December 9, 2006 Council of Graduate Schools 1 Ph.D. Completion Project: Tools and Templates 46 th CGS Annual Meeting Technical Workshop.

December 9, 2006Council of Graduate Schools

www.cgsnet.org 1

Ph.D. Completion Project:Tools and Templates

46th CGS Annual MeetingTechnical WorkshopDecember 9, 2006

Daniel Denecke, Director, Ph.D. Completion ProjectHelen Frasier, Program Manager, CGS Best PracticesKenneth Redd, Director, Research and Policy Analysis


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Ph.D. Completion ProjectData Templates

Completion Data Attrition Data Factor Assessments Exit Survey Templates

Standard Short-form Online

Aggregate Demographic Completion Data


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Completion Template- Data Definitions

By cohort, we mean students entering a doctoral program during a given academic year (summer, fall/winter, spring).

By candidacy, we mean the successful completion of coursework and qualifying examinations. A. Successful completion of preliminary exams and/or defense

of the dissertation prospectus B. Award of the master's degree signifies admission to

doctoral candidacy C. Candidacy is not defined or granted by the institution D. Other


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Completion Template- Data Questions

Does your doctoral program require a master's degree prior to admission?

Does your doctoral program have a continuous enrollment policy? If so, when is this policy effective?

for all entering students? for students admitted to candidacy?

Does your program or institution distinguish between those seeking a master's and those seeking a Ph.D.?


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Completion Template- Data Entry

Entering student

academic year cohort*

Number of entering doctoral students

Number of students who left program

after receving master's degree

Number of students

admitted to PhD

candidacy**

3 years

[ ≤ 3Years ]

4 years

[ > 3 ≤ 4 Years ]

5 years

[ > 4 ≤ 5 Years ]

6 years

[ > 5 ≤ 6 Years ]

7 years

[ > 6 ≤ 7 Years ]

8 years

[ > 7 ≤ 8 Years ]

9 years

[ > 8 ≤ 9 Years ]

10 years

[ > 9 ≤ 10 Years ]

Number who are still

enrolled after 10 years

Number of students

admitted to candidacy is ≤ cohort size

Number of degrees + continuing

after candidacy is

≤ total admitted to candidacy A

ttriti

on c

heck

from

A

dmis

sion

***

Attr

ition

che

ck a

fter

cand

idac

y **

*

1992-93 TRUE TRUE 0 0

1993-94 TRUE TRUE 0 0

1994-95 TRUE TRUE 0 0

1995-96 TRUE TRUE 0 0

1996-97 TRUE TRUE 0 0

1997-98 TRUE TRUE 0 0

1998-99 TRUE TRUE 0 0

1999-2000 TRUE TRUE 0 0

2000-01 TRUE TRUE 0 0

2001-02 TRUE TRUE 0 0

2002-03 TRUE TRUE 0 0

2003-04 TRUE TRUE 0 0

2004-05 TRUE

2005-06 TRUE

Totals 0 0 0 0 0 0 0 0 0 0 0 0 TRUE TRUE 0 0

Number who completed within given number of years after enrollingData Verifications- Not for Analysis -

Of those admitted to PhD candidacy**:


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Completion & Attrition Data- Data Verification

The "Attrition Check" columns include continuing students. These columns indicate the numbers of students who must be accounted for on the Attrition Template. For accurate attrition data, please see the Attrition Template


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Attrition Template- Data Definitions

Years 1-4: Without MA = Withdrawal without receiving a master's

degree from the program (within first 4 years following initial enrollment)

With MA - without C = Withdrawal with completed master's degree without candidacy (within first 4 years following initial enrollment)

With Candidacy = Withdrawal after achieving candidacy, with or without a master's degree (within first 4 years following initial enrollment)


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Attrition Template- Data Definitions

Years 5-10: Withdrew = Left Ph.D. program after year 4 (with or without master's

degree) Transfer Out = Left program to continue Ph.D. in another program /

institution (e.g., to accompany advisor to another program or institution)

Stopout = Temporary leave from Ph.D. program (for personal, family, financial, … reasons; intending to return)

Ph.D. Degree = Ph.D. degree completed and conferred within the year indicated

Continuing = Enrolled in Ph.D. program and continuing work toward the degree

Info Unknown = Not enrolled, but no further information about status in Ph.D. program


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Attrition Template- Data Entry

After Enrollment

CohortCohort

Size

Wit

ho

ut

MA

Wit

h M

A -

wit

ho

ut

C

Wit

h C

an

did

ac

y

Tra

ns

fer

Ou

t

Sto

p O

ut

Ph

.D.

De

gre

e

Co

nti

nu

ing

Info

Un

kn

ow

n

Wit

ho

ut

MA

Wit

h M

A -

wit

ho

ut

C

Wit

h C

an

did

ac

y

Tra

ns

fer

Ou

t

Sto

p O

ut

Ph

.D.

De

gre

e

Co

nti

nu

ing

Info

Un

kn

ow

n

Wit

ho

ut

MA

Wit

h M

A -

wit

ho

ut

C

Wit

h C

an

did

ac

y

Tra

ns

fer

Ou

t

Sto

p O

ut

Ph

.D.

De

gre

e

Co

nti

nu

ing

Info

Un

kn

ow

n

Wit

ho

ut

MA

Wit

h M

A -

wit

ho

ut

C

Wit

h C

an

did

ac

y

Tra

ns

fer

Ou

t

Sto

p O

ut

Ph

.D.

De

gre

e

Co

nti

nu

ing

Info

Un

kn

ow

n

Wit

hd

rew

Tra

ns

fer

Ou

t

Sto

p O

ut

Ph

.D.

De

gre

e

Co

nti

nu

ing

Info

Un

kn

ow

n

92-93 0 0 0 0 0 0

93-94 0 0 0 0 0 0

94-95 0 0 0 0 0 0

95-96 0 0 0 0 0 0

96-97 0 0 0 0 0 0

97-98 0 0 0 0 0 0

98-99 0 0 0 0 0 0

99-00 0 0 0 0 0 0

00-01 0 0 0 0 0 0

01-02 0 0 0 0 0 0

02-03 0 0 0 0 0

03-04 0 0 0 0

04-05 0 0 0

05-06 0 0

Totals 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Year 5 [ > 4 ≤ 5 ]Year 1 [ ≤ 1 Year ] Year 2 [ > 1 ≤ 2 Years ] Year 3 [ > 2 ≤ 3 ] Year 4 [ > 3 ≤ 4 ]

0Annual Total 0 0 0 0


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Attrition Template- Data Entry

After Enrollment

CohortCohort

Size

Wit

ho

ut

MA

Wit

h M

A -

wit

ho

ut

C

Wit

h C

an

did

ac

y

Tra

ns

fer

Ou

t

Sto

p O

ut

Ph

.D.

De

gre

e

Co

nti

nu

ing

Info

Un

kn

ow

n

92-93 0 0

Year 1 [ ≤ 1 Year ]


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Completion & Attrition Data- Data Readiness

Data Readiness Challenges of the Completion and Attrition Templates

Student Degree Objective Mastering out

With vs. Without Candidacy Transfers and Stop-outs


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Factor Assessment Templates- Institution and Program

The Factor Assessment tools are designed to collect baseline information about:

The duration of existing policies, practices, and programs

Those activities proposed for implementation in the Ph.D. Completion Project.

(If your institution and programs submitted Pre-Project Assessments during Phase I,

you are encouraged, but not required, to submit Factor Assessment Templates.)


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Factor Assessment Templates- Areas of Interventions

Admissions Advising, Mentoring, and Research Financial Support and Funding Structures Program Environment Administrative Processes and Procedures

Not all policies, practices, and programs are recommended or advisable for every program or every institution. While many of the policies, practices, and programs listed on the

Factor Assessment Templates may be conducive to Ph.D. completion in many programs, it is not intended as a prescriptive list for every institution.


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Factor Assessment Templates- Data Entry

Estimated # of years in place:

(Scale = A - D)A = 0-2 YrsB = 3-5 YrsC = 6-9 YrsD = 10+ Yrs

Proposed Policies, Practices, or

Enhancements(Use an "X" to designate new

activities) Comments:

For EACH Policy, Practice, or Program*:


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Factor Assessment Templates- Data Entry

Estimated # of years in place:

(Scale = A - D)A = 0-2 YrsB = 3-5 YrsC = 6-9 YrsD = 10+ Yrs

Proposed Policies, Practices, or

Enhancements(Use an "X" to designate new

activities) Comments:

A

XC

X

AdmissionsPre-admission visits to campusCompletion data provided, in print or on website, for prospective students by programSelection criteria in addition to GPA and GRE scores employedUniversity-sponsored new graduate student orientationOther: (please specify)

Policies, Practices, and Programs

For EACH Policy, Practice, or Program*:


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Student Exit Surveys- Demographic Information


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Student Exit Surveys- Areas of Interventions

General Questions Selection/Admissions Advising & Mentoring Financial Support Curricular Processes & Procedures Program Environment Research Experience Career Placement & Professional Development


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Student Exit Surveys- Areas of Interventions

Final (Qualitative) Questions What was the most positive aspect of your

graduate program? What was the least positive aspect of your

graduate program? What would you recommend your program and/or

university do to attract, retain and graduate more and better students?


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CGS Online Exit Surveys:Sample Survey Links

Standard length survey:https://www.surveymonkey.com/s.asp?u=183051439540

“Short-form” survey:https://www.surveymonkey.com/s.asp?u=76911383556


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Aggregate Demographic Completion Template - Data Definitions

By cohort, we mean students entering a doctoral program during a given academic year (summer, fall/winter, spring).

By candidacy, we mean the successful completion of coursework and qualifying examinations. A. Successful completion of preliminary exams and/or defense

of the dissertation prospectus B. Award of the master's degree signifies admission to

doctoral candidacy C. Candidacy is not defined or granted by the institution D. Other


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Aggregate Demographic Completion Templates – Fields & Groups

Engineering Life Sciences Mathematics Physical Sciences Social Sciences Humanities

Male Female

American Indian/AK Native Asian American Black Hispanic White Other

International


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Demographic Completion Data

Forthcoming changes in Demographic Data

Collection


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www.phdcompletion.org

[email protected]

Daniel Denecke

[email protected]

Helen Frasier

[email protected]

Kenneth Redd

[email protected]

December 9, 2006 Council of Graduate Schools 1 Ph.D. Completion Project: Tools and Templates 46 th CGS Annual Meeting Technical Workshop.

Documents

council of graduate

program slide

attrition template slide

program institution

accurate attrition data

doctoral program

left program

program manager