DEBUT FULL COORDINATION - acts eventsactsevents.net/wp-content/uploads/2014/04/DEBUT... · • Assist in conceptualizing the recep9on program. Create program flow, script and ...

DEBUTFULLCOORDINATIONPhp80,000.00

Numberofguests:100-250

A.PRODUCTIONI.Eventstaffing

1HeadCoordinator//1TechnicalDirector//1ProgramDirector//1FloorDirector

2Produc9onassistants//2Registra9onstaff//Program&Scriptwriter//1Host

II.MusicEdiCng

18rosesdance,wishes,giCs,etc//Musicdirector//Spinner

B.EVENTMANAGEMENTDETAILSOVERVIEW:PLANNING

•  Meetwiththeclientwithin(6)monthsbutnotlaterthantwo(2)monthsbeforetheevent.

•  Pre-eventmee9ngswillbescheduledpriortotheevent.•  FULLEVENTDetailing•  Discussionoftheme,styleetc.togetabeWerideaofthedebutanteandthefamily’s

expecta9onsonthebigday.•  Provisionof9melinefortheevent•  Unlimitedphoneandemailconsulta9onsuponcontractsigning.•  Findallsuppliers/serviceprovidersasrequested.AWendanceatmee9ngswith

suppliers/serviceprovidersasrequested.•  Clientturnoverofallsignedfinalcontracts(ifany)andotherplansforreference,follow

up,confirma9on,coordina9onandexecu9on.

•  Assistancewithbudgetandbreakdownofcost.Monitor,maintainandmanagethesetbudget.

•  Assisttheclientinmonitoringpaymentduedatesofsuppliers.•  Ocularinspec9onofthevenues.•  Assistinconceptualizingtherecep9onprogram.Createprogramflow,scriptandassist

hostduringtheeventday.•  Provideadetailsscheduleforthedateofdebut.Uponclient’sapproval,schedulewill

bestrictlyfollowedandimplementedontheeventdate.•  Managementandsupervisionofvenueset-up,debutanteprepara9onandrecep9on

program.•  Guestconfirma9on/RSVP•  Debutanteassistancebefore,duringandaCertheparty(fromhotel/residencetothe

venue).

•  Guest,giC&programmanagement.•  Coordinatewiththebanquetsalesrepresenta9veandcaptainwaiter.•  Coordina9onwithsuppliersonthedayoftheevent.•  Turnoverofdebutaccessories,giCs,leCoverfoodsandotheritemstoclientaCer

recep9on.•  Reviewtheprogramflowanddetailswiththesuppliers.•  Handleguestregistra9on.•  Usheringtheguest•  Managementofeacheventoftheprogram.•  Assistthehost/emcee,photographerandvideographer.•  Manpowerpoolingfortheevent•  10coordinatorsduringtheen9reeventday.

TERMS&CONDITIONS

Termsofpayment:•  Php10,000downpaymentisrequireduponcontractsigning.

Remainingbalancecanbepaidininstallmentviapost-dated

cheques:

•  Depositsarenon-refundable,astheseareusedtobookallrequired

suppliers.Itisnotapplicableandnon-transferabletoanotherdate

incasetheclientdecidestopostponeorcanceltheevent.

•  IftheclientwithdrawsfromhiringtheEventOrganizeraCerthis

contracthadbeensignedandbeforethedownpaymenthasbeen

given,theClientagreestopay30%ofthemanagementfee,which

shallserveaspaymentforconsulta9onandPre-arrangement

Services.

•  If the client cancels the event, the deposit paid to the event

Organizer will be forfeited and the Company shall reimburse the

EventOrganizerforalloutstandingexpensesincludingcancella9on

feesincurredbysuppliersfortheevent

•  No9ce of cancella9on from the Client must be provided to the

EventOrganizerinwri9ng.

•  Remaining balance should be seWled on the ten (10) days before

theevent.

•  No pencil booking. Event date will be blocked off upon contract

signingandreceiptofdownpayment.

•  Package is for events inMetroManila area only. Addi9onal rates

apply for des9na9on / out of town events. Reduc9on of rates is

possibleifeventisinManila.

OTHERSERVICES

Other Services Debutante production concept and choreography: Php30,000 (1 production) Host / Emcee with scriptwriting: Php8,000

DebutantproducConconceptandchoreographerwithdancers Php30,000

Host/EmceewithscriptwriCng Php15,000

VideoEdiCng(Grow-ups,Openingvideo,specialmessage) Php10,000

Pre-DebutVideoshootwithConcept Php15,000

EventStyling Php30,000

ProgramDirector Php10,000

ProducConassistant Php2,000

Ushers Php1,500

(0915)5402749/719.4062