DecisionDirector for Consultants

DecisionDirector®

Partnering with High-Performance Consultants to Simplify Complex Procurements

Presented by Advantiv SolutionsProviding Customer-Centric Plan-to-Procure® solutions since 1997

Agenda

Background Observation Opportunity Overview Invitation

A Little Background

Started in 1997 Over 300 complex enterprise-wide

software and services procurement projects representing $1.4 billion in total contract value

300,000 collaborating stakeholders 325 responding vendors 40+ software application genres 90+% of our projects are with consulting

partners

Origins: ERP System Selection

Case Study: ERP Selection

State of West Virginia

Business Challenge 162 departments 118 legacy applications Aging and disparate $35M annual support Needed full

participation and transparency

Role of DecisionDirector

900 invited stakeholders

Nearly 12,000 requirements

Five bidding vendors 176,000 data points Unanimous decision Foundation for success

Project Lead: ISG Public Sector


Virginia CC System

Business Challenge 23 campuses statewide Homegrown/outdated

systems Limited time Stakeholder unanimity

was essential


2,500 requirements 250 stakeholders

engaged Two competing vendors 15,000 data points 275 demo script

elements 9 months to decision

Project Lead: BearingPoint


Prince William County, VA

Business Challenge Aging, disparate

systems Expensive to maintain

and operate Limited staff, limited

time, limited resources Needed stakeholder

buy-in


133 stakeholders 33 departments 3,399 requirements 8 bidders 80,000 data points

Project Lead: ISG Public Sector

7

Our Value to Project Teams Increase Efficiencies

Decreased data collection time by 40% Decreased data analysis time by 25% Reduced design stage of project by 30% Reduce costs by 20%-40%

Reduce time to implementation

Reduce risk, increase customer satisfaction Minimize scope creep/disputes Minimize unmet expectations

Maintain complete audit trail Vision, Goals, Objectives Requirements and Vendor Responses Feedback and Evaluations

Keys to Success

Engage Stakeholders Let business units drive, help IT

enable Be Thorough and Transparent

Build trust and inspire confidence Make Hard Work Easy

Leverage reusable tools and content

Partner Well Achieve success with people

smarter than you

9

Actual Project Team Comments “We surprised our project sponsors…they loved

it.”

“DecisionDirector squeezed out 300 unproductive (unbillable) project hours.”

“I spent less time chasing stakeholders down, and more time on higher value activities than collecting data and collating it.”

“We saw negative participants turnaround. The users police each other to keep everyone honest.”

“Less paperwork.”

“We put this project on a rail.”

“Less travel, fewer meetings.”

“I got my weekends back.”

Breaking New Ground in 1997

Frequently Heard ~ 1997

“Wow.”

“I’ve never seen anything like this.”

Breaking Old Ground in 2015

Still Heard ~ 2015

“Wow.”

“In all my 25 years in procurement…I’ve never seen anything like this.”

A Question

Question:

With today’s powerful and popular e-Procurement, Supply Chain Management, and Bid Management solutions… how can this be?

An Answer?

Answer:

The increased complexity, extended scale, and low frequency of these types of procurements have not attracted commensurate solutions.

Challenge = Opportunity

Time and capital-intensive, such as for software systems and critical services

Tens, hundreds, or thousands of stakeholders

Hundreds or thousands of requirements Hundreds of hours in planning before

procuring Numerous time-consuming documents Often involve a consulting partner to

assist Total spend will be $.5M, $5M, $50M or

more High visibility and greater than average

risk

Complex Procurements…

The Opportunity

We believe that the market is ready for a solution that supports complex procurements from planning through

award.

We are seeking to develop this opportunity with partners with reach

and established expertise.

Our Fundamental Belief

consultants provide strong leadership

stakeholders are fully engaged best practices are well-

leveraged all options are fully explored and all efforts create enduring

value

Complex procurements produce breakthrough

resultswhen…

The Platform to Make it Possible

Stakeholder engagement,

RFx processing, and decision support

software for technology and services

planning and procurement

DecisionDirector®

DecisionDirector®

StakeholderCollaborative

Planning


Evaluation

Line-ItemRFx Response

Collection

Reporting, Analytics, and Document Generation

Document Authoring

RFx Response Configuration

Reusable, Shareable Document Library

DecisionDirector Plan-to-Procure

DecisionDirector® is a customer-centric Plan-to-Procure® SaaS platform that specializes in

stakeholder collaboration, decision support, and RFx processing

for complex procurements.

Our Promise to Our Clients

Faster than you thought possible

Easier than you had expected

The right choices for the least total cost

Foundational for operational success

Delightful to stakeholders for the outcome and the way you led them there

Complex procurements will be:


Start with the Stakeholders

StakeholderCollaborativ

ePlanning


Evaluation


Collection


Document Authoring



Gain stakeholder alignment and support with easy, meaningful, and flexible collaborative

planning activities such as visioning and requirements gathering


RFx Response Collection


Planning


Evaluation

Line-ItemRFx

Response Collection


Document Authoring



Vendors and service providers use our powerful tools to respond in detail to every

line item in your RFx.Our typical RFx has several hundred to several

thousand line items with configurable response fields.


Collaborative Decision Support


Planning


eEvaluation


Collection


Document Authoring



Involve stakeholders in the decision process through a variety of collaborative RFx response

evaluation activities


Powerful Reports and Analytics


Planning


Evaluation


Collection


Document Authoring



Powerful reports, extracts, and analytics for all planning, RFx response, and evaluation

activities


Create Smart RFx Documents


Planning


Evaluation


Collection


Document Authoring



Create, configure, and manage all RFx and related documents for use in collaborative planning, vendor response collection, and collaborative

evaluation activities


Configure RFx Response Details


Planning


Evaluation


Collection


Document Authoring



Easily configure precise response definitions and rules for each line item in your RFx

documents


Powerful Document Library


Planning


Evaluation


Collection


Document Authoring



Store your documents for re-use in other projects and sharing with colleagues, peers, and clients. Advantiv has a library of useful content, and a

network of trusted consultants with great content and supporting services available to you.

What About e-Procurement?

The DecisionDirector® Plan-to-Procure® platform extends the reach and ROI of

procure-to-pay e-Procurement systems and strategies


Planning


Evaluation


Collection


Document AuthoringRFx Response Configuration


DecisionDirector®

e-ProcurementSystem

Bid Advertisement

Bid Document Management

Vendor Management

Bid and Vendor Search

Other Modules

Extending e-Procurement


ePlanning


eEvaluation

Line-ItemRFx

Response Collection




DecisionDirector®

e-ProcurementSystem

Bid Advertisement


Vendor Management


Other Modules

High volumes of requirements and active collaboration by stakeholders are just two reasons why the majority of our

clients use DecisionDirector to support their complex procurement projects

in conjunction with e-Procurement systems such as SciQuest, Ariba, BuySpeed, and many others.



ePlanning


Evaluation


Collection




DecisionDirector®

e-ProcurementSystem

Bid Advertisement


Vendor Management


Other Modules

Plan RFx

Stakeholders

Publish RFx

Stakeholders use DecisionDirector’s collaboration tools to establish vision, set priorities, and define requirements.

DecisionDirector then generates the RFx documents(s) to be published via the e-Procurement system.



Planning


Evaluation

Line-ItemRFx

Response Collection




DecisionDirector®

e-ProcurementSystem

Bid Advertisement


Vendor Management


Other Modules

Stakeholders

VendorsRequest RFx

Respond to RFx

Vendors retrieve the RFx from the e-Procurement system, then respond to the detailed requirements via DecisionDirector.

DecisionDirector then generates the vendors’ bid documents for submission to the e-Procurement system.

Submit Bid



Planning


eEvaluation


Collection




DecisionDirector®

e-ProcurementSystem

Bid Advertisement


Vendor Management


Other Modules

EvaluateBidders

Stakeholders

ImplementDecision

VendorsAnnounce

Award

Stakeholders use DecisionDirector’s collaboration tools to support evaluative activities such as rating the proposals, and evaluating

demonstrations and references. The resulting decision is announced via the e-Procurement system.

DecisionDirector®

From enterprise software systems to extensive professional services, DecisionDirector can help

you to plan for and procure the best possible solutions with the greatest level of stakeholder

buy-in and for the least total cost.


Planning


Evaluation


Collection


Document Authoring




Our Promise to Our Partners

We will support and follow your project leadership

We will respect and protect your intellectual property

We will help you to enhance and leverage your IP

We will reduce your unbillable time We will reduce your project risk We will help you to increase your

competitive edge You can consider pricing to value rather

than by the hour Your clients will thank you for exceeding

their expectations

DecisionDirector®

Dan MillerAdvantiv Solutions, LLC866.966.2911 [email protected]

Providing customer-centric Plan-to-Procure® solutions since 1997.

Advantivby

View our other presentations:o Simplifying Complex Procurementso Extending the Value of e-Procuremen

to System Replacement Projects Simplif

iedo Best Practices in Software Vendor Sel

ection

mailto:[email protected]


http://www.advantiv.com/

http://www.slideshare.net/advantiv/how-decisiondirector-simplifies-complex-procurement

http://www.slideshare.net/advantiv/advantiv-decision-director-extending-eprocurement-20141117

http://www.slideshare.net/advantiv/advantiv-decision-director-extending-eprocurement-20141117

http://www.slideshare.net/advantiv/system-replacements-simplified

http://www.slideshare.net/advantiv/system-replacements-simplified

http://www.slideshare.net/advantiv/cfakepathbest-practices-in-vendor-selection-advantiv

http://www.slideshare.net/advantiv/cfakepathbest-practices-in-vendor-selection-advantiv

Thank You

Dan MillerAdvantiv Solutions, LLC866.966.2911 [email protected]

AdvantivProviding customer-centric Plan-to-

Procure® solutions since 1997.



http://www.advantiv.com/

DecisionDirector for Consultants

Software

data points project

success project lead

project teams

project sponsorsthey

data collection time

decision project lead

time chasing stakeholders

decreased data analysis