DECISION IT IS HEREBY REQUESTED ... - bog3.sites.olt.ubc.caIt documents the public engagement process, detailing engagement activities with stakeholders and partners, notification

Template revised: July 2017

REPORT TO THE BOARD OF GOVERNORS Agenda Item #3.7

SUBJECT GAMEPLAN: UBC’S 20 YEAR RECREATION AND ATHLETICS FACILITIES STRATEGY

MEETING DATE SEPTEMBER 21, 2017

APPROVED FOR SUBMISSION

Forwarded to the Board of Governors on the Recommendation of the President

Santa J. Ono, President and Vice-Chancellor

DECISION REQUESTED

IT IS HEREBY REQUESTED that the UBC Board of Governors receive for

information the following documents:

i. GamePlan: UBC’s 20-Year Recreation and Athletics Strategy; and,

ii. GamePlan Consultation Summary Report

Report Date August 11, 2017

Presented By Louise Cowin, Vice-President Students Philip Steenkamp, Vice -President External Relations Andrew Simpson, Vice-President Finance & Operations Michael White, AVP, Campus + Community Planning Kavie Toor, Senior Director, Facilities, Recreation & Sport Partnerships, Athletics & Recreation Rob Boushel, Director of Kinesiology Aubrey Kelly, President and CEO, UBC Properties Trust

EXECUTIVE SUMMARY In April 2017, the Board of Governors approved in principle GamePlan: UBC’s 20-Year Recreation and

Athletics Facilities Strategy, including concepts for the following capital projects:

• Rebuilt Thunderbird Stadium

• New recreation fitness centre

• Renewed or rebuilt varsity War Memorial Gym

• Academic space

• New baseball stadium

GamePlan was developed between late 2015 and early 2017 by Athletics & Recreation and supported

by Campus + Community Planning. An inter-departmental steering committee provided strategic

oversight of the planning process and a working group directed the work of the technical team and

consultants. GamePlan was also developed with extensive public and stakeholder input.

Appended to this report is the final GamePlan summary document and the final GamePlan Public

Consultation Summary report.

INSTITUTIONAL STRATEGIC PRIORITIES SUPPORTED

☐ Learning ☐ Research ☐ Innovation ☐ Engagement

(Internal / External)

☐ International

or ☐ Operational

GamePlan: UBC’s 20 Year Recreation and Athletics Facilities Strategy

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DESCRIPTION & RATIONALE

Final GamePlan Strategy Document

GamePlan provides a 20-year vision for capital facilities to support UBC’s delivery

of outstanding sport and recreation experiences as well as academic programs at

the Point Grey campus to support wellbeing and the student experience. It

supports UBC’s commitment to wellbeing by meeting a growing need for

recreational fitness, gymnasium and related academic space, and for addressing

aging campus facilities.

The final GamePlan document provides a high-quality visual summary of the

GamePlan process. It includes a discussion of the project purpose and vision,

principles, planning process, needs summary, facility recommendations, and

implementation. Intended audiences include: potential donors and funding

partners; students; staff; faculty; and members of the general public interested

in the future vision for athletics and recreation facilities on the UBC campus. The

document will be posted on the Athletics and Recreation and Campus and

Community Planning websites.

GamePlan includes a summary of core athletics and recreation needs as well as

program, planning and the following facility concepts to meet the needs:

1) Combined recreation, fitness, varsity and academic facility on the

University Blvd Gateway North site and/or in a rebuilt War Memorial

Gym:

New Recreation Fitness Centre (est. $40m-$45m)

Total square footage including gross-up ~130,000

New or renewed War Memorial Gym (est. $45m [new] to $50m

[renewed])

Total square footage including gross-up ~110,000

Academic space

Up to 85,000 square feet

2) Rebuilt Thunderbird Stadium (est. $30m)

5,000-seat spectator Thunderbird Stadium with multi-purpose

field space

The precise location of the rebuilt Stadium will be determined

through the Stadium Road Neighbourhood Plan process

3) New Baseball Stadium (est. $9m)

Donor-funded opportunity to transform UBC’s existing baseball

field into a spectator facility

The New Recreation Fitness Centre project and Reimagined War Memorial

Gymnasium will include Recreation and Varsity programs, and key components

of the School of Kinesiology program (e.g. Kinesiology research labs, teaching

labs, and community-outreach training facilities), that are considered essential

for maximizing synergies, partnerships, and efficiencies with GamePlan.


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There is also an opportunity to create additional synergies between GamePlan

and academic uses on the Gateway South site through the development of a

Community Health Sciences Centre, which could house the School of Nursing,

important elements of the School of Kinesiology (not included in Gateway North),

UBC Health, and classroom space. An integrated project would create a hub for

health promotion and wellbeing, teaching, learning, research, high performance

sport, school spirit, and community engagement.

Additional partner opportunities exist through potential engagement with

National organizations (i.e., Canadian Sport Institute and Canadian Olympic

Committee). This unique project vision and integration also has potential to be a

model facility in Canada — and globally — for collaboration and innovation in

sport.

Staff will undertake further due diligence in the determination of final siting,

program synergies and project costs as part of further design and budgeting,

through the Executive and Board capital approval processes.

GamePlan Public Consultation Summary

The GamePlan Public Consultation Summary document provides a

comprehensive summary of the engagement and public consultation for the

GamePlan process. It documents the public engagement process, detailing

engagement activities with stakeholders and partners, notification and outreach,

advertising and events. It also summarizes the input received in each phase and

provides clear, transparent responses on how the input UBC considered the input

for the April 2017 report to the UBC Board of Governors.

Attachments

A: Final summary document for GamePlan: UBC’s 20 Year Recreation and Athletics Facilities

Strategy

B: Final GamePlan Public Consultation Summary report

BENEFITS Learning, Research,

Financial, Sustainability &

Reputational

GamePlan includes a vision for a combined Reimagined War Memorial

Gymnasium and New Recreation Centre. The aspiration of this integrated project

is to create positive change through sport and physical activity on a local, national

and global scale by thoroughly integrating research, learning, wellbeing, high

performance and community-building activities in a best-in-class facility. Co-

locating a comprehensive suite of sport and movement based programs in a

cohesive facility will foster research, enhance high performance programs, and

influence participants of all ages and skill levels along the sporting pathway.

Staff have commenced partner discussions with the Canadian Olympic

Committee and the Canadian Sport Institute. Both organizations have expressed

keen support to engage in this project, and recognize real and meaningful

opportunities to share and optimize training and research spaces, equipment,

expertise and resources with UBC Athletics and Recreation and the School of

Kinesiology.


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The combined facility also meets an important academic need by providing

significant space for an academic partner (such as the School of Kinesiology),

either in a new War Memorial Gym, or in the New Recreation Fitness Centre, to

complement the recreation and athletics focus and facilitate research and

program synergies.

Other benefits include:

• increased cross-appointments for faculty and staff;

• support for applied research in sport science, sport medicine, exercise

physiology, and the psychological and social-cultural aspects of sport,

physical activity, health and well-being;

• expansion of professional training programs such as the Masters in High-

Performance Coaching (and Masters in Professional Kinesiology under

development); and,

• enhancement of the student experience in terms of applied learning,

training and research opportunities.

The benefits of the integration could also be extended to the Community Health

Sciences project. The Community Health Sciences building (School of Nursing,

School of Kinesiology and UBC Health) could create larger health related

synergies. Both nursing and Kinesiology share in common their public community

health outreach programs. Outcomes and learnings from these programs are

vital to both schools’ research strategies.

The benefits of a rebuilt Thunderbird Stadium include addressing significant

seismic issues and functional deficiencies of the existing stadium.

COSTS Capital &

Lifecycle Operating

Total combined capital cost estimates for GamePlan are presented below.

Estimates are class D and in 2016 dollars.

Facility Estimated Capital Costs

Rebuilt Stadium $30m

New Recreation Fitness Centre

Gyms, Fitness, Support $40-45m

*Academic $30 - 50m

Reimagined War Memorial Gym Varsity Gyms, Fitness,

Support $45-50m

Baseball Stadium $9m

TOTAL (without Baseball Stadium)* $145-175m

*Academic program TBD **Baseball stadium to be donor funded


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Annual operating cost estimates assume $8.60 per square foot

Facility Estimated Annual Operating Costs

Rebuilt Stadium $400,000

New Recreation Fitness Centre

Gyms, Fitness, Support $750,000

Academic $780,000

Reimagined War Memorial Gym Varsity Gyms, Fitness,

Support $730,000

TOTAL $2,660,000

The above costs will be refined through further due diligence on functional

programming and cost refinement and will be presented as part of the Executive

and Board of Governors’ approval process for each project.

FINANCIAL Funding Sources,

Impact on Liquidity

In April 2017, the Board approved the use of housing revenue to fund a rebuilt

Stadium as a cost of developing the future Stadium Road Neighbourhood,

subject to an approved Stadium Road Neighbourhood Plan, and if necessary,

amended Land Use Plan. Information on the process and timeframe for the

Stadium Road Neighbourhood Plan is provided under a separate Board of

Governor’s Report cover for September 2017.

Funding for all GamePlan priorities will be required from a number of sources.

In the March AMS elections, students supported expanded fitness facilities by

approving a fee to contribute to a New Recreation Centre. The fee will be based

on an agreement between UBC and the AMS and begin at $5 per year,

increasing $5 annually to $25 and continuing until a maximum of $22.5m

contribution. Depending on project financing the net present value of this

commitment could contribute between $12 - $15m to the total project cost.

Additional funding sources will explored through the capital priority process.

SCHEDULE Implementation

Timeline

Next Steps:

Further program and cost due diligence for projects as part of Executive and

Board project approvals (fall 2017 /winter 2018)

Stadium Road Neighbourhood Planning process and Land Use Plan

Amendment process (if necessary) (fall 2017 to early 2019)


Page 6

CONSULTATION Relevant Units,

Internal & External Constituencies

GamePlan’s development was led by a technical working team and overseen by

a Steering Committee with senior representatives from:

Vice-President Students

Provost

Vice-President External Relations

(Campus + Community Planning and Government Relations)

Vice-President Finance & Operations

(Treasury and Infrastructure Development)

Vice-President Development & Alumni Engagement

Faculty Member

UBC Properties Trust

School of Kinesiology

A complete summary of the consultation process is included in the document,

GamePlan Consultation Summary report, appended to this Board Report.

UBCPT COMMENTS

Complete for all reports that include a property component

Date of Review: August 28, 2017 Signed off by: Aubrey Kelly President and CEO

Previous Report Date April 13, 2017

Decision Approve in principle GamePlan: UBC’s Recreation and Athletics Facilities Strategy, including proposals for the following capital projects:

o Rebuilt Thunderbird Stadium o New recreation fitness centre o Renewed or rebuilt varsity War Memorial Gym o Academic space o New baseball stadium

Approve planning for a Thunderbird Stadium Rebuild o Consistent with past “cost of development” practices, fund the rebuilt

stadium through incremental revenue from new and better development sites (above what is allowed in current plans) created by optimal siting through the Stadium Road Neighbourhood Plan;

o Any changes to land use as a result of the neighbourhood planning be subject to Land Use Plan amendments by the Minister of Community, Sport and Cultural Development per the Municipalities Enabling and Validating Act, Part 10 (2010); and

o Decisions on project design, budget, schedule and funding for the rebuilt stadium be subject to the standard Board of Governors major capital project approval process.

Action / Follow Up Direct staff to return to the Board of Governors by fall 2017 with a scope for the Stadium Road Neighbourhood Planning Process;

For the New Recreation Fitness Centre and the Reimagined War Memorial Gym o Direct staff to return to the Board in June 2017 with more detailed planning

regarding potential academic partners (such as the School of Kinesiology); o Direct staff to explore funding sources in addition to the $22.5m student

funding approved through referendum


Page 7

Previous Report Date June 14, 2016

Decision Approve the Athletics and Recreation Facilities Strategy’s guiding principles

Endorse the Athletics and Recreation Facilities Strategy planning process, including fall 2016 public consultation on facility options

Action / Follow Up Direct staff to return to the Board of Governors for approval of the finalized Athletics

and Recreation Facilities Strategy by spring 2017

Previous Report Date December 6, 2016

Decision Receive for information the work completed to date on the financial and technical

analysis (noise, transportation, heritage) and first phase public consultation for the 20 Year Recreation and Athletics Facilities Strategy;

Direct the Administration to: Shortlist Recreation Hub Options B and C for further analysis and targeted

consultation; Shortlist Spectator Hub Options 1b, 2 and 5 for further analysis and targeted

consultation; and

Direct the Administration to further evaluate potential GamePlan funding sources including:

Incremental housing development revenue (above what is projected under current plans) that could potentially be created by adjusting the siting of the existing Stadium; and

other future funding sources including potential student and donor involvement

Action / Follow Up

1GamePlan

UBC ‘s Recreation and Athletics Facilities Strategy

June 2017

ATTACHMENT A

3

Table of Contents Executive Summary

1. Purpose and Vision

2. Principles

3. GamePlan Process

4. The Need

5. Facility Recommendations

6. Implementation

Appendix One: Existing Facilities and Programming

Appendix Two: Stakeholder Groups Consulted

Appendix Three: Recreation and Athletics Facility Options

5

7

9

11

13

17

31

43

45

47

GamePlan is a framework to guide UBC’s decision-making for recreation and athletics facility investments.

5

Executive SummaryGamePlan: UBC’s Recreation and Athletics Facilities Strategy is a 20-year framework to guide UBC’s investments in facilities for recreation, athletics and related research at the Point Grey campus. The Strategy supports UBC’s commitment to wellbeing by meeting a growing need for recreational fitness and gymnasium space.

The GamePlan process began in 2015 and concluded in spring 2017 when the UBC Board of Governors approved this strategy. A set of Board-adopted principles guided GamePlan and provided criteria against which to develop and evaluate facility options:

● Align with UBC’s core academic mission

● Promote the health and wellbeing of students, faculty, staff and residents

● Foster varsity excellence

1. New Recreation Fitness Centre and Reimagined War Memorial Gym

● New Recreation Fitness Centre

• 3 gymnasium courts

• ~ 45,000 sqft of fitness space

• ~ 10,000 sqft of office and support space

• Total including gross-up ~130,000 sqft

● New or renewed War Memorial Gym

• Spectator gym with retractable seating for varsity sports

• ~25,000 sqft of strength and conditioning space

• ~25,000 sqft of office and support space

• Total including gross-up ~110,000 sqft

● Up to 85,000 sqft of consolidated space for academic programs like the School of Kinesiology.

● Embrace UBC’s history

● Build a sound business case

● Explore land use and housing revenue opportunities

2. Rebuilt Thunderbird Stadium ● 5,000-seat spectator Thunderbird Stadium with multi-purpose field

space

● The precise location of the rebuilt Stadium will be determined through the Stadium Road Neighbourhood Plan proces

3. New Baseball Stadium ● Donor-funded opportunity to transform UBC's existing baseball field

into a spectator facility

Through public engagement, targeted outreach, technical analysis, and financial evaluation, UBC identified five key areas where existing facilities do not meet the campus community’s current or future needs: 1) fitness space 2) gymnasium space 3) aging facilities 4) support facilities. The strategy also considered academic synergies with the School of Kinesiology.

GamePlan recommends key facility investments to meet these needs:

GamePlan is a framework to guide UBC’s decision-making for recreation and athletics facility investments. The decision to proceed with each recommendation depends on prioritization relative to UBC’s other capital project needs, available funding, further community consultation, and UBC Board of Governors’ approval.

UBC’s Board of Governors approved GamePlan on April 13, 2017.

A healthy, active and connected community where each person is at their personal best and proud of their UBC experience.

7

VisionFrom Olympians and Thunderbirds to lunchtime intramurals, recreation and athletics are important for the UBC community’s wellbeing and school spirit.

UBC Athletics and Recreation’s vision reflects this role: "a healthy, active and connected community where each person is at their personal best and proud of their UBC experience.”

GamePlan supports UBC’s efforts to implement this vision by ensuring the University has high quality recreation and athletics facilities to support the campus community’s wellbeing.

UBC Policies and PlansGamePlan supports UBC’s strategic plan and academic mission, UBC Athletics and Recreation’s vision and mission, the School of Kinesiology’s 2017 Strategic Plan, UBC’s Strategic Plan for Varsity Athletics, and UBC’s Mental Health and Wellbeing Strategy. GamePlan also reflects the visions and policies for the Point Grey campus in UBC’s Vancouver Campus Plan and Land Use Plan.

PurposeGamePlan: UBC’s Recreation and Athletics Facilities Strategy is a 20-year framework to guide UBC’s investments in facilities for recreation, athletics and related research at the Point Grey campus.

The Strategy supports UBC’s commitment to wellbeing by meeting a growing need for recreational fitness, gymnasium and related institutional space, and for addressing aging campus facilities.

ScopeGamePlan is a framework to guide recreation and athletics facility investments at UBC’s Point Grey campus for the next 20 years. The Strategy recommends specific facility investments to meet recreation and athletics needs, and leverage academic partnerships. It does not recommend how UBC should prioritize these projects relative to other capital project needs. The decision to fund and build each project is subject to UBC’s capital prioritization process, available resources, further community consultation, and UBC Board of Governors’ approval. GamePlan recommendations may also require further consultation and approvals to amend UBC’s land use planning policies.

Principles

UBC’s Board of Governors adopted a set of principles to guide GamePlan recommendations, each with criteria against which to evaluate options.

9

The UBC Board of Governors has adopted a set of Guiding Principles to guide development of the strategy, each with criteria against which to evaluate proposed facility options and their trade-offs.

1. Align with UBC’s Core Academic Mission

• Ensure that facilities reflect UBC’s strategic priorities

• Allow sufficient land capacity for future academic growth

2. Promote the health and wellbeing of students, faculty, staff and residents

• Increase and enhance access to quality sport and recreational facilities for those who learn, live, work, and play on our campus

• Create opportunities for recreation activities and other events that build community and social engagement

3. Foster varsity excellence• Provide outstanding facilities

for varsity athletics excellence on the national and world stage

• Use varsity athletics in athletic facilities to engage the campus and surrounding community and to build school spirit

4. Embrace UBC’s history• Retain, where viable, the

cultural, historic and commu-nity value of existing facilities like War Memorial Gym and Thunderbird Stadium

5. Build a sound business case• Ensure the strategy is financially

sustainable and can leverage invest- ment from a range of sources, which could include donors, commercial revenue, and potential incremental housing revenue

6. Explore land use and housing revenue opportunities

• Align potential land use changes and incremental housing revenue opportunities with the University’s priorities, the timing of facility invest-ments and Board of Governors’ Endowment policies

Vancouver campus aerial

Guiding Principles

Process

Each of GamePlan’s phases included extensive public consultation and targeted outreach with students, faculty, staff, residents, alumni and the UBC Athletics community.

11

The GamePlan process began in 2015 and concluded in April 2017 when the UBC Board of Governors approved this strategy. UBC Athletics and Recreation, along with Campus and Community Planning, led GamePlan in collaboration with other UBC departments, UBC Properties Trust and external experts. A Steering Committee oversaw the project with representatives from:

More detail on GamePlan public consultation here: www.planning.ubc.ca

8,0004STUDENT NEED SURVEYS COMPLETEDINFORMATION BOOTHS

COMMUNITY WORKSHOPSOPTION SURVEYS COMPLETED

PUBLIC OPEN HOUSES15

22,231

● • Vice-President, Students

● • Provost and Vice-President, Academic

● • Vice-President, External Relations ● (Campus and Community Planning and Government Relations)

● • Vice-President, Development and Alumni Engagement

● • Vice-President, Finance ● (Treasury and Infrastructure Development)

● • Faculty

● • UBC Properties Trust

● • School of Kinesiology

2015

Phase 1: Background + Needs Assessment: Visioning,

a review of existing facilities, background research,

data collection and surveys and interviews

Fall 2016 – Spring 2017

Phase 3: Public Consultation, Review + Adoption: Consultation with

the campus community (in person and online), revisions to the draft

strategy based on consultation input received, and UBC Board of

Governors approval of the strategy

Summer 2016

Phase 2: Criteria + Options Development: Confirmation of needs,

development of principles and evaluation criteria, technical

analysis of options and stakeholder consultation

2017 onwards

Phase 4: Implementation (18 months +): Capital planning

and processes to amend UBC plans as required, including

the Stadium Road Neighbourhood planning process.

PLANNING PROCESS TIMELINE:

PUBLIC ENGAGEMENT HIGHLIGHTS:

The Need

GamePlan’s first phase included research and analysis to understand recreational and athletics needs. This work involved stakeholder consultation, a campus-wide survey, comparative research, and an overview of existing UBC facilities and programming.

13

Recreational Fitness SpaceExpanded fitness centre space is by far UBC’s biggest recreational need. At 7,500 square feet, UBC provides a mere 0.15 square feet of fitness space per student. This will increase to 0.36 square feet with upcoming investments in the UBC Life Building(the former Student Union Building), but is still significantly lower than comparable universities at 0.45 to 1.35 square feet per student. UBC’s Birdcoop Fitness Centre has a capacity of 140 for a daytime campus population of more than 70,000, and is consistently overcrowded.

GamePlan’s first phase included research and analysis to understand recreational and athletics needs. This work involved stakeholder consultation, a campus-wide survey, comparative research, and an overview of existing UBC facilities and programming (see Appendices One and Two for details).

This first phase showed the campus is well served in some areas but has significant need in others. Recent investments in arenas, aquatic space and outdoor fields meet UBC’s current and future needs. However, there are four key areas where UBC’s facilities do not meet the campus community’s current needs or demand over the next 20 years: recreational fitness space, aging facilities, gymnasium space and support space.

Aging FacilitiesMany of UBC’s recreation facilities are relatively new, but two major facilities stand out for their poor condition: War Memorial Gym (below left) and Thunderbird Stadium. War Memorial Gym is nearly 70 years old and requires significant system, accessibility and life safety upgrades. It does not meet modern varsity and recreational needs, and is an inefficient use of space. Thunderbird Stadium is nearly 50 years old and has system and seismic upgrade needs, as well as an inefficient layout.

Recreation Floor Space (sqft) per Student at Canadian Universities RECREATIONAL FLOOR AREA (sqft) PER STUDENT

UBCVancouver

UofTSt. George

SFUBurnaby

AlbertaWestern

Queens

UVICManitoba

Needs Assessment - Fitness Centre Space

.15 .42 .47 .65 .69 .95 .99 1.08 War Memorial Gym Thunderbird Stadium

Source: UBC Athletics and Recreation

Gymnasium SpaceUBC has a significant shortage of multi-use gym space. Compared to peer universities, UBC provides 25 to 50 percent of the amount of student-focused recreational space. The Student Recreation Centre and varsity-focused War Memorial Gym are heavily used, both fully booked for 14 hours per day on average. This results in long wait lists, lost engagement opportunities and underserved program areas.

Support Facilities

UBC’s recreation and athletics community needs support facilities to thrive. There is a current shortage of office space, meeting and video rooms, club training space, and studio space. Administrators, coaches and training staff in particular have office shortages and are scattered across the campus in different locations.

GamePlan also identified other opportunities to enhance campus recreation and athletics opportunities, but with lower current need. These included a racquets centre, enhanced sport science and expanded covered indoor field spaces.

Academic Partner Opportunities The GamePlan process also identified opportunities that could provide collaboration and synergies between recreation, high performance sport, academic research, health and wellness and community building. This is exemplified by the opportunity to strengthen and build upon existing collaborations with the School of Kinesiology.

UBC’s School of Kinesiology is Canada’s top-ranked program in the study of human movement and its relationships to health, sport and physical culture. The School has significant facility needs. Faculty, staff and students are dispersed across nine buildings and have limited classroom space. Many of the School’s facilities are also aging with significant deferred maintenance, limiting growth and imposing financial burden. The GamePlan process identified an opportunity to enhance integration between the School, other UBC initiatives, and potential partners such as the Canadian Sport Institute, Coaching Association of Canada, and Canadian Olympic Committee, by co-locating aspects of the School of Kinesiology and future recreation and athletics facilities.

UBC Parasport Games UBC Futsal League

UBC School of Kinesiology Research

15

GamePlan aspires to create positive change through sport and physical activity on a local, national and global scale by integrating research, learning, well-being, high performance and community-building activities in a best-in-class facility.

Facility Recommendations

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MOA

Music Somerset

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Bookstore

Beaty Biodiversity

Museum

Old Auditorium

University Centre Frederic

WoodTheatre

Belkin Art Gallery

AMS StudentNest

RH LeeAlumniCentre

MarineDrive

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Place VanierResidence

St. John'sCollege

Cecil GreenPark House

GageResidence

Green College

Iona Building

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UBC Hospital

UniversityHill

SecondarySchool

UBC Farm

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FairviewResidence

WesbrookVillage

Triumf

Doug MitchellThunderbird Sports Centre

NewTennisCentre

War Memorial

Gym

MacInnes Field

SRC

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Osborne

Rugby Pavilion

Rugby Centre

ThunderbirdStadium

NationalSoccer

DevelopmentCentre Baseball

TrainingCentreThunderbird

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Health SciencesParkade

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Thunderbird Parkade

Rose Garden Parkade

Fraser River Parkade

Nitobe Gardens

TotemField

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Pacific

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Academy

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MBA House Magnolia

HouseDahlia House

Wesbrook Tower

Crescent West

WesbrookCommunity

Centre

NobelHouse

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TheLaureates

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WebberHouse

St. James

The Bristol

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The Pemberley

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The Balmoral

TheRegencyThe

Stratford

Sandringham

Thames Court

West Hampstead

Journey

Reflections

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Clement's Green

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Logan Lane

SumacHouse

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Hawthorn Green

Nine on the Park

WestchesterAzaleaHouse

SomersetPromontory

Folio

Axis

Corus

Esse

WestPoint

ChancellorHall

Coast

ArgyllHouseWest

ChancellorHouse

CareyCentre

VST

Stirling House

ArgyllHouse

East

St. Mark's College

St. Andrews Hall

EpiphanyChapel

St. Mark'sDuplex

Sitka Fraser Hall

Triumf House

Greenwood Commons

VistaPoint

USB

OldSUB

ForestSciencesCentre

IRC

FP InnovationsCEME

ESB

IK Barber

CBH

Kaiser

Purdy

KlinckKenny

TEF3

LMRS

ICICS/CS

SPPH

CIRSGeography

Macleod

Brock Hall

Binning

Life Sciences

Centre

Hennings

MacMillan

Allard Hall

PharmaceuticalSciences

ChemBio

CEME Labs

Math

CCM

Bioenergy

HebbFNH

AERL

Wesbrook

Brimacombe

BerwickMemorial

Centre

Ritsumeikan

JB Macdonald

AnSoc

Michael Smith

Chemistry

DavidLam

EDC

Public Safety

Hospice

Horticulture

Swing Space

Sopron House

Chem/Physics

Lasserre

Mcgavin

CK Choi

NRC

SCWarehouse

PowerHouse

Donald Rix

AsianCentre

Osoyoos Housing

Woodward Library

ChildCare

Services

DH Copp

OABKoernerLibrary

Pulp and Paper

Continuing Studies

Bio Sciences

Frank Forward

PonderosaCommons

Jack Bell

Simon Lee

Henry AngusMath

Annex

Liu Institute

Scarfe

First Nations Longhouse

West Mall Annex

C&CP

Sorority House

Buchanan

Biomedical Research

Detwiller

SingTao

Friedman

Coal & MineralAuditorium

Annex

Buchanan Tower

Cunningham

MaryBollert

Hall

Koerner House

Strangway

Greenhouse ResearchPonds

Spirit Park Apartments

Hugh Dempster

Acadia Community

Centre

FireHall

Hillel House

Mackenzie House

Peter Wall

Ponderosa

Abdul Ladha

International House

MFA Studios

The Barn

Fraternity Village

CompostingFacility

Acadia House

Med Sciences

ESC

Ambulance Station

CoachHouse

Theatre-Film

CampusEnergyCentre

QMI

OrchardCommons

LibraryPARC

Site B

BrockCommonsResidence

MT Innovations

WesbrookPlace

HamptonPlace

HawthornPlace

UniversityBoulevard

ChancellorPlace

EastCampus

N

17

Early options considered the creation of two distinct UBC ‘Athletics and Recreation Hubs’, to focus future development in areas where athletics and recreation facilities already exist. One hub centered on a renewed or new War Memorial Gym, and the other on a new Athletics Centre of Excellence with a renewed or new Thunderbird Stadium.

Each option was subject to detailed technical and financial analysis and public consultation. Analysis results were then assessed to determine how each option served the GamePlan principles and criteria (Appendix Three shows each of the options).

The GamePlan process explored a number of options to meet the needs for fitness space, gymnasium space, aging facilities, and support space.

Based on this evaluation, the Hub concept evolved into the GamePlan facility concepts on the following pages.

Map of UBC Vancouver campus showing existing athletics and recreation facilities (solid red) and early concept of hubs (dashed red).

This concept addresses all areas of need by greatly expanding fitness and gym space, by improving aging and support facilities, and potentially, providing some academic space that could consolidate the School of Kinesiology.

The concept proposes a combined varsity, recreation, fitness and Kinesiology facility spanning the current War Memorial Gym site and the ‘Gateway North’ site directly to its east. The New Recreation Fitness Centre will significantly increase fitness and recreation space in the heart of campus, close to other student services and transit. New academic space could consolidate some School of Kinesiology programs, activity based programs, gymnasiums, laboratories, and people from across UBC.

There is also an opportunity to extend and integrate this concept with a vision for a Community Health Sciences facility, which would integrate Nursing and Kinesiology and could be located on the Gateway South site, immediately south of the proposed recreation fitness centre.

The reimagined War Memorial Gym would be a renewed or rebuilt varsity facility integrated with the New Recreation Fitness Centre. The facility would provide strength, conditioning, change room and additional athlete support space and support space for administrators, coaches and trainers. The Gym will honour the existing building’s heritage and provide an enhanced varsity spectator venue.

UBC will decide the precise location, layout and phasing of development – including whether to renew or rebuild War Memorial Gym – as part of more detailed project planning and design, as Implementation describes, below.

This integrated project creates a wellbeing hub for UBC. Consolidating recreation and varsity facilities provides program, financial and functional efficiencies by allowing shared spaces. It also improves access to fitness and recreation for UBC’s entire community. The combined facility provides a focal point to build school spirit and enhances UBC’s varsity recruitment and retention.

This unique project integration also has potential to be a model facility in Canada — and globally — for collaboration and innovation in sport. As a result there is significant interest from national partners (i.e. Canadian Sport Institute and Canadian Olympic Committee) to potentially partner on these projects. The partners have identified a collective goal of seeking knowledge, excellence, and optimal function and performance across the sporting pathway, from recreational athletes to varsity athletes to Canadian Olympians.

The combined facility also provides important space that could consolidate the School of Kinesiology, complementing the recreation and athletics focus and improving opportunities to align research and recreation.

Finally, this concept meets UBC’s recreation and athletic needs over GamePlan’s 20-year timeframe.

New Recreation Centre and Reimagined War Memorial Gym

19

Dashed lines represent Student Fitness floors surrounding the 3 Student Gyms

Concourse

With retractable seats

With climbing wall

Strength & Conditioning

Support

42 feet

KINESIOLOGY

KINESIOLOGY

3 STUDENT GYMS

ENTRY

STUDENTDRESSING

SUPP

ORT

FITNESS

DOUBLE GYM

FITNESS

VARSITY GYM

RENEWED WAR MEMORIAL GYM

LEVEL 1 PLAN

GATEWAY NORTH RECREATION & FITNESS

L1L2L3L4

L5L6L7

WES

BRO

OK

MA

LL

REC GYMSVARSITY GYMS

FITNESS + SUPPORT SPACE(combined recreation + Varsity support)

Unive

rsity

Bou

levar

d

Stud

ent U

nion

Bou

levar

d

East Mall

Wesbrook Mall

AMS Student Nest

New MacInnes Field

The U

BC B

us E

xcha

nge

Arrival Court

The Green

The Bosque

University Commons

Aquatic Centre

SRC

D.H. Copp

WesbrookAlumniCentre

Strangway

GatewayGage South

Existing Fitness

N

Recreation & Varsity program

1

2

Replament and / or renewal of War Memorial Gym combined with the Gateway North site to provide both recreation and Varsity programs in a new multi-level, multi-purpose facility. Existing academic users in War Memorial Gym would be relocated to a new space.

Fitness space in Student Union Building basement to be converted to programmable recreation space.

OPTION EWar Memorial Gym

Recreation + Athletics Centre of Excellence

South

This option considers the renewal of War Memorial Gym with a new facility on the Gateway North site to provide recreation, fitness, and academic programs in a multi-level, multi-purpose facility. The proposed program for this option is:

● Recreation + Fitness Centre • 3 gymnasium courts • ~45,000 sqft of fitness space • ~ 10,000 sqft of office and support space

Renewed War Memorial Gym* • Spectator gym with retractable seating for varsity sports • ~25,000 sqft of strength and conditioning space • ~25,000 sqft of office and support space

Up to 85,000 square feet of academic space for an academic partner such as the School of Kinesiology

Estimated capital cost: • Recreation Fitness Centre: $40m to $45m • War Memorial Gym: $45m (renewed)

*A War Memorial Gym renewal cannot accommodate the full varsity, strength, conditioning and support needs in the existing building. If a War Memorial Gym renewal is the preferred option through the next phase of detailed planning and design, the full varsity, strength conditioning and support needs would be split between the renewed War Memorial Gym and a rebuilt stadium.

Renewed War Memorial Gym OptionWar Memorial Gym Renewal Recreation Fitness Centre

Renewed War Memorial Gym

Recreation Fitness Centre

Plan view

Perspective view looking south-east

New Aquatic Centre

Student Recreation Centre

Gage South Student Residences War Memorial Gym


Cross-section

New MacInnes Field

UBC Bus Exchange

DOUBLE GYMSUPPORT

3 STUDENT GYMS

STRENGTH & CONDITIONING

FITNESS

VARSITY GYM

KINESIOLOGY KINESIOLOGY

VARSITY SUPPORT

CONCOURSEOFFICE

OFFICE

NEW WAR MEMORIAL GYM GATEWAY NORTH RECREATION & FITNESS

L1

L2

L3

L4

L5

WES

BRO

OK

MA

LL

With climbing wall

With locker rooms and storage

ENTRY

STUDENTDRESSING FITNESS

LEVEL 1 PLAN

REC GYMSVARSITY GYMS

FITNESS + SUPPORT SPACE(combined recreation + Varsity support)

Unive

rsity

Bou

levar

d

Stud

ent U

nion

Bou

levar

d

East Mall

Wesbrook Mall

AMS Student Nest

New MacInnes Field

The U

BC B

us E

xcha

nge

Arrival Court

The Green

The Bosque

University Commons

Aquatic Centre

SRC

D.H. Copp

WesbrookAlumniCentre

Strangway

GatewayGage South

Existing Fitness

N

Recreation & Varsity program

1

2

Replament and / or renewal of War Memorial Gym combined with the Gateway North site to provide both recreation and Varsity programs in a new multi-level, multi-purpose facility. Existing academic users in War Memorial Gym would be relocated to a new space.

Fitness space in Student Union Building basement to be converted to programmable recreation space.

OPTION EWar Memorial Gym

Recreation + Athletics Centre of Excellence

South

21

This option considers a combined varsity, recreation, fitness and Kinesiology facility spanning the current War Memorial Gym site and the ‘Gateway North’ site directly to its east. The proposed program for this option is:

● Recreation + Fitness Centre • 3 gymnasium courts • ~45,000 sqft of fitness space • ~ 10,000 sqft of office and support space

Rebuilt War Memorial Gym

• Spectator gym with retractable seating for varsity sports • ~25,000 sqft of strength and conditioning space • ~25,000 sqft of office and support space

Up to 85,000 square feet of academic space for an academic partner such as the School of Kinesiology

Estimated capital cost: • Recreation Fitness Centre: $40m to $45m • War Memorial Gym: $50m (rebuilt)

Rebuilt War Memorial Gym Option

Rebuilt War Memorial Gym


Recreation Fitness CentreRebuilt War Memorial Gym

Cross-section

Plan view

Perspective view looking south-east

New Aquatic Centre

New MacInnes Field

UBC Bus Exchange

Student Recreation Centre

Gage South Student Residences Rebuilt War Memorial Gym


GamePlan included extensive analysis, including technical studies with consultants, analysis of current programing and demand, and comparisons with peer universities.

University of Toronto: Goldring Centre for High Performance Sport

23University of Guelph: Gryphons Athletics Centre

Arizona State University: Sun Devil Fitness Complex

Arizona State University: Sun Devil Fitness Complex

University of Toronto: Goldring Centre for High Performance Sport

25

This concept proposes a rebuilt 5,000-seat spectator Thunderbird Stadium with multi-purpose field space.

A rebuilt Stadium will address the current aging facility to meet athletic and support space needs. It will also be a more efficient use of UBC’s land and offer a better spectator experience than the current Stadium, where the field is far from the spectator stands. This will provide an exciting opportunity to improve student and community engagement. UBC will explore retaining elements of the existing Stadium, such as the Thunderbird name and imagery, through more detailed project planning and design.

The rebuilt Stadium will be located either on its current site or on a site closer to Thunderbird Park, between East Mall, Stadium Road and West 16th Avenue. The precise location will be determined through UBC’s Stadium Road Neighbourhood planning process, to begin in fall 2017. This will ensure integration and compatibility between the rebuilt Stadium and future neighbourhood.

Estimated capital cost: $35 m.

Rebuilt Thunderbird Stadium

Map showing general planning area for future stadium location (to be determined through Stadium Road Neighbourhood planning process)

University of Toronto: Varsity Centre field and Goldring Centre for High Performance Sport

27University of Toronto: Goldring Centre for High Performance Sport

University of Toronto: Goldring Centre for High Performance SportUniversity of Oregon Hatfield-Dowlin Complex

University of Oregon Hatfield-Dowlin Complex

The GamePlan process also explored an exciting donor-funded opportunity to transform UBC’s existing baseball field into a spectator facility. The proposed facility will serve as a hub for community events, accommodating varsity, competitive and recreation league games.

The enhanced Baseball Field at Thunderbird Park (blue area below) will leverage UBC’s current Baseball Indoor Training Centre. This will strengthen UBC’s role as a destination for regional and even national baseball, and provide an important community amenity. Further public consultation on the Baseball Field will occur as the development process proceeds.

Estimated capital cost: $9m

Baseball Field at Thunderbird Park

29

The proposed Baseball Field will serve as a hub for community events, accommodating varsity, competitive and recreation league games.

Implementation

31

Implementation

GamePlan is a framework to guide UBC’s recreation and athletics facility investments. It is not a detailed capital allocation strategy to say when and how UBC will fund a project. Nevertheless, two of GamePlan’s principles are to ‘Build a sound business case’ and to ‘Explore land use and housing revenue opportunities’ to address recreation and athletics needs.

33

Facility-Specific Funding Sources ● New Recreation Fitness Centre

Students were very clear through the GamePlan process about the need for improved fitness and gym facilities. In March 2017, students showed this support by approving an Alma Mater Society referendum to establish a fee to contribute to a New Recreation Fitness Centre. The fee will be based on an agreement between UBC and the AMS and begin at $5 per year, increasing $5 annually to $25 and continuing until students contribute a maximum of $22.5m to the project costs.

This generous commitment continues UBC students’ history of supporting campus facilities, including the War Memorial Gym’s original construction.

Reflecting the GamePlan principle to ‘Build a sound business case’, UBC will explore funding sources to leverage the student commitment. This exploration will include all capital project funding sources.

● Reimagined War Memorial Gym and Academic Space

UBC will explore the typical capital project funding sources described below to deliver these projects, including potential donor funding.

● Rebuilt Thunderbird Stadium

The GamePlan analysis showed that a rebuilt Thunderbird Stadium could allow a more efficient use of land in the future Stadium Road Neighbourhood. The freed up land could provide additional housing development opportunities, above the amount of housing UBC’s current plans provide.

Rebuilding Thunderbird Stadium to take advantage of this opportunity is a cost of developing the future Stadium Road Neighbourhood; consequently, UBC would apply revenue from the housing development to build a new Stadium.

FundingThe GamePlan process identified the following potential funding sources.

The cost of development process is a standard UBC practice when buildings are moved for new projects. Any remaining revenue would follow Board policy and direction.

● Baseball Field

Donor contributions will fund the new Baseball Field at Thunderbird Park. UBC will explore leveraging these generous contributions with the typical capital project funding sources described below.

Typical Capital Project Funding SourcesIn addition to the recommendation-specific funding sources, UBC will explore the following typical capital project funding sources to deliver GamePlan facilities:

• UBC funding: Fee and programming revenue generated from expanded facilities; allocations from UBC’s central budget.

• Government funding: Federal and/or provincial recreational infrastructure funding.

• Donor and sponsorship: Alumni, donor and community support.

● New Recreation Fitness Centre

More fitness and gym space is UBC’s greatest recreation and athletics need. To leverage the generous student fee, UBC’s established capital planning efforts will focus on completing the New Recreation Fitness Centre as phase one of implementing GamePlan’s recommendations. This phase will include academic space that could be used for the School of Kinesiology.

● Reimagined War Memorial Gym

The New Recreation Fitness Centre will integrate with War Memorial Gym. The timing for a renewed or rebuilt War Memorial Gym will depend on funding opportunities. If UBC completes the New Recreation Fitness Centre before funding is available, renewing or rebuilding War Memorial Gym will be phase two of implementing GamePlan’s recommendations.

TimingThe timing of GamePlan implementation depends on available funding, prioritization relative to UBC’s other capital project needs, further community consultation, and Board of Governors’ approval through UBC’s established capital project approval process. In general, UBC will deliver GamePlan facilities according to the following timing:

● Rebuilt Thunderbird Stadium

UBC will proceed with a rebuilt Thunderbird Stadium following the Stadium Road Neighbourhood Plan process, described below. That planning process will begin in fall 2017 and take 12-18 months.

● Baseball Field

UBC will proceed with the Baseball Field at Thunderbird Park after confirming donor funding.

● Future Facility Consideration

GamePlan is a comprehensive long term planning project to identify needs and options to deliver those needs. The Strategy will be a living document that will be reviewed from time to time and identify potential future projects within a 20-year timeframe as needs arise and in consultation with stakeholders.

35

37

The Stadium Road Neighbourhood planning process will explore the best location for the Thunderbird Stadium. This will ensure integration and compatibility between the Stadium and future neighbourhood. It will also explore issues like parking, circulation, urban design and housing development in the area. The neighbourhood planning process will start in fall 2017 and take approximately 18 months.

The Stadium Road Neighbourhood Plan process may also include a process to amend UBC’s Land Use Plan. Amendments may be necessary to accommodate the rebuilt Stadium, adjust the existing neighbourhood boundaries, and enable additional housing development opportunities.

Land Use PoliciesUBC’s current land use policies support GamePlan’s recommendations for the New Recreation Fitness Centre, Reimagined War Memorial Gym, and Baseball Field at Thunderbird Park.

New Recreation Centre ● Consulting with academic and other stakeholders on the final

allocation, location and design of academic space.

● If the Centre proceeds as a first phase before War Memorial Gym: accommodating the full academic program in the first phase, subject to funding; and, leaving the site’s northwest corner unencumbered to allow future War Memorial Gym construction access.

● Ensuring adequate public realm access and circulation to the north during and after construction given the high volume of nearby transit users.

Rebuilt Thunderbird Stadium ● Through the Stadium Road Neighbourhood Plan process, providing

design guidance on how best to integrate the Stadium with the future neighbourhood.

● Given the current Stadium’s status as a campus heritage resource, preserving existing building elements such as the precast concrete Thunderbirds on the existing Stadium roof.

Reimagined War Memorial Gym ● Given the Gym’s status as a campus heritage resource, exploring the

viability of retaining War Memorial Gym through renewal. If renewal is not viable, retaining significant elements like the name, Memorial Wall, and Remembrance Day ceremonial function.

● Consulting with academic and other stakeholders on the final allocation, location and design of academic space.

● If the Reimagined War Memorial Gym happens as one project with the New Recreation Centre, providing adequate swing space for existing users.

● Ensuring adequate public realm access and circulation to the north during and after construction given the high volume of nearby transit users.

Baseball Field ● Providing opportunities for public realm animation and engagement

through a plaza and spectator uses on the surrounding grass berm.

Project Reviews and ApprovalsGamePlan provides a flexible framework to guide recreation and athletics facility investments. Each recommendation is still subject to available funding and prioritization relative to UBC’s other capital project needs. Subject to funding approval, each project will undergo more detailed space programming and design to ensure the facility meets all user needs. All capital projects are required to go through the capital priority process. In brief the process is described below:

To ensure that future capital investments required to support UBC strategic goals and operational needs are properly identified and prioritized, the UBC undertakes an annual planning and prioritization review of building infrastructure and information technology (IT) priorities. This process follows a set of capital planning principles developed in 2014 with input from the Board of Governors. Key steps in the process include capital needs identification with faculties and departments, quantitative and qualitative assessment of proposed projects by the Capital Planning Working Group, consultation with campus stakeholders and a final strategic review and decision by the Executive. The process generates an updated Five-Year Capital Plan that is submitted each year, with Board of Governors’ approval, to the Provincial government. The prioritization process also generates a longer list of capital priorities in the following key categories: future academic; deferred maintenance + seismic upgrade; student housing + faculty & staff housing; athletics & recreation; and campus operations.

Other facility-specific recommendations include:

39

Facility Activities Major Amenities 20-Year Needs

Student Recreation

Centre

Intramurals; Recreation; Fitness

3 gymnasiums; Fitness centre; Fitness studio; Dojo

Gymnasiums at capacity

(programmed 14 hours/day; 90 percent of drop-in times oversubscribed; student rentals

only available at undesirable times)

Fitness centre at capacity 6x per week

War Memorial

Gym

Varsity basketball/volleyball; Intramurals;

Recreation

Basketball court; Up to 4 volleyball courts; Meeting space; Community event

space; departmental office & research space for Kinesiology; Sports

Medicine Clinic

Gymnasiums at capacity

(programmed 14 hours/day; varsity priority; 600+ students on intramural waitlists annually)

Systems and seismic deficiencies

Poor quality office space

Thunderbird Park

Varsity soccer/rugby/field hockey/baseball/

track and field; Community sports; Community events

2 turf fields; 6 grass fields; 1 baseball field; 1 track oval; National Soccer Development Centre

Sufficient capacity to accommodate community and UBC needs (except for intramural soccer:

30+ waitlisted teams annually)

Doug Mitchell

Thunderbird Sports Centre

Varsity hockey; Community ice sports;

Concerts

3 ice surfaces; Weight room; Multi-purpose room;

Whitecaps FC training facility

Sufficient capacity to accommodate community and UBC needs

Thunderbird Stadium

Varsity football; Community soccer; Community events;

Concerts

Concessions; Media; Change rooms; Football

Academic CentreSystems and seismic deficiencies

Appendix 1: Existing Facilities

43

Facility Activities Major Amenities 20-Year Needs

Aquatic Centre

Varsity swimming; Community swimming

10-lane 50-metre pool; 8-lane 25-metre pool;

Leisure pool with lazy river; Hot tub


UBC Tennis Centre

Community tennis

8 indoor courts (Centre); 4 indoor courts (Bubble);

1 outdoor court; Multipurpose room;

Meeting room


UBC Baseball Indoor

Training Centre

Varsity baseball; Community

baseball

4 indoor batting cages; Multipurpose training

space


UBC Boathouse

Varsity rowing; Community

rowingRowing facilities Sufficient capacity to accommodate

community and UBC needs

Wesbrook and Old Barn Community

Centres

Wesbrook: 2 gymnasiums; multi-purpose sports

room; fitness space; dance studio; community space

Old Barn: fitness space; community space, cafe

Resident-focused facility with higher student admission fees than UBC

space


45

Appendix 2: Stakeholder Groups Consulted ● • Alma Mater Society

● • Athletics and Recreation Sport Partner

● • BC School Sports Association

● • Canadian Armed Forces

● • Friends of the Garden Society (UBC Botanical Garden)

● • Graduate Student Society

● • Heritage Vancouver

● • Joint Steering Committee of the Centre for Disease Modeling (CDM) and Modified Barrier Facility (MBF) (outreach email)

● • MLA David Eby

● • Musqueam First Nation

● • President’s Advisory on Campus Enhancement

● • Providence Health Care (St. John Hospice)

● • Recreation staff and student recreation clubs

● • Royal Canadian Legion

● • Thunderbird Alumni Council

● • Thunderbird Athletes Council

● • UBC Botanical Garden

● • UBC Ceremonies and Campus Historian

● • UBC Faculty Association

● • UBC Planning and Property Advisory Committee and UBC Vancouver Senate Academic Building Needs Committee

● • UBC School of Kinesiology

● • UBC School of Nursing

● • University Endowment Lands - Community Advisory Council

● • University Faculty and Staff Tenants Association

● • University Neighbourhoods Association - Board

● • University Sport and Recreation Committee

● • Vancouver Heritage Foundation

● • Varsity coaches

● • Varsity alumni

GamePlan explored a number of options to meet the identified needs by increasing recreational and support space and renewing existing facilities.

47

Appendix 3a: Recreation and Athletics Facility OptionsAs part of the initial Hub concept, GamePlan explored Options A, B and C below to convert War Memorial Gym to recreational use. Those options included a new Athletics Centre of Excellence elsewhere on campus to accommodate War Memorial Gym’s existing varsity uses (in most cases integrated with the Thunderbird Stadium options).

Through further technical and financial analysis and public consultation, Options D and E emerged for a combined varsity, recreation and fitness facility spanning the current War Memorial Gym and ‘Gateway North’ sites.

Based on evaluation against GamePlan principles and criteria, the recommended concept is Option E with the addition of academic space that could be used to consolidate the School of Kinesiology. UBC will explore renewal or retention of War Memorial Gym as part of future analysis. UBC removed the other options due to technical challenges (inability to accommodate program) and financial challenges (capital costs).

49

Appendix 3b: Thunderbird Stadium OptionsThe GamePlan process explored Options 1, 2, 3, 4 and 5 below to renovate or rebuild Thunderbird Stadium. Options 2, 3 and 4 included an integrated Athletics Centre of Excellence to accommodate displaced varsity programming from a renewed or rebuilt War Memorial Gym.

Based on evaluation against GamePlan principles and criteria, the recommended concept is a rebuilt Thunderbird Stadium on the existing site or between East Mall, Stadium Road and West 16th Avenue. UBC removed other options because of technical challenges (for example, road closures, noise and impact on academic researchers), financial challenges (capital costs) and community fit. The Stadium Road Neighbourhood Plan process will determine the rebuilt Stadium’s precise location.

UBC GamePlan

Consultation Summary Report

March 2017

ATTACHMENT B

2

Table of Contents 1.ExecutiveSummary.........................................................................................................................3Phase1Summary............................................................................................................................................3Phase2Summary............................................................................................................................................4

2.Phase1Consultation......................................................................................................................5Phase1ProcessDescription.......................................................................................................................5StakeholderandPartnerEngagement....................................................................................................6Meetings,PresentationsandOutreach..................................................................................................................6WhatWeHeard................................................................................................................................................................6

PublicNotification,AdvertisingandOutreach...................................................................................10PublicEvents..................................................................................................................................................11InformationBooths.....................................................................................................................................................11PublicOpenHouses.....................................................................................................................................................12

WhatWeHeard..............................................................................................................................................12Survey...............................................................................................................................................................................12LettersandEmailSubmissions..............................................................................................................................37Petitions...........................................................................................................................................................................39

3.Phase2Consultation...................................................................................................................40Phase2ProcessDescription.....................................................................................................................40StakeholderandPartnerEngagement..................................................................................................40Meetings,PresentationsandOutreach...............................................................................................................40WhatWeHeard.............................................................................................................................................................41

PublicNotification,AdvertisingandOutreach...................................................................................42WorkshopFormat.........................................................................................................................................42WhatWeHeard..............................................................................................................................................43WorkshopInput............................................................................................................................................................43Survey...............................................................................................................................................................................49LettersandEmailSubmissions..............................................................................................................................52Petition.............................................................................................................................................................................53

4.NextSteps........................................................................................................................................535.Appendices......................................................................................................................................53Phase1(October2016)..............................................................................................................................53Phase2(January2017)..............................................................................................................................54

3

1. Executive Summary Thepublicengagementprocesstosupportthedevelopmentofalong-termrecreationandathleticsfacilitiesstrategy(UBCGamePlan)tookplaceovertwophasesbetweenOctober2016andFebruary2017.Bothconsultationphasesincludedextensivenotification,outreachandadvertisingoftheopportunitiestoprovideinputtostakeholders,partnersandthecampuscommunity.Thereportthatfollowsdocumentsthepublicengagementprocess,detailingengagementactivitieswithstakeholdersandpartners,notificationandoutreach,advertising,events,andsummarizingtheinputreceivedineachphasealongwithresponsesonhowtheinputwasconsideredinthefinalreporttotheUBCBoardofGovernorsinApril2017.

Phase1SummaryFromOctober3–23,2016,thecampuscommunitywasinvitedtothefirstphaseofpublicconsultationtoprovideinputonlineandinpersonontheproposedRecreationandSpectatorHubprinciplesandoptions.Overthethree-weekconsultationperiodwehad:

• over350peopleattendthepublicopenhousesandinformationbooths• 2,231respondentsthatstartedthesurveywith1,922respondentsansweringat

leastonequestion• 11stakeholderlettersandemailsubmissions• 44letterandemailsubmissions• Four(4)petitions• 8,200uniquepageviewstotheprojectwebpagesduringtheconsultationperiod• Over4,200viewsofthethreeUBCGamePlanvideos(notcountingtheviewson

digitalsignageacrosscampus)Respondentstothesurveywerepredominantlystudents(53%),followedbyneighbourhoodresidents(11%),staff(11%),alumni(10%),faculty(8%),andother(6%).Fortypercent(40%)oftherespondentsliveoncampusineitherstudent/studentfamilyhousingorincampusneighbourhoods,with45%ofrespondentslivingintheCityofVancouver,3%ofrespondentslivingintheUniversityEndowmentLandsand13%livingelsewhere(LowerMainlandandbeyond).TheGuidingPrinciplesthatweremostimportanttorespondentswere:

1. ‘promotinghealthandwellbeing’(68%veryimportant,27%important),2. ‘fosteringvarsityexcellence’(34%veryimportant,35%important)3. ‘alignwithUBC’scoreacademicmission’(26%veryimportant,52%important)4. ‘buildasoundbusinesscase’(23%veryimportant,47%important)

FortheRecreationHuboptions,45%ofrespondentsfeltOptionC(fullrebuildofWarMemorialGym)bestaddressestheidentifiedrecreationandathleticsneeds,while33%ofrespondentsfeltOptionBdid(fullrenovationofWarMemorialGym)and16%feltOption

4

Adid(basicrenovationofWarMemorialGym).BetweenOptionsAandB,49%oftherespondentsfeltrenovationofWarMemoricalGym,insomeform,bestaddressestheidentifiedrecreationandathleticsneed.FortheSpectatorHuboptions61%oftherespondentsfeltthatOption1(keepingThunderbirdStadiuminitscurrentlocation)bestmeetstheidentifiedrecreationandathleticsneeds.Theoptionthatleastmeetstheidentifiedrecreationandathleticsneeds,by27%oftherespondents,wasOption4(ReimaginedOsborneCentre).Inadditiontoquestionnaireinput,extensivecommunicationandconversationstookplacewithresearchersworkingneartheOption4site(Osborne)andresidentsinHamptonandHawthornPlacenearOptions3and4.Researchersconveyedstrongconcernaboutincreasednoiseandvibrationwhichwouldadverselyaffecttheirresearch,whileresidentsexpressedstrongconcernaboutpotentialincreasesinnoise,traffic,parkingandpotentialnegativeimpacttopropertyvaluesandqualityoflife.SubmissionswerealsoreceivedfromundergraduatestudentsexpressingsupportforOption4(Osborne)becausetheyfeltitbestmeetsstudents’recreationandathleticsneeds.FollowingPhase1publicconsultationandwithfurthertechnicalandfinancialanalysisoftheoptions,thebasicrenovationtoWarMemorialGym(OptionA)wasremovedfromconsideration,andThunderbirdStadiumOptions1a(basicrenovation),3(RashpalDhillonTrackandFieldOval)and4(ReimaginedOsborneCentre)wereremovedfromfurtherconsideration.

Phase2SummaryFromJanuary21–February3,2017,thecampuscommunitywasinvitedtoparticipateinthesecondphaseofpublicconsultationtoprovideinputonlineandinpersonontheproposedshortlistedoptionsresultingfromPhase1inOctober2016.Overthetwo-weekconsultationperiodwehad:

• Acombinedtotalof140peopleattendthetwoworkshops(January21–focusedontheinterestsofcampusresidents&January31–forthewholecampuscommunity)

• 51respondentsthatstartedthesurveywith41respondentsansweringatleastonequestion

• 1stakeholderletterfromtheVancouverHeritageFoundation• 4letterandemailsubmissions• One(1)petitionfromthePromontorybuildinginHawthornPlace• 568uniquepageviewstotheprojectwebpagesduringtheconsultationperiod

FortheWarMemorialGymoptions,throughthestakeholderengagement,workshopsandsurveysweheardsupportforbotharenovationandfullrebuild,supportforpairingitwith

5

anAthleticCentreofExcellence,andconcernsregardingthepotentiallossofWarMemorialGymasabuildingwithhistoricalsignificance.FortheThunderbirdStadiumoptions,weheardstrongsupportforOption2(WhitMatthewsField),supportforOption1B(FullRenovation)andstrongconcernfromresidentsaboutpotentialincreasesinnoise,traffic,parkingandpotentialnegativeimpacttopropertyvaluesandqualityoflife.Attheworkshopsmanygroupsexpressedsupportforimprovingaccesstofacilities,consolidatingsportfacilities,buildingadditionalrecreationspace,andcarefullyconsideringtheneedsofdifferentstakeholders.LettersfromtheVancouverHeritageFoundationandHeritageVancouverSocietysupportretainingWarMemorialGymandThunderbirdStadiumfortheirheritagevalue,andrecommendadaptingthebuildingstosuitmodernneedsandimprovedconnectionstotheUBCcommunity(AppendixXI).Onepetitionwith57signatureswasreceivedfromresidentsofthePromontorybuildinginHawthornPlaceexpressingsupportforThunderbirdStadiumoption1b,andconcernregardingthepotentialforhigh-risetowersbeinglocatedonthecurrentStadiumsite.2. Phase 1 Consultation

Phase1ProcessDescriptionFromOctober3–23,2016,UBCinvitedthecampuscommunity,partnersandstakeholderstosharetheirfeedbackonaseriesofproposedoptionsthroughanonlinesurvey,fouropenhouses,andthroughmeetingsandpresentations.Theoptionspresentedforinputwerefocusedaroundtwohubs–aRecreationHub,focusedonoptionsforWarMemorialGym,andaSpectatorHub,focusedonoptionsforThunderbirdStadiumwhichwouldincludeanAthleticsCentreofExcellence.ThreeoptionswerepresentedfortheRecreationHubandfiveoptionswerepresentedfortheSpectatorHub.Inadditiontoseekinginputontheoptions,thisphaseofengagementalsoaskedforinputonthesixBoardendorsedGuidingPrinciples.Inthisphase:

• Over350peopleattendthepublicopenhousesandinformationbooths• Therewere2,231respondentsthatstartedthesurveywith1,922respondents

answeringatleastonequestion• 11stakeholderlettersandemailsubmissionswerereceived• 44letterandemailsubmissionswerereceived• Four(4)petitionswerereceived• Therewere8,200uniquepageviewstotheprojectwebpagesduringthe

consultationperiod

6

• Therewereover4,200viewsofthethreeUBCGamePlanvideos(notcountingtheviewsondigitalsignageacrosscampus)

Thepublicconsultationinformationpresentedatopenhouses,onlineandinpresentationscanbefoundinAppendicesIandII.Thesectionsthatfollowoutlinehowweengagedstakeholders,partnersandthecampuscommunity,whatweheardandhowtheinputwasconsidered.

StakeholderandPartnerEngagement

Meetings,PresentationsandOutreach• SchoolofKinesiology(meetings)• CouncilofDeans(presentation)• UBCFacultyAssociation(meeting)• AlmaMaterSociety(AMS)(monthlymeetings)• GraduateStudentSociety(GSS)(presentation)• UniversityNeighbourhoodsAssociationBoardofDirectors(presentationsand

monthlyupdates)• UniversityEndowmentLandsCommunityAdvisoryCouncil(presentation)• SenateAcademicBuildingNeedsCommittee(presentation)• UBCPropertyandPlanningAdvisoryCommittee(PPAC)(presentation)• JointSteeringCommitteeoftheCentreforDiseaseModeling(CDM)andModified

BarrierFacility(MBF)(presentation)• UBCBotanicalGarden(meeting)• MusqueamFirstNation(meeting)• President’sAdvisoryCouncilonCampusEnhancement(PACCE)(presentation)• AthleticsandRecreationStaff(presentation)• UBCSportClubs(presentations)• UniversitySportandRecreationCommittee(presentation)• ThunderbirdAthletesCouncil(presentation)• MajorAthleticsPartners(presentationsandmeetings)• VarsityCoaches(presentation)• RoyalCanadianLegion(meeting)• CanadianArmedForces(outreachemail)• MLADavidEby(meeting)• SandringhamStrataCouncil(HamptonPlace–byinvitation)(presentation)• ProvidenceHealthCare(meeting)

WhatWeHeardThetablesincludedbelowreflectinputreceivedthrough11stakeholder/partnerlettersandthroughmeetings/presentationswiththegroupslistedinthesectionabove.Lettersubmissionswerereceivedfromthefollowingstakeholdersinthisphase:

• AlmaMaterSociety(AMS)

7

• JointSteeringCommitteeoftheCentreforDiseaseModeling(CDM)andModifiedBarrierFacility(MBF)

• ThunderbirdAthleticsCouncil• UBCSoftballTeam• KinesiologyUndergraduateSociety• Clement’sGreenStrataCouncil• SandringhamStrataCouncil• St.JamesHouseStrataCouncil• ThamesCourtStrataCouncil• WestHampsteadStrataCouncil• WyndhamHallStrataCouncil

Theme OutcomeOverallComments TheAMSexpressedoverallsupportfortheHubconceptprovidedthatstudentsandstudentclubshaveaccesstofacilitiesacrossbothHubstomaximizeutilization

AproposednewrecreationfitnesscentrecombinedwithvarsityfacilityintheUniversityBoulevardareawillsignificantlyincreaseaccesstofacilitiesforstudents,faculty,staffandresidents.Aproposedrebuiltstadium,betterconnectedtoThunderbirdPark,willprovideimprovedfacilitiesforavarietyoffieldclubsandvarsityteams.

ThunderbirdStadiumOptions ConcernfromstratacouncilsthatOption3wouldhaveanegativeimpactonneighbouringresidents(traffic,noise,safety,constructionimpacts,decreasedpropertyvalues)

Option3wasremovedfromconsiderationafterPhase1duetotechnical,financialreasonsaswellascommunityfit.

ConcernfromresearchersthatOption4constructionandongoingnoisewouldinterferewithscientificresearchtakingplaceinnearbyfacilities

Option4wasremovedfromconsiderationafterPhase1duetotechnical,financialreasonsaswellascommunityfit(neighbouringresearchersaswellasresidents).

ConcernfromstratacouncilsthatOption4wouldhaveanegativeimpactonneighbouringresidents(traffic,noise,safety,constructionimpacts,decreasedpropertyvalues)

Option4wasremovedfromconsiderationafterPhase1duetotechnical,financialreasonsaswellascommunityfit(neighbouringresearchersaswellasresidents).

TheAMSexpressedsupportforOptions2and3,contingentonthefundingmodel(seesectionbelow)

IntheMarch2017AMSelections,studentssupportedtheproposedrecreationfitnessfacilitybyapprovingafeetocontributetoaNewRecreationCentre.ThefeewillbebasedonanagreementbetweenUBCandtheAMSandbeginat$5peryear,increasing$5

8

Theme Outcomeannuallyto$25andcontinuinguntilamaximumof$22.5m,thenominalvalue.Thepresentvalueofthecontributionisapproximately$12.5m.

TheAMSexpressedconcernoverOptions4and5duetothelossofacademicfloor-space

Option4wasremovedfromconsiderationafterPhase1duetotechnical,financialreasonsaswellascommunityfit(neighbouringresearchersaswellasresidents).Option5,whichproposedtheCentreofExcellenceonacademicland,wasnotsupportedaspartoftheGamePlanStrategy.

TheThunderbirdAthleticsCouncilexpressedsupportforupdatingathleticsandrecreationfacilitiesoncampusandforlocatingtheStadiumclosertootherathleticsfacilitiesoncampus

ThefinalsitingandlayoutofarebuiltstadiumwillbeundertakenaspartoftheStadiumRoadNeighbourhoodprocess,tobegininfall2017.

WarMemorialGymOptions TheAMSexpressedsupportforrebuildingWarMemorialGymprovidedthattherecreationalcomponentisatparwithvarsityfacilities

GamePlanrecommendsWarMemorialGymbefullyrenewedorrebuiltasthevarsityspectatorvenue.Giventheimportanceofthebuildingasaheritageresource,thedecisiontoreneworrebuildwillbemadeaspartofmoredetailedplanninganddesign.

ConsultationProcess TheFacultyAssociationexpressedconcernwiththedesignofthesurvey,includingprocessoffieldtesting.TheFacultyAssociationalsoexpressedconcernsregardingfacultyrepresentationintheprocess

C+CPwilllookintoopportunitiestostrengthensurveymethodologygoingforward,workingwithindustryandcampusexperts.Forfutureprocesses,C+CPwillbuildonengagementwiththePropertyandPlanningAdvisoryCommittee,SenateAcademicBuildingNeedsCommittee,FacultyAssociation,CommitteeofDeansaswellasexploringnewideasforbroaderfacultyengagement.

Concernfromoneneighbourhoodstratacouncilthatconsultationnotificationwasinsufficient

C+CPmakeseveryefforttonotifythecampuscommunityofconsultationprocessesandopportunitiestoprovideinput.EachprocesspresentsanopportunitytoimprovenotificationpracticesandC+CPwillcontinuetoworkwiththeUNAonhowtobetterreachneighbourhoodresidentsforfutureconsultationprocesses.

9

Theme OutcomeBaseballStadium TheUBCSoftballTeamsuggestedincorporatingaregulationsoftballdiamondintothedesignofthenewbaseballstadiumtosupportbothvarsityandcommunityuses

UBCAthleticsisreviewingallpotentialdesignconsiderationstomakethebaseballstadiumfunctionalforsoftballaswell.

AcademicLandUse,RevenueandResourceAllocation

TheAMSexpressedoppositiontoanynetlossofacademiclandforfuturedevelopment

GamePlanrecommendsanewrecreationfitnessfacilityontheGatewayNorthsiteintheUniversityBoulevardarea,whichisdesignatedasacademiclandintheLandUsePlan.AthleticsusesarepermittedundertheLandUsePlandesignationforacademicland.

TheAMSsuggeststhatanyrenovationsordevelopmentsoffutureathleticsfacilitieshavestrongbusinesscaseswithminimalcostsincurredbystudents

GamePlanisalongtermstrategy,notadetailedcapitalplan.Itincludeshigh-levelcostingonproposedprojectsrecognizingthatanycapitalallocationswillbemadethroughtheExecutiveandBoardcapitalprioritizationandapprovalprocesses.Itwillalsobedependentuponfurtherduediligenceinthedeterminationofprojectcostsandidentificationofotherfundingsources,suchasdonors,sponsorship,governmentgrants.IntheMarchAMSelections,studentssupportedtheproposedrecreationfitnessfacilitybyapprovingafeetocontributetoaNewRecreationCentreuptoamaximumof$22.5m,thenominalvalue.Thepresentvalueoftheconstructionis$12-15M.

TheAMSopposesthemoveofThunderbirdStadiumiftherevenueorprofitsfromlandleasesarespentoncapitalprojectsdirectlyratherthanbeinginvestedintotheendowment.

Consistentwithpast“costofdevelopment”practices,theUBCBoardofGovernor’sapprovedfundsfortherebuiltstadiumwillbethroughincrementalrevenuefromnewandbetterdevelopmentsites(abovewhatisallowedincurrentplans)createdbyoptimalsitingthroughtheStadiumRoadNeighbourhoodPlan.

FutureKinesiologyBuildingNeeds BoththeAMSandKinesiologyUndergraduateSocietyexpressedsupportforadedicatedacademicfacilitytohousetheSchoolofKinesiology

GamePlanrecommendsintegrationofsignificantacademicspacewithinanewfitnessfacility,whichcouldbededicatedfortheSchoolofKinesiology.

10

Theme OutcomeTheKinesiologyUndergraduateSocietyprovidedasummaryofacademic,social,andhealth-relatedspaceneedstobeconsideredshouldanewSchoolofKinesiologyspacebedesigned.

GamePlanidentifiessignificantsynergybetweenAthleticsandRecreationandtheSchoolofKinesiologywithopportunitiestooptimizeefficiencyinspaceutilization.

PublicNotification,AdvertisingandOutreachBroadnotificationwasprovidedoftheOctober3-23,2016publicconsultationperiodthroughadvertising,email,socialmedia,digitalsignage,directmail,videoandotheravailablechannels.

• TheUbyssey,printadspublishedonSeptember20andOctober4,2016• UbysseyonlineadbannerfromOctober3-23• VancouverCourier,printadspublishedonSeptember22andOctober6• Advertisinginbathroomstallsincampusathleticsfacilities• CampusResident,printadspublishedonSeptember19andOctober17• BroadcastemailtoallUBCfaculty,staffandstudentsonOctober3• WorkingatUBCnewsletteronOctober5• UBCEventswebpagefromOctober3to23• AMSe-newsletter,publishedonAugust31andOctober14• C+CPnewsletter,publishedonSeptember15andOctober11• HealthyUBCe-newsletter,publishedonOctober5• UBCfyie-newsletter,publishedonOctober5• UNAe-newsletter,publishedonSeptember22,29andOctober6,13• SHHSe-newsletter,publishedonOctober11• PoststoC+CPTwitteraccountbetweenSeptember13toOctober23• UBCdigitalsignagefromOctober3-23• PoststotheUBCFacebookpage• BroadcastvideoonThisWeekatUBCfromOctober11to14• Postcardsmailedtoneighbourhoodresidentaddresses(unaddressedmail)• NotificationthroughUNAWeChatgroup• NotificationemailsenttoUNAStrataPresidents,withposter(distributedthrough

UNA)• Vinylstreetdecalsinstalledin19prominentlocationsaroundcampus• Largeoutdoorsignage(6ftx6ft)locatedoutsidetheStudentRecreationCentre,

AquaticCentreandtheAMSNest• C+CPwebsiteeventcalendar• C+CPwebsite–projectwebpage

11

• 2,500bookmarkswithinformationabouttheprocessandhowtoparticipateweredistributedatinformationbooths,openhouses,stakeholdermeetings/presentations,totheStudentRecreationCentre,aswellastootherlocationsoncampus

• 452postersweredistributedtostudentresidences,theAMSNest,UBCdepartmentaladministrationoffices,UNA,WesbrookPlaceandChancellorPlacebusinesses,WesbrookCommunityCentreandOldBarnCommunityCentres

• ThreepromotionalvideosuploadedtoUBC’sYouTubechannel• Publicannouncementsregardingtheprocessweremadeduringvarsitygames

Acommunicationstoolkitincludinginformationabouttheprocess,tweets,webande-newslettercontentwasalsodistributedtocommunicationsstaffacrosscampus.AlistofgroupsthatreceivedtheinformationisincludedinAppendixVI.

PublicEvents

InformationBoothsToraiseawarenessfortheUBCGamePlanplanningprocessandtheopportunitytoprovideinput,informationboothswereheldacrosscampusaswellasatanumberofexistingevents.ExistingEvents:

1. FreeWeekattheStudentRecreationCentreonSeptember13from4:30pmto6pm

2. WelcomeBackStaffBBQattheKoernerPlazaonSeptember14from11:30amto1:30pm

3. HomecomingStreetPartyonSeptember17atThunderbirdStadiumfrom3pmto5pm

4. DayoftheLongBoatonOctober1atJerichoSailingCentrefrom9amto2pm

UBCGamePlanInformationBooths:1. OutsidetheUBCBookstoreonSeptember12from11amto1pm2. OutsidetheOldBarnCommunityCentreonSeptember14from4:30pmto6pm3. AMSNestonSeptember20from11:30amto1pm4. InfrontofWesbrookSave-on-FoodonSeptember21from4:30pm6pm5. AcadiaCommonsblockonSeptember27from3:30pmto5pm6. GageCommonsblockonSeptember29from4:30pmto6pm7. TennisCentreonOctober4from4:30pmto6pm8. OsborneCentreonOctober5from11:30amto1pm9. ThunderbirdResidenceonOctober6from4:30pmto6pm10. IrvingK.BarberLearningCentreonOctober14from11:30amto1pm

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11. WarMemorialGymonOctober18from10:30amto12pm

PublicOpenHousesFourpublicopenhousestookplaceduringtheconsultationperiod.

1. October11from11am-1pmattheAMSNest,LowerFloor2. October13from4:30pm-7pmattheWesbrookCommunityCentre,Lobby3. October17from11:30am-1pmattheAMSNest,UpperAgora4. October19from4:30pm-6:30pmattheForestSciencesCentre,Atrium

Ateachopenhouse,twenty(20)displayboardsweredistributedaroundthespacewithinformationontheplanningprocess(scope,timeline,projectgovernance),backgroundandneedsassessment,theHubconcept,proposedoptionsfortheSpectatorHubandRecreationHub,trade-offsandconsiderations,strategyimplementationsandinformationonthepublicconsultationprocess.Participantswereinvitedtosharetheirthoughtsabouttheproposedstrategiesforathleticandrecreationfacilitieswithstaffandthroughthesurvey(onlineorinperson).EventswerestaffedwithacombinationofAthleticsandRecreationandCampusandCommunityPlanningstaff.AMandarin-speakinginterpreterwasalsoonhandattheWesbrookCommunityCentreandForestSciencesCentreopenhouses.Inadditiontothepublicopenhouses,CampusandCommunityPlanningalsoincludedinformationontheUBCGamePlanprocessatUBCCommunityConversationsonNovember26thfrom1pm-4pmattheUBCTennisCentre.Thiscommunityevent,co-hostedwiththeUNA,wasanopportunitytoupdateneighbourhoodresidentsontheprocessandtoraiseawarenessforPhase2engagement.AcopyofthePublicOpenHousedisplayboardsisprovidedinAppendixII.1

WhatWeHeard

SurveyThesurveywasavailableonlineatplanning.ubc.cafromOctober3–23andtheidenticalsurveywasalsoavailableatthepublicopenhouses.AcopyofthesurveyisavailableinAppendixIandverbatiminputisavailableinAppendixV.SpectatorandAthleticsFacilitiesUse1. Whichrecreationandathleticsfacilitiesoncampusdoyouuse?(pleasecheckallthat

apply)1PleasenotethatinPhase2theWarMemorialOptionswererenamedasA,BandCtoreduceconfusionwiththenumberedThunderbirdStadiumOptions.InthedisplayboardsfromPhase1WarMemorialGymoptionsappearasOptions1,2and3.

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Response Count PercentageAquaticCentre 827 45%StudentRecreationCentre

835 46%

BirdCoop 753 41%WarMemorialGym 461 25%OsborneCentre 349 19%DougMitchellCentreandThunderbirdArena

540 30%

TennisCentre 175 10%ThunderbirdPark 559 31%ThunderbirdStadium

401 22%

RashpalDhillonTrackandFieldOval

223 12%

Idon’tuseanyathleticsorrecreationfacilitiesoncampus

185 10%

Total:1,832 2. Approximatelyhowoftendoyouuserecreationandathleticsfacilitiesoncampus?Response Count PercentageEveryday 356 20%Afewtimesaweek 702 39%Afewtimesamonth

298 16%

Afewtimesayear 195 11%Seasonally(camps,meets,specialtournamentsetc)

73 4%

Never 194 11% Total:1,818 3. WhatareyourreasonsforusingUBC’srecreationandathleticsfacilities?(pleasecheck

allthatapply)

Response Count PercentageParticipateinintramuralsor

675 37%

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drop-inactivitiesParticipatein,learnorpracticeasportoractivity

612 34%

Participateinasportclub

216 12%

Workoutinthefitnesscentreorfitnessclasses

985 54%

Mychildparticipatesinaprogramorcamp

148 8%

Competeinvarsitysports

152 8%

Watchvarsitysports

599 33%

Watcheventsandconcerts

380 21%

Idon'tuseanyrecreationorathleticsfacilitiesoncampus

141 8%

Other(pleasespecify)

146 8%

Total:1,810 4. Asaspectator,whichfacilitiesdoyougoto?(pleasecheckallthatapply)Response Count PercentageAquaticCentre 216 12%StudentRecreationCentre

145 8%

BirdCoop 583 33%WarMemorialGym 43 2%OsborneCentre 756 43%DougMitchellCentreandThunderbirdArena

68 4%

TennisCentre 492 28%ThunderbirdPark 797 45%ThunderbirdStadium

130 7%

RashpalDhillonTrackandField

12%

15

OvalIdon’tattendanyfacilitiesasaspectator

541 31%

Other 33 2% Total:1,768

5. Howoftendoyouattendeventsasaspectator?Response Count PercentageOnceaweek 246 14%Onceamonth 271 15%Afewtimesayear 518 29%Rarely 328 18%Never 445 25% Total:1,808 GuidingPrinciples6. HowimportantdoyoufeelthefollowingGuidingPrinciplesareindeterminingwhich

optionstopursueinthestrategy?AlignwithUBC’sCoreAcademicMission

Response Count PercentageVeryimportant 419 26%Important 857 53%Neitherimportantonunimportant

253 16%

Unimportant 66 4%VeryUnimportant 32 2% Total:1,627

Promotethehealthandwellbeingofstudents,faculty,staffandresidents


62 4%


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FostervarsityexcellenceResponse Count PercentageVeryimportant 558 34%Important 572 35%Neitherimportantonunimportant

283 17%


EmbraceUBC’shistory


418 26%


Buildasoundbusinesscase


316 19%


Explorelanduseandhousingrevenueopportunities


439 27%


7. Arethereanyadditionalprinciplesweshouldconsiderincluding?

17

Therewere410responsestothisquestion.Thetablebelowrepresentscommonthemesreceivedabovea5%threshold(19times).Theme Number OutcomeConcernthattheoptionsproposedwillnegativelyaffectneighbourhoodresidents(increasednoise,parkingscarcity,increasedtraffic,decreasedpropertyvalues,andreducedsightlinesandgreenspace)

80 GamePlanrecommendsthatapreciselocationandlayoutforthestadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.Thiswouldallowforfullconsiderationofissuessuchasneighbourhoodcompatibilityandinterfacewiththestadium,buildingheightsandurbandesign,parking,trafficandcirculation.

Suggestiontomakerecreationandathleticsfacilitiesasaccessibleaspossibleforthewholecommunity(rangeofinterests,abilitiesandages),includingclosetotransit

28 AproposednewrecreationfitnesscentrecombinedwithvarsityfacilityintheUniversityBoulevardarea,nexttotransit,willsignificantlyincreaseaccesstofacilitiesforstudents,staffandresidents.

Suggestiontoensuretheaffordabilityofrecreationandathleticsfacilitiesforthecampuscommunity

26 UBCAthleticsandRecreationwillreviewaffordabilityandcostsoffacilitiesandaccesstoprograms

Supportforbuildingnewrecreationandathleticsfacilities,particularlyfitnessspaces

26 GamePlanrecommendsanewrecreationfitnessfacility,with3recreationalgyms+~50,000squarefeetoffitnessandsupportspace,ontheGatewayNorthsiteintheUniversityBoulevardarea.

Concernregardingthequalityandamountofexistingrecreationandathleticsfacilities,includingmaintenance

23 UBCAthleticsandRecreationarecurrentlyexploringwaystocontinuallyimprovemaintenanceandoperationofathleticsfacilities.

ConcernregardingathleticsnotaligningwithorsupersedingUBC’sacademicmission

22 GamePlanrecommendsupto100,000squarefeetofnewacademicspaceaspartofanewrecreationfitnesscentreandvarsityfacilitytoaddressmuchneededspacefortheSchoolofKinesiologyandalignathleticsandresearchusestosupporttheacademicmission.GamePlanisbeingcontemplatedinthecontextoftheuniversity’sbroadercapitalprioritizationprocesswhichaddressescapitalneedsoftherangeoffacilitiesoncampus.GamePlanidentifiessignificantsynergybetweenAthleticsandRecreationandtheSchoolofKinesiologywithopportunitiestooptimizeefficiencyinspace

18

Theme Number Outcomeutilization.

Suggestiontoincludeaprincipleofenvironmentalsustainabilityinbothhowbuildingsarerenovated/builtandpreservationofthenaturalenvironment

22 Allbuildingprojects(includingmajorrenovations)mustbedesignedtoachieveLEEDGoldcertificationorequivalent.

Suggestiontoemphasizetheimportanceofwellbeing(physical,emotional,mental)

19 GamePlansupportsUBC’scommitmenttowellbeingbymeetingagrowingneedforrecreationalfitness,gymnasiumandrelatedacademicspace,andforaddressingagingcampusfacilities.

RecreationHub8. WhichRecreationHuboptiondoyoufeelbestaddressestheidentifiedrecreationand

athleticsneed?

Response Count PercentageOptionA(basicrenovation)

254 16%

OptionB(fullrenovation)

500 33%

OptionC(rebuild) 691 45%Noneoftheabove 102 7% Total:1,538

Therewere91responsestothisquestion.Thetablebelowrepresentscommonthemesreceivedabovea5%threshold(4times).Theme Number OutcomeSuggestiontoimproveorcreatenewfitnessfacilities

18 GamePlanrecommendsanewrecreationfitnessfacility,with3recreationalgyms+~50,000squarefeetoffitnessandsupportspaceontheGatewayNorthsiteintheUniversityBoulevardarea.

Suggestiontoprioritizeacademicneedsoverathletics

11 GamePlanrecommendsupto100,000squarefeetofnewacademicspaceaspartofanewrecreationfitnesscentreandvarsityfacilitytoaddressmuchneededspacefortheSchoolofKinesiologyandbetteralignathleticsandresearchuses.GamePlanisbeingcontemplatedinthecontextoftheuniversity’sbroadercapital

19

Theme Number Outcomeprioritizationprocesswhichaddressescapitalneedsoftherangeoffacilitiesoncampus.GamePlanidentifiessignificantsynergybetweenAthleticsandRecreationandtheSchoolofKinesiologywithopportunitiestooptimizeefficiencyinspaceutilization.

Concernsaboutthecostsofdevelopment,perceiveduseoftuitionmoney,Universitybudgetbeingusedtofundprojects,andheritagevaluepreservation

7 GamePlanisalongtermstrategy,notadetailedcapitalplan.Itincludeshigh-levelcostingonproposedprojectsrecognizingthatanycapitalallocationswillbemadethroughtheExecutiveandBoardcapitalprioritizationandapprovalprocesses.Itwillalsobedependentuponfurtherduediligenceinthedeterminationofprojectcostsandidentificationofotherfundingsources,suchasdonors,sponsorship,governmentgrants.IntheMarchAMSelections,studentssupportedtheproposedrecreationfitnessfacilitybyapprovingafeetocontributetoaNewRecreationCentreuptoamaximumof$22.5m,thenominalvalue.Thepresentvalueoftheconstructionis$12-15M.Heritagevaluewillbeconsideredwithothervaluessuchaseconomic,socialandenvironmentalvaluesaspartofmoredetailedplanninganddesign.

SuggestiontoleaveWMGasitis 7 GamePlanrecommendsWarMemorialGymbefullyrenewedorrebuiltasthevarsityspectatorvenue.Giventheimportanceofthebuildingasaheritageresource,thedecisiontoreneworrebuildwillbemadeaspartofmoredetailedplanninganddesign.

Suggestiontohaveabetterdistributionoffacilitiesthroughoutcampus

6 GamePlanrecommendsanewrecreationfitnesscentreandvarsitygymtobelocatedclosetotransitandotherathleticvenuesandservicestoincreaseaccesstofacilitiesandstrengthenschoolspirit.

SuggestiontominimizetheretailaspectofWMG

4 TheprovisionofretailinWarMemorialGymwillbeconsideredaspartofmoredetailedplanninganddesign.

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9. PleaseselecttheGuidingPrinciplesyoufeelbestsupporttheoptionyouchose(checkallthatapply)

RespondentswhochoseOptionA:Response Count PercentageAlignswithUBC’scoreacademicmission

93 39%

Promoteshealthandwellbeing

124 52%

Fostersvarsityexcellence

65 27%

EmbracesUBC’shistory

110 46%

Buildsasoundbusinesscase

88 37%

Exploreslanduseandhousingopps

261 11%

Noneoftheabove 13 5% Total:239 RespondentswhochoseOptionB:Response Count PercentageAlignswithUBC’scoreacademicmission

128 26%


389 80%


200 41%


288 59%


196 40%


76 16%

Noneoftheabove 6 1% Total:489 RespondentswhochoseOptionC:Response Count Percentage

21

AlignswithUBC’scoreacademicmission

212 31%


599 89%


387 57%


226 33%


240 36%


179 26%

Noneoftheabove 2 1% Total:677 Respondentswhochosenoneoftheabove:Response Count PercentageAlignswithUBC’scoreacademicmission

26 27%


37 39%


18 19%


16 17%


13 14%


8 8%

Noneoftheabove 31 33% Total:95

10. WhichRecreationHuboptiondoyoufeelleastaddressestheidentifiedrecreationand

athleticsneeds?Response Count PercentageOptionA(basicrenovation)

917 61%

OptionB(fullrenovation)

96 6%

OptionC(rebuild) 394 26%Noneoftheabove 99 7%

22

Total:1,506 Therewere66responsestothisquestion.Thetablebelowrepresentscommonthemesreceivedabovea5%threshold(3times).Theme Number OutcomeSuggestiontoimproveorcreatenewfitnessandrecreationspaces


ConcernsaboutconsultationsurveyandUniversitybudgetbeingusedtofundprojects

6 C+CPwilllookintoopportunitiestostrengthensurveymethodologygoingforward,workingwithindustryandcampusexperts.GamePlanisalongtermstrategy,notadetailedcapitalplan.Itincludeshigh-levelcostingonproposedprojectsrecognizingthatanycapitalallocationswillbemadethroughtheExecutiveandBoardcapitalprioritizationandapprovalprocesses.Itwillalsobedependentuponfurtherduediligenceinthedeterminationofprojectcostsandidentificationofotherfundingsources,suchasdonors,sponsorship,governmentgrants.IntheMarchAMSelections,studentssupportedtheproposedrecreationfitnessfacilitybyapprovingafeetocontributetoaNewRecreationCentreuptoamaximumof$22.5m,thenominalvalue.Thepresentvalueoftheconstructionis$12-15M.

Suggestiontoprioritizeacademicneedsoverathletics,orreduceathleticsasapriority

6 GamePlanrecommendsupto100,000squarefeetofnewacademicspaceaspartofanewrecreationfitnesscentreandvarsityfacilitytoaddressmuchneededspacefortheSchoolofKinesiologyandalignathleticsandresearchusestosupporttheacademicmission.GamePlanisbeingcontemplatedinthecontextoftheuniversity’sbroadercapitalprioritizationprocesswhichaddressescapitalneedsoftherangeoffacilitiesoncampus.GamePlanidentifiessignificantsynergybetweenAthleticsandRecreationandtheSchoolofKinesiologywithopportunitiestooptimizeefficiencyin

23

Theme Number Outcomespaceutilization.

EqualSupportfortherenovationandrebuildoptions

6 GamePlanrecommendsWarMemorialGymbefullyrenewedorrebuiltasthevarsityspectatorvenue.Giventheimportanceofthebuildingasaheritageresource,thedecisiontoreneworrebuildwillbemadeaspartofmoredetailedplanninganddesign.

11. PleaseselecttheGuidingPrinciplesyoufeelarenotsupportedintheoptionyouchose

(checkallthatapply)RespondentswhochoseOptionA:Response Count PercentageAlignswithUBC’scoreacademicmission

188 22%


447 51%


369 42%


141 16%


297 34%


264 30%

Noneoftheabove 127 15% Total:873 RespondentswhochoseOptionB:Response Count PercentageAlignswithUBC’scoreacademicmission

22 24%


33 37%


33 37%


18 20%


23 26%

24


21 23%

Noneoftheabove 16 18% Total:90 RespondentswhochoseOptionC:Response Count PercentageAlignswithUBC’scoreacademicmission

92 24%


90 24%


58 15%


133 35%


158 42%


98 26%

Noneoftheabove 50 13% Total:381 Respondentswhochosenoneoftheabove:Response Count PercentageAlignswithUBC’scoreacademicmission

13 15%


10 11%


7 8%


8 9%


10 11%


11 12%


12. WhatothercommentsdoyouhaveregardingtheRecreationHuboptions?

25

Therewere300responsestothisquestion.Thetablebelowrepresentscommonthemesreceivedabovea5%threshold(14times).Theme Number OutcomeSupportforupgradingandexpandingrecreationandfitnessfacilities


SupportforpursuingarebuildofWarMemorialGymforimprovedfacilityquality,increasedspaceandbetterreturnoninvestment

39 GamePlanrecommendsWarMemorialGymbefullyrenewedorrebuiltasthevarsityspectatorvenue.Giventheimportanceofthebuildingasaheritageresource,thedecisiontoreneworrebuildwillbemadeaspartofmoredetailedplanninganddesign.Heritagevaluewillbeconsideredwithothervaluessuchaseconomic,social,andenvironmentalvaluesaspartofmoredetailedplanninganddesign.

ConcernsregardinglosingWarMemorialGymforheritagereasons

18 Giventheimportanceofthebuildingasaheritageresource,thedecisiontoreneworrebuildwillbemadeaspartofmoredetailedplanninganddesign.Heritagevaluewillbeconsideredwithothervaluessuchaseconomic,social,andenvironmentalvaluesaspartofmoredetailedplanninganddesign.

Supportforbuildinginclusiveandaccessiblerecreationandfitnessfacilities(allabilitiesandinterests)

16 GamePlanrecommendsanewrecreationfitnessfacility,with3recreationalgyms+~50,000squarefeetoffitnessandsupportspace,ontheGatewayNorthsiteintheUniversityBoulevardarea.Theuniversityiscommittedtoprovidingdignified,welcomingandeffectiveaccesstopeopleofallabilitylevels,toallpartsofcampusandbuildings.

SpectatorHub13. WhichSpectatorHuboptiondoyoufeelbestaddressestheidentifiedrecreationand

athleticsneed?

Response Count PercentageOption1(currentlocation)

868 61%

Option2(WhitMatthewsField)

95 7%

Option3(RashpalDhillonTrackand

75 5%

26

FieldOval)Option4(OsborneCentre)

173 12%

Option5(WhitMatthewsFieldandTennisCentre)

95 7%

Noneoftheabove 112 8% Total:1,418

Therewere81responsestothisquestion.Thetablebelowrepresentscommonthemesreceivedabovea5%threshold(4times).Theme Number OutcomeSuggestiontokeepstadiumthewayitis

9 ThefinalsitingandlayoutofarebuiltstadiumwillbeundertakenaspartoftheStadiumRoadNeighbourhoodprocess,tobegininfall2017.

Concernsaboutvarsityneedsbeingovervaluedtojustifydevelopment

5 GamePlanrespondstoanumberofneedsidentifiedthroughtheprocess:

1) Recreationandfitnessspace2) Gymnasiumspace(varsityand

recreational)3) AgingFacilities(WarMemorialGymand

ThunderbirdStadium)4) Supportfacilities

Questionsarounddetailsoftheplans

5 GamePlanincludedextensivenotification,outreachandinformationontheprocessandfacilityoptions,withvariousopportunitiestoreviewprojectinformationandprovideinputbystakeholders,partnersandthecampuscommunity,asoutlinedinthisreport.

Suggestiontomovestadiumclosertothecentreofcampus

4 Option4(locatedonthecurrentOsbornecentre)wasremovedfromconsiderationafterPhase1duetotechnical,financialreasonsaswellascommunityfit(neighbouringresearchersaswellasresidents).

Suggestiontoprioritizeacademicneedsoverathletics

4 GamePlanidentifiessignificantsynergybetweenAthleticsandRecreationandtheSchoolofKinesiologywithopportunitiestooptimizeefficiencyinspaceutilization.

14. PleaseselecttheGuidingPrinciplesyoufeelbestsupporttheoptionyouchose(check

allthatapply)RespondentswhochoseOption1:

27

Response Count PercentageAlignswithUBC’scoreacademicmission

288 35%


359 43%


374 45%


476 57%


367 44%


185 22%

Noneoftheabove 51 6% Total:833 RespondentswhochoseOption2:Response Count PercentageAlignswithUBC’scoreacademicmission

27 29%


50 52%


76 81%


23 25%


49 52%


47 50%


29 40%


51 70%


64 88%

28


15 21%


36 49%


40 55%


73 43%


127 75%


142 84%


48 28%


93 55%


111 66%


38 40%


64 68%


80 85%


25 27%


56 60%


52 55%


29

Respondentswhochosenoneoftheabove:Response Count PercentageAlignswithUBC’scoreacademicmission

18 18%


13 13%


12 12%


7 7%


12 12%


9 9%


15. WhichSpectatorHuboptiondoyoufeelleastaddressestheidentifiedrecreationand

athleticsneeds?Response Count PercentageOption1(currentlocation)

362 26%


89 7%

Option3(RashpalDhillonTrackandFieldOval)

197 14%

Option4(OsborneCentre)

374 27%


158 12%

Noneoftheabove 196 14% Total:1,376

Therewere79responsestothisquestion.Thetablebelowrepresentscommonthemesreceivedabovea5%threshold(4times).Theme Number OutcomeOpposedtooptions2-5 12 Thefinalsitingandlayoutofarebuiltstadium

willbeundertakenaspartoftheStadiumRoadNeighbourhoodprocess,tobegininfall2017.

30

Theme Number OutcomeOpposedtoalloptions 7 Seeabove.ConcernsaboutUniversitybudgetbeingusedtofundprojects

4 GamePlanisalongtermstrategy,notadetailedcapitalplan.Itincludeshigh-levelcostingonproposedprojectsrecognizingthatanycapitalallocationswillbemadethroughtheExecutiveandBoardcapitalprioritizationandapprovalprocesses.Itwillalsobedependentuponfurtherduediligenceinthedeterminationofprojectcostsandidentificationofotherfundingsources,suchasdonors,sponsorship,governmentgrants,andrevenuefromhousingdevelopment.IntheMarchAMSelections,studentssupportedtheproposedrecreationfitnessfacilitybyapprovingafeetocontributetoaNewRecreationCentreuptoamaximumof$22.5m,,thenominalvalue.Thepresentvalueoftheconstructionis$12-15M.

16. PleaseselecttheGuidingPrinciplesyoufeelarenotsupportedintheoptionyouchose(checkallthatapply)RespondentswhochoseOption1:


88 26%


131 38%


162 47%


67 20%


114 33%


108 32%


RespondentswhochoseOption2:

Response Count PercentageAlignswithUBC’s 20 23%

31

coreacademicmissionPromoteshealthandwellbeing

25 29%


34 22%


24 28%


38 44%


28 33%




41 23%


61 34%


34 19%


60 33%


62 34%


54 30%




88 24%


122 34%


54 15%


130 36%

32


170 47%


133 37%




32 22%


38 26%


27 18%


35 24%


82 55%


43 29%


Respondentswhochosenoneoftheabove:


13 8%


8 5%


9 5%


8 5%


16 9%


12 7%


17. WhatothercommentsdoyouhaveregardingtheSpectatorHuboptions?

33

Therewere351responsestothisquestion.Thetablebelowrepresentscommonthemesreceivedabovea5%threshold(18times).Theme Number OutcomeConcernsaboutthenegativeimpactonresidentsduetonoise,light,constructionandtraffic

70 GamePlanrecommendsthatapreciselocationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.Thiswouldallowforfullconsiderationofissuessuchasneighbourhoodcompatibilityandinterfacewiththestadium,buildingheightsandurbandesign,parking,trafficandcirculation.

Oppositiontomovingthestadiuminanotherlocation

47 Seeabove.

Suggestiontoonlylookadifferentrenovationoptions

39 Seeabove.

Suggestiontomovethestadiumandvarsityfacilitiestoamorecentrallocationoncampus

33 Option4(locatedonthecurrentOsbornecentre)wasremovedfromconsiderationafterPhase1duetotechnical,financialreasonsaswellascommunityfit(neighbouringresearchersaswellasresidents).

Concernsthatplansshouldbenefittheentirecommunityandthatvarsityprogramsarenotsignificantenoughtojustifythedevelopment

25 FacilityinvestmentsproposedinGamePlanwillbeaccessibletotheentirecommunity.GamePlanrespondstoanumberofneedsidentifiedthroughtheprocess:

1) Recreationandfitnessspace2) Gymnasiumspace(varsityand

recreational)3) AgingFacilities(WarMemorialGym

andThunderbirdStadium)4) Supportfacilities

18. WhatcommentsdoyouhaveregardingtheplannednewBaseballStadium,with

regardstoseating,lighting,andanewentryplazaforpre-gameactivities?

Therewere479responsestothisquestion.Thetablebelowrepresentscommonthemesreceivedabovea5%threshold(24times).

Theme Number OutcomeGeneralsupportandinterest 98 GamePlanrecommendsadonor-funded

opportunitytotransformUBC’sexistingbaseballfieldintoaspectatorfacility.The

34

Theme Number Outcomeproposedfacilitywillserveasahubforcommunityevents,accommodatingvarsity,competitiveandrecreationgames.

Questioningthenecessityoftheproject

48 ThestadiumwillprovidethecampuscommunitywithafacilitythatoffersaffordablefamilyentertainmentduringgoodweathermonthsinVancouver.Itwillprovideamuch-improvedfanandplayerexperiencethatwillsupporthighperformancebaseball(UBCvarsity),NationalTeamprograms,youthandcommunitybaseball,andstudentusethroughexpandedrecreationalopportunities.

Suggestionsaroundstadiumdesignandfunction

41 Furtherpublicconsultationonthestadiumdesignwilloccuraspartofafuturedevelopmentapprovalprocess

Opposedduetolackofalignmentwithacademicmissionoftheuniversityorconsideredawasteofmoney

41 Thefacilitywillbepre-dominantlydonorfunded

Concernsaboutthenegativeimpactonresidentsduetonoise,light,constructionandtraffic


SupportfortheprojectcontributingtobaseballexcellenceatUBC

25

Supportfordesignelements(lighting,seating,plaza,etc.)


OtherComments19. Arethereanyadditionalrecreationandathleticsneedsnotidentifiedthatshouldbe

consideredinthedevelopmentofthestrategy?


Theme Number OutcomeSuggestiontoincreasetheamountofrecreationspaceavailable,eitherthroughexpandingtheBirdcoopand

233 GamePlanrecommendsanewrecreationfitnessfacility,with3recreationalgyms+~50,000squarefeetoffitnessandsupportspace,ontheGatewayNorthsiteinthe

35

Theme Number Outcomeotherexistingfacilitiesoraddingnewrecreationfacilities

UniversityBoulevardarea.

Suggestiontoputmorefocusonstudentandcommunityrecreationneeds(moreclasses,programs,camps,lowercosts,etc.)

61 UBCAthleticsandRecreationarecommittedtoprovidinghighqualityanddiverserecreationprograms

Suggestiontoaddnewsport-specificfacilitiesforactivitiessuchascycing,squash/racquetball,combatsports,yoga,indoorrunning,outdoorfielduse

86 UBCAthleticsandRecreationdidareviewonneedsandGamePlanidentifiedthehighestneedfacilities.Thefacilitiesmentionedhere,whileimportantwerenotidentifiedaspriorities.

Suggestiontoimproveaccessibilitytoandfromfacilities

32 Theuniversityiscommittedtoprovidingdignified,welcomingandeffectiveaccesstopeopleofallabilitylevels,toallpartsofcampusandbuildings.

20. Ifyouhaveastory,memoryorexperienceaboutUBC’srecreationandathleticsfacilities

thatyouthinkwouldbehelpfultousorifyouhaveanyothercomments,pleasesharethemwithushere.

Therewere365responsestothisquestion.Thetablebelowrepresentscommonthemesreceivedabovea5%threshold(18times).Theme Number OutcomeNegativeexperiencewithBirdCoop(crowdedness,longwaits,notenoughresources,etc).


Positiveexperiencewithother(non-Birdcoop)facilities

63

Suggestiontoimproveorcreatenewfitnessandrecreationfacilities


Suggestiontoupgradeandpromotevarsityfacilities

34 GamePlanrecommendsWarMemorialGymbefullyrenewedorrebuiltasthevarsityspectatorvenue.

Suggestiontoincreasetheavailabilityofwellbeingandhealthrelatedprogramson

19 GamePlanprovidesa20-yearvisionforcapitalfacilitiestosupportUBC’sdeliveryofoutstandingsportandrecreationexperiences

36

campus aswellasacademicprogramsatthePointGreycampustosupportwell-beingandthestudentexperience.ItsupportsUBC’scommitmenttowellbeingbymeetingagrowingneedforrecreationalfitness,gymnasiumandforaddressingagingcampusfacilities.

Demographics1. HowareyouaffiliatedwithUBC?

Response Count PercentageStudent 1004 53%Faculty 159 8%Staff 218 11%NeighbourhoodResident

220 12%

Alumni 189 10%Neighbour 24 1%Visitor(usesathletics/recfacilities)

42 2%

Visitor(spectator) 8 0.4%Visitor(other) 3 0.2%Parent/relativeVarsityathlete

13 0.7%

Other 33 2% Total:1,913 2. Wheredoyoulive?Response Count PercentageUBC 355 19%UBCNeighbourhood

415 22%

UEL 49 3%CityofVancouver 857 45%Other 246 13% Total:1,922

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3. Howdidyouhearaboutthisconsultation?(pleasecheckallthatapply)

Response Count PercentageAdvertising(Ubyssey,VancouverCourier,CampusResident)

243 13%

Postcardmailedtomyhome

37 2%

UBCBroadcastemail

701 37%

Socialmedia(Twitter,Facebook)

491 26%

Posteroroutdoorsign

164 9%

Video 28 2%E-newsletter 64 3%Email 335 17%Informationbooth 52 3%Someonetoldmeaboutit

538 28%

Other 110 6% Total:1,920

LettersandEmailSubmissionsFortyfour(44)lettersandemailsubmissionswerereceivedduringthisphaseofpublicengagement.Concernsreceivedthroughthelettersandemailsareincludedinthetablebelow.Theme OutcomeConcernregardingnegativeimpactofThunderbirdStadiumOption3totheneighbouringcommunity(noise,traffic,light,parking,reducedpropertyvalue)


ConcernregardingthenegativeimpactofThunderbirdStadiumOption4totheneighbouringcommunity(noise,traffic,light,parking,reducedpropertyvalue)

Option4wasremovedfromconsiderationafterPhase1duetotechnical,financialreasonsaswellasforcommunityfit(researchandneighbouring)

SupportforThunderbirdStadiumOption1(remainincurrentlocation)

Option1a,abasicrenovationofThunderbirdStadiumremovedfromconsiderationafterPhase1sinceitfailedtomeettherecreationandathletics

38

Theme Outcomeneed.Option1b,torenovateThunderbirdStadiumandincorporatetheAthleticsCentreofExcellencewaspursuedontheshortlistinPhase2.

ConcernthatThunderbirdStadiumOption4investedalotinnewinfrastructureandwaswastingresourceswiththecurrentrenovationofOsborneCentre

Option4wasremovedfromconsiderationafterPhase1duetotechnical,financialreasonsaswellasforcommunityfit(researchandneighbouring)TherenovationworkcurrentlytakingplaceatOsborneCentreisbeingcompletedaspartofregularbuildingmaintenance.

SupportforThunderbirdStadiumOption4tocreateastrongerspectatorandrecreationhuboncampus(receivedin15formlettersfromstudents)

Option4wasremovedfromconsiderationafterPhase1duetotechnical,financialreasonsaswellasforcommunityfit(researchandneighbouring)

SupportforThunderbirdStadiumOption2

GamePlanrecommendsthatapreciselocationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.

SupportforThunderbirdStadiumOption5

Seeabove.

SuggestiontorelocateThunderbirdStadiumtothenorthwestcornerofThunderbirdPark

RelocatingthestadiumtothenorthwestcornerofThunderbirdParkwoulddisplaceanumberofhigh-useathleticsfields.

ConcernregardingthelossofWarMemorialGymasabuildingwithheritagesignificance

GamePlanrecommendsWarMemorialGymbefullyrenewedorrebuiltasthevarsityspectatorvenue.Giventheimportanceofthebuildingasaheritageresource,thedecisiontoreneworrebuildwillbemadeaspartofmoredetailedplanninganddesign.Heritagevaluewillbeconsideredwithothervaluessuchaseconomic,social,andenvironmnetalvaluesaspartofmoredetailedplanninganddesign.

Suggestionthatfinancialresourcesshouldbeallocatedtoacademicneedsandfacilitiesfirst

GamePlanisalongtermstrategy,notadetailedcapitalplan.Itincludeshigh-levelcostingonproposedprojectsrecognizingthatanycapitalallocationswillbemadethroughtheExecutiveandBoardcapitalprioritization,whichwhichconsidersallacademicneeds,andapprovalprocesses.Itwillalsobedependentuponfurtherduediligenceinthedeterminationofprojectcostsandidentificationofotherfundingsources,suchasdonors,sponsorship,governmentgrants.

39

Theme Outcome

Supportforexpansionandimprovementofathleticsandrecreationfacilitiesoncampus,includingmorespaces,accommodatingbroadrangeofsports,andupgradinginfrastructure

GamePlanrecommendsanewrecreationfitnessfacility,with3recreationalgyms+~50,000squarefeetoffitnessandsupportspace,ontheGatewayNorthsiteintheUniversityBoulevardarea.

Concernregardingnotificationpracticesforthepublicopenhousesandonlinesurvey

C+CPmakeseveryefforttonotifythecampuscommunityofopportunitiestoparticipateinconsultationprocessesusingasmanychannelsandmethodsofnotificationaspossible.EachprocesspresentsalearningopportunityandC+CPregularlyreviewsitsnotificationpracticestoensureimprovementsaremade.

Concernthatthesurveydesignwasflawed

C+CPappreciatesreceivingfeedbackonitssurveysandisreviewingitssurveymethodologyforfutureprocesses.

PetitionsFourpetitionswerereceivedfromHamptonPlaceresidentialbuildingsduringthisphaseofpublicengagementwithatotalof281signatures.BuildingsrepresentedwereWestHampstead,TheBalmoral,St.JamesHouseandThamesCourt.PetitionsignatoriesonallfourpetitionswereinoppositiontoThunderbirdStadiumOption3,whichproposedplacingThunderbirdStadiumontheRashpalDhillonTrackandFieldOval.Concernsoutlinedinthepetitionsareincludedbelow.Theme OutcomeConcernregardingnegativeimpactofOption3totheneighbouringcommunity(noise,traffic,lightandparking)


ConcernregardingthepotentiallossofThunderbirdStadiumasabuildingwithheritagesignificance

GamePlanrecommendsthatapreciselocationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.ElementsofsignificancesuchasthenameandcastconcreteThunderbirdswillbeconsideredaspartofthefuturerebuiltstadium.

Concernregardinglossoftherelativelynewtrackandfieldovalasacommunityamenity


40

Concernthathousingrevenueopportunitieswereconsideredmoreimportantthanpotentialimpactstoexistingcampuscommunities

GamePlanrecommendsthatapreciselocationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.Thiswouldallowforfullconsiderationofissuessuchasneighbourhoodcompatibilityandinterfacewiththestadium,buildingheightsandurbandesign,parking,trafficandcirculation.

CopiesofthepetitionsareavailableinAppendixIII.3. Phase 2 Consultation

Phase2ProcessDescriptionFollowingtheOctober2016,Phase1consultationperiod,UBCAthleticsandCampusandCommunityPlanninganalyzedtheinputreceivedandthenevaluatedeachindividualoptionagainsttheGuidingPrinciples.Inadditiontothepublicinput,financialandtechnicalanalysisoftheoptionswasalsotakenintoconsideration.Basedontheevaluationresults,theoptionsforWarMemorialGymandThunderbirdStadiumhubswererefinedandashortlistofpreferredoptions,waspresentedtotheUBCBoardofGovernorsinDecember2016.FromJanuary21–February3,2017,theshortlistedoptions,aswellasselectednewoptionsbasedonfurthertechnicalandfinancialanalysis,werepresentedforpublicinput.Thisphaseincludedmeetingsandpresentationstostakeholdersandpartnersaswellastwoworkshopsandanonlinesurvey.Inthisphase,wehad:

• Acombinedtotalof140peopleattendthetwoworkshops(January21&31)• 51respondentsthatstartedthesurveywith41respondentsansweringatleastone

question• 1stakeholderletterreceivedfromtheVancouverHeritageFoundation• 1stakeholderletterreceivedfromtheHeritageVancouverSociety• 4letterandemailsubmissionsreceived• OnepetitionreceivedfromthePromontorybuildinginHawthornPlace• 568uniquepageviewstotheprojectwebpagesduringtheconsultationperiod

StakeholderandPartnerEngagement

Meetings,PresentationsandOutreach• UNABoard(presentation)

41

• UELCommunityAdvisoryCouncil(presentation)• AMS(meetings)• GraduateStudentSociety(outreachemail)• UBCFacultyAssociation(meeting)• UBCPlanningandPropertyAdvisoryCommittee(PPAC)andSenateAcademic

BuildingNeedsCommittee(presentation)• JointSteeringCommitteeoftheCentreforDiseaseModeling(CDM)andModified

BarrierFacility(MBF)(outreachemail)• ProvidenceHealthCare(StJohnHospice)(meeting)• UBCBotanicalGarden(outreachemail)• FriendsoftheGardenSociety(UBCBotanicalGarden)(presentation)• VancouverHeritageFoundation(meeting)• HeritageVancouver(meeting)• MusqueamFirstNation(outreachemail)• MLADavidEby(outreachemail)• RoyalCanadianLegion(outreachemail)• UniversityFacultyandStaffTenantsAssociation(outreachemail)• UniversitySportandRecreationCommittee• Varsitycoaches• ThunderbirdAlumniCouncil• ThunderbirdAthletesCouncil• Recreationstaffandstudentrecreationclubs• AthleticsandRecreationSportPartner• Directmeetingswithkeyvarsityalumnix7

WhatWeHeardThetablebelowreflectsinputreceivedduringourmeetingswiththestakeholderandpartnergroupslistedaboveaswellastheletterfromtheVancouverHeritageFoundation.Theme OutcomeConcernthattheUBCBotanicalGardenboundariesmaybereducedasaresultofthefutureStadiumRoadNeighbourhood

GamePlanrecommendsthatapreciselocationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.Thiswouldallowforfullconsiderationofissuessuchasneighbourhoodcompatibilityandinterfacewiththestadium,buildingheightsandurbandesign,parking,trafficandcirculation.

ConcernregardingparkingandtrafficcongestioninHawthornPlace

Seeabove.

SupportsretainingtheWarMemorialGymandThunderbirdStadiumstructuresfortheirheritagevalueandadaptingbuildingstosuitmodern

Giventheimportanceofthebuildingasaheritageresource,thedecisiontoreneworrebuildwillbemadeaspartofmoredetailedplanninganddesign.Heritagevaluewillbeconsideredwithothervalues

42

needs. suchaseconomic,social,andenvironmnetalvaluesaspartofmoredetailedplanninganddesign.ElementsofsignificancesuchasthenameandcastconcreteThunderbirdswillbeconsideredaspartofthefuturerebuiltstadium.

PublicNotification,AdvertisingandOutreach• AdintheCampusResidentonJanuary16• AdsintheUbysseyonJanuary17and24• AdsintheVancouverCourieronJanuary19and26• UNAe-newsletteronDecember29,January12and19• C+CPe-newsletteronJanuary17• EmailtotheUBCGamePlansign-uplistonJanuary16• WorkingatUBCnewsletteronJanuary25• PoststoC+CPTwitteraccountbetweenJanuary18andFebruary3• PostersdistributedtoWesbrookPlacebusinesses,WesbrookCommunityCentre,

OldBarnCommunityCentre,WesbrookWelcomeCentre• NotificationemailsenttoUNAStrataPresidents,withposter(distributedthrough

UNA)• NotificationthroughUNAWeChatgroup• UBCdigitalsignagefromJanuary21toFebruary3

Acommunicationstoolkitincludinginformationabouttheprocess,tweets,webande-newslettercontentwasalsodistributedtoUBCInternalCommunications,UBCCentralCommunicationsandtheUNA.

WorkshopFormatTwopublicworkshopswereheldonJanuary21atWesbrookCommunityCentreandonJanuary31atHillelHouse-DiamondFoundationCentreforJewishCampusLife.TheJanuary21workshopwastailoredtotheinterestsofneighbourhoodresidentsandwasdesignedincollaborationwiththeUNAandstratacouncilrepresentatives.AMandarin-speakinginterpreterwasonhandattheJanuary21workshopaswell.TheJanuary31workshopwasopentotheentirecampuscommunity.BothsessionsbeganwithapresentationontheprocessandpurposebehindUBCGamePlan,aswellasbackgroundinformationonlanduseandneighbourhoodplanning,technicalanalysisoftheproposedoptions,publicconsultationsresultsfrompreviousphasesandnextstepstobetaken.Participantsalsohadopportunitiestoreadthedisplayboardsaroundtheroom,withstafffromCampusandCommunityPlanningandUBCAthleticsandRecreationavailabletoanswerquestionsabouttheprocess.

43

Duringtheworkshops,participantsweredividedintogroupsatdifferenttables(5tablesattheJanuary21workshopand8tablesattheJanuary31one)thatcontainedthefollowingresourcematerials:alargeaerialphotographofthecampuswithhighlightedsitesunderinvestigation,summarysheetsoftheRecreationandSpectatoroptions,acopyoftheguidingprinciples,andacopyofthepresentationboards.Afacilitatorandanote-takerwerepresentateachtabletorecordcommentsasparticipantsdiscussedtheopportunitiesandchallengesoftheoptionsproposed.GroupsattheJanuary21workshopfinishedoffthesessionbypresentingtheirtopthemestotheroomatlargewhilegroupsattheJanuary31workshopcontinuedtheirdiscussionsuntilthesessionended.Atotalof47people(mainlyneighbourhoodresidents)attendedtheJanuary21workshopand93people(mainlyUBCstudents)attendedtheJanuary31workshop.NotesfromtheworkshopareprovidedinAppendixXII.Theoutcomesfromtheworkshopwereusedtoinformthefinaloptionsrecommended.

WhatWeHeard

WorkshopInputThefollowingisasummaryoftheflipchartnotesrecordedduringthesmallgroupdiscussionsfromtheJanuary21workshopand31workshops.FeedbackonProposedOptionsThetablebelowrepresentsthenumberofgroupsfromeachworkshopwhoexpressedspecificsupportfororconcernsaboutspecificoptions.Commentsreceived2ormoretimesarerepresented,andseveralgroupsexpressedbothsupportandconcernfortheoptions.January21st–WesbrookCommunityCentreworkshop(5groupswithatotalof47participants)ThunderbirdStadium Support Concern OutcomeOption1B(FullRenovation) 3 2 GamePlanrecommendsthataprecise

locationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.Thiswouldallowforfullconsiderationofissuessuchasneighbourhoodcompatibilityandinterfacewiththestadium,buildingheightsandurbandesign,parking,trafficandcirculation.


2 2 GamePlanproposesthatWarMemorialGymbeeitherrenewedorrebuiltfor

44

Varsityuses(previouslyidentifiedastheCentreofExcellence).


2 2 GamePlanrecommendsthatapreciselocationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.Thiswouldallowforfullconsiderationofissuessuchasneighbourhoodcompatibilityandinterfacewiththestadium,buildingheightsandurbandesign,parking,trafficandcirculation.

WarMemorialGym Support Concern OutcomeOptionE(RenovationorRebuild+AthleticsCentreofExcellence)

2 2 GamePlanproposesthatWarMemorialGymbeeitherrenewedorrebuiltforVarsityuses(previouslyidentifiedastheCentreofExcellence).

January31st–HillelHouseworkshop(9groupswithatotalof93participants)ThunderbirdStadium Support Concern OutcomeOption2(WhitMatthewsField)

6 0 GamePlanrecommendsthatapreciselocationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.Thiswouldallowforfullconsiderationofissuessuchasneighbourhoodcompatibilityandinterfacewiththestadium,buildingheightsandurbandesign,parking,trafficandcirculation.

Option1B(FullRenovation) 2 0 Seeabove.WarMemorialGym Support Concern OutcomeOptionE(RenovationorRebuild+AthleticsCentreofExcellence)

4 0 GamePlanproposesthatWarMemorialGymbeeitherrenewedorrebuiltforVarsityuses(previouslyidentifiedastheCentreofExcellence).

OptionD(FullRebuild+AthleticsCentreofExcellence)

3 3 Seeabove.

OptionC(FullRebuild) 2 0 Seeabove.Summaryofrecurringthemes

45

Thetablebelowrepresentsrecurringthemesthatwerebroughtupfromeachworkshop.Manygroupsexpressedsupportforimprovingaccesstofacilities,consolidatingsportfacilities,buildingadditionalrecreationspace,andcarefullyconsideringtheneedsofdifferentstakeholders.Anumberofgroupswerealsoconcernedabouttheimpactsfromdevelopment(e.g.parking,trafficandnoise),andthefundingtrade-offsassociatedwithvariousoptions.Commentsreceivedby2ormoregroupsarerepresentedinthetablesbelow.January21st–WesbrookCommunityCentreworkshop(5groupswithatotalof47participants)Theme Number OutcomeSupportforbuildingtheCentreofExcellenceinacentrallocation

5 GamePlanproposesthatWarMemorialGymbeeitherrenewedorrebuiltforVarsityuses(previouslyidentifiedastheCentreofExcellence).ArenewedWarMemorialGymcannotaccommodatethefullVarsityprogram.Ifarenewalisthepreferredoption,aportionofVarsitystrengthandconditioningwouldbelocatedwithinarebuiltstadium.

Concernaboutnegativeimpactfromdevelopment(e.g.lossofgreenspace,financialcostsanddisruptionduringconstructionprojects)


Concernaboutincreasednoiseandtraffic

4 Seeabove.

Supportforimprovingaccessibility(e.g.Implementingtransportationoptions,plannedparkingspaces,walkability)

4 Seeabove.

Supportforpreservinggreenspace

3 Seeabove.

Supportforconsideringneighbourhoodneeds(e.g.propertyvalues,proximitytoamenities,communitybuilding)

3 Seeabove.

Concernaboutincreased 2 Seeabove.

46

Theme Number OutcomehousingdensitySupportforkeepingWarMemorialGyminitscurrentlocation

2 GamePlanproposesthatWarMemorialGymbeeitherrenewedorrebuiltinsituforVarsityuses.ArenewedWarMemorialGymcannotaccommodatethefullVarsityprogram.Ifarenewalisthepreferredoption,aportionofVarsitystrengthandconditioningwouldbelocatedwithinarebuiltstadium.

Supportforbuildingmulti-purposeofspacesandfacilities(e.g.Athletic/recspacealsousedforeventsandamenities)


January31st–HillelHouseworkshop(9groupswithatotalof93participants)Theme Number OutcomeSupportforimprovingaccessibility(e.g.Implementingtransportationoptions,plannedparkingspaces,walkability)


Concernaboutnegativeimpactfromdevelopment(e.g.lossofgreenspace,financialcostsanddisruptionduringconstructionprojects)

8 Seeabove.

Supportforahighstandardofdesigninnewfacilities

7 New/renewedfacilitieswillbedesignedtomeetLEEDGoldcertificationorequivalentandbedesignedtoastandardbefittingUBC.

Supportforpreservingheritageelementsofbuildings

6 Giventheimportanceofthebuildingasaheritageresource,thedecisiontoreneworrebuildwillbemadeaspartofmoredetailedplanninganddesign.Heritagevaluewillbeconsideredwithothervaluessuchaseconomic,social,andenvironmentalvaluesaspartofmoredetailedplanninganddesign.ElementsofsignificancesuchasthenameandcastconcreteThunderbirdswillbeconsideredaspartofthefuturerebuiltstadium.

Supportforexpanding/ 6 GamePlanrecommendsanewrecreationfitness

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upgradingUBCRecreationSpace

facility,with3recreationalgyms+~50,000squarefeetoffitnessandsupportspace,ontheGatewayNorthsiteintheUniversityBoulevardarea.

Concernaboutfunding(e.g.appropriateuseoffunds)

6 GamePlanisalongtermstrategy,notadetailedcapitalplan.Itincludeshigh-levelcostingonproposedprojectsrecognizingthatanycapitalallocationswillbemadethroughtheExecutiveandBoardcapitalprioritizationandapprovalprocesses.Itwillalsobedependentuponfurtherduediligenceinthedeterminationofprojectcostsandidentificationofotherfundingsources,suchasdonors,sponsorship,governmentgrants,andrevenuefromhousingdevelopment.

SupportforbuildingtheCentreofExcellenceinacentrallocation


Supportforco-locationoffacilitiesandbuildings

5 GamePlanrecommendsacombinedrecreation,fitnessandVarsityfacilitywithintheUniversityBoulevardarea,closetotransitandotherstudentservices.

Supportforbuildingschoolspirit,communityengagementandparticipation

5 Acombinedrecreation,fitnessandVarsityfacilitywithintheUniversityBoulevardarea,closetotransitandotherstudentservices,willoptimizeaccesstostudents,facultyandstaffandthebroadercommunity.

Supportforaddinghousing 4 ProvisionofhousingwillbeconsideredaspartoffutureStadiumRoadNeighbourhoodPlanningprocess.

Supportforgeneratingrevenue/fundingtooffsetcosts(e.g.sponsorship,marketing)

3 GamePlanisalongtermstrategy,notadetailedcapitalplan.Itincludeshigh-levelcostingonproposedprojectsrecognizingthatanycapitalallocationswillbemadethroughtheExecutiveandBoardcapitalprioritizationandapprovalprocesses.Itwillalsobedependentuponfurtherduediligenceinthedeterminationofprojectcostsandidentificationofotherfundingsources,suchasdonors,sponsorship,governmentgrants,andrevenuefromhousingdevelopment.

Concernaboutheritage(e.g.retentiononlywhen

3 Giventheimportanceofthebuildingasaheritageresource,thedecisiontoreneworrebuildwillbe

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financiallyfeasible) madeaspartofmoredetailedplanninganddesign.Heritagevaluewillbeconsideredwithothervaluessuchaseconomic,social,andenvironmnetalvaluesaspartofmoredetailedplanninganddesign.ElementsofsignificancesuchasthenameandcastconcreteThunderbirdswillbeconsideredaspartofthefuturerebuiltstadium.

Concernaboutneighbourhoodlayoutanddesign(e.g.proximityofstadiumtoresidential)


SupportforkeepingspectatorsportsinSouthCampusarea

2 GamePlanproposesthatWarMemorialGymbeeitherrenewedorrebuiltasaVarsityspectatorgym.Spectatorfieldsportswillbeprovidedinarebuiltstadium,tobelocatedaspartofthefutureStadiumRoadNeighbourhoodPlanningprocess.

Supportforimplementingefficientuseofland


Supportforplanningforgrowth


SupportformeetingVarsityneeds

2 GamePlanproposesthatWarMemorialGymbeeitherrenewedorrebuiltasaVarsityspectatorgym.Spectatorfieldsportswillbeprovidedinarebuiltstadium,tobelocatedaspartofthefutureStadiumRoadNeighbourhoodPlanningprocess.

SupportformeetingKinesiologyneeds

2 GamePlanidentifiessignificantsynergybetweenAthleticsandRecreationandtheSchoolof

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Kinesiologywithopportunitiestooptimizeefficiencyinspaceutilization.

Concernaboutbuildingmassing(e.g.compatibilitytosurroundingbuildings)

2 WillbeconsideredaspartofStadiumRoadNeighbourhoodPlanningprocessandaspartofdetaileddesignonindividualprojects.

ConcernaboutkeepingoldSUB(e.g.retentiononlywhenfinanciallyfeasible)

2 TheOldSUBiscurrentlyundergoingrenovationstoaddressenvelopeandsystemupgrades,andmeetacademic/studentprogramneeds.

SurveyTheonlinesurveywasavailablefromJanuary21–February3atplanning.ubc.caandcopiesofthesurveywerealsomadeavailableatthetwoworkshops.

QuestionsAbouttheShortlistedOptions1. DoyouhaveanycommentsabouttheshortlistedWarMemorialGymoptions?Therewere22responsestothisquestion.Thetablebelowrepresentscommonthemesreceivedabovea5%threshold(2times).

Theme Number OutcomeSupportforarebuildofWarMemorialGym

7 GamePlanproposesthatWarMemorialGymbeeitherrenewedorrebuiltforVarsityuses.Givenitsstatusasaheritageresource,thedecisiontoreneworrebuildwillbemadeaspartofmoredetailedplanninganddesign.

SupportforarenovationofWarMemorialGym

4 Seeabove.

Suggestiontopositionrecreationspaces/facilitiesclosetocampuscore

2 GamePlanrecommendsacombinedrecreation,fitnessandVarsityfacilitywithintheUniversityBoulevardarea,closetotransitandotherstudentservices.

SuggestiontoensurethatWarMemorialGymdesignelementsareappropriatetoitsuse


2. DoyouhaveanycommentsabouttheshortlistedThunderbirdStadiumoptions?

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Theme Number OutcomeSupportforOption2(WhitMatthewsField)


SupportforOption1b(FullRenovation)

4 Seeabove.

Concernthathousingnexttothestadiumwillbetoonoisy

3 Seeabove.

SupportforOption5(WhitMatthewsFieldandTennisCentre)

2 GamePlanproposesthatWarMemorialGymbeeitherrenewedorrebuiltforVarsityuses(previouslyidentifiedastheCentreofExcellence).

SuggestiononthefuturelocationoftheAthleticsCentreofExcellence

2 Seeabove.

Concernthattheconsultationoptionsprioritizehousingoverathletic/studentneeds

2 ProvisionofhousingwillbeconsideredaspartoffutureStadiumRoadNeighbourhoodPlanningprocess.

3. Doyouhaveanygeneralcomments?Therewere20responsestothisquestion.Thetablebelowrepresentscommonthemesreceivedabovea5%threshold(2times).

Theme Number OutcomeConcernwiththeconsultationprocess/options

5 GamePlanincludedextensivenotification,outreachandinformationontheprocessandfacilityoptions,withvariousopportunitiestoreviewprojectinformationandoptionsandprovideinputbystakeholders,partnersandthecampuscommunity,asoutlinedinthisreport.

Concernwithpotentialimpactonresidents

4 GamePlanrecommendsthatapreciselocationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.Thiswouldallowforfullconsiderationofissuessuchasneighbourhoodcompatibilityandinterfacewiththestadium,

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Theme Number Outcomebuildingheightsandurbandesign,parking,trafficandcirculation.

Suggestiontobuildmorerecreationsspaces/facilities

4 GamePlanisa20-yearvisionforcapitalfacilitiestosupportUBC’sdeliveryofoutstandingsportandrecreationexperiencesaswellasacademicprogramsatthePointGreycampus.

Suggestiontoensureenvironmentalconsiderationsinprojectdevelopment

2 New/renewedfacilitieswillbedesignedtomeetLEEDGoldcertificationorequivalentandbedesignedtoastandardbefittingUBC.

Concernwiththelackoffitnesscentrespace


Demographics4. HowareyouaffiliatedwithUBC(primaryaffiliation)?

Response Count PercentageStudent 11 41%Faculty 4 16%Staff 3 11%NeighbourhoodResident

7 26%

Alumni 1 4%Neighbour 1 4% Total:27 5. Wheredoyoulive?Response Count PercentageUBC 4 15%UBCNeighbourhood

11 42%

UEL 1 4%CityofVancouver 9 35%Other 1 4% Total:26 6. Howdidyouhearaboutthisconsultation?(pleasecheckallthatapply)

Response Count Percentage

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Advertising(Ubyssey,VancouverCourier,CampusResident)

6 22%

UBCBroadcastemail

4 15%

Socialmedia(Twitter,Facebook)

3 11%

Posteroroutdoorsign

2 7%

E-newsletter 2 7%Email 10 37%Informationbooth 1 4%Someonetoldmeaboutit

6 22%

Other 4 15% Total:27

LettersandEmailSubmissionsFourlettersandemailsubmissionswerereceivedduringthisphaseofengagement.Theme OutcomeSupportsthedemolitionofWarMemorialGymtobuildanewfacilitytosuitfutureneeds.Newbuildingshouldhonourtheculturalandhistoricalsignificanceofthegym.

GamePlanproposesthatWarMemorialGymbeeitherrenewedorrebuiltforVarsityuses.Givenitsstatusasaheritageresource,thedecisiontoreneworrebuildwillbemadeaspartofmoredetailedplanninganddesign.Ifanewbuildingispursued,itsculturalheritagewillbehonoured(i.e.throughretentionofthenameandvenueforRemembranceDayCeremonies)

Raisedissuethatstudentsoverwhelminglysupportexpandingfacilitiesyettheydon’trealizethatfundingisconditionalonexpansionofmarkethousing.

GamePlanisalongtermstrategy,notadetailedcapitalplan.Itincludeshigh-levelcostingonproposedprojectsrecognizingthatanycapitalallocationswillbemadethroughtheExecutiveandBoardcapitalprioritizationandapprovalprocesses.Itwillalsobedependentuponfurtherduediligenceinthedeterminationofprojectcostsandidentificationofotherfundingsources,suchasdonors,sponsorship,governmentgrants,andrevenuefromhousingdevelopment.

SupportsexpandingthefootprintofWarMemorialGymtokeepitincurrentlocationandmaintainitasa

GamePlanproposesthatWarMemorialGymbeeitherrenewedorrebuiltforVarsityuses.Givenitsstatusasaheritageresource,thedecisiontorenew

53

keyvenueforVarsityandrecreationsports.

orrebuildwillbemadeaspartofmoredetailedplanninganddesign.

C+CPshouldinsureresidentsandBoardofGovernorsareawareofandhaveopportunitytocommentonrevisedGameplanOptions1(b)and2.

GamePlanrecommendsthatapreciselocationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess,tobeinitiatedinfall2017.

PetitionOnepetitionwasreceivedduringthisphaseofpublicengagementfromPromontorybuildingresidentsinHawthornPlacewith57signatures.ThepetitionwasinsupportofThunderbirdStadiumOption1b,torenovateandexpandtheStadiuminitscurrentlocation.Thepetitionalsostatesoppositiontotheconstructionofhigh-risebuildingsonthesitewhereThunderbirdStadiumiscurrentlylocated.Response:GamePlanrecommendsthatapreciselocationandlayoutforarebuiltstadiumbedeterminedthroughtheStadiumRoadNeighbourhoodplanningprocess.Thiswouldallowforfullconsiderationofissuessuchasneighbourhoodcompatibilityandinterfacewiththestadium,buildingheightsandurbandesign,parking,trafficandcirculationaswellasopportunitiesforenablingnetnewhousingopportunitiesintheneighbourhood,abovewhatisallowedundercurrentplans.TheStadiumNeighbourhoodPlanprocesswillbegininfall2017andinvolveextensivestakeholderconsultationandinput.4. Next Steps FollowingBoardApproval,the20-YearFacilitiesStrategy,GamePlan,willbesubjecttoaNeighbourhoodPlanandnecessaryLandUsePlanamendmentsshouldtherebesitingchangestothestadiumandneighbourhoodarea,aprocessthatisanticipatedtotakeupto18months.SpecificGamePlancapitalprojectswillgothroughthestandardExecutiveandBoardapprovalprocess.Therewillbemanyopportunitiesforthecampuscommunity,stakeholdersandpartnerstoprovideinputthroughouttheprocess.5. Appendices

Phase1(October2016)AppendixI:Phase1SurveyQuestions(onlineandopenhouse)AppendixII:Phase1OpenHouseDisplayBoards(attached)AppendixIII:Phase1LetterSubmissionsandPetitions(attached)AppendixIV:Phase1StakeholderSubmissions(attached)AppendixV:Phase1VerbatimSurveyFeedback(attached)

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AppendixVI:ListofStakeholdersContacted

Phase2(January2017)AppendixVII:Phase2SurveyQuestions(onlineandworkshop)AppendixVIII:Phase2WorkshopDisplayBoards(attached)AppendixIX:Phase2WorkshopPresentation(attached)AppendixX:Phase2LetterSubmissionsandPetition(attached)AppendixXI:Phase2StakeholderSubmissions(attached)AppendixXII:Phase2WorkshopNotesandVerbatimSurveyFeedback(attached)

AppendixVI:ListofStakeholdersContactedPhase1

1. AcadiaPark2. AllardLawStudentAssociation3. Alumni4. AMS5. ArtsUndergraduateSociety6. CommerceUndergraduateSociety7. DentistryUndergraduateSociety8. EngineeringUndergraduateSociety9. FacultyofAppliedScience10. FacultyofArts11. FacultyofDentistry12. FacultyofEducation13. FacultyofForestry14. FacultyofLandandFoodSystems15. FacultyofMedicine16. FacultyofPharmaceuticalSciences17. FacultyofScience18. ForestryUndergraduateSociety19. GreenCollege20. GraduateStudentsSociety21. HumanResources22. InterfraternityCouncil23. InternationalStudentAssociation24. IrvingK.BarberLearningCentre25. KinesiologyUndergraduateSociety26. LandandFoodSystemsUndergraduateSociety27. LibraryandArchivalStudiesStudentAssociation28. MedicalUndergraduateSociety29. MusicUndergraduateSociety30. MusqueamFirstNation31. PACCE(President’sAdvisoryCouncilonCampusEnhancement)

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32. NursingUndergraduateSociety33. PanhellenicCouncil34. PharmacyUndergraduateSociety35. PlanningStudentsAssociation36. RegentCollege37. SauderSchoolofBusiness38. SchoolofArchitectureandLandscapeArchitecture39. SchoolofJournalism40. SchoolofLaw41. SchoolofMusic42. SchoolofNursing43. SchoolofSocialWork44. ScienceUndergraduateSociety45. StudentHousingandHospitalityServices46. SustainabilityandEngineering47. UBCCommonEnergy48. UBCFarm49. UBCSustainabilityInitiative50. UBCThrive51. UniversityNeigbourhoodsAssociation52. VillageGateHomes53. VPFinanceCommunications54. WellbeingInitiative55. WesbrookProperties56. WesbrookVillage

DECISION IT IS HEREBY REQUESTED ... - bog3.sites.olt.ubc.caIt documents the public engagement process, detailing engagement activities with stakeholders and partners, notification

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