Delivering support services of the highest quality and best value to government agencies and the public. Fleet Forum Updates – where we are in the process.

Delivering support services of the highest quality and best value to

government agencies and the public.Fleet Forum

• Updates – where we are in the process– Maintenance Repair and Vendors– Take Home Information – Vehicle Replacements– Dual Rear Passenger Vans

• Customer Service Summary– Private Sector Lease Comparison– Maintenance and Repair Cost

Comparison

• From our Governor– Executive Order– MOU between states

• Fleet Operations Vehicle Service Center

• Risk Management’s “Defensive Driving Test” tracking procedures

• State Reports

Delivering support services of the highest quality

and best value to government agencies and the public.

Presented By:

Scott Bingham, State Fleet Manager

Where is DFO in the Process?


government agencies and the public.Maintenance and Repair

Vendors• Authorized Vendor Listing

– http://fleet.utah.gov/fleet/arivendors.php • Searchable by City

http://fleet.utah.gov/fleet/arivendors.php

http://fleet.utah.gov/fleet/arivendors.php



Vendors• Authorized Vendors

– Quality, efficient servicing of vehicles

– Qualified vehicle repair technicians

– Market comparable parts and labor rates

• Non-Authorized Vendors– Inefficient services– Not cost competitive– Up-selling– Selling services that

do not need to be completed



Vendors• Non-Authorized

Vendors– Jiffy Lube– All American– Jerry Seiner– Rush Truck Center of

SLC– MCO– Lloyd’s Tire– Family Tire– Firestone (if another

location is reasonably avail.)


government agencies and the public.Take Home Authorization

Process• Annually 1,400

drivers authorized for take-home

• January 1 effective dates

• Signatures from Driver, Supervisor, Manager, and Executive Director


government agencies and the public.Take Home Authorization

Process• Motor Vehicle Review Committee

– New Drivers• Signatures required from Driver, Supervisor, Manager,

and Executive Director– Existing Drivers

• Signature from Executive Director on the entire Agency take home operators


government agencies and the public.

Vehicle Replacements• August mileage projections for a

May vehicle replacement• Justification list sent to Agencies• Class standards are built• Vehicles ordered• Begin arriving April and finish

July



Presented By:

Eric Gardner / [email protected] / 801-538-3827

Dual Rear Wheel Van Conversions

mailto:[email protected]



Update on Conversion Process• 29 of the 42 currently held vans are

finished• With advanced notice, completion in

one day• There is increased stability/ safety• Goal of completion in the next few

weeks• Thanks to agencies that have

cooperated thus far



Questions? Eric Gardner

801-538-3827 / [email protected]



Presented By:

Sam Lee

Private Sector Lease Comparison


government agencies and the public.How do DFO rates compare to the

private sector?

Acme Auto Leasing LLC

Hincklease

ARI

Average savings per vehicle = $143



Questions?



Presented By:

Sam Lee

Maintenance & Repair Cost Comparison


government agencies and the public.2011 Operating Costs (without

fuel)



2011 Operating Cost Breakdown



2011 Operating Cost Trend



Fleet Trends

2009 2010 2011 Industry

Average Vehicle Age 4.8 5.6 5.6 7.5

Average Vehicle Mileage 14,848 14,032 13,518 9,037

Average Miles Per Gallon 16.2 16.3 16.6 9.2

% of Units with Low Mileage 20.4% 20.9% 22.2% 31.0%



Questions?



Presented By:

Sam Lee

Governor Herbert’s Idle Reduction Executive Order

What Does the Order Say?Directs drivers of state vehicles to turn off the vehicle’s engine whenever it is expected to be stopped for longer than 30 seconds. However, the Executive Order doesn’t apply:

(a) when the vehicle is stopped in traffic, such as a red light;(b) when idling is necessary to promote the safety or well-being of vehicle occupants or others;(c) when idling is necessary to operate vehicle equipment, such as lift equipment for people with disabilities or warning lights on Utah Highway Patrol and Utah Department of Transportation vehicles;(d) when idling is necessary to inspect or service the vehicle;(e) when manufacturers recommend that an engine be permitted to idle for a certain period prior to shut down;(f) in emergency situations.

Governor Herbert’s May

31, 2012 Announcement



Actions by DFO Since May 31st to Promote Idle Reduction?

• Indoor posters and outdoor signs

• Email message to all state drivers

• Telematics in state vehicles• Idle reduction facts on the DFO

web site• Agency Idle Reduction Policy



How you can help…Continue to promote idle reduction within your agency

1. Do your part…set the example in your own agency

2. Promote the “Idle Free Month” sponsored by DEQ in September 2012

3. Send an email to your drivers asking for their support of the Executive Order

4. Recognize your employees when their miles per gallon improve



Questions?



Presented By:

Sam Lee

CNG Memorandum of Understanding, signed by Governor Herbert



Which states initiated the MOU?

We [Governor Fallin and Governor Hickenlooper] are writing to solicit and encourage your participation in a Memorandum of Understanding (MOU) that…attracts automobile manufacturers in the United States to develop functional and affordable natural gas fleet vehicles that will also meet public demand.



Why an MOU?

The States recognize the benefits and unique attributes of clean burning natural gas and understand the significant opportunity compressed natural gas (CNG) presents to save State and taxpayer dollars by encouraging an energy future that utilizes domestic energy resources to fuel our nation’s transportation needs…

…the States will endeavor to provide a demand base sufficient to support the design, manufacture, and sale of functional and affordable OEM NGVs by automotive manufacturers in the United States.



What is the next step?• The request for proposal (RFP) issued by

the State of Oklahoma July 24, 2012 will close September 8, 2012

• Multiple award contacts are expected to be signed by dealers in every participating state available in October


government agencies and the public.What does this mean for Model

Year 2013?• DFO will be asking leasing agencies to accept

a CNG vehicle in classes where they are available from manufacturers• Classes include:– Compact

sedans– Full-size cargo

vans– ¾ Ton extended

cab long bed trucks Ram 2500 Heavy Duty

CNG



Questions?


government agencies and the public.Fleet Operations Vehicle

Services Center• Repair Price Management (RPM) system• In-house maintenance/repair authorization

process• Coordination directly with driver and

vendor• Bids for maintenance and repair following

State Purchasing requirements


government agencies and the public.Fleet Operations Vehicle

Services Center• Towing/Rental assistance• Parts and Labor negotiations prior to

servicing of vehicles• Vendor Relations• Windshield process for off contract services• 855-FLT-UTAH


government agencies and the public.Defensive Driving Test

• Risk Management– Required every two years– Located at risk.utah.gov

• Tracked in the Fleet Tracking Program– Entered by Agency Fleet Contact– Entered monthly if EIN matches

Operator ID• Reports – fleet.utah.gov

– Operator Report – Y/N– Driver Safety Course Information – All

test information

SS#



Legislative Reports• State Vehicle Report

– Nov. 1

NAMEEquip

#'s

ADMIN SERVICES DAILY POOL 1

ADMINISTRATIVE SERVICES 141

AGRICULTURE 121

ALCOHOLIC BEVERAGE CONTROL 17

ATTORNEY GENERAL 54

BE BOARD OF EDUCATION 43

BE SCHOOL/DEAF & BLIND 62

BOARD OF PARDONS 6

BR DIXIE COLLEGE 62

BR SALT LAKE COMMUNITY COLLEGE 134

BR SNOW COLLEGE 47

BR SOUTHERN UTAH UNIVERSITY 132

BR UNIVERSITY OF UTAH 512

BR UTAH COLLEGE OF APPLIED TEC 3

BR UTAH STATE UNIVERSITY 725

BR UTAH VALLEY UNIVERSITY 152

BR WEBER STATE UNIVERSITY 145

COMMERCE 26

CORRECTIONS 407

COURTS ADMINISTRATION 145

ENVIRONMENTAL QUALITY 50

GOVERNORS OFFICE 8

NAMEEquip

#'s

GOVERNORS OFFICE OF ECON DEVEL 6

HEALTH 56

HERITAGE AND ARTS 20

HUMAN SERVICES 495

INFORMATION TECHNOLOGY 35

INSURANCE DEPARTMENT 12

LABOR COMMISSION 37

NATIONAL GUARD 35

NATURAL RESOURCES 779

PUBLIC SAFETY 698

STATE AUDITOR 3

STATE TREASURER 1

TAX COMMISSION 70

TRANSPORTATION 1864

TRUST LANDS ADMINISTRATION 19

UCAT BRIDGERLAND ATC 29

UCAT DAVIS ATC 7

UCAT MOUNTAINLAND ATC 11

UCAT OGDEN/WEBER ATC 15

UCAT SOUTHWEST ATC 16

UCAT UINTAH BASIN ATC 36

USTAR 1

VETERAN AFFAIRS 7

WORKFORCE SERVICES 127



Legislative Reports• Cost Efficiency

– Nov. 1

Delivering support services of the highest quality and best value to government agencies and the public. Fleet Forum Updates – where we are in the process.

Documents

government agencies

support services

highest quality

best value

vendors quality

selling services

executive director slide

city slide