Decision-Making Process

Decision-Making ProcessProgram Planning and Control

Deana HackfeldManagement Systems Office

November 17, 2006

Decision-Making Structure

• The Constellation Program uses a board/panel structure for making decisions that affect the project, as well as for making technical implementation decisions.

• Example of the decisions that affect the project:

– Anything that requires a change to an already approved designed component.

• Example of a technical implementation decision:

– Whether to approve a design modification requiring additional funding, or selecting which launch pad the program will use and develop at Kennedy Space Center.

ESMD Program Mgt. Council(DPMC)

•Program and Project Plans•Performance, Cost, Schedule•Lv 1 NGOs

•Program and Project Plans•Performance, Cost, Schedule•Lv 2 NGOs

<Project>ControlBoard

Cx Systems EngineeringControl Board

(CxSECB)•Technical Baseline•SEMP, Related Docs

Lv 3Control Boards

Hw/Sw

Cx Safety Engineering Review Panel(CxSERP) *

Lv 3Safety Panels

Cx Asset Management Panel

(CAMP) *

Cx Safety, Reliability &Quality Assurance (CxSRQA) Board

Launch Cx Range Safety Panel

(LCRSP)

Cx Crew ProceduresControl Board *

(CxCPCB)

Cx FlightTechniques Panel *

(CxFTP)

Joint SSP/ISS CxPReq. Control Board

JPRCB

Joint ISS/CxP MissionIntegration Control Board

JMICB

CxPControl Board

(CxCB)

OperationsControl Panel *

(CxOP)

• CEV-CPCB• ELP*• GO*• MO*• EVA*

External or Joint

Cx Internal

* = Not yet formally chartered thru CxCB

Legend:

•SR&QA Plan•SRQA Related Docs

Flight Ops IntegrationControl Board *

(FOICB)

Cx Flight RulesControl Board *

(CxFRCB)

ESMD Program Mgt. Council(DPMC)

•Program and Project Plans•Performance, Cost, Schedule•Lv 1 NGOs

•Program and Project Plans•Performance, Cost, Schedule•Lv 2 NGOs

<Project>ControlBoard

Cx Systems EngineeringControl Board

(CxSECB)•Technical Baseline•SEMP, Related Docs

Lv 3Control Boards

Hw/Sw

Cx Safety Engineering Review Panel(CxSERP) *

Lv 3Safety Panels

Cx Asset Management Panel

(CAMP) *

Cx Safety, Reliability &Quality Assurance (CxSRQA) Board

Launch Cx Range Safety Panel

(LCRSP)

Cx Crew ProceduresControl Board *

(CxCPCB)

Cx FlightTechniques Panel *

(CxFTP)

Joint SSP/ISS CxPReq. Control Board

JPRCB

Joint ISS/CxP MissionIntegration Control Board

JMICB

CxPControl Board

(CxCB)

OperationsControl Panel *

(CxOP)

• CEV-CPCB• ELP*• GO*• MO*• EVA*

External or Joint

Cx Internal

* = Not yet formally chartered thru CxCB

Legend:

•SR&QA Plan•SRQA Related Docs

Flight Ops IntegrationControl Board *

(FOICB)

Cx Flight RulesControl Board *

(CxFRCB)

Proposed CxP Board Structure

Decision-Making Process

• Boards and Panel structure established as the Program’s decision-making bodies

• Formal Program decisions are documented on Program Directives– Change Directive– Management Directives

Notional [?] Decision Model

Identify Problem/Issue• Document via white paper (archived)Does a decision need to be made• No, archive white paper• Yes, follow decision processPrepare the Decision Maker, Brief the Decision

Maker• Formulate decision package • Identify stakeholder – define evaluators• Elevate discussion through working groups to

Boards and Panels for decision – create a Program Directive and presentation material, including white paper

Notional Model Cont.

Make a decision and implement• Authorize Directive and create actions to

implement decision• Track actions through closure

Dissenting Opinion• Documented in decision package• Elevate through appropriate independent review

– Chief Engineer, NESC• Return to decision body for implementation

Archive to Authoritative repository – ICE

Identified change

Change Engineer to coordinate OPR

for Budget/ Schedule Priority

Constellation Program ProgramIntegrated Change Management Process

Example flow

CE to coordinate (as needed) with PP&C for Support:

Change ManagementAssessmentsResourcesProcurement

Evaluation of change content. Evaluators

submit impacts, issues, or

concurrence

Conduct Technical

Coordination Meeting

CE to initiate CRwith description of

Change, With technical and

programmatic language

CE to Develop preliminary

technical requirements

CE to present IDP to SIGs and other

Panels as required

CE/OPR to develop New or Mod existing ITA,

if required

CE/Procurement to develop

New or Mod existing contract

Change Screening Group to validate CR

& determine required evaluators

and board dates

Resources to generate a budget change

directive (BCD), if required

DevelopDirective/Decision

Package (IDP)

1 2 3

45

8 9 10 11 12

17

18

19

Complete Directive out of

Board

If Meets Boarding Requirements

NO

YES

13

CE to present IDP to Control

Board with Technical,

Budget, and Schedule Analysis

14

Reviseor

disapprove

Boardapproves

NO

YES

15

Board Member

Authorization/ signature

NO

YES

6

Cancel orrework

Obtain Head of Contracting activity

Approval

UCA required

YES

NO

16

Change Management

status and report open actions and track

CR/Directive to closure

20

Procurement Issues UCA

YES

NO

CM Receipt Desk receives

request7 Fast Track

ArchiveRecords

21

ReflectionCan you think of other systems where decisions are made using a board and panel process?

What are the advantages of this type of decision-making process? What are the disadvantages?

Why is documentation so important throughout the decision-making process?