DE Coordinator’s and managers February 2013 Telephone Meeting

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DE COORDINATOR’S AND MANAGERS

FEBRUARY 2013 TELEPHONE MEETING

LeBaron Woodyard, Chancellor’s Office

February 21, 20131:00 PM – 2:30 PM

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Agenda Student Fees for Online Proctoring Distance Education Student Satisfaction Survey Student Success Professional Development Committee

Recommendations Feedback after February 1-27 Online Teaching Conference 2013, June 19-21, Long Beach City

College DE Survey Addendum on MOOCs Fund for Instructional Improvement Loan Request for Proposal Due

Date DEC 101 Course for CCC DE Coordinators Governor’s Distance Education Proposal in the 2013-14 California

State Budget CCC Coordinators and Managers Organization Distance education proposed legislation aimed at CSU State Authorization Reciprocity Agreement

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Student Online Fees for Proctoring and Related DE Prohibited Fees Student Fee Handbook Prohibited Practices Section 4.11. Fees for Distance Education

(Internet Access) Page 39 4.15. Technology FeePage 41 4.20. Test Proctoring Fees Page 43

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Student Online Fees for Proctoring and Related DE Prohibited Fees 4.11. Fees for Distance Education (Internet Access).

In Legal Opinion L 95-33 it was held that a district may not charge an additional mandatory fee for a credit course delivered via Internet where the additional fee is intended to cover the cost of Internet access. If instruction is offered as a community service class without credit, a district could charge students for the cost of Internet access necessary to participate in the class. Such a fee could also be charged for a credit course if the fee is truly optional (the student can participate effectively without paying the additional fee), but, there is no statutory authority for charging such a fee for a credit course if the fee is mandatory.

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Student Online Fees for Proctoring and Related DE Prohibited Fees 4.15. Technology Fee. The Chancellor's Office has also considered the

viability of a fee that gave students access to computer labs and computers, the Internet, and e-mail. About 98 percent of available computers were covered by the fee; the remaining 2 percent of the computers (approximately 30 out of 1500) were available without charge to any student.

 It was concluded that the fee would be a permissible optional fee with respect to students who were not in courses where such technology was required. However, as noted in 4.9 above, even an optional fee would be prohibited if the district received state funds for this purpose. Costs associated with the purchase of the computers, maintenance of such computers or other related costs, may be recovered through an optional fee only to the extent that such state funds were not used to support those expenses. That is, a district may not use funds that are required or expressly authorized for a specific purpose and also charge students a fee to cover the same costs, even if the fee is optional.

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Student Online Fees for Proctoring and Related DE Prohibited Fees 4.20. Test Proctoring Fees. There is no

authority that permits a district to charge students a fee to cover the costs of having someone present while students are taking tests to ensure that the students do not cheat on the tests.

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• Student satisfaction survey – Fall 2012 • 5 categories of interaction

• Learner-content• Learner-instructor• Learner-learner• Learner-technology• General interactions

• 50 plus factors analyzed in a factor analysis

Distance Education Student Satisfaction Survey

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• 46 college are interested in participating• 6 of 46 have uploaded records• First contact went out on Monday the 18th as

primer contact• Link contact went out today to 75,000 plus• Three follow-up contacts every 3 days until

March 2nd and survey closes on March 4th

Distance Education Student Satisfaction Survey

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Student Success Professional Development Committee Recommendations Feedback after January 25th Student Success Task Force

Recommendation 6.0Re-envision and Revitalize Professional

Development Professional Development Committee

formed by the Chancellor’s Office Two (2) DE Coordinators were on this

committee

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Student Success Professional Development Committee Recommendations Feedback after January 25th

Recommendations from this committee will be circulated to the DE Coordinators from February 1st – the 27th.

De coordinators have until the 27th to vote.

30 responses as of today

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• Keynote speaker announced• Stephen Downes works for the National Research

Council of Canada where he has served as a Senior Researcher

• Register today

Online Teaching Conference 2013, June 19-21, Long Beach City College

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DE Survey addendum on MOOCs A short and brief survey will be sent to

the DE coordinators this week on Massive Open Online Courses (MOOCs)

To be incorporated into the BOG report in May

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• Release was November 5, 2012• Due date is February 5, 2013• Covers Fiscal Years 2012-13 and 2013-14• $302,000 available in each Fiscal Year• Zero percent interest• 3 year repayments begin 1 year after the program year of

the loan• URL for the Request for Proposal is:

• http://extranet.cccco.edu/Divisions/AcademicAffairs/InstructionalProgramsandServicesUnit/FundforInstructionalImprovement.aspx

Fund for Instructional Improvement Loan Request for Proposal Due Date

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• Call for advisory designers closed yesterday February 20th

• Initial meeting is being planned• Proposed 6 month timeline• Will include an opportunity to gather input

from DE coordinators about what needs to be included

DEC 101 Course for CCC DE Coordinators

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Governor’s Distance Education Proposal in the 2013-14 California State Budget

Budget Language for Distance Education Courses AB 73, Page 435

(26) 10.10.050-Expanding the Delivery of Courses through Technology $16,910,000, Page 458

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Governor’s Distance Education Proposal in the 2013-14 California State Budget 42. The amount appropriated in Schedule (26) for

Expanding the Delivery of Courses through Technology shall be allocated to the Chancellor of the California Community Colleges and used to increase the number of courses available to matriculated undergraduates through the use of technology. Prior to the expenditure of these funds, the Chancellor of the California Community Colleges shall submit a proposed expenditure plan and the rationale therefor, to the Department of Finance by July 1, 2013 for approval. These funds shall be used for those courses that have the highest demand, fill quickly, and are prerequisites for many different degrees.

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Governor’s Distance Education Proposal in the 2013-14 California State Budget

Three key elements: (1) The creation of a “virtual campus” to

increase statewide student access to 250 new courses delivered through technology,

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Key elements of Governor’s Proposal (2) The creation of a single, common,

and centralized delivery and support infrastructure for all courses delivered through technology and for all colleges, and

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Key elements of Governor’s Proposal (3) The expansion of options for

students to access instruction in other environments and earn college credit for demonstrated knowledge and skills through credit by exam.

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Distance education proposed legislation aimed at CSU AB 387’s requirements on CSU are: States legislative intent that online education be measured

for the purposes of evaluating its effectiveness. Requires CSU to establish uniform definitions for online

education, including courses that are completely remote, 50% & over remote, and under 50% remote.

Requires each CSU campus to incorporate a common course numbering system for courses offered entirely online.

Requires CSU to report performance data on online courses that includes course completion and program completion rates for students, among other things.

Requires that not less than 10% of new CSU course offerings shall be online courses.

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• John Makevich of College of the Canyons• Relationship with Chief Instructional Officers • Membership organization

CCC Coordinators and Managers Organization

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State Authorization Reciprocity Agreement APRIL 16-17 CONFERENCE ON

IMPLEMENTING INTERSTATE RECIPROCITY FOR THE REGULATION OF DISTANCE EDUCATION

Three people from California