Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District. Citizen Advisory Committee 7:00 PM, Wednesday, December 10, 2014 – Capitol Region Watershed District 1410 Energy Park Drive, Suite 4, Saint Paul, MN 55108 Agenda 7:00 I) Welcome, Announcements and Updates – Introductions 7:05 II) Public Comment for issues not on the Agenda (3 minutes per person) 7:08 III) Approval of the Agenda 7:09 IV) Approval of Minutes Approval of the November 12, 2014 Minutes 7:10 V) District Initiatives for Review, Comment and Recommendations A) Community Capacity Assessment, University of Minnesota, Mae Davenport and Vanessa Perry B) Highland Ravine Stabilization Project Update, Anna Eleria C) Recommendations for 2015 CAC Members 8:30 VI) CAC Initiatives A) CAC Recruitment Update B) 2014 Recognition Program Update 8:35 VII) Project and Program Updates A) Partner Grants Update B) Special Grants Update 8:50 VIII) CAC Observer Update 8:55 IX) Discussion A) New & Old Issues B) CAC Observer for December 17 th and January 7 th , 2015 Board of Managers Meetings C) January 14 th CAC Agenda Overview D) 2015 Meeting Schedule 9:00 X) Adjourn W:\05 Citizen Advisory Committee\Agendas\2014\December 10, 2014 CAC Agenda.docx Materials Enclosed
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Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
Citizen Advisory Committee
7:00 PM, Wednesday, December 10, 2014 – Capitol Region Watershed District 1410 Energy Park
Drive, Suite 4, Saint Paul, MN 55108
Agenda
7:00 I) Welcome, Announcements and Updates – Introductions
7:05 II) Public Comment for issues not on the Agenda (3 minutes per person)
7:08 III) Approval of the Agenda
7:09 IV) Approval of Minutes
Approval of the November 12, 2014 Minutes
7:10 V) District Initiatives for Review, Comment and Recommendations
A) Community Capacity Assessment, University of Minnesota, Mae Davenport and
Vanessa Perry
B) Highland Ravine Stabilization Project Update, Anna Eleria
C) Recommendations for 2015 CAC Members
8:30 VI) CAC Initiatives
A) CAC Recruitment Update
B) 2014 Recognition Program Update
8:35 VII) Project and Program Updates
A) Partner Grants Update
B) Special Grants Update
8:50 VIII) CAC Observer Update
8:55 IX) Discussion A) New & Old Issues
B) CAC Observer for December 17th and January 7th, 2015 Board of Managers Meetings
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
DATE: December 3, 2014
TO: Citizen Advisory Committee
FROM: Elizabeth Beckman, Education and Outreach Coordinator
RE: CRWD Community Capacity Assessment preliminary interview results
Background
In 2013, CRWD Board of Managers approved a partnership with Ramsey Washington Metro Watershed
District and Mississippi Watershed Management Organization to study individual actions and public
decision making within the framework of a community’s actual abilities – its capacity – to engage in clean
water behaviors. This joint watershed Community Capacity Assessment is led by Professor Mae
Davenport of University of Minnesota Department of Forest Resources and her assistant Vanessa Perry.
Issues
The assessment includes interviews, focus groups and a mail survey. Twenty interviews with business and
community leaders along the Green Line and on Saint Paul’s East Side have been completed. Ms.
Davenport’s presentation will be a summary of interview results and preliminary analysis of behavior
drivers and constraints, values and beliefs, and perceptions of clean water programs.
Forthcoming deliverables are three focus groups, a mail survey, a one-year progress report in early 2015
and a final technical report in late 2015 outlining recommendations for tailoring CRWD’s education,
communication and outreach programming.
Request Action
None requested.
W:\07 Programs\Edu-Outreach\Board\CAC\CAC Memo Comm Capacity Update.docx
December 10, 2014
V. District Initiatives –
A) Community Capacity
Assessment update
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
DATE: December 4, 2014 TO: CRWD Citizen Advisory Committee Members FROM: Anna Eleria, Water Resource Project Manager RE: Highland Ravine Stabilization Project Update
Background CRWD commenced its work in the Highland Ravine area in late 2010 with a feasibility study that determined the extent and causes of erosion in the ravine and flooding to downstream properties. It also identified strategies to address these water-related issues, which included rock grade control structures, side slope stabilization measures, and a stormwater pond. In early 2012, CRWD received a State Clean Water Fund (CWF) Grant of $150,000 to design and construct ravine stabilization measures in specific two areas of Highland Ravine. In late 2012, CRWD hired Wenck Associates to design and engineer the ravine stabilization project and provide construction engineering services. CRWD’s Board awarded the construction project in May 2014 to Sunram Construction based on its bid of $312,622, the lowest of three bids received. Issues Construction of the Highland Ravine Stabilization Project commenced on September 15, 2014. Anticipated to be completed in one month, an additional month was needed to finish the project due to rain, active groundwater seepage in both ravine areas, and side slope instability and slumping. Completed major construction activities included installation of rock grade control structures in the ravine channels, placement of brush bundles and biologs on the side slopes, construction of stormwater pond in Ravine 1, replacement of the City’s sanitary sewer, and restoration of the disturbed construction areas. Below is a table summarizing the project’s funding sources and expenses (both actual and projected).
EXPENSES BUDGET COST
Engineering - Feasibility Study $10,000 $14,854Engineering – Design $45,476 $64,584Engineering – Construction Services (Act. & Proj.) $85,327 $93,827Engineering Total $140,803 $173,265Construction – Actual and Projected $321,135Construction – Change Orders $15,482Construction Total $312,622 $336,617TOTAL EXPENSES $453,425 $509,882 FUNDING AMOUNT AMOUNTCWF Grant $150,000 $150,000CRWD $303,425 $359,882TOTAL FUNDING $453,425 $509,882
Action Requested None, for your information only W:\06 Projects\Highland Ravine\Board-CAC Memos\BM Highland Ravine Construction Update 12-03-14 .docx
December 10, 2014 CAC Meeting
V. District Initiatives – B) Highland Ravine Stabilization
Project Update (Eleria)
DATE: December 2, 2014 TO: Citizen Advisory Committee FROM: Mark Doneux, Administrator RE: Citizen Advisory Committee 2015 Reappointment Recommendation
Background At the March 12, 2008 CAC meeting committee members reviewed and discussed attendance for 2007. It was noted that regular attendance is a requirement of being a member of the Citizen Advisory Committee as well as that under state statute the Board of Managers must annually appoint the Citizen Advisory Committee. This has not been the practice prior to 2008. Issues The Board of Managers must annually appoint the Citizen Advisory Committee members. In order to maintain an orderly CAC roster and fully comply with state statute the Citizen’s Advisory Committee will submit a recommended roster to the Board of Managers who will appoint CAC members for 2015 at the CRWD Annual Meeting on December 17, 2014. Requested Action Recommend reappointing CAC members through December 2015.
David Arbeit, 1384 East Como Blvd., St. Paul, MN 55117 William Barton, 533 Cretin Ave South, St. Paul MN 55116 Pat Byrne, 243 S Lexington Pkwy St. Paul, MN 55104 Steven Duerre, 76 Bates Street, St. Paul, MN 55106 Michael MacDonald, 1391 Almond Ave., St. Paul MN 55108 Ted McCaslin, 1675 Lilac Lane, Mendota Heights, MN 55118 Rick Sanders, 363 S. McCarrons Blvd., Roseville, MN 55113 Kathryn Swanson, 2798 16th Terrence NW, New Brighton, MN 55112 Michelle Ulrich, 1561 Lincoln Ave., St Paul MN 55105 Richard Weil, 25 Charles Ave, St. Paul, MN 55103 Gwen Willems, 1880 Tatum Street Falcon Heights MN 55113
enc: CAC Attendance Roster CAC By-Laws Turn over for state statute
December 10, 2014 V. District Initiatives
C) Recommendations for 2015 CAC Reappointments
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
103D.331 ADVISORY COMMITTEE. Subdivision 1. Purpose. The managers must annually appoint an advisory committee to advise and assist the managers on all matters affecting the interests of the watershed district and make recommendations to the managers on all contemplated projects and improvements in the watershed district. Subd. 1a. Duties. For purposes of carrying out its duties under this section the advisory committee shall: (1) elect a chair from its membership; (2) elect a recorder from its membership; (3) establish a meeting schedule, which at a minimum meets annually; (4) consider issues pertinent to the functions and purposes of the watershed district; (5) review and comment on reports, minutes, activities, and proposed projects of the managers; and (6) report to the managers the general content of advisory committee meetings and resulting recommendations. Subd. 2. Members. (a) The advisory committee consists of at least five members. If practicable, the advisory committee members selected should include a representative from each soil and water conservation district, a representative of each county, a member of a sporting organization, and a member of a farm organization. Other advisory committee members may be appointed at the discretion of the managers. The members must be residents of the watershed district, except representatives from soil and water conservation districts and counties, and serve at the pleasure of the managers. (b) In addition, the managers may appoint other interested and technical persons who may or may not reside within the watershed district to serve at the pleasure of the managers. Subd. 3. Expense reimbursement. The managers may reimburse members of the advisory committee for actual traveling and other necessary expenses incurred in the performance of duties in the amount as provided for state employees. History: 1990 c 391 art 4 s 24; 1995 c 199 s 15 W:\05 Citizen Advisory Committee\2014 Files\CAC Memo - 2015 Reappointments 12-2-14.docx
Avg Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecX = Attended Total Present 7 7 7 7 7 8 6 7 7 7 5 5E = Excused with notice Total Members 11 11 11 11 11 11 11 10 10 10 10 11- = Excused with out noticeL = Leave of Absence Percent 62% 64% 64% 64% 64% 73% 55% 70% 70% 70% 50% 45% ####R = Resigned
Attendance Requirements per February 10th 2010 By Laws
Observations: 2007 2008 2009 2010 2011 2012 2013 2014*Meetings with out quarum (min. 5 members per By Laws to have a quorum 0 1 0 0 0 0 2 0Meetings with less than 50% in attendance 5 2 5 1 0 0 2 2Average Attendance (#) 8 9 8 9 8 8 7 7Average Attendance (%) 54 59 57 59 50 50 63 60Average Number of Members 14 15 16 15 15 14 12 11
W:\05 Citizens Advisory Committee\Meeting Attendance.xls * Totals through November
CAC Member Email Address2014
If a member fails to attend four consecutive (unexcused) regular meetings or fails to attend 8 of the 12 regular monthly meetings
89
89
8 87 7
1415
1615 15
1412
11
01234567891011121314151617181920
2007 2008 2009 2010 2011 2012 2013 2014*
Attend
ance and
Mem
bership #'s
Year
CAC Attendance and Membership2007‐2014
Avg Mtg Attendance Avg Membership
Citizen Advisory Committee By-Laws - Capitol Region Watershed District Page 1
BY-LAWS OF THE CITIZEN ADVISORY COMMITTEE CAPITOL REGION WATERSHED DISTRICT
Adopted August 4, 1999
1st Amendment May 2, 2001 2nd Amendment October 3, 2001 3rd Amendment August 11, 2004
4th Amendment February 10, 2010 I. PURPOSE AND AUTHORITY The Citizen Advisory Committee is established to advise and assist the Capitol Region Watershed District Board of
Managers with:
(a) District organizational development, planning processes, and program implementation (b) District communications between the citizenry and the Board of Managers (c) Consensus building and conflict resolution
(d) Additional roles as jointly determined by the Citizen Advisory Committee and Board of Managers The Citizen Advisory Committee performs its duties in accordance with Minnesota Statutes 103D.3311 II. MEMBERSHIP
Citizen Advisory Committee members are appointed by the Board of Managers and serve at the pleasure of the Board.
The Citizen Advisory Committee will be composed of a minimum of five members who are District residents, as required by Minnesota Statutes 103D.331, and a maximum number as required to represent the diverse interests of the District’s communities and neighborhoods. In addition, the Board of Managers may appoint interested and technical persons who are not District residents to the Citizen Advisory Committee to serve in an ex-officio capacity. The Board of Managers determines length of term for Citizen Advisory Committee membership.
III. MEETINGS Citizen Advisory Committee meetings shall be conducted in accordance with Robert's Rules of Order. Regular meetings shall be held on the Second Wednesday of each month. Those members present at the prior regularly
scheduled meeting may make a variance from this meeting schedule by majority vote. Notice of the date, time, place and proposed agenda of the meeting shall be given at least seven days before the meeting.
Special and/or emergency meetings may be called by the Chair, and shall be limited in subject and scope to meet the need for
such a meeting. Notice of special and emergency meetings should include the subject and scope of the meeting and be made 24 hours in advance of the meeting by mail, phone, fax, or e-mail.
A quorum to conduct Citizen Advisory Committee business will be the presence of at least five members or a simple
majority of the members, whichever is least. At the discretion of the Co-Chairs, a subcommittee or taskforce may be appointed to review proposals or to develop
recommendations for the Citizen Advisory Committee’s consideration. The chair may appoint non-members who have expressed an interest in the topic or who have specialized expertise to a
subcommittee or taskforce as appropriate. In the event that a regularly scheduled meeting is canceled or if there is not quorum to conduct business at a regularly scheduled meeting, a subcommittee or taskforce may meet during the time of the regularly scheduled meeting without providing 24-hour notice.
Citizen Advisory Committee By-Laws - Capitol Region Watershed District Page 2
Prior to deliberation on an issue, a member who feels they have a potential financial conflict of interest shall disclose that
information to the Chair and members. Members may also identify potential conflicts of interest of other members to the Chair and members. A majority vote of members present will determine whether the conflict of interest is substantial enough to exclude the member from voting on the issue. All conflicts of interest disclosures and the subsequent determination on whether to exclude a member from a vote, shall be noted in the minutes.
All Citizen Advisory Committee meetings shall be public. Public participation at meetings will, to the extent possible, be
for the purpose of presenting information or providing comments that were not previously available to the Citizen Advisory Committee.
IV. OFFICERS Officers shall be elected for a one-year term. Elections shall be held during the regular Citizen Advisory Committee meeting
in April. Candidates for office shall have been a Citizen Advisory Committee member for at least three months prior to the election. Officers shall be:
Two Co-Chairs, and Secretary Duties of the officers:
(a) The two Co-Chairs prepare meeting agendas and preside at all regular and special meetings of the Citizen Advisory Committee. The co-chairs shall have the authority to appoint individuals to serve on subcommittees and taskforces as appropriate.
(b) One of the Co-Chairs presides at meetings whenever the other Chair is absent.
(c) Secretary administers the paperwork at each meeting, prepares and distributes meeting minutes, receives Citizen Advisory Committee members' expense reports and forwards them to the Board of Managers, handles all Citizen Advisory Committee correspondence, and maintains a Citizen Advisory Committee file of pertinent information.
Officers may delegate their duties to other Citizen Advisory Committee members or to District staff. Any officer whose Citizen Advisory Committee membership ceases prior to the expiration of his/her term as an officer shall
be replaced for the balance of his/her term by a special election of the Citizen Advisory Committee. Such special election shall be held during the second regular meeting of the Citizen Advisory Committee immediately following termination of the officer's membership.
V. PARTICIPATION To ensure the efficient and effective working of the Citizen Advisory Committee, regular attendance at meetings is
necessary. Accordingly, if a member fails to attend four consecutive (unexcused) regular meetings or fails to attend 8 of the 12 regular monthly meetings without notice, that member will forfeit his/her Citizen Advisory Committee membership. A member in jeopardy due to lack of attendance (above) shall be notified in the Citizen Advisory Committee minutes and by separate memorandum to the member that his/her attendance is required at the next regularly scheduled Citizen Advisory Committee meeting to avoid forfeiture of membership.
An absence shall be deemed excused if the member notified the Chair, another Citizen Advisory Committee member or
District staff prior to the meeting. Excused absences shall be noted in the minutes of the meeting
Members of the Citizen Advisory Committee may request a leave of absence from the Citizen Advisory Committee by sending a letter to the Board of Managers. The Board of Managers may grant a leave of absence for a period of no less than three months and up to a maximum of one year. While a member is on leave of absence, they shall not be eligible to vote, and shall not be counted towards quorum.
Citizen Advisory Committee By-Laws - Capitol Region Watershed District Page 3
Members shall communicate their intention to resign in writing to the Citizen Advisory Committee Secretary, who in turn
will notify the Citizen Advisory Committee and the Board of Managers. Advisory Committee members are encouraged to attend Board of Managers' meetings and functions. VI. REIMBURSEMENT
Citizen Advisory Committee members can be reimbursed for expenses incurred while carrying out the business of the District when such expenses are pre-approved by the Board of Managers. Typical reimbursements will be for travel, lodging, meals, and supplies to attend and/or participate in conferences, workshops, tours, and meetings. Costs incurred in attending regular, special, and emergency meetings of the Citizen Advisory Committee and the Board of Managers are not normally considered reimbursable expenses but can be reimbursed upon decision of the Board of Managers when need is demonstrated.
VII. AMENDMENTS These by-laws may be amended by a two-thirds vote of the members present at any regular meeting of the whole Citizen
Advisory Committee, provided that written notice setting forth in detail the content of the proposed amendment(s) has been presented at the prior regular meeting.
These by-laws shall be reviewed for possible changes or updates by approved motion of the Citizen’s Advisory Committee
or Board of Managers. By-laws and any changes thereto shall be submitted to the Capitol Region Watershed District Board of Managers for
comment prior to adoption.
1 Minnesota Statues 103D.331. Watershed District Advisory Committee
Subdivision 1. Purpose. The managers must appoint an advisory committee to advise and assist the managers on all matters affecting the interests of the watershed district and make recommendations to the managers on all contemplated projects and improvements in the watershed district.
Subd. 2. Members. (a) The advisory committee consists of at least five members. If practicable, the advisory
committee members selected must include a supervisor of a soil and water conservation district, a member of a county board, a member of a sporting organization, and a member of a farm organization. Other advisory committee members may be appointed at the discretion of the managers. The members must be residents of the watershed district and serve at the pleasure of the managers.
(b) In addition, the managers may appoint other interested and technical persons who may or may not reside within
the watershed district to serve at the pleasure of the managers.
Subd. 3. Expense reimbursement. The managers may reimburse members of the advisory committee for actual traveling and other necessary expenses incurred in the performance of duties in the amount as provided for state employees.