Inside Natalie’s Holiday Story..2 Health ................................. 8 Wellness ........................... 10 Protection........................ 13 Savings.............................. 14 Support............................. 16 December 2016 for LCPS Employees LCPS Head Start Gift Giving Program p4 Brighten a Child’s Day p4 Help Older People with Disabilities p4 Get Discounts on Salon Services p6 Save 15% on Voice and Data Plans p6
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December 2016 - Loudoun County Public Schools · Suite 130, Leesburg, VA 571-918-0640 $10 off haircut $15 off color Salon-Montague.com Wave Salon 21040 Sycolin Road #115, Ashburn,
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Transcript
Inside
Natalie’s Holiday Story ..2
Health ................................. 8
Wellness ...........................10
Protection ........................13
Savings ..............................14
Support .............................16
December 2016
for LCPS Employees
LCPS Head Start Gift Giving Program p4
Brighten a Child’s Day p4
Help Older People with Disabilities p4
Get Discounts on Salon Services p6
Save 15% on Voice and Data Plans p6
2 Wellness Works! for LCPS Employees 2 Wellness Works! for LCPS Employees
Holiday Story
Nat
alie
’s1s
t G
rad
e Te
ach
er Willow Run Elementary
I’m stoked. The holidays are just around the corner, and I’m all set to spend them with my parents and younger brother, Jay. My dad is completely into fishing and my mom is like me — a fitness and reading nut. I’m shopping our LCPS discounts for just the right gift ideas. My mom has always loved Mary Kay cosmetics so I think I’ll go that
route. Jay is still in college, so I’m thinking I’ll pick up a VISA Gift Card for him at our credit union. One thing I DO know for sure is that wherever the holidays take me, I’ll be looking my best, thanks to some really incredible employee discounts at salons and other beauty spots.
Holiday presents, parties and fun aside, though, the end of the year marks my switch to my new HDHP health care plan — a very big deal. I mean the plan is all new territory for me. But I went to the Employee Health, Wellness and Benefits event and got some tips on my transition. For one thing, I’ll be getting a statement in the mail that confirms my HDHP enrollment, and I can turn to the folks at Employee Health, Wellness and Benefits anytime for answers to any more questions that pop up.
see page 15
December 2016 3
I did learn a lot of other terrific news then and there at the event. For one thing, I’ve got money coming my way, and just in time for holiday gift-giving. Yeah! I’ll be getting a reimbursement for 3 months of my gym membership and am also expecting $100 back for my CSA subscription. PLUS, I can look forward to a $120 Wellness Passport reward for turning in my Wellness Passport sometime in the first quarter of the year. Here’s hoping next year is just as active and healthy!
I also learned that under my HDHP, preventive services are still free (free sounds good), and… I need to see a dentist. Truth to tell, I’ve always been a fraidy-cat about going to the dentist, but I’ve searched out a nice, easy-going, understanding dentist, and I’m all set to visit her next week.
5 Ways to Fight
Dental Phobia more on p8
1 Find an understanding dentist that will make you feel comfortable.
P9
Drive needy cancer patients to treatments p5
For me, the holidays are only complete when I’ve carved out some time to give back, and every year, I look forward to a new way to do just that. This year, Emma and
I are going to give blood together at the Tuesday December 13 blood drive, and also help out with Loudoun Volunteer Caregivers.
Well, THAT’s a lot to get done before break. But it’s all good,
and I can’t wait to see my family. To my students and friends here
at LCPS, Happy Holidays. See you on the other side!
4 Wellness Works! for LCPS Employees
Help LCPS Head Start Families
Volunteers are needed to engage children in our Shelter while their parents are in Life Skills classes and support groups. Volunteers will plan and lead shelter children in recreational and educational activities (i.e., board games, crafts, stories, themed party, etc.). Volunteers MUST be at least 16 years old; volunteers 18 and up must also be prepared to pass background checks. Volunteers will feel great knowing they are providing a fun atmosphere for children in a homeless situation.
Spend a Saturday helping improve the quality of life for an elder person or a disabled adult in our community. When you participate in the “fix-it” program you’ll make handyman-type repairs and help with chores around the house. Sponsored by Loudoun Volunteer Caregivers (a local nonprofit), and Loudoun County Area Agency on Aging (a local government agency), are partnering to offer this chore/repair services program to help older adults and adults with disabilities to maintain independence and quality of life.
Many Head Start families are in need of your help this holiday season. Horace the Holiday Horse, who resides in the Administration Building on the first floor is the new home to our Head Start gift giving program. Our annual gift giving program benefits 100 of our neediest LCPS children. Donate a gift card in any amount, from Walmart, a local gas station or a local grocery store. You can also purchase a gift for a child who is newborn to age 17. Place the unwrapped gift under Horace. If you choose to donate a gift card or money, please drop it off to either Brenda Allen (Room 106-D) or Chris Kmak in (Room 220). Gifts will be accepted through December 16.
Additional questions? Please contact Holly Sontz at 571-252-2110 or [email protected].
The Road To Recovery is offered to people with cancer who have no means of transportation and/or who are unable to drive themselves.
The free program is a curbside-to-curbside transportation service that provides free rides to cancer patients to and from their cancer-related treatments. Volunteer drivers donate time and use of personal vehicles to transport patients to treatments they need.
Volunteer drivers must have a current, valid driver’s license, A good driving record, access to a safe and reliable vehicle and proof of adequate automobile insurance. They also must complete training to help prepare them for their new role.
Loudoun Careshttp://www.loudouncares.org
“Never doubt that a small group of thoughtful, committed citizens can change the world; indeed, it’s the only thing that ever has.”—Margaret Mead
Our Humane Society started with one person who had the desire to help animals and their people in need. We need like minded individuals like yourself to help us grow so that we can answer the calls for help. Our volunteers give hope to each and every animal in need. Join our volunteer family today!
Help Animals
Inova Blood Donor Services supplies lifesaving blood and blood products to 24 different hospitals in Northern Virginia and the Washington, DC, metro area. They also work with national and international redistribution organizations to get blood where it’s needed most.
LCPS is hosting a blood drive at the Administration Building on Tuesday, December 13, 2016 from 1:30 pm–5:30 pm.
Go to www.inovabloodsaves.org to register. The LCPS Group ID is 7320. If you have any questions or problems logging in or scheduling an appointment, contact Toba Azimi with Inova Blood Donor Services and she can assist you.
Image Hair Studio Denise Osterhoudt 302C Industrial Court, Leesburg, VA 703-777-7700 10% Discount—Walk Ins Only
Salon Montague 1604 Village Market Blvd. Suite 130, Leesburg, VA 571-918-0640 $10 off haircut $15 off color Salon-Montague.com
Wave Salon 21040 Sycolin Road #115, Ashburn, VA 703-858-5566 10% Discount includes all retail products www.waves-salon.com
Meshell’s Hair Design 823H South King Street, Leesburg, VA 540-394-1268 25% Discount on any hair service
Roosters Men’s Grooming 21040 Sycolin Road, Suite 110, Ashburn, VA 571-291-3413 $27 shampoo, cut & shave
Luxury Lashes Ashburn 44121 Harry Byrd Hwy, Suite 140, Ashburn, VA Deluxe full set with one free fill for $135 for first time clients. Book with NILOU for the special. Book on-line at www.ashburnlux-urylashes.com
Mary Kay Cosmetics Laura Carter 703-430-6761 25% Discount www.marykay.com/laura
MS Mary Kay 540-878-0448 20% Discount www.marykay.com/mdmajor
AT&T15% discount off voice and data services—online only Promo Code: FAN# 2417767 www.wireless.att.com/business/enrollment
T-Mobile15% Off every line on account Promo Code: 15672TMOFAV Advantage Program Manager [email protected] Advantage Direct 866-464-8662 https://www.surveymonkey.com/r/CommonwealthEmployees
Verizon Wireless15% discount on wireless bill. Sign up with your LCPS e-mail address. Varied Discounts. www.verizonwireless.com/getdiscounts
Virginia Tire & Auto Ashburn Farms, Ashburn/ Dulles, Broadlands, Cascades, One Loudoun, South Riding and others in Fairfax and Prince William—Check web site for locations. Print out
coupon or use your cell phone to show it. $5.00 off Extra-Mile Oil Change 50% off Tire Rotations $2 off Safety/Emission Inspections $8 off Flat tire repairs $10 off any labor over $75 Download Discount card at: http://vata.tireco-op.com/edudiscountloudoun/
When was the last time you saw the dentist? If the mere thought of a dental drill fills you with dread and is keeping you from visiting your dentist, you might have dental phobia. It’s not unusual for people to be scared to go to the dentist. According to a survey Delta Dental conducted in 2014, 58 percent of Americans indicate some fear or reluctance in visiting the dentist and 23 percent of Americans with unresolved oral
Health
5 Ways to Fight Your Dental Phobia
1 Find an understanding dentist that will make you feel comfortable.
2 Start with a low-stress experience, such as a cleaning, and if you need additional work, schedule them over time instead of all in one sitting.
3 Talk to your dentist about sedation and pain management options.
4 Talk to your dentist about anti-anxiety drugs if you’re especially anxious about a procedure.
5 Practice meditation or bring an object to hold.
Don’t let your fears keep you away from the dentist. Not only does it improve your oral health and save you money on expensive procedures, but adults who visit the dentist are almost twice as likely to report good or better overall well-being.
health issues avoid having them fixed due to fear of the procedure.
The most commonly cited reasons for fearing the dentist are being afraid to find out what oral care you might need, unexpected costs, fear of shots that may be needed for numbing, lack of control, bad past experiences and the dentist is not caring or sensitive. So what can you do to fight your dental phobia?
Benefit Confirmation Statements will be mailed to your home, in mid-December. This statement will reflect your benefit elections for 2017. Please review the statement carefully. If you have any questions or issues with the elections reflected, contact Employee Health, Wellness and Benefits via email at [email protected], no later than December 30th.
Diabetes is one of the prevalent chronic conditions within our organization. As we take steps to encourage better adherence to prescribed care and control costs, LCPS would like to inform you of upcoming changes to all diabetic supplies and medications purchased through LCPS plans. Effective March 1, 2017, LCPS will be participating in a Diabetes Care Value Program through Express Scripts and all LCPS who have coverage with Express
Diabetes Care Value Program
Scripts will be enrolled in this program.
How this affects you if you are using diabetic supplies or medications
Enrollment in the Diabetes Care Value Program requires;
• all diabetic supply purchases to be a 90-day fill, and
• all 90-day fills be through ONLY a Walgreens pharmacy or the Express Scripts mail order pharmacy.
30-day retail fills for diabetic medications will no longer be available.
What you need to do if you are using diabetic supplies or medications
You will need to request a new 90-day prescription with 3 refills, from your treating physician, by March 1, 2017 to avoid any disruption in coverage.
Express Scripts will send a reminder letter by February 15, 2017, to all diabetes patients enrolled in an LCPS medical plan.
If you have any additional questions, please feel free to contact Express Scripts Customer Service at 1-800-886-9672.
Don’t Lose Money! Important Information for HDHP with HSA Enrollees
Did you have a Healthcare Flexible Spending Account (FSA) in 2016 and enrolled in the High Deductible Health Plan (HDHP) with Health Savings Account (HSA) for 2017?
If so, make sure you SPEND and ARE REIMBURSED all your FSA money for 2016 by December 31.
IRS regulations do not allow you to own or contribute to an HSA if you have a balance in a traditional Healthcare FSA. If this applies to you, any balance in your Healthcare FSA on December 31 will be forfeited.
If you are at risk of forfeiture on December 31 for this reason, you will receive an email from Employee Health, Wellness and Benefits with additional details.
Coming back in 2017...Cigna Office Hours
Beginning in January, Cigna will be providing onsite office hours at the Administration Building in Ashburn. A Cigna representative will be available to assist employees with their medical plan questions to include questions about the transition to the HDHP plan, HSA plan questions, claim issues and other medical benefit questions. Meetings are by appointment only, so please call 571-252-1810 to schedule your appointment.
Cigna Office Hours in January 2017
Thursday, January 12 10:00 am–6:00 pm
Thursday, January 26 10:00 am–6:00 pm
Office hours will continue to be offered throughout the year. February dates will be provided in the upcoming January magazine.
HSA
December 2016 11
NovemberValerie Lacy TeacherCatoctin Elementary SchoolNominated by: Jen Rueckert
Val made a major lifestyle decision in February 2015 on a snow day—to eat healthier and exercise. She has remained committed to that, becoming a Beach-body Coach, certified PiYo instructor and leading Catoctin’s Fitness Club each Wednesday after school.
Karen Ashworth is a Library Assistant at Meadowland Elementary School. She encouraged me to start running when I began working at Meadowland in August. She patiently helped me go from struggling to walk and run a little, to running a 5K.
In October, Karen encouraged a group of Meadowland staff members to participate in a 5K race at One Loudoun. She made crayon costumes for us and named our team “The Meandering Mustangs”. We had so much fun, and we won the costume contest! Karen then encouraged us to run a 5K in Reston in December. The group of runners grew, the costumes were more elaborate, and we had fun getting fit. We just finished our fourth 5K and this time we had 37 on our team. Karen encouraged each one of us to do our best. Karen Ashworth is helping Meadowland Elementary get fit!
With the holiday season upon us what can we do to stay in shape?
• Adults need at least 2 hours and 30 minutes (150 minutes) of moderate-intensity aerobic activity (i.e., brisk walking) every week.
• You can do it 10 minutes at a time.
• Physical activity is important to building stamina and staving off the blues.
• Physical activity is anything that gets your body moving.
• Aerobic and strength training are both important to good health.
How Much Physical Activity Do Adults Need?
12 Wellness Works! for LCPS Employees
Wellness
We are in the final stretch of 2016 and there are several Wellness Program deadlines that you don’t want to miss!
Wellness Passport All Wellness Passport points must be EARNED between January 1, 2016 and December 31, 2016. Be sure you complete all of the requirements by December 31, 2016 and turn your completed passport in to Employee Health, Wellness and Benefits by January 31, 2017, to earn your $120 reward.
End of the Year Wellness Program Deadlines
Fitness Center, Racing for Wellness and CSA Membership Reimbursement Programs
Community Supported Agriculture (CSA) Program
Racing for Wellness Reimbursement (run, walk, bike)
Fitness Center Membership Reimbursement
Did you join a fitness center or exercise class and attend at least 12 times per month? Did you walk, run or bike in a race in 2016? Did you enroll in a Community Supported Agriculture (CSA) program? If so, reimbursement requests for these programs, along with the required supporting documentation, must be submitted through Oracle no later than December 31, 2016. Be sure you don’t miss this deadline!
You must complete the online medical health assessment and dental health assessment to successfully earn your Passport Awareness Points. When you complete the Cigna Health Assessment, you will be asked for your Biometric Numbers. This includes your blood pressure, cholesterol, waist circumference, height and weight. You can get these numbers from your doctor during your regular annual physical, or at one of the LCPS free Biometric Screening Events. The last LCPS Biometric Screening Event in 2016 is December 5.
December 2016 13
Protection
Optional Group Life Insurance
…That rates are not
locked in?
…That you can add a spouse
or child(ren) for life insurance
coverage?
…That you
can enroll
at any time?
…That information
can be found in two ways
• Fill out the Enrollment Form and the Evidence of Insurability Form if you are past your first 31 days of LCPS employment.
• Coverage begins after the application has been approved by Minnesota Life.
• To add your spouse or child after your first 31 days of LCPS employment, you must complete the Minnesota Life Change Form as well as the Evidence of Insurability Form. These two forms should be submitted to the Retirement & Disability Programs office to be sent to Minnesota Life for review and determination.
• To add or increase your coverage after your first 31 days of LCPS employment, you must complete the Minnesota Life Change Form as well as the Evidence of Insurability Form. These two forms should be submitted to Retirement & Disability Programs office to be sent to Minnesota Life for review and determination.
• Call the Retirement & Disability Programs office at 571-252-1690 with questions or to get the forms.
• Go to the Retirement & Disability Programs webpage at the LCPS website (www.lcps.org).
• They will change with age and salary changes
• Rate changes for salary changes and moving into new age bands will update on the January 15 paycheck each year.
To review or change your beneficiaries, go to LincolnFinancial.com/Retirement and log in to your account. If you’re not registered, follow the prompts to register for online account access.
If you have additional questions or want to discuss your options for choosing beneficiaries, contact your retirement plan representative today.
Review your retirement plan beneficiariesDo you know where your retirement plan savings will go when you pass away? By taking just a few minutes to log in to your retirement plan website, you can ensure your savings go where they should—to your loved ones, a favorite charity, or wherever you’ve chosen. This step is especially important if you’ve had a recent life event, such as getting divorced, getting married or welcoming a child into your family.
Your retirement account beneficiary designation is the final word concerning your assets in the plan, not your will. Failing to update your workplace retirement plan beneficiaries can result in unintended outcomes, such as an ex-spouse receiving your assets.
We know life is constantly changing. That’s why it’s important to take a few minutes once a year to make sure your important financial decisions still make sense.
457 Plan with ICMA-RC
To review or change your beneficiaries, log on to your VRS 457 account or call 1-877-327-5261. VRS Plan 1&2 members can access their account at www.varetire.org/457 and Hybrid members use www.varetire.org/hybrid.
As your circumstances change, make sure your decisions do, too. It’s your hard-earned money. Make sure it goes where you’d like!
Holiday Savings for members of our participating Credit Unions
Loudoun Credit Union is here to make your season bright with money saving offers from your local not for profit cooperative, created by and for people just like you.
Members can stop in for a Visa gift card to add a little more jingle to your stocking stuffers (only a $2.00 fee!). Or apply online for a low rate holiday loan to help you deck the halls and get ready for the holidays.
*For purchase by Apple FCU mem-bers. Minimum $25/maximum $500 per card. A $3.50 per card activation fee applies. Membership eligibility rules apply. Federally insured by NCUA.
Making your list and checking it twice, but still not sure what to buy? Stop by an Apple Federal Credit Union branch to buy a Visa Gift Card in any amount up to $500*. Let that special person in your life decide how it will make their holiday bright! Or sign up for direct deposit to tuck away a little extra money for the holidays or that summer vacation!
For locations, visit AppleFCU.org/Locations. Not a member? Join today at AppleFCU.org/Join.
Get your tickets for savings as you’re rewarded for using your credit union. You could win $500 or other prizes through the end of the year. You earn tickets just by signing up for eStatements, opening a checking account, referring a friend or getting a loan. Don’t miss out on your chance to win!
As always, it’s an honor to serve the people who make Loudoun County better. Thank you for making us your credit union, and please let us know what we can do to make your financial life better.
It is almost tax time again and LCPS will be mailing W-2s and 1095-C tax forms to your address of record. Make sure we have your current address so you can get these important documents on time. Check your epay stub to see the address that we currently have on file. If it is not correct, complete a LCPS Employee Information/Change Form available through the Department of Human Resources and Talent Development at 571-252-1100.
Not everyone is eligible to own and contribute
to a Health Savings Account (HSA). If you
enrolled in the HDHP with HSA and are
covered by another health plan such as
Medicare A or B, Tricare, a spouse’s medical
plan or are claimed as a dependent on another
person’s tax return (excluding your spouse)
contact us immediately at 571-252-1810.
1757 Golf Club
Apple Federal Credit Union
Cigna
Costcos of Sterling and Leesburg
Creekside Insurance Advisors—VRTA
Davis Vision
Delta Dental
Express Scripts
ICMA-RC—457 Plan
Lansdowne Resort
Lincoln Financial Group
Lost Corner Farm Mom’s Apple Pie
Loudoun Credit Union
Loudoun Farms CSA
Lytle Partners EAP
Retirement and Disability Programs Group
Virginia 529— VEST/VPEP
Virginia Retirement Systems
A very special thanks to our Open Enrollment Event Vendors and Sponsors!
Raffle WinnersThe October 2016 Open Enrollment Event had a record turn out with over 700 employees and family members in attendance. Everyone walked away with a prize and also had the opportunity to enter to win one of our grand prizes. Congratulations to our Grand Prize Winners!
Making And Breaking Tradition DOING THE HOLIDAYS YOUR WAY.
Let go of the stress of trying to create the perfect holiday, and make the holiday your own. Your Employee Assistance Program can help with: Articles and tip sheets on
holidays and stress Audio on the holiday blues Information on
communication and families
TOLL-FREE: 800-327-7272 WEBSITE: www.lytleeap.com PASSWORD: lcps Available anytime, any day, your Employee Assistance Program is a free, confidential program to help you balance your work, family, and personal life.