry Corporation, Cartographers regarding the project. This will be started in the 3rd quarter of 2014-2015.

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05 Continue to develop tourism opportunities within the LGA and with neighbouring areas.

Action 5.1 Provide input into community tourism development initiatives e.g.: Capertee Valley, Hartley Valley and other groups/activities.

Progressing 50%


• Liaison has taken place with the Lithgow Museums Group on a monthly basis.

• Regular contact with Lithgow Business association is maintained.

• A meeting was held with Hartley District Progress Association regarding a proposed event to be held in Hartley.

Action 5.2 Promotion of the LGA through the development of combined marketing with Oberon and Bathurst.

Progressing 50%


• Meetings were held with Bathurst and Oberon Visitor Information Centres.

• The Lithgow/Bathurst/Oberon Cartoscope Map was launched in late October.

• Lithgow and Bathurst Visitor Centre Staff attended the Canberra Home, Leisure and 4WD Show and the South Coast Caravan, Camping and 4WD show.

Action 5.3 Organise the Tourism Advisory Committee meetings in accordance with the terms of reference.

Progressing 50%

Performance Comment Two meetings of the Tourism Advisory Committee were held during the 2nd Quarter in accordance with the terms of reference.

Action 5.4 Participate in the activities of CENTROC’s Screen Central

Progressing 50%


Filming enquiries Number of enquiries

4

Filming activities Number of activities

4

Filming enquiries received by Lithgow Tourism included a photo shoot by Vogue Magazine, and 3 films by students from the International Film School Sydney. All filming was undertaken in the 3rd quarter.

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Action 5.5 Celebrate the 2013 Bi-Centenary of the Blue Mountains Crossing. • Finalise participation in Bi-Centenary of the Blue Mountains

Crossing meetings and planning of events. • Participate in subsequent regional Bi-Centenary events.

Progressing 50%

Performance Comment During the Quarter the Western Crossing Committee held a meeting at Bowenfels Church to discuss the Bicentenary of Cox's Road. The Committee discussed the possibility of a combined faith service to commemorate the first divine service west of the Blue Mountains at Glenroy that would be supported by Lithgow City Council.

06 Strengthen Lithgow’s brand identity.

Action 6.1 Promotion and marketing of the LGA in a range of media and within budget

Progressing 50%


Blue Mountains Imag Number of advertisements

3

Blue Mountains Tourist Newspaper

Number of advertisements

1

Blue Mountains Gazette Number of press releases/advertisements

0

Lithgow Mercury Number of press releases/advertisements

0

Blue Mountains Wonderland Magazine

Number of advertisements

0

Discover Blue Mountains Number of advertisements

3

Discover Central West Number of advertisements

3

Advertising was placed in the 3 major regional publications as well as the quarterly Blue Mountains Tourist Newspaper. Advertising was also placed in the UBD guide and Council is liaising with 'The Word Australia' to distribute the brochure amongst high visited attractions in the Sydney Metro Market.

Action 6.2 Continue to develop DVD and Photographic Library

Progressing 50%

Performance Comment Photos of Lithglo and Halloween 2014 photos were added to the Lithgow Tourism collection.

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07 Continue to establish tourism drives.

Action 7.1 Implement collaborative partnership strategies across LGA’s.

Not Progressing 20%

Performance Comment No meetings were convened during the period.

08 Operate Eskbank House Museum

Action 8.1 An increase in visitation from 2013/14.

Progressing 50%


Visitors to Eskbank House Museum.

Number of visitors

326 Eskbank House was closed for one week due to storm damage. In this time a wedding and two group bookings had to be cancelled due to safety concerns.

09 Conduct exhibitions, public programs and displays

Action 9.1 Events and activities developed to promote Eskbank House Museum and its collections.

Progressing 50%

Performance Comment The following events and activities were undertaken during the 2nd quarter:

• Four art exhibitions in the Courtyard Gallery and one exhibition from the museums storeroom in the Foyer Gallery.

• A Zombie Fashion show was held in the museum rooms and Courtyard Gallery.

• Lithgow High School used Eskbank House as a base and location in a short zombie movie they were making, promoting Eskbank House through the showing of the movie and press coverage of the event.

• A Ghost Tour by Blue Mountains Mystery tours was held in the museum.

Action 9.2 Exhibitions/displays (including travelling exhibitions from major institutions).

Progressing 50%

Performance Comment The following exhibitions/displays were held at the Museum during the 2nd quarter:

• Curated two exhibitions during the quarter: International Men's Day and Dead Living (an exhibition of photos from earlier Zombie Special Effects workshops).

• The "Precious Metals" exhibition was held in the Foyer Gallery displaying items from the museums store room made from silver, brass, etc.

• Three exhibitions by local art groups were hosted in the Courtyard Gallery: Lithgow Community Projects Exhibition, Buzzing around Eskbank (by the Beehive Art Group) and the Wallerawang Public School Pottery Exhibition.

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10 Undertake Capital Improvements to Eskbank House Museum from the Eskbank House Trust Reserves.

Action 10.1 Program of capital improvements based on the Conservation Management Plan and Landscape Strategy progressively implemented.

Progressing 50%


• Outdoor seating was placed in the gardens at Eskbank House.

• Modifications to the DA to refurbish the rear of Eskbank House were submitted to Council.

• An Archaeological Management Plan was completed for Eskbank House and the grounds.

11 Upgrade display and exhibition equipment at Eskbank House Museum

Action 11.1 Collection cataloguing and interpretation undertaken.

Progressing 50%


• The Bracey Collection at Eskbank House was catalogued on the eHive cataloguing system.

• A "Precious Metals" exhibition of objects made in silver, brass, etc was on display in the Foyer Gallery and research and interpretation on the objects undertaken.

• Cataloguing of the Lithgow Pottery Collection continued.

• Quotes and graphic design for interior signage were obtained to be installed in the third quarter.

Action 11.2 Display and exhibition equipment upgraded.

Progressing 50%


• Quotes and graphic design were obtained for Interior Signage.

• Research into the best way to present outdoor signage was undertaken.

12 Develop marketing for Eskbank House Museum

Action 12.1 A program of public programs and events held.

Progressing 50%


• A Zombie Fashion Parade was held at Eskbank House.

• Two exhibition openings were held.

• Eskbank House hosted a ghost tour by Blue Mountains Mystery Tours.

Action 12.2 New brochure/s developed in accordance with council's Branding and Marketing Strategies.

Progressing 50%

Performance Comment Research into best practice brochures was undertaken by the Museums Advisor and Cultural Development Officer.

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3 Developing Our Built Environment

3.1 Planning for suitable infrastructure development to promote sustainable and planned growth, while enhancing the existing identity of the towns, villages and rural areas of the LGA.

3.1.1 Planning for Our Built Environment

3.1.1.1 To provide infrastructure to ensure the sustainable growth and development of the area including the provision of quality recreational and community facilities.

01 Review and monitor current plans and strategies

Action 1.1 Implement the Open Space and Recreation Needs Study.

Progressing 50%


• Work continued during the quarter on the development of interpretative signage at the Bowenfels WWII Gun emplacement site with installation of interpretive signage to occur once public access to the site is restored.

• Work on the new Indoor Pool at the Aquatic Centre Is running ahead of schedule. The pool shell has been completed; tiling is to commence week starting 12 January 2015. Practical Completion is due by May 2015, however at the current pace of the project, works may be completed ahead of schedule.

• Construction of the extension to the footpath in James O’Donnell Drive is completed. Restoration works are in progress to the existing footpath.

• Shade structures were installed over the children’s playground at Queen Elizabeth Park and Lake Wallace Recreation Area and have proven to be very popular with positive comments from users.

• New playground equipment has been installed in Queen Elizabeth Park.

• Playground equipment has been ordered for the park in Bowen Vista Estate and will be installed in February 2015.

Action 1.2 Implement the Heritage Development Control Plan

Progressing 25%

Performance Comment Work continued on the preparation of the Comprehensive Development Control Plan that will incorporate and implement the recommendations of the Heritage Development Control Plan Study.

Action 1.3 Implement the Integrated Water Cycle Management Plan.

Progressing 15%

Performance Comment The Integrated Water Cycle Management Plan is being reviewed following changes to best practice philosophy.

Action 1.4 Implement the Water Demand Management Plan.

Progressing 50%

Performance Comment The Water Demand Management Plan is being updated.

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Action 1.5 Implement the Strategic Water and Sewerage Business Plans.

Progressing 50%

Performance Comment Plans completed will be utilised to inform the 2015-2016 budget process.

Action 1.6 Implement the Portland Sewerage Treatment Plant Feasibility Study

Progressing 35%

Performance Comment The Portland Sewage Treatment Plant Feasibility Study has been completed.

Action 1.7 Implement the Eskbank House Museum Conservation Management Plan

Progressing 50%


• An Archaeological Management Plan was completed for Eskbank House and grounds.

• Outdoor seating was placed in the gardens.

• Modifications to the DA to refurbish the rear of Eskbank House were submitted to Council.

Action 1.8 Implement the Strategic Asset Management Plan

Progressing 50%

Performance Comment Actions identified in the Strategic Asset Management Plan are being implemented.

Action 1.9 Implement the 10 Year Strategic Building Plan.

Progressing 50%

Performance Comment Construction of the new building for the Jet Patcher at the depot is complete. Minor fit-out of the inside will be completed during the 3rd quarter.

Action 1.10 Implement the Pedestrian Access & Mobility Plan for the Great Western Highway.

Progressing 50%

Performance Comment Council is currently seeking funding opportunities for major works as identified in the plan.

Action 1.10 Implement the 10 year Roads Infrastructure Plan

Progressing 50%

Performance Comment During the 2nd quarter the following works were undertaken:

• The following Lithgow streets were resealed during the 2nd quarter:

• Ordinance Avenue

• Brooke Street

• Pillans Road

• Hayley Street

• Methven Street

• Waste Treatment Plant Access Road.

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• Timber bridge improvements were undertaken on the Glen Davis Road Bridges.

• Work was undertaken on the Pied Piper Preschool laneway at Wallerawang and to Young and Hill Street lanes in Lithgow.

• Grading and maintenance was undertaken to rural roads in Hartley, Sodwalls, Tarana, Glen Davis, Glen Alice, Capertee, Palmers Oakey and Ben Bullen.

02 Identify and develop new plans and strategies in line with the community's needs.

Action 2.1 Complete the Hassans Walls Management Plan.

Not Due to Start 0%

Performance Comment Schedule to commence in 3rd quarter.

Action 2.2 Prepare a Master Plan for the development of the Lithgow CBD.

Progressing 75%

Performance Comment The draft Lithgow CBD Revitalisation Action Plan was amended to include feedback from the Councillor Information Session held in September 2014. Exhibition of the draft plan is proposed for 3rd quarter.

Action 2.3 Continue to prepare Site specific Community/Crown Lands Plans of Management are prepared in accordance with all relevant legislation, result of community and stakeholder engagement and sustainability principles for:

• “Community” classified lands. • “Operational” classified lands. • Crown Lands and other recreational facilities (e.g. Lake

Wallace).

Progressing 50%

Performance Comment A priority program for the preparation of site specific Community/Crown Lands Plans of Management has been prepared and will be worked through on an ongoing basis.

Action 2.4 Prepare a Floodplain Risk Management Plan to accord with the 2005 Floodplain Development Manual.

Progressing 85%

Performance Comment Draft Flood Study is due to be submitted to Council for review in 3rd quarter.

Action 2.5 Development Servicing Plans complete and adopted by Council.

Not Progressing 0%

Performance Comment The State Government is currently reviewing the guidelines with regard to best practice.

Action 2.6 Prepare a Rural Lands Study

Progressing 10%

Performance Comment Scoping has commenced and initial contact has been made with Department of Planning to enable preparation of a consultant’s brief.

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3.2 Ensuring sustainable and planned growth through the provision of effective public and private transport options and suitable entertainment and recreational facilities to enhance the lifestyle choices of the community.

3.2.01 Cemeteries

3.2.1.1 To provide a respectful cemetery service

01 Maintain and operate cemeteries at Capertee, Cullen Bullen, Dark Corner, Glen Alice, Hartley, Lithgow (3 Cemeteries), Lowther, Meadow Flat, Palmers Oakey, Portland, Rydal and Wallerawang.

Action 1.1 Monitor and report on number of complaints received

Progressing 50%


Number of complaints. < 5 received. 5 The following complaints were received regarding the service during the 2nd quarter:

• Portland Cemetery o Lawn sprinkler system

identified as a trip hazard. o Weed problem. o Rabbit infestation.

• Lowther Cemetery o A grave required topping

up.

• Wallerawang Cemetery o Grass required mowing &

weed problem.

Action 1.2 Ensure cemetery grounds are maintained.

Progressing 50%

Performance Comment Cemeteries were maintained and operated within budget.

02 Implement 10-year Cemetery Improvements Program.

Action 2.1 Install a new footpath at Lithgow Cemetery

Progressing 40%

Performance Comment Trees have been removed in preparation for the installation of a new footpath at the northern end of the Cemetery.

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Action 2.2 Install a Columbarium at Portland Cemetery.

Not Progressing 0%

Performance Comment This has been reviewed and will not be constructed at this stage as there is no demand for a columbarium.

Action 2.3 Install a Columbarium at Capertee Cemetery.

Completed 100%

Performance Comment There has been positive feedback on the installation of this columbarium.

Action 2.4 Install a new beam at Wallerawang Cemetery.

Completed 100%

Performance Comment There has been positive feedback on the installation of the new beam.

3.2.02 Community Cultural Facilities

3.2.2.1 To develop cultural and recreational infrastructure that will meet the needs of the community now and into the future.

01 Enhancement of Civic Spaces and Public Places within the Lithgow LGA through the development and promotion of public art and amenity.

Action 1.1 Identify opportunities for integrating the UWS College Campus into the Cultural Precinct.

Progressing 50%

Performance Comment The UWS is represented on the Economic Development Advisory Committee and Council Officers continue to liaise with UWS staff regarding activities being undertaken in the Cultural Precinct.

3.2.03 Community Commercial/Industrial Buildings

3.2.3.1 Maintain community commercial and industrial buildings and structures to meet the needs of the community and service Council operations.

01 Clean community buildings and structures.

Action 1.1 Buildings and structures are cleaned to an acceptable standard and within budget.

Progressing 50%

Performance Comment All Council buildings have been routinely cleaned to an acceptable standard and within budget.

02 Maintain and upgrade community buildings and structures to meet the needs of the community and ensure commercial viability.

Action 2.5 Acquire land for a toilet block in Rydal.

Progressing 15%

Performance Comment Council is still in negotiations with the land owner.

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Action 2.1 General asset building maintenance

Progressing 50%

Performance Comment Maintenance undertaken as per the priority program.

Action 2.2 Upgrade toilet facilities in the Lithgow Local Government Area.

Progressing 50%

KPI Target Achieved

Construct new toilet facilities in the Lithgow CBD as part of the CBD Revitalisation Program

30 June 2015 Proceeding

Upgrade the Lake Lyell Amenities 30 June 2015 Completed

Refit interior and upgrade security at Lake Wallace, Wallerawang amenities (Special Rate Variation Works Program)

30 June 2015 Completed

Construct new toilet facilities in Clarence Pirie Park, Capertee 30 June 2015 Proceeding

Action 2.3 Upgrade the Council Administration Centre:

Progressing 50%

KPI Target Achieved

Sound proof the Council Chamber. 30 June 2015 Completed

Upgrade the air conditioning system 30 June 2015 Proceeding

Action 2.4 Upgrade the Lithgow Golf Club as part of the Special Rate Variation Program.

Completed 100%

Action 2.5 Reserve funds in the Building Reserve of miscellaneous asset renewal.

Completed 100%

03 Ensure Depots are secure and maintained.

Action 3.1 Provide depot buildings for the housing of stores, plant and workshop.

Progressing 50%

Performance Comment Depots were maintained and secure.

Action 3.2 Construct a new building for the Jet Patcher.

Progressing 95%

Performance Comment The building has been completed with minor fit-out to be completed in 3rd quarter.

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Action 3.3 Construct a new perimeter fence at the Mort Street Depot.

Progressing 10%

Performance Comment Scheduled to commence during 3rd quarter.

04 Manage those community halls and theatres with advisory/management committees in conjunction with the community.

Action 4.1 Hold meetings of hall and theatre advisory/management committees in accordance with the Terms of Reference

Progressing 50%


Crystal Theatre 4 meetings per annum.

100% 1 meeting was held in accordance with the terms of reference.

Meadow Flat Hall 4 meetings per annum.

2 meetings were held in accordance with the terms of reference.

Union Theatre 4 meetings per annum.

3 meetings were held in accordance with the terms of reference.

Action 4.2 Operate the Community Halls

Progressing 50%


Number of bookings for the Civic Ballroom

100% of bookings received and receipted.

100% 10 bookings received and receipted.

Number of bookings for the Union Theatre.


100% 7 bookings received and receipted.

Number of bookings for the Wallerawang Memorial Hall.


100% No bookings were received and receipted.

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3.2.04 Cycleways and Walkways

3.2.4.1 To establish a system of cycleways and pedestrian paths to provide links between major cultural and recreational facilities and town centres.

01 Undertake footpath construction as per 10 year program.

Action 1.1 Extend the footpath in James O'Donnell Drive, Hill Crest Estate.

Progressing 90%

Performance Comment Construction of the extension is completed. Restoration works are in progress to the existing footpath.

Action 1.2 Extend the footpath from Pied Piper Pre-School to James Parade in Wallerawang.

Completed 100%

Action 1.3 Construct a footpath from Geordie Street to Highway linking VIC to McDonalds

Completed 100%

02 Undertake CBD Enhancement Program of Lithgow CBD

Action 2.1 Implement with a staged replacement of pavers and environmental enhancements (incl. street furnishings and plantings) following completion of the CBD Masterplan

Not Due to Start 0%

Performance Comment The Draft CBD Masterplan has been completed. Upgrades to the CBD will be prioritised from the Masterplan.

3.2.05 Environmental Health

3.2.5.1 To provide an Environmental Health Inspection Program

01 Conduct inspections of food premises and provide ongoing education.

Action 1.1 126 inspections per year including a minimum of 1 inspection of each high risk premises per year.

Progressing 23%


Minimum of 126 Food premises inspections per year.

100% 23% 10 Premises inspected in the 1st quarter. 19 premises inspected in the 2nd quarter.

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02 Conduct inspections of skin penetration premises and provide ongoing educational material.

Action 2.1 All premises inspected once per year.

Not Due To Start 0%

Performance Comment Inspections of Skin Penetration Premises are scheduled to be undertaken in 3rd quarter.

03 Conduct commercial swimming pool and spas inspections and provide ongoing education.

Action 3.1 1 inspection of each pool/spa per year.

Not Due To Start 0%

Performance Comment Inspections of pools and spas are scheduled to commence in 3rd quarter.

04 Conduct inspections of cooling towers and associated systems and respond to complaints.

Action 4.1 • 1 inspection per year • All complaints investigated and actions resolved or determined

within 24 hours of receipt.

Not Due To Start 0%

Performance Comment Inspections of cooling towers and associated systems are scheduled to be undertaken in 3rd quarter.

05 Maintain a register of water cooling and warm water systems.

Action 5.1 Compliance with Public Health (Microbial Control) Regulation at all times.

Progressing 50%

Performance Comment The register is maintained in accordance with Public Health Act 2010 & Public Health Regulation 2012.

06 Undertake inspections of Caravan Parks.

Action 6.1 2 Inspections per year.

Not Due To Start 0%

Performance Comment Inspections of Caravan Parks are scheduled to be undertaken in 3rd quarter.

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3.2.06 Heritage

3.2.6.1 To identify, preserve, improve and promote the LGA’s indigenous built and natural heritage

01 Provide heritage advice to residents on development matters.

Action 1.1 Number of residents utilising the service

Progressing 50%


Number of residents utilising the Heritage Advice service.

100% 100% 7 residents utilised the service.

02 Assist with appropriate development of heritage items.

Action 2..2 Finalise and implement the heritage provisions of the new comprehensive Development Control Plan

Progressing 25%

Performance Comment Work is continuing on the preparation of the new Comprehensive Development Control Plan that will include consideration of heritage provisions.

Action 2.1 • Finalise and implement the heritage provisions of the new

Principal LEP • Continue to fill missing data gaps identified in the Heritage

Audit Gap Analysis

Progressing 50%

Performance Comment The Lithgow Local Environmental Plan 2014 including the new Heritage Schedules approved by the Minister for Planning became effective on 19 December 2014. A deferred list of heritage items and places has been generated and will be further investigated as resources permit.

Action 2.3 Implement works at Blast Furnace Park and nearby precinct in relation to safety and interpretive signage.

Progressing 50%

Performance Comment A grant submission was lodged during the quarter to undertake safety and interpretation works on the Blast Furnace site.

Action 2.4 Undertake further improvements to visitor access at Blast furnace Park including the upgrade of railway bridge and railway bridge corridor (subject to Grant Funding).

Progressing 50%

Performance Comment A grant submission was lodged during the quarter to undertake safety and interpretation works on the Blast Furnace site.

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Action 2.5 Install new heritage and interpretive signage across the Local Government Area.

Progressing 50%

Performance Comment Work continued during the quarter on the development of interpretative signage at the Bowenfels WWII Gun Emplacement Site with installation of interpretive signage to occur once public access to the site is restored.

03 Upgrade and maintain the Bowenfels Gun Emplacements.

Action 5.1 Create public access to the site.

Progressing 75%

Performance Comment The restoration of public access to the site has been delayed until 4th quarter due to ongoing construction works.

Action 5.2 Install interpretive signage.

Progressing 90%

Performance Comment Work continued on finalisation of interpretative signage to be installed in the 3rd quarter.

3.2.07 Housing and Development

3.2.7.1 To provide a range of housing opportunities to meet the diverse needs of the community.

01 Ensure effective integration of new developments which do not adversely impact upon existing and/new residential/living environments.

Action 3.1 Communicate and implement the desired character and standards of residential areas through the new Comprehensive Development Control Plan.

Progressing 25%

Performance Comment Work has commenced on the preparation of the Comprehensive Development Control Plan.

02 Encourage adaptable and affordable housing in medium density development.

Action 4.1 Communicate the educative material contained within the new comprehensive Development Control Plan.

Not Due to Start 0%

Performance Comment Scheduled to commence in 4th quarter following completion of the Comprehensive Development Control Plan.

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03 Develop community capacity to provide housing and accommodation which is responsive to the needs of older people.

Action 5.1 Communicate the educative material contained within the new Comprehensive Development Control Plan.

Not Due to Start 0%

Performance Comment Scheduled to commence in 4th quarter following completion of the Comprehensive Development Control Plan.

3.2.08 On-site Sewage Management

3.2.8.1 To ensure that on-site sewage management systems comply with environmental and health requirements.

01 Undertake inspections of Septic Systems and Aerated Waste Water Systems.

Action 1.1 Undertake an inspection regime of systems and take appropriate action where systems are failing.

Progressing 50%


Undertake inspections of septic systems.

15 per week 62

Monitor service records for aerated waste water systems.

10 per quarter 25

Inspections carried out as per septic safe program.

3.2.09 Parks and Gardens

3.2.9.1 To develop parks and gardens that will meet the needs of the community now and into the future.

01 Develop and maintain gardens, parks, reserves, street trees and other public space.

Action 1.1 All parks and gardens maintained to an acceptable standard and within budget.

Progressing 50%

Performance Comment All parks and gardens are maintained to an acceptable standard and within budget.

Action 1.5 Install shade structures

Completed 100%

Performance Comment Shade structures were installed over the children’s playground at Queen Elizabeth Park and Lake Wallace Recreation Area and have proven to be very popular with positive comments from users.

Action 1.6 Undertake streetscape improvements to enhance public amenity.

Progressing 50%

Performance Comment Maintained to an acceptable standard and within budget.

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02 Identify new open space/recreational areas as part of any re-zoning or development application process for new release areas and major subdivisions.

Action 2.1 New open space and recreational areas are capable of conforming to the desired standards of service outlined in the Open Space and Recreational Needs Study.

Progressing 50%

Performance Comment Ongoing as part of development assessment and asset planning & management.

03 Upgrade playground equipment in local parks.

Action 3.1 Install playground equipment and park furniture in QE Park and other major parks.

Completed 100%

Performance Comment New playground equipment has been installed in Queen Elizabeth Park. Playground equipment has been ordered for the park in Bowen Vista Estate and will be installed in February 2015.

3.2.10 Recreational Facilities

3.2.10.1 To develop recreational facilities that will meet the needs of the community now and into the future

01 Develop and operate the Lithgow Aquatic Centre using Council resources and associated oncosts.

Action 1.1 Aquatic Centre Advisory Committee meetings to be held in accordance with the Terms of Reference.

Progressing 50%


Meetings to be held bi-monthly. 100% of meetings attended.

100% 2 meetings were held in accordance with the terms of reference.

Action 1.2 The Lithgow Swimming Pool/Aquatic Centre is open on all days during the swimming season.

Progressing 50%

Performance Comment The Lithgow Aquatic Centre was opened on all days in the 2nd quarter except for two days due to plant malfunction.

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Action 1.3 Construction of Stages 2 and 3 of the Lithgow Aquatic Centre

Progressing 70%

Performance Comment The project is running ahead of schedule. The pool shell has been completed; tiling is to commence week starting 12 January 2015. Practical Completion is due May 2015, however at the current pace of the project, works may be completed ahead of schedule.

02 Manage and prepare playing fields using Council resources and associated oncosts.

Action 2.1 All sporting fields available for use except in exception wet weather conditions.

Progressing 50%

Performance Comment All playing fields were available for use except in exceptional wet weather conditions.

03 Manage and prepare the Lithgow Golf Course using Council resources and associated oncosts.

Action 3.1 Maintained to an acceptable standard and within budget.

Progressing 50%

Performance Comment The course was available for play in a presentable condition, except during exceptional wet weather conditions.

04 To provide support and a forum for sporting, recreational and community groups to discuss matters relating to local sport and recreational facilities and advise Council.

Action 4.1 Organise the Sports Advisory Committee meetings in accordance with the Committee terms of reference.

Progressing 50%


Meetings to be held monthly. 100% of meetings held.

100% 2 meetings of the Sports Advisory Committee were convened and attended during the 2nd quarter.

Action 4.2 Provide support to recreational activities and organisations in accordance with Council’s Financial Assistance Policy.

Progressing 50%

Performance Comment Support was provided for sporting representation in accordance with Council's Financial Assistance Policy to:

• Emily Watts - $300 toward the cost of participating in the Australian Road Cycle Championships, NSW Triathlon Development Squad and Western Regional Academy of Sport; and

• Hannah Kable - $300 toward the cost of participating in the U/13 State Hockey Team.

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05 Develop Pearsons Lookout

Action 5.1 Install fencing, landscaping and interpretive signage.

Completed 100%

3.2.11 Road Safety and Compliance

3.2.11.1 To promote the road safety message and enforce legislative requirements

01 Ensure available parking for residents and visitors.

Action 1.1 Conduct on-street parking enforcement in the Central Business District of Lithgow and School Zones.

Progressing 50%


200 Parking Patrols per annum. 100% 40% 1st quarter – 33 parking patrols 2nd quarter - 53 parking patrols

24 School Zone Patrols per annum. 100% 13% 1st quarter – No parking patrols 2nd quarter - 3 parking patrols

02 Develop and promote the road safety message to the community.

Action 2.1 Community Road Safety Programs undertaken

Progressing 50%

Performance Comment Driver Reviver and Safety around School Zone programs were completed during the 2nd quarter.

Action 2.2 Organise the Traffic Authority Local Committee in accordance with the Committee terms of reference.

Progressing 10%

Performance Comment Meetings are held when resources from the Police and RMS are available to attend.

3.2.12 Sewage Infrastructure

3.2.12.1 To provide sewage infrastructure to allow for the sustainable growth and development of the area.

01 Provide a secure and reliable sewage reticulation system to residents of Lithgow, Lidsdale, Marrangaroo, Portland and Wallerawang.

Action 1.1 Operations undertaken to an acceptable standard and within budget.

Progressing 50%

Performance Comment Operations are continuing to an acceptable standard. There have been no significant project operational, system or budget issues this quarter.

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Action 1.2 Renew sewer mains within the sewage reticulation system.

Not Due to Start 25%

Performance Comment This project is scheduled to commence during 3rd quarter.

Action 1.3 Construct upgrades to pumping stations, including access, electrical, pump replacement, safety requirements and telemetry.

Progressing 50%

Performance Comment Works have commenced on No. 1 Pump Station and are scheduled for completion during 3rd quarter.

Action 1.4 Replace sewer vents within the sewerage reticulation system.

Not Due to Start 0%


Action 1.5 Desludging at Portland Sewerage Treatment Plant.

Completed 100%

Action 1.6 Desludging at Wallerawang Sewerage Treatment Plant

Progressing 75%

Performance Comment Work has commenced and is scheduled for completion during the 3rd quarter.

Action 1.7 Upgrade the Portland Sewerage Treatment Plant

Progressing 35%

Performance Comment The Portland Sewerage Treatment Plant Feasibility Report has been completed.

3.2.13 Transport

3.2.13.1 To provide road infrastructure that meets the needs of the residents.

01 Upgrade and maintain urban and rural roads to an acceptable standard in accordance with their level of traffic use.

Action 1.1 Drains maintenance and repair work undertaken to provide safe and acceptable standards and within budget.

Progressing 50%

Performance Comment Drains were maintained and repaired to an acceptable standard and within budget as required.

Action 1.2 Rural roads maintenance and repair work undertaken to provide safe and acceptable standards and within budget.

Progressing 50%

Performance Comment Grading and maintenance was undertaken to rural roads in Hartley, Sodwalls, Tarana, Glen Davis, Glen Alice, Capertee, Palmers Oakey and Ben Bullen.

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Action 1.3 Urban Roads maintenance and repair work undertaken to provide safe and acceptable standards and within budget.

Progressing 50%

Performance Comment Hot mixing and cold patching is carried out on streets in Lithgow, Wallerawang and Portland as required.

Action 1.4 Street and gutter cleaning undertaken to provide safe and acceptable standards and within budget.

Progressing 50%

Performance Comment Maintenance undertaken to provide safe and acceptable standards and within budget.

Action 1.5 Undertake timber bridge improvements on rural roads as per the 10-year program at selected locations.

Progressing 50%

Repairs were undertaken to timber bridges on Glen Davis Road.

Action 1.6 Undertake urban drainage projects in Lithgow, Portland and Wallerawang as per 10 year program.

Not Progressing 25%

Performance Comment Council was unsuccessful in obtaining funding to undertake drainage improvements in the Vale of Clwydd.

Action 1.7 Construction of the replacement of the Black Bridge at Wallerawang.

Progressing 25%

Performance Comment Construction works have not commenced due to tendering and contractual issues which have delayed the start of this project. A contract for the demolition and construction works has been awarded to Abergeldie Complex Infrastructure. Council is currently negotiating with Abergeldie and John Holland Rail to commence works onsite. During construction, care will be undertaken to minimise disruption to traffic flow and rail movements.

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02 Continue to seek funding to upgrade and maintain state and regional roads within the LGA

Action 2.1 Roads to Recover Program Upgrades

Progressing 70%


Sunny Corner Road 30 June 2015 Commenced

Glen Davis Road 30 June 2015 100% Completed

Glen Alice Road 30 June 2015 100% Completed

Range Road 30 June 2015 100% Completed

Rydal/Hampton Road 30 June 2015 Commenced

Action 2.2 Rural Sealed Roads Rehabilitation Program.

Not Due to Start 0%

KPI Target Notes

Rydal Hampton Road 30 June 2015 Deferred to 3rd quarter due to weather conditions.

Browns Gap Road 30 June 2015 Deferred to 3rd quarter due to weather conditions.

03 Implement the Special Rate Variation - Four Year Works Program

Action 3.1 Lithgow and Portland Lanes

Progressing 65%

Performance Comment Work was undertaken on the following laneways during the 2nd quarter:

• Pied Piper Preschool, Wallerawang

• Young and Hill Street Lanes, Lithgow.

Action 3.2 Rydal/Hampton Road

Not Due to Start 0%

Performance Comment Work has been deferred to 3rd quarter due to weather conditions.

Action 3.3 Urban Roads Reseals Program

Progressing 65%

Performance Comment The following Lithgow streets were resealed during the 2nd quarter:

• Ordinance Avenue

• Brooke Street

• Pillans Road

• Hayley Street

• Methven Street

• Waste Treatment Plant Access Road.

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Action 3.4 Brown's Gap Road

Not Due to Start 0%

Performance Comment Work has been deferred to 3rd quarter due to weather conditions.

04 Maintain traffic signs and other associated furnishings

Action 4.1 Maintained to an acceptable standard and within budget.

Progressing 50%

Performance Comment This is undertaken throughout the year as required.

05 Clean footpaths and streets in Lithgow, Wallerawang and Portland

Action 5.1 Cleaning undertaken to an acceptable standard and within budget.

Progressing 50%

Performance Comment Cleaning was undertaken to an acceptable standard and within budget.

06 Urban Roads Improvements

Action 6.1 Methven Street, Lithgow

Completed 100%

3.2.13.2 To have improved transport linkages with Sydney

01 Support the Bells Line and M2 Extension.

Action 1.1 Attend meetings of the Bells Line Expressway Group.

Progressing 50%

Performance Comment The Bells Line Expressway Group Committee met in Bathurst on 24th November 2014, the General Manager attended.

3.2.14 Trade Waste

3.2.14.1 To provide a trade waste program.

01 Undertake activities identified in the Trade Waste Policy.

Action 1.1 Prepare and undertake an inspection regime of systems.

Progressing 50%


Assess Applications Number of approvals

100% 5 applications were assessed.

Assess Applications Number of inspections

100% 6 inspections were assessed.

Non-compliance Number of actions taken

100% No actions were taken for non-compliance.

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02 Install Grease Arrestors in Council Kitchens to achieve compliance.

Action 2.1 Implement priority program in accordance with hall maintenance and refurbishment programs.

Completed 100%

3.2.15 Water Infrastructure

3.2.15.1 To provide water infrastructure to allow for the sustainable growth and development of the area.

01 Provide a secure and reliable water reticulation system to residents of the Lithgow LGA

Action 1.1 Maintenance the Clarence water Transfer System and supply into the Oakey Park Water Treatment Plant.

Completed 100%

Performance Comment The Clarence Water Transfer System has been upgraded and is operational.

Action 1.2 Undertake water mains renewal in accordance with program; predominantly in Portland and Wallerawang

Not Due to Start 0%


Action 1.3 Undertake safety works to Farmers Creek No. 2 Dam.

Not Due to Start 0%


Action 1.4 Undertake a Water Loss Management Program and implementation of its actions to achieve a reduction in Unaccounted for Water to less then 25%

Progressing 50%

Performance Comment This programme is progressing with the installation of flow meters on selected sections of network.

Action 1.5 Upgrade pumping stations.

Progressing 50%

Performance Comment The No. 1 Pump Station and Church of England Pump Station were both upgraded during the 2nd quarter.

02 Undertake a Community Education programs.

Action 2.1 Reduced water demands across the LGA.

Progressing 50%

Performance Comment An education programme to reduce water demand is run in conjunction with the SaveWater Alliance.

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Action 2.2 Participate in the SaveWater Alliance Programs.

Progressing 50%

Performance Comment Council participates in the activities of the SaveWater Alliance and attends meetings.

3.2.16 Waste Infrastructure

3.2.16.1 To provide a waste and recycling collection service that encourages a reduction in land filling.

01 Provide garbage disposal facilities within the LGA at Capertee, Cullen Bullen, Glen Davis, Lithgow, Portland and Wallerawang.

Action 1.1 A decrease in garbage disposed to landfill from 2013/14.

Progressing 50%

KPI Target Achieved

Lithgow Tonnes per landfill 18,185.22

Cullen Bullen Tonnes per landfill 240

Glen Davis Tonnes per landfill 94

Wallerawang Tonnes per landfill 914

Capertee Tonnes per landfill 172

Portland Tonnes per landfill 777

02 Close and rehabilitate the landfills

Action 2.1 Completion of works at Portland.

Completed 100%

Performance Comment A new closure plan has been prepared indicating that closure of Portland landfill will not occur in the near future. Therefore, all the work for this item has been completed for the current year.

03 Continue to maintain existing landfills

Action 3.1 New trenches

Progressing 50%

Performance Comment All landfills were maintained and no new trenches were required during the 2nd quarter.

04 Undertake preparations for the Blackmans Flat Waste Management Facility.

Action 4.1 Servicing loan and paying the interest.

Progressing 50%

Performance Comment Loan and interest serviced as scheduled.

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05 Upgrade the Lithgow Solid Waste Facility.

Action 5.1 Rehabilitate the Stage 1 area.

Progressing 20%

Performance Comment Council is currently liaising with consultants regarding the design for rehabilitation of stage 1.

Action 5.2 Provide additional weighbridge facilities.

Progressing 25%

KPI Target Notes

Extension of sewer and construction of toilet facilities.

30 June 2015 Planning is underway and quotations are being sought for works.

Upgrade computer and printer. 30 June 2015 Completed.

Construction of fencing and installation of security.

30 June 2015 Planning is underway and quotations are being sought for works.

Action 5.3 Implement actions from the Environmental Audit of Lithgow and Portland Landfills.

Progressing 25%

Performance Comment The Site Water Management Plan for Lithgow was finalised and provided to the Environmental Protection Authority (EPA). A grant application has been submitted to EPA/Environmental Trust that, if successful will cover other improvements.

Action 5.4 Road Maintenance/reseals at Lithgow Landfill.

Progressing 10%

Performance Comment Quotations have been sought for works.

3.2.17 Waste and Recycling

3.2.17.1 To implement the waste management hierarchy of avoidance, reuse, recycle and dispose.

01 Collect street litter bins in Lithgow, Portland and Wallerawang.

Action 1.1 Collection service provided to an acceptable standard and within budget.

Progressing 50%

Performance Comment The collection service provided to an acceptable standard and within budget.

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02 Collect litter bins from parks, lookouts and recreation areas.

Action 2.1 Collection service provided to an acceptable standard and within budget.

Progressing 50%

Performance Comment Collection service provided to an acceptable standard and within budget.

03 Provide kerbside garbage and recycling collection service to all residents within the collection service area.

Action 3.1 • Achieve a reduction in garbage material collected from 2013/14. • Achieve an increase in recycling material collected from

2013/14.

Progressing 50%

Performance Comment • October 129.41 tonnes of recycling 21% of total waste diverted from landfill.

• November 97 tonnes of recycling 20% of total waste diverted from landfill.

• December 127.69 tonnes of recycling 21% of total waste diverted from landfill.

04 Provide a green waste collection service to residents in Lithgow, Lidsdale, Marrangaroo, Portland, Rydal and Wallerawang.

Action 4.1 4 services per year and an increasing number of green waste bookings

Progressing 35%


4 Greenwaste Collections per year. 100% 54 October pickup506 additional pickup due to snow event in October.

4 Greenwaste Collections per year.

Increase number of bookings in comparison to 2013/14

100% 122 bookings

05 Provide a clean-up collection service to residents.

Action 5.1 2 services per year and an increasing number of clean-up bookings.

Progressing 50%


2 Clean Up Collection Services per year.

Number of bookings for 2014/15

100% 151 bookings. Next Clean Up Collection is scheduled for 3rd quarter.

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06 Assist in the provision of the chemical collection service.

Action 6.1 Provide agreed assistance to NetWaste with in-kind contributions.

Completed 100%

Performance Comment A chemical collection was held 19 October 2014.

07 Attend meetings and participate in Netwaste activities.

Action 7.1 Attend meetings as resources allow.

Progressing 50%

Performance Comment No meetings were attended in the 2nd quarter.

08 Undertake Waste Watchers Environmental Education Program targeting school aged children.

Action 8.1 Waste Watchers program undertaken.

Progressing 50%

Performance Comment Six schools were visited in Lithgow area and 12 presentations were made.

3.2.18 Stormwater Infrastructure

3.2.18.1 To provide stormwater infrastructure to allow for the sustainable growth and development of the area.

01 t To upgrade the Farmers Creek Stormwater Drainage System

Action 1.1 Extend the Flood Mitigation Works along Farmers Creek 370m from Watsford Oval to the Glanmire.

Progressing 90%

Performance Comment Work is progressing on the extension of the Farmers Creek Flood Mitigation Channel and is expected to be completed in the 3rd quarter.

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4 Enhancing Our Natural Environment

4.1 To conserve and preserve the natural environment whilst balancing the impact of development to ensure a sustainable and health community.

4.1.1 Planning for Our Natural Environment

4.1.1.1 To identify, preserve and improve our natural heritage and biodiversity whilst ensuring the water security and sewerage capacity of the regional for sustainable growth and development.

01 Review and monitor current plans and strategies.

Action 1.1 Implement the Integrated Water Cycle Management Plan.

Progressing 65%

Performance Comment The Integrated Water Cycle Management Plan philosophy is being reviewed following changes to the best practice modules.

Action 1.2 Implement the Drought Management Plan.

Progressing 50%

Performance Comment As the Clarence Transfer System is opertional, the Drought Management Plan has not been required to be implemented.

Action 1.3 Implement the Demand and Water Conservation Plan.

Progressing 50%

Performance Comment This has not been required to be implemented to date as we have an adequate supply of water.

Action 1.4 Implement the Strategic Water and Sewer Business Plans.

Progressing 50%

Performance Comment Plans are completed and will be utilised to inform the 2015-2016 budget process.

Action 1.6 Implement the Port Macquarie Road Environmental Management Plan.

Completed 100%

Action 1.7 Implement the Land Use Strategy.

Progressing 50%

Performance Comment Relevant provisions have been incorporated into the new Lithgow LEP 2014 that was made on the 19 December 2014. The Land Use Strategy was considered in the assessment of development applications as draft provisions prior to this date. Work is continuing on the implementation of other relevant actions through the preparation of the Comprehensive Development Control Plan.

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02 Strategic Asset Management Plan.

Action 2.1 Actions included within Councils Delivery and Operations Plans.

Completed 100%

Performance Comment Projects identified in the Delivery and Operations Plans linked to the Strategic Asset Management Plan are being implemented.

4.1.2 Air

4.1.2.1 To improve local air quality.

01 Promote alternative heating sources to coal and wood heaters.

Action 1.1 Provide the Alternate Fuel Rebate for the replacement of coal heaters with cleaner heating alternatives to Lithgow, Wallerawang, Portland and Villages.

Progressing 50%


Alternative Fuel Rebates Number of rebates paid

100% 3 rebates issued in 2nd quarter

02 Provide education material on the correct operation of solid fuel heaters.

Action 2.1 Promotion activities undertaken.

Progressing 50%

Performance Comment Education and information provided in media releases and pamphlets which are available from the Customer Service Centre.

4.1.3 Biodiversity

4.1.3.2 To responsibly manage natural resources through the control of environmental and noxious weeds.

01 Control environmental and/or noxious weeds on public land through Council and/or service provided by the Upper Macquarie County Council.

Action 1.1 Contribution made to the Upper Macquarie County Council and program of works completed.

Progressing 50%

Performance Comment Regular reports are received from Upper Macquarie County Council and reported to Council.

Action 1.2 Environmental improvement projects undertaken at priority locations.

Progressing 50%

Performance Comment Weed spraying in progress at selected locations identified by Council and Upper Macquarie County Council.

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Action 1.3 Weed control of natural water courses – Farmers Creek

Progressing 50%

Performance Comment A reduction in noxious weeds such as blackberries and basket willows was undertaken along Farmers Creek.

4.1.4 Climate Change

4.1.4.1 To significantly reduce carbon emissions within the LGA.

01 Undertake energy audits of Council buildings and consider recommendations in the Delivery Program.

Action 1.1 • Staff Sustainability Team continuing to meeting and identifying

energy and water saving initiatives. • Promote project activities to highlight the ‘green credentials of

Council

Not Progressing 50%


Staff Sustainability Team to meet regularly

Number of Meetings held

Nil 2 meetings were convened during the 1st quarter. No meetings were convened during the second quarter.

4.1.5 Environmental Protection and Leadership

4.1.5.1 To provide environmental leadership through responsible natural resource management, legislative compliance and working cooperatively with the community, relevant environmental authorities and alliances.

01 Comply with the environment protection licences for Lithgow Sewerage Treatment Plant, Lithgow Water Treatment Plant, Portland Sewerage Treatment Plant and Wallerawang Sewerage Treatment Plant.

Action 1.1 Compliance with licence conditions.

Progressing 50%

Performance Comment All monitoring data is placed on Council’s website. During the reporting period there was some minor non-compliance due to equipment failure.

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02 Comply with the environment protection licences for Lithgow Solid Waste Facility and Portland Garbage Depot

Action 1.1 Compliance with licence conditions.

Progressing 50%


Incidences of non-compliance identified by external authorities in relation to waste management facilities.

Number of incidents

1 A dust complaint was received for Lithgow Waste Facility.

03 To fulfil Council’s appropriate regulatory authority responsibilities under the Protection of the Environment Operations Act.

Action 3.1 Respond to pollution incidents within 24 hours.

Progressing 50%


Pollution incidents responded to within 24 hours

Number of incidents

100% 5 incidents were reported. All were responded to within 24hrs.

Action 3.2 To ensure compliance with Council’s Environmental Management System for:

• Sewage Management • Water Treatment and Distribution.

Progressing 50%


Pollution incidents responded to within 24 hours

Number of incidents

100% 6 incidents of non-compliance were responded to within 24hours.

04 Work together to share information.

Action 1.1 Participate in the activities of the Water Directorate.

Progressing 50%

Performance Comment An education programme to reduce water demand is run in conjunction with the SaveWater Alliance.

Action 4.2 Participate in the activities of the SaveWater Alliance

Progressing 50%

Performance Comment Council participates in the activities of the SaveWater Alliance and attends meetings.

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05 Provide a forum for environmental groups to discuss matters relating to the environment and advise Council.

Action 5.1 Conduct the Environmental Advisory Committee meetings in accordance with the terms of reference.

Progressing 50%


Meetings of the Environmental Advisory Committee to be held quarterly.

100% of meetings held.

100% 1 meeting was convened.

06 Improve the community’s knowledge of environmental issues.

Action 6.1 1 water education campaign conducted.

Progressing 50%

Performance Comment

Action 6.2 1 waste education campaign conducted each year.

Progressing 50%

Performance Comment The following activities were undertaken to promote waste education:

• Schools waste program completed during National recycling week

• Recycling display held at Celebrate Lithgow

07 Prepare grant applications for funding of environmental improvement works.

Action 7.1 Grant applications prepared.

Progressing 50%

Performance Comment In October, Council applied for $65,000 funding under the Australian Government’s program to work with the community to plant 20 million trees by 2020. The program is to re-establish green corridors and urban forests. Council is awaiting the outcome of this application.

Council applied for $183,800 to undertake improvements to the car park at Hassan’s Walls however, this application was unsuccessful.

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4.1.6 Water

4.1.6.1 To protect our waterways and provide safe drinking water

01 Protect the catchment around Farmers Creek Dam.

Action 1.1 • Provide drinking water to residents within the Farmers creek

reticulated supply system. • Comply with the Australian Drinking Water Guidelines.

Progressing 50%

Performance Comment Council has continued to provide drinking water in accordance with the Australian Drinking Water Guidelines during the 2nd quarter.

02 Conduct routine monitoring of Council’s reticulated drinking water supplies.

Action 2.1 Undertake water sampling

Progressing 50%


177 Microbiological Bacterial Samples per annum

100% 100% 44 samples

16 Chemical Samples per annum 100% 100% 7 samples

26 Disinfection By-Product Samples per annum

100% 100% 26 samples

12 Flouride Sample per annum 100% 100% 3 samples

03 Undertake routine monitoring of Farmers Creek, Lake Lyell, Pipers Flat Creek and Lake Wallace for blue green algae.

Action 3.1 Samples taken in partnership with Delta Electricity.

Progressing 50%


Blue Green Algae Samples Number of Samples taken

8 6 samples taken in Lake Lyell.2 samples taken in Lake Wallace.

04 Purchase water from State Water to supply Cullen Bullen, Glen Davis, Lidsdale, Portland, Wallerawang and Marrangaroo

Action 4.1 Maintenance of supply to residents and payments made.

Progressing 50%

KPI Target Achieved

Water purchased from Fish River Water Supply Total Megalitres per quarter. 162

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5 Responsible Governance and Civic Leadership

5.1 A Council that focuses on strong civic leadership, organisational development and effective governance with an engaged community actively participating in decision making processes affecting their future.

5.1.1 Planning for Our Council

5.1.1.1 To ensure integrated corporate plans set the long term direction for the LGA and Council.

01 Implement the 10-year Community Strategic Plan for the LGA.

Action 1.1 Community Strategic Plan implemented through the Delivery Program 2013-2017 and Operational Plan 2014-2015.

Progressing 50%

Performance Comment The Community Strategic Plan 2026 is being implemented through the Operational Plan 2014-15.

02 Prepare the Delivery Program 2013-2017 and Operations Plan 2013-2014 in accordance with the requirements of the Local Government Act and Regulations.

Action 2.1 Delivery Program 2013-2017 and Operations Plan 2015-2016 adopted by 30 June.

Progressing 60%

Performance Comment Community meetings were held in Wallerawang, Hartley, Capertee, and Cullen Bullen and with the Vale Ladies Club to inform the community of Council activities for 2013-2014, 2014-2015 and to invite submissions for the 2015-2016 Draft Operational Plan. A number of matters were raised. Those matters that could be addressed in the 2014-2015 year are being investigated and completed through Council's Customer Request System. A number of items are being included for Council consideration as part of the 2015-2016 Draft Budget. Council officers have completed inputting project bids for 2015-2016 in the Pulse Project Management Module and the Finance One Budget Module.

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03 Review the 10 Year Long-Term Financial Plan and include strategies to improve Council’s current financial ratios. Implement the 10 Year Asset Management Strategy.

Action 3.1 Prepare, review and implement Asset Management Plans and Policies in accordance with the Asset Management Strategy for:

• Buildings and other assets. • Roads, drainage, kerb and gutter and footpaths.

Progressing 50%

Performance Comment The Strategic Asset Management Plan is being reviewed; Asset Data is being verified for roads, kerb and gutter, footpaths, bridges, line marking and signage.

Action 3.2 Implement the Corporate Asset IT Program in accordance with the Asset Management Strategy.

Progressing 50%

Performance Comment Corporate assets are being managed in accordance with the Asset Management Strategy.

04 Implement the Workforce Plan.

Action 4.1 Identify priority actions from Workforce plan outcomes.

Progressing 50%

Performance Comment Continuation of accredited training for Water & Wastewater staff to enhance their skills base in this area has been undertaken. The Leadership Program has been implemented to train younger/less experienced staff in best practice management and leadership behaviours. Commenced review of the first round of Local Government Effectiveness Survey results to provide some of the strategic direction for this area.

05 Develop modern and legislatively compliant codes and policies.

Action 5.1 Develop, review and implement codes and policies as required.

Completed 100%

Performance Comment Council finalised the review of the Policies Register in the 1st quarter. Policies have been amended to reflect legislative changes. All Council Policies are available on Council's website.

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06 Develop a Communications Strategy

Action 6.1 Communications Strategy developed following completion of Marketing and Branding Strategies and adopted by Council.

Not Due To Start 0%

Performance Comment Will be commenced following completion of Branding Framework, Style Guide and Marketing Strategy.

07 Develop and monitor Risk Management Plans.

Action 7.1 Risk Management Plans developed to comply with legislative requirements.

Progressing 30%

Performance Comment Council is working through the Risk Management Action Plan 2014-2015. Twelve items have been actioned with 38 items in progress.

08 Report the outcome of a quarterly performance review of the Delivery Program, Operational Plan and provide a budget review statement.

Action 8.1 Performance Reports to Council prior to 31 August, 30 November, 29 February and 31 May.

Progressing 50%


April to June Quarterly Report 31 August 17 November 2014

Presented as part of the 2013/14 Annual Report.

July to September Quarterly Report 30 November 17 November 2014

09 Prepare the annual report for 2013-2014.

Action 9.1 Report submitted to the Division of Local Government by 30 November.

Completed 100%

Performance Comment The 2013-2014 Annual Report was adopted by Council at the meeting held on 17 November 2014 and forwarded to the Division of Local Government by 30 November 2014.

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5.1.2 Civic Leadership

5.1.2.1 To provide responsible leadership for the community

01 Conduct the business of council in an open and democratic manner.

Action 1.1 Business papers, minutes for Council Meetings, Committee Meetings and Extraordinary Meetings produced and delivered in accordance with the Local Government Act and Regulations and the Code of Meeting Practice.

Progressing 50%

Performance Comment Business papers, minutes for Council Meetings, Committee Meetings and Extraordinary Meetings were produced and delivered in accordance with the Local Government Act and Regulations and the Code of Meeting Practice.

02 Conduct committees of Council in an open and democratic manner.

Action 2.1 Council and Committee Meetings are conducted regularly in accordance with the meeting scheduled.

Progressing 50%

KPI Target Achieved

Extra-Ordinary Meetings of Council Number of Meetings held 1

Ordinary Meetings of Council Number of Meetings held 3

03 Support Councillors in their role.

Action 3.1 Provide information to Councillors regularly in the form of briefing sessions, memos, email and meetings.

Progressing 50%

Performance Comment Information was provided to Councillors in the form of briefing sessions, memos, circulars, emails and meetings. There were 3 briefing sessions held in the 2nd quarter.

Action 3.2 Provide Councillors with the payment of fees, expenses and the provision of facilities and support in relation to discharging the functions of civic office.

Progressing 50%

Performance Comment Provided in accordance with Council's policy.

Action 3.3 Identify Councillor’s training requirement in the Training Plan and complete training.

Progressing 50%

Performance Comment There was no training held during the 2nd quarter for Councillors.

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04 Work together to interweave and optimise the sharing and coordination of resources and information.

Action 4.1 Contribute to CENTROC and participate in its activities.

Progressing 50%


CENTROC Board Meetings Number of Meetings attended.

1 Attended on 27 November 2014 by the Mayor, Deputy Mayor and General Manager.

GMAC Meetings Number of Meetings attended.

1 Attended on 30 October 2014 by the General Manager.

Action 4.2 • Participate in the activities of the Local Government NSW:

Subscription paid • Participation and attendance at annual conferences.

Completed 100%

Performance Comment The Local Government NSW Conference was held in Coffs Harbour from 19th - 21st October 2014. Four Councillors attended including the Mayor and Deputy Mayor. The General Manager attended as an observer.

5.1.3 Communication

5.1.3.1 To ensure effective communication between Lithgow City Council and the community.

02 Disseminate concise and effective information to the community about Council’s programs, policies and activities.

Action 2.1 Produce and deliver to residents Council Connections Newsletter, quarterly in September, December, March and June.

Progressing 50%

Performance Comment A Year in Review was distributed to a number of businesses in Lithgow during the quarter and it has also been placed on Council's website. A media release was forwarded to local media regarding the publication. Distribution to Lithgow, Wallerawang, Portland and outlying villages will continue during 3rd quarter.

Action 2.2 Provide information through the Council Column weekly in the Lithgow Mercury.

Progressing 50%


Council Columns Number produced

12 Weekly columns were produced during the 2nd quarter.

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Action 2.3 Provide information through the Mayors Monthly Column in the Lithgow Mercury.

Progressing 50%


Mayors Column Number produced

1 Mayoral column was produced during the 2nd quarter.

Action 2.4 Produce and distribute Media Releases.

Progressing 50%


Media Releases Number produced

57 Media releases were produced on a regular basis throughout the 2nd quarter. They were distributed to local media and placed on Council's website and social media.

Action 2.5 Provide information through the Mayor’s radio spot on local and regional radio.

Progressing 50%

Performance Comment The Mayor continues to contribute to radio interviews frequently including to local radio, Bathurst's B Rock FM and ABC Radio.

Action 2.6 Maintain Council’s website to accurately reflect Council’s programs, policies and activities of the time.

Progressing 50%

Performance Comment Redevelopment of the Economic Development website has commenced.

03 Celebrate Local Government Week.

Action 3.1 Undertake activities focusing on Council in the community.

Completed 100%

Performance Comment Local Government Week was held from 4-10 August 2014. A Media release was produced detailing Council's achievements and providing the community with an overview of what Council’s role is in the community.

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5.1.4 Corporate Management

5.1.4.1 To ensure the Operations of the Council are managed to achieve identified outcomes.

01 Implement the Long-Term Financial Plan to provide sound financial advice and management of Council’s finances.

Action 1.1 Manage and monitor council's Finances.

Completed 100%


Financial Statements audited 31 October 31/10/2014

Financial Statements lodged with Division of Local Government

7 November 7/11/2014

Financial statements were completed and lodged with the Division of Local Government by 7 November.

Action 1.2 Model, levy, issue and recover rates, annual charges and sundry debtors according to fees:

• Rate notices issued by 31 July and quarterly installment notices by 31 October, 31 January, 30 April.

• Pursue 100% of outstanding debts to achieve improvement on the previous year’s percentage of outstanding rates.

Progressing 50%

Performance Comment The 2nd Instalment notices were issued in accord with the statutory timeline of 30 November, 2014. Debt Recovery letters were issued on 12 December, 2014

Action 1.3 Finalise the revaluation and reporting of current assets at fair value as required by junction with the Division of Local Government.

Not Due to Start 0%

Performance Comment A plan is to be prepared by the end of 2nd quarter to revalue Council's roads, bridges and drainage network for 2014/15 in line with the schedule published by the Division of Local Government.

Action 1.4 Maximise and secure Councils Investment Portfolio through a variety of investment institutions, types and terms in accordance with legislation and Council’s Policy.

Progressing 50%

Performance Comment Investment reports are tabled at Council meetings within one calendar month as per the Division of Local Government’s requirements. The new Investment Policy adopted by Council during the 2nd quarter.

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Action 1.5 Manage Council’s loan portfolio to compliance with the Delivery Program and in accordance with Council resolutions.

Progressing 50%

Performance Comment Council continues to draw down loans as and when required. Proposed new loans have been included in the 2014-2015 Long Term Financial Plan and the Division of Local Government's schedule of proposed borrowings.

Action 1.6 Assist with the external audit of Councils financial records to achieve an unqualified result:

• Full audit during 1st and 2nd Quarters. • Interim audits during 3rd and 4th Quarters.

Progressing 50%

Performance Comment The final audit for 2013-2014 was completed by 31st October in line with Division of Local Government requirements.

Action 1.7 Account for and ensure grants and approved applications are administered in accordance with grant conditions.

Progressing 50%

Performance Comment A monthly grant tracking sheet has been developed and is presented regularly to the Executive Management Team.

02 Provide insurance coverage of Council’s activities and assets.

Action 2.1 Secure adequate and cost effective insurance coverage which is current at all times.

Progressing 80%

Performance Comment Insurance policies renewed in July.

Action 2.2 Liaise with the insurance company and process claims within 14 days of receipt.

Progressing 50%

Performance Comment Council staff are in regular contact with insurance agencies. Claims are logged in a timely manner.

03 Implement internal auditing programs.

Action 3.1 Undertake activities identified in the Internal Audit Plan and ensure completed by due date.

Progressing 50%

Performance Comment Internal Audit Plan is under development. No actions identified as yet.

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04 Manage Council’s statutory responsibilities.

Action 4.1 Monitor and pursue legislative changes and ensure staff are aware of changes.

Progressing 50%

Performance Comment No change in legislation identified during the 2nd quarter.

Action 4.2 Perform Council’s legal responsibilities under applicable acts and regulations and ensure compliance.

Progressing 50%

Performance Comment All statutory compliance tasks for 2nd quarter were completed.

05 Manage Council’s risk.

Action 5.1 Develop and implement risk management strategies in areas of corporate management to improve the annual score by 3% over 2013-2014.

Completed 100%

06 Maintain an adequate level of stock for internal supply to operational programs.

Action 6.1 Order and issue stock items as required with stock takes undertaken mid to end of December and June.

Progressing 50%

KPI Target Achieved

Value of Stock as at 30 September Total amount $ $531,329.68

Value of Stock as at 31 December Total amount $ $561,284.12

Performance Comment Interim stock take completed first week in December.

07 Provide quotations and/or undertake private works on request.

Action 7.1 A profit is made, in accordance with Council’s Work at Owners Cost Policy, on private works and the customer is satisfied with the work.

Progressing 50%

Performance Comment A 20% profit margin listed in the fees is being charged accordingly unless the work is for a charity or a not for profit organisation.

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08 Ensure the integrity and security of Council’s records.

Action 8.1 Register, collate, archive and dispose of Council’s records in accordance with legislation, policies and procedures.

Progressing 50%

Performance Comment During the quarter 100% of incoming mail was tasked to officers within 6 hours of it being received.

09 Provide access to Council’s records.

Action 9.1 Asses determine and respond to requests for Council information in accordance with legislation, policies and procedures.

Progressing 50%

Performance Comment All requests for information are manages through the GIPPA process.

10 Ensure information which Council collects is used lawfully and for the purpose it was collected.

Action 10.1 Provide regular training to staff at induction sessions.

Progressing 50%

Performance Comment No requests received to provide an induction training session during the 2nd quarter.

Action 10.2 Assess determine and respond to complaints in accordance with legislation, policies and procedures.

Progressing 50%


Number of GIPPA Requests received and answered.

100% 100% 2 GIPPA requests were received and processed during the 2nd quarter.

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5.1.5 Customer Service.

5.1.5.1 To ensure efficient customer service standards

01 Operate the one stop customer service counter including works requests, bookings for community facilities, cashiering, certificate production, customer enquiries, daily mail and accounts, maintaining registers, registering of development applications, construction certificates and complying development applications.

Action 1.1 • Internal and external customer feedback. • Completion of all certificates in 14 days. • Register all applications in 2 days. • Monthly reporting completed within 7 days.

Progressing 50%


Number of Section 96 Modification of Consent registered

100% 100% 15 registered

Number of Certificates Processed 100% 100% 579 registered

Number of Water Applications registered


Number of Development Applications registered


Number of Construction Certificates registered


Number of Certificate Linen Release requests registered


Number of Complying Development Applications registered


Number of Community Hall Bookings received and receipted.


Number of Quotes for Applications issued


Number of On-site Sewer Management Applications registered


Number of Sewer Applications registered


Number of Section 68 Solid Fuel Heater Applications registered


Number of Action Requests registered

100% 100% 1,244 registered

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02 Provide responses to correspondence.

Action 2.1 A response provided within 14 days for written correspondence.

Progressing 50%

Performance Comment All correspondence answered within a timely manner.

03 Conduct Internal Service Committee to review the level of service provided to Council’s internal and external customers.

Action 3.1 Review and monitor Council’s service levels and implement the Action Plan for improved service in the areas of:

• Compliance and Audit • Finance • Engineering (roads/water) • Town Planning • Promotion/Communication.

Progressing 10%

Performance Comment The Audit Committee meeting is to be scheduled for 3rd quarter.

5.1.6 Employer of Choice

5.1.6.1 To build and develop a high quality staff base so that Council is an employer of choice in Lithgow

01 Implement procedures and practices which foster a desirable place to work.

Action 1.1 Attract and recruit staff on merit in accordance with relevant legislation, procedures and the principles of equal employment and opportunity.

Progressing 50%

Performance Comment Recruitment is undertaken in accordance with the Equal Employment Opportunity Management Plan, recruitment practices and processes.

Action 1.2 Provide salary, benefits and favourable working conditions in accordance with the relevant industrial legislation.

Progressing 50%

Performance Comment On-going improvements to recruitment processes including better advertising campaigns & the highlighting of Lithgow City Council employment benefits. On-going compliance with industrial instruments and legislation.

Action 1.3 Conduct annual performance appraisals of staff by 31 October.

Progressing 80%

Performance Comment Some slippage has occurred in this area. Need to finalise sign-offs by managers.

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Action 1.4 Recognise longer serving employees through the recognition of service procedure.

Completed 100%


Annual Presentation Day 31 December 100% Annual presentation of Service Awards was undertaken on 11 December 2014.

Action 1.5 Conduct an Employee Opinion Survey.

Not Progressing 0%

Performance Comment Waiting on CENTROC's regional proposal for an employee survey.

Action 1.6 Commence design of a new Salary System:

Not Progressing 0%

Performance Comment Awaiting regional input from CENTROC project.

Action 1.7 Implement new Salary System.

Not Progressing 0%

Performance Comment Implementation will not occur until all options have been costed and adopted.

02 Provide a workplace that promotes the principles of equal employment and is free of discrimination.

Action 2.1 Implement the equal employment opportunity management plan through:

• Communication of policies and programs. • Collection and recording of appropriate information. • Review of personnel practices. • Evaluate and review.

Progressing 50%

Performance Comment Standard Working Procedures are under review with many already revised and endorsed. Staff are being informed as they are updated and changes explained. The Equal Employment Opportunity Management Plan is yet to be reviewed.

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03 Provide a safe and healthy workplace.

Action 3.1 Implement, monitor and review the Work Health and Safety, Rehabilitation and Environment Management System:

• Internal audits undertaken for each quarter. • Implement OHS Action Plan.

Progressing 15%

Performance Comment • Incident Reporting and Investigation procedure fully implemented and 100% Supervisory staff inducted.

• Pilot group at Wallerawang conducted Risk Management Process for work activities.

• All Managers (OFFICERS OF PCBU) have undertaken Due Diligence Training.

• All Supervisors/ Managers completed WHS Responsibilities training.

• Identified KPI's for all Supervisors/Managers responsible for Incident Reporting and Investigation.

• Draft Training Needs Analysis Developed.

• WHS Planning Standard Working Procedure draft awaiting adoption from CMT.

Action 3.2 Provide access to external support and Counselling service through the Employee Assistance Program.

Progressing 50%

Performance Comment On-going contract with Optum (formerly PPC worldwide).

Action 3.3 Provide relevant immunisations to appropriate staff against:

• Hepatitis A and B • The Flu

Progressing 50%

Performance Comment Further immunisations are scheduled for 3rd quarter.

Action 3.4 Undertake 8 meetings of the Occupational Health and Safety Committee each year and implement activities identified.

Progressing 50%

Performance Comment Two meetings of the committee were held in November and December 2014.

Action 3.5 Undertake noise monitoring and hearing tests for employees: Testing undertaken on commencement and retirement of employment. Impliment the triennial program for relevant employees.

Progressing 60%

Performance Comment Planning has commenced on Council’s Safety Day which will be held in October 2015.

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Action 3.6 Promote WHS within the workplace through Committee initiatives and staff newsletter.

Progressing 50%

Performance Comment The following items were promoted in the December Staff Newsletter:

• WHS - We are responsible - StateCover Gap Analysis report

• Get healthy @ Work

Action 3.7 Priority actions identified and implemented from the WHS Management System and Work practices External Audit.

Progressing 60%

Performance Comment The Work Health & Safety Planning Standard Working Procedure (SWP) has been completed and is scheduled for consultation at the Corporate Management Team meeting to be held in February 2015. The Draft Work Health & Safety Plan is being reviewed by an external body, StateCover and will be implemented following full adoption of SWP.

04 Enhance the skills and knowledge of the workforce.

Action 4.1 Implement the training plan with all identified training completed by 30 June.

Progressing 40%

Performance Comment The following training was undertaken during the 2nd quarter in accordance with the training plan:

• Customer Service

• 2nd Part of HSR Training

• Project Management Module Training

• Advanced Building Regulations

• Continuing On-line Training modules (EMT/CMT)

• Graduate Diploma in Urban Planning.

Action 4.2 Prepare the draft training plan for 2015-2016 from training objectives identified in the annual performance appraisals of staff by 30 November.

Progressing 50%

Performance Comment This is scheduled for completion in 3rd quarter due to delays with performance appraisals.

Action 4.3 Programs and materials for training purchased and within budget.

Progressing 50%

Performance Comment Training and development materials were purchased within budget.

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5.1.7 Information Systems Management

5.1.7.1 To ensure effective management of information systems that complies with legislative requirements.

01 Ensure high service levels of Council’s information and communications network.

Action 1.1 Manage and maintain the communications networks ensuring they are operational and accessible greater than 98% of the year.

Progressing 50%

Performance Comment Networks were operational and accessible for greater than 98% with no major outages to report.

Action 1.2 Replace PC/Servers as required.

Progressing 50%

Performance Comment Fifteen new PCs were ordered during the 2nd quarter.

Action 1.4 Undertake and Independent security audit.

Not Due To Start 0%

Performance Comment Scheduled to be undertaken during the 4th quarter

Action 1.5 Upgrade technology Corporate Planning & Reporting Software

Progressing 80%

Performance Comment The Budget Module was implemented in Finance One.

Action 1.6 Manage the leases for copiers, general computers and printers ensuring they are operational and accessible greater than 98% of the time.

Progressing 50%

Performance Comment The copier lease for the Rural Fire Services was managed to ensure it remained operational and accessible greater than 98% of the time.

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02 Comply with current Information Technology licensing requirements.

Action 2.1 Ensure all software licensing is current:

• Property System • Finance/Payroll System • Dataworks/ECM • Microsoft • Map Info/Exponaire • Spydus Library System • ID Profile/Atlas • Confirm Asset Management System

Progressing 50%

Performance Comment All software licences are current.

Action 2.2 Upgrade the Electronic document Management System (Dataworks).

Not Due To Start 0%

Performance Comment Scheduled to be undertaken during 3rd quarter.

03 Enhance Council’s geographical information system (GIS).

Action 3.1 Maintain and continue development of the geographical information system to ensure integrity with Council’s property system.

Progressing 50%

Performance Comment A process for recording footpath inspections was implemented.

5.1.8 Local Environmental Planning and Development

5.1.8.1 To ensure the long-term sustainability of infrastructure and land that underpins and supports LGA growth

01 Seek developer contributions

Action 1.1 Development contributions are collected and administered in accordance with adopted Contributions Plan. Planning agreements are negotiated and administered according to the adopted Policy.

Progressing 50%

Performance Comment Development contributions are being collected as required by the Section 94A Plan.

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5.1.9 Plant and Equipment

5.1.9.1 To provide plant and equipment to undertaken works.

01 Maintain Council’s fleet of plant and equipment.

Action 1.1 Maintained in accordance with manufacturer’s specifications to the satisfaction of internal and external customers.

Progressing 50%

Performance Comment Plant serviced in accordance with manufacturer's recommendations and repairs conducted in a timely and efficient manner. Weekly report of plant off the road to Operations staff indicating less than 0.05%

02 Provide an ongoing plant and vehicle replacement program suitable to Council’s Operational needs.

Action 2.2 Larger annual plant purchases to include:

• Plant • Trucks • Mowers/Tractors • Utilities/4WD • Light Vehicles • Minor Plant

Progressing 50%

Performance Comment During the 2nd quarter Council purchased a street sweeper.

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Income and Expenditure Review Statement

2014/15 December Quarterly Budget Review Statement

Income and Expenditure Review Statement

For the period 01July 2014 to 31 December 2014

Projected Income and Expenditure Statement

Original Budget 2014/15

$

Sept Review 2014/15

$

Dec Review 2014/15

$

Mar Review 2014/15

$

Revised Budged

YTD Actuals

Rates and Annual Charges 22,364 - 9 - 22,374 22,176

User Fees and Charges 7,605 - (12) - 7,593 4,192

Interest and Investment Revenue

584 - - - 584 372

Other Revenue 709 - (14) - 695 291

Operating Grants and Contributions

6,463 - 53 - 6,516 3,255

Capital Grants and Contributions

5,537 120 4,284 - 9,941 533

Gain Sale of Assets 337 - - 337 30

Total Revenue 43,600 120 4,320 - 48,040 30,850

Employee Costs 13,308 184 28 - 13,521 7,901

Borrowing Costs 1,556 - - - 1,556 498

Material and Contracts 9,311 249 6 - 9,566 3,490

Depreciation Expense 9,216 - - - 9,216 4,121

Other Expenses 4,454 - 2 - 4,456 2,362

Loss on Sale of Assets - - - - - -

Total Expenses 37,845 433 36 0 38,314 18,372

Operating Result 5,754 (313) 4,284 - 6,296 12,478

Operating Result before Capital Grants

218 (433) - - ( 215) 11,945

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Cash and Investment Review Statement


Cash and Investment Review Statement

For the period 01 July 2014 to 31 December 2014

Cash and Investment Review Statement Original Budget 2014/15

$

Sept Revised Budget 2014/15

$

Dec Revised Budget 2014/15

$

March Revised Budget 2014/15

$

Investments are held in accordance with the Lithgow City Council’s Investment Policy at the date of investing the funds. On 21 November 2011, Council adopted a draft of the Investment Policy as Policy 8.2 and Investments will comply with this Policy which includes the following:

• Local Government Act 1993 – Section 625 • Local Government Act 1993 – Order dated 12 January 2011 • Local Government (General) Regulation 2005 • Trustee Amendment (Discretionary Investments) Act 1997 Section 14A(2), 14c(1) and (2)

Investments

AMP 0 1,000,517.81 1,008,395.89 ANZ 0 0 0 CBA 1,914,186.35 923,613.57 579,141.01 Family First Credit Union 0 1,000,000.00 1,008,260.27 IMB 3,591,892.54 3,535,451.72 3,026,098.63 ME Bank 0 500,000.00 500,000.00 NAB 4,627,591.22 4,655,389.82 3,683,172.27 Newcastle Permanent Building Society 0 1,000,000.00 1,008,383.56 Westpac 3,308,448.41 3,280,964.45 3,309,268.70 St George 2,041,553.92 2,444,647.82 2,466,165.24 Total Investments 15,483,672.44 18,340,585.19 16,588,885.57 Cash Cash at Bank 3,673,662.85 1,677,384.68 175,837.54 Total Cash 19,157,335.29 20,017,969.87 16,764,723.11 Cash Reconciliation as at 30 September 2014

CBA Statement 1,677,384.68 175,837.54 • Outstanding Deposits 7,081.02 11,656.59

1,670,303.66 164,180.95 General Ledger Cash at Bank 1,194,599.00 631,966.09

• Less un-presented cheques 508,542.13 1,352,227.09 • Add un-presented deposits 32,837.47 556,080.05

1,670,303.66 164,180.95

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Part A: Contracts Review Statement 2014/15 December Quarterly Budget Review Statement

Contracts Review Statement

For the period 1 October 2014 to 31 December 2014

Contractor Contract Detail and Purpose

Contract Value (GST

Inc.)

Date Minute No.

Length of Contract

Budgeted (Y/N)

Note: Contracts listed are those entered into during the quarter, under review and have not been fully performed or completed of $50,000 or greater. Contracts for employment are not required to be included.

Exeloo Construct toilets in Lithgow CBD 291,045 27/10/2014 14-419 Y

Abergeldie Complex Infrastructure

Construction of new bridge over rail corridor in Wallerawang

3,374,397 27/10/2014 14-424 Period of Construction Y

Part B: Consultancy and Legal Expenses Review Statement


Contracts Review Statement

Actual expenditure 1 July 2014 to 31 December 2014

Expense Year to Date

$

Legal Budget Allocation

(Y/N)

Consultancies 143,138 Y

Legal Fees 39,832 Y

Note: A consultant is a person or organisation engaged under contract on a temporary basis to provide recommendations or high level specialist or professional advice to assist decision making by management. Generally it is the advisory nature of the work that differentiates a consultant from other contractors.

Delivery Program 2013-2017 Operational Plan 2014-2015

Documents