Degree Works (DW)facstaff.necc.mass.edu/wp-content/uploads/2011/05/Degree... · 2013. 8. 29. · Select your advisees from the DegreeWorks list based on the names listed on the hard

Degree Works (DW) Faculty Advisors User Guide

Degree Works Training TeamSpring 2011

Revised June 2013

June 2013 NECC Degree Works Training Guide - Internal Use Only P a g e | 1

June 2013 NECC Degree Works Training Guide - Internal Use Only P a g e | 2

Accessing DegreeWorks from the NECC website www.necc.mass.edu

Click on my NECC

Log into myNECC with your User Name and Password (User Name/Password is same as Outlook)

June 2013 NECC Degree Works Training Guide - Internal Use Only P a g e | 3

DegreeWorks is accessible in myNECC in a few places:

At the top of the screen under Faculty & Staff

Frequently Used Tools in the Home, Faculty, and Advisor Tabs

June 2013 NECC Degree Works Training Guide - Internal Use Only P a g e | 4

Degree Works User Guide

Degree Works can be accessed from any computer with an Internet connection and a web browser. Degree Works is used for processing individual Degree Audits, What If scenarios, Student Planner and adding Notes.

After training you will understand how to navigate the following tabs:

Worksheets Process Degree Audits, Process What If Audits

Planner Using the Student Planner

Notes Using the Notes tab to communicate information regarding student plans

GPA Calculators How to calculate potential GPAs

Top Information Bar

Back to myNecc - Returns you to Self-Service FAQ - Frequently asked questions (FAQ) regarding DegreeWorks Help - Contact Advising Print - Screen Prints Log Out - Log out of DegreeWorks

June 2013 NECC Degree Works Training Guide - Internal Use Only P a g e | 5

For Faculty: Students are automatically loaded based on your advisee assignments in Banner. Under the Name tab, click the down arrow to view your student list. The student list of Advisees that you received from Academic Advising is the most up to date. Select your advisees from the DegreeWorks list based on the names listed on the hard copy list that you received.

Find

Students by clicking on the magnifier.

Sort your student list ID, Name, Degree, Major

June 2013 NECC Degree Works Training Guide - Internal Use Only P a g e | 6

For Professional Advisors: Find students by clicking on the magnifier. *If you know the student’s

ID, type in student ID and hit enter.

Find a student by typing their ID or their first and last name and click the search button. Wild cards (%) can be used as part of the search string in any of these fields.

To search for a group of students, use the other fields to build your search criteria. All students who meet the search criteria will be displayed in the bottom window of the Find Students search window. Use the scroll bars to navigate in the bottom window. (Note: a maximum of 400 students per search are retrieved).

June 2013 NECC Degree Works Training Guide - Internal Use Only P a g e | 7

Tabs in DegreeWorks

There are four tabs Worksheets, Planner, Notes and GPA Calc.

The Worksheets tab displays the current audit. There are three audit formats, Student View, Graduation Checklist, and Registration Checklist.

You should first hit the refresh button on the top right hand corner to apply the most up to date information from Banner, and then click the Process New button to run a new audit.

Student View Audit

June 2013 NECC Degree Works Training Guide - Internal Use Only P a g e | 8

The student information will be displayed in the fields at the top of the window once the student has been selected.

Student View: As of Date of the Audit Advisor - Faculty Advisor Overall GPA Holds- All Active Holds on the Student Test Scores- Assessment Placement Degree Majors Satisfactory Academic Progress (SAP) http://www.necc.mass.edu/getting-started/financial-aid/ Academic Standing

**Advisor - A student can email the Advisor from this screen to propose a change to their plan or If student has questions or concerns.

The Degree Progress bar displays completion percentage for their degree.

The Legend shows the explanation of how a course is applied in the audit

June 2013 NECC Degree Works Training Guide - Internal Use Only P a g e | 9

Holds: List any active holds a student has in Banner.

Test Scores: Review course placements, not the numeric values.

June 2013 NECC Degree Works Training Guide - Internal Use Only P a g e | 10

June 2013 NECC Degree Works Training Guide - Internal Use Only P a g e | 11

Graduation Checklist Audit

Registration Checklist Audit

June 2013 NECC Degree Works Training Guide - Internal Use Only P a g e | 12

History Graduation Audit information is captured and used by the Registrar’s.

What-If Select the Academic Term and a New Major. Click Process What-If.

What-If Audit

June 2013 NECC Degree Works Training Guide - Internal Use Only P a g e | 13

Look Ahead – Used by students to see how future courses will be applied (or won’t be applied)

to their current major.

June 2013 NECC Degree Works Training Guide - Internal Use Only P a g e | 14

Planner – The Student Planner is a tool in Degree Works that helps students and advisors developacademic plans. There are three Planner types: Calendar Mode (default), Notes mode, Planned vs. Taken.

The left side is the Planner Worksheet

The right side is the Student Educational Planner or Student Planner

June 2013 NECC Degree Works Training Guide - Internal Use Only P a g e | 15

Calendar Mode (default):

1. Plan must be saved – Click “Save As…” name the plan student’s first initial and last name, it will default to thestudent’s major and semester. For example gyoung Business Transfer Spring.

2. Review the Plan (right side) against the Planner Worksheet (left side) for “Needed:” course work.3. Drag and drop from the Planner Worksheet or Type the Course and credits in the plan (i.e. –Math Elective 3)4. Click on Check All Terms5. Process New to update the Planner Worksheet with the planned courses. Review Planner Worksheet6. Check Active Plan, Locked and then Click Save Plan

Steps below are when you are updating an existing plan: 1. Find student to review plan2. Click on Check All Terms and Process New3. Review the Plan (right side) Planned vs. Taken against the Planner Worksheet (left side)4. Update Plan5. Click Save Plan

Please note: when you find a student before you do anything always REFRESH

June 2013 NECC Degree Works Training Guide - Internal Use Only P a g e | 16

June 2013 NECC Degree Works Training Guide - Internal Use Only P a g e | 17

Note Mode - Used by students to make notes for their advisor for the coursework for a specific term. Students would also need to email their advisors to review changes to the plan or with any questions or concerns.

Planned vs. Taken

June 2013 NECC Degree Works Training Guide - Internal Use Only P a g e | 18

Notes The Notes tab is used by advisors to document Academic and Career Planning notes on a student’s record. To access the Notes screen, click on the Notes tab. You can view, add, modify, and delete notes that you as an advisor had created.

For example, the student can view their notes. Faculty can view notes for the students they advise. Only the person who created the note can modify or delete the note. After adding a note, you need to hit “Run New Audit” to save the note so you can view on the Worksheet/Planner.

June 2013 NECC Degree Works Training Guide - Internal Use Only P a g e | 19

GPA Calculators

The calculators can help students in the following ways: Realistic goal-setting at the beginning of the term or at the end of term GPA using students' actual academic information, accurate mapping of students' paths for achieving honors, avoiding probation, or satisfying personal academic aspirations.

Graduation Calculator

Term Calculator

Advice Calculator

June 2013 NECC Degree Works Training Guide - Internal Use Only P a g e | 20

Training Notes

June 2013 NECC Degree Works Training Guide - Internal Use Only P a g e | 21

Training Notes