DDO Role – Personal Claims

E1-E2 Core Rev. Date: 15-03-2011

For Internal Circulation Only Page 1

Chapter-1

DDO Role – Personal Claims



Travelling Allowance - Salient features

Pay for determining the entitlements of TA/DA means the basic pay, Non practicing

Allowance and Stagnation Increment.

Determination of Grade: The Government Servant‟s Grade is determined by his basic pay of

the post actually held by him, whether permanent, temporary or officiating.

When officers are promoted or reverted or granted increased rates of pay retrospectively, T.A

claims settled in the meantime will not be revised, unless there is actual change of duties.

Retrospective effects of promotion may, however, be recognised in case of bills not already

presented or audited. Increment accruing while on tour can be taken into account for

determining grade and entitlement of daily allowance from the date of increment.

In transit between two Posts: An employee in transit from one post to another rank in the

lower of the two. SR.19.

Gradation of re employed pensioners:

i) If he ceased to draw pension, the grade depends on the actual pay received from time

to time.

ii) If pension is drawn in addition to pay in the re employed post and if the pay in the re

employed post is reduced by full pension, the grade will be on the basis of the total

pension and pay. If such total exceeds the maximum of the time scale of the re

employed post, the grade will be on the basis of the maximum of the scale. The

amount of pension taken into account will be the amount sanctioned before

commutation, if any.

iii) The grade will be decided on the basis of pay alone in the case of re employed civil

and military pensioners whose previous pension was ignored while fixing pay on re

employment.

Mileage Allowance for Journey by Rail

Pay Range Entitlement

CDA IDA Ordinary train Rajadhani Shatabdi



Rs. 16400 and

above

Rs. 19900 and

above

AC First Class AC First Class Executive Class

Rs. 8000 and

above but less

than Rs.

16400

Rs. 10530 and

above but less

than Rs. 19900

AC II Tier

Sleeper

AC II Tier

Sleeper

AC Chair Car

Rs. 6500 and

above but less

than Rs. 8000

Rs. 8570 and

above but less

than Rs. 10530

First Class/ AC

III Tier / AC

Chair Car

AC Chair

Car*

AC Chair Car

Rs. 4100 and

above but less

than Rs. 6500

Rs. 5860 and

above but less

than Rs. 8570

First Class/ AC

III Tier / AC

Chair Car

AC Chair

Car*

AC Chair Car

Below Rs.

4100

Below

Rs.5860

Second Sleeper. AC Chair

Car*

AC Chair Car

All Government Servants who are entitled to travel on tour/ transfer by first class/ AC III

Tier/ AC Chair Car may at their discretion, travel by AC II tier sleeper where any of the

trains connecting the originating and destination stations concerned by the direct shortest

route do not provide these three classes of accommodation.

For Rajadhani Train: Travel by AC II Tier Sleeper will be permissible in trains in which

AC Chair Car accommodation is not provided.

Mileage Allowance for journeys by Sea or by River Steamer.

The General entitlements for journeys by sea or by river under S.R 40 are revised as indicated

below:

Pay Range

CDA

Pay Range

IDA

Entitlement

Officers drawing pay of Rs. 8000 and above

Rs. 10530 and above Highest Class

Rs. 6500 and above but less than Rs. 8000

Rs. 8570 and above but

less than Rs. 10530

If there be two classes only on the steamer, the lower class.

Rs. 4100 and above but less than Rs. 6500


less than Rs. 8570

If there be two classes only on the

steamer, the lower class.

If there be three classes, the Middle

or the second class.

If there be four classes, the Third

class Below Rs. 4100 Below Rs.5860 The lowest Class.



Accommodation entitlements to travel between the mainland and Andaman & Nicobar Group

Islands and Lakshadweep Group of Islands by ships operated by the Shipping Corporation of

India Limited will be as follows:

Pay Range (CDA) Pay Range (IDA) Entitlement

Rs. 8000 and above Rs. 10530 and above Deluxe Class


less than Rs. 8000

Rs. 8570 and above but less

than Rs. 10530

First/ „A‟ Cabin Class


less than Rs. 6500

Rs. 5860 and above but less

than Rs. 8570

Second/ „B‟ Cabin Class

Less than Rs. 4100 Below Rs.5860 Bunk Class.

Mileage Allowance for Journeys by Air.

Travel by Air within the country will be permissible on tour in the case of officers in receipts

of pay of Rs. 16,400 (IDA 19900) and above at their discretion, provided that officers

drawing pay between Rs. 12,300 (IDA 17200) and Rs. 16,400 (IDA 19900) may also be

permitted to travel by Air at their discretion, if the distance involved is more than 500 KMs

and the journey cannot be performed overnight (Ordinarily, journeys covered between 6 P.M

and 8 A.M are deemed to be accessible overnight by rail)by direct train service / direct slip

coach service.

In the case of International travel officers of and above the level of Secretaries to the

Government of India and of equivalent status shall be entitled to travel by first class. Officers

of the level of Additional Secretaries and Joint Secretaries and of equivalent status by

Business/ Club Class and all other officers by Economy class.



Air Travel on Tour/Transfer to Non-Entitled officers by private airlines with fare

restriction of entitled fare by rail/road/steamer etc.

A proposal was under consideration for permitting non-entitled officers to travel by private

airlines with fare restriction on tour/Transfer. Now the Management committee of BSNL in

its meeting held on 30-8-2007 has considered and approved the proposal.

Accordingly the non-entitled officers will be permitted to perform air journeys on

tour/transfer by private airlines also and the claims will be settled as per provisions of SR –

48-D by restricting to actual air fare paid or the fare to which they would have been entitled,

if they had traveled by rail (other than Rajdhani /Shatabdi express), road/steamer whichever

is less. They have to produce the air-ticket/boarding pass and a receipt from the concerned

airlines showing the fare paid, if the ticket does not indicate the air fare, along with TA bills.

This takes effect from 30-8-2007.

(BSNL HQ No.7-6/2004-EF(Part) dt. 22-10-2007)

Regulation of journeys by air while on official tours by non-entitled Government

officers

The undersigned is directed to state that existing instructions, as per SR 48-D provides that a

Government servant who is not authorized to travel by air but who performs a journey by air

on tour can draw only mileage allowance to which he would have been entitled, if he had

traveled by rail, road or steamer or the mileage allowance as calculated under SR 48-C,

whichever is less.

2. A number of representations from different Ministries have been received in this

Ministry requesting to allow non-entitled Government servant the reimbursement at the rates

for Rajdhani/Shatabdi train in respect of journey under taken by air while on official tour.

3. The matter has been considered in this department and it has been decided that the

reimbursement may be allowed at the rates applicable for Rajdhani/Shatabdi trains if operates

on the route, provided the Government servant is entitled to it subject to the condition that

two stations between which an journey has been performed are connected by

Rajdhani/Shatabdi trains. In case the fare paid for air ticket on official tour is less than the

fare being charged for Rajdhani/Shatabdi type trains, the reimbursement would be limited to

the actual expenditure.



1. Conditions laid down in the Department of Expenditure O.M. No.19024 /I /E.IV / 2005,

dated 24-3-2006, regarding air travel by Government servant within India during official

visits would be applicable in case of TA on tour mutatis mutandis.

2. The above orders will be applicable with effect from date of issue of this office

memorandum.

(G.I., M.F., O.M.No.F.No.19024/1/2007-E.IV dated 17-9-2007)

Reimbursement of Service Tax and Education Cess on air travel while on tour/transfer

or LTC

The under signed is directed to state that a number of representations from difference

Mnistries have been received in this Ministry seeking clarification whether the element of

Service Tax, Education Cess and other similar levies.

The matter has been considered in this Ministry and it has been decided that the element of

Service Tax, education Cess and other similar levies being charged by Government on travel

by Air/Road/RailSteamer on tour / transfer or LTC are reimbursable to the individual officer.

(G.I., M.F., O.M.No.F.No.19023/1/2006-E.IV dated 18-7-2007)

Fixation of IDA pay equivalent to CDA pay for TA

1. BSNL is following the provisions of FR/SR & BSNL TA rules for regulating the

TA entitlement of its employees performing the journey on tour, transfer and LTC.

FR/SR has laid down the minimum basic pay in CDA for determining the eligible

class of accommodation by rail/steamer/air admissible to an employee. While BSNL

has already fixed the minimum IDA pay for determining the eligible class of travel by

train (AC II& III tier/AC Chair Car etc.) vide order No.7-6/2004/EF dated 24-5-2006,

no minimum IDA pay has been fixed to arrive at the air travel eligibility.



2. Since BSNL is following the IDA pay scales for the absorbed and directly recruited

employees and minimum IDA pay for air travel eligibility has not been fixed yet,

difficulty is being experienced for determining the eligibility for Air travel.

3. In order to obviate these difficulties, fixation of IDA pay equivalent to CDA pay for

determining the mode and class of travel entitlement has been under the consideration

of the management for some time. Competent authority has now approved the

proposal and accordingly the following IDA pay equivalent to the CDA pay given

against each has been arrived at for deciding the entitled class of travel while on

tour/transfer/LTC etc.

S.No. CDA pay

Rs.

IDA pay

Rs.

Remarks

1 4100 5860 Approval communicated earlier vide no.7-

6/2004-EF dated 24-5-2006

2 6500 8570 Approved now

3 8000 10530 Approval communicated earlier vide no.7-

6/2004-EF dated 24-5-2006




4. This approval only fixes the IDA pay equivalent to CDA pay for TA on tour/transfer

and entitled travel class for LTC. All other terms and conditions for tour, transfer and

LTC will be as per the relevant provisions of BSNL TA rules & FR/SR.

This is issued with the approval of competent authority

(BSNL HQ No.7-6/2006-EF (Vol.II) dt. 26-5-2008)

Mileage Allowance for journeys by Road

Pay Range Entitlement.



Rs. 16,400 and above

[IDA RS.19900 and above]

Actual fare by any type of Public bus, including air

conditioned bus

Or

at prescribed rates for AC Taxi when the journey is

actually performed by AC Taxi

Or

at prescribed rates for Ordinary Taxi when the journey is

actually performed by Ordinary Taxi/ Own Car

Or

at prescribed rates for autorickshaw for journeys by

autorickshaw, own scooter / Motor Cycle, moped etc.

Rs. 8,000 & above but less

than Rs. 16,400

[IDA Rs. 10530 and above but

less than Rs. 19900]

Same as (1) above with the exception that journeys by A.C

taxi will not be permissible.


than Rs. 8,000


less than Rs. 10530]

Same as (2) above with the exception that journeys by A.C

Bus will not be permissible.


than Rs. 6,500


less than Rs. 8570]

Actual bus fare by any type of public bus other than A.C

bus. Or

At prescribed rates for autorickshaw for journey by

autorickshaw/ own scooter/ Motor Cycle, Moped etc.

Below

Rs. 4,100

[IDA below rs.5860]

Actual fare by ordinary public bus only. Or

At prescribed rates for auto-rickshaw / own scooter/

Motor Cycle, Moped etc.

Where no rates (specific) have been prescribed either by the Director of Transport of the

concerned State or of the neighbouring states:

For journeys performed in own car/ taxi – Rs. 8 per K.M.

For journeys performed by auto rickshaw /Scooter – Rs.4 per K.M.

Mileage Allowance for journeys on foot and bicycle: 60 paise per K.M

Service Charges for booking tickets through recognized Traveller‟s Service Agents

reimbursable, for journey on tour and transfer.



Reimbursement of service charges levied by the Traveller‟s Service Agents recognized by the

Zonal Railways is allowed to be reimbursed to the Government Servants performing journeys

in public interest on tour or transfer.

Reimbursement of service charges paid to the recognized Traveller Service Agents for

booking of tickets on Leave Travel Concession shall not, however, be allowed.

Conveyance Charges for collection of tickets etc.

Reimbursement of conveyance charges to those Government Servants who either to

themselves or are deputed for collecting air/ rail tickets, passports, visas, etc., from railway

stations, booking offices, passport offices, embassies, etc., in connection with official

journeys within in India as well as abroad may be allowed under item 3 of Annexure to

Schedule V of the Delegation of Financial Powers Rules, 1978, subject to the condition that

the facility will be allowed only by Public Transport and will also be subject to control by the

Controlling Officer.

(G.I., M.F., O.M. No. F.1(29)-E.II(A) dtd. 7th

July , 1987)

T.A on Tour

Entitlement

T.A on tour is from duty point/ resident at headquarters to duty point at the distant station and

vice versa. It comprises of -

1. Fare for journeys by rail/ road/ air/ sea;

2. Road mileage for road journey otherwise than by bus;

3. D.A for the entire period of absence from headquarters including journey period.


For Internal Circulation Only Page

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Rate of Road Mileage

Actual fare will be paid for travel by public bus. For journeys by autorickshaw/ taxi / own

car, entitlement will be at the rates notified by the concerned Director of Transport.

Special Entitlements for Taxi fare in Metropolitan Cities

For official journeys on tour

from Office/ Residence to

Airport/ Railway Station/ Bus

Station and vice versa in

Delhi, Bombay, Calcutta &

Madras.

Taxi fare as prescribed by the respective Director of

Transport plus 25% thereon or actual taxi fare

whichever is less or charges paid under pre paid taxi

charges system managed by the Police/ Airport

authority, if availed. If own car is used, Mileage will be

limited to one trip each only at the time of arrival and

departure, at the rate approved for taxis.

(G.I.O (1) to (3) and (5) SR-34 and GIOs (1) and (2) SR-46)

Journeys by Tongas etc.

Tonga, Auto rickshaw, cycle rickshaw and man driven rickshaw are equated to journey by

scooter/ motor cycle. For travel by a friend‟s scooter as a pillion rider, the amount will be half

of the prescribed rate or the actual cost of propulsion, whichever is less. ( G.I.O (1), SR- 46)

Journeys between places connected by Rail

Whenever a journey on tour/ transfer is performed by road between places connected by rail,

rail being the ordinary mode of conveyance, the road mileage will be regulated as follows:

When journey is performed in a public bus

the actual fare paid; or

the rail fare by the entitled class whichever is less.



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When the journey is performed otherwise

a) the actual expenses; or

b) the road mileage as per G.I.O (1), S.R. 46, whichever is less and limited to the fare

of the entitled class by rail.

A competent authority may relax the above limitation under SR.31 and pay the full rate of

road mileage, if the journey is made in the public interest.

Road Mileage on tour for journeys in own Scooter/ Car/ Motor Cycle etc.

The matter has been examined in consultation with the Ministry of Finance. The rules on the

subject are quite clear. However the same reiterated here. In the case of journeys performed

by own car/ scooters etc., between places connected by rail, the principle of restricting the

road mileage to rail fare admissible should be kept in view (G.O.I decision No.1, Note 8,

under S.R.46). The question of granting full allowance for such journeys under S.R.31 is

however, to be decided by the Head of the Department. As regards the journeys by own car/

scooter/ motor cycle, etc., between places not connected by rail, the road mileage is to be

regulated as provided under G.O.I No.1, Note 9 under S.R.46, viz., that between places

connected by public transport system, permission of superior authority will not be necessary

to travel by own car/ scooter/ motor cycle.

However in view of the extent need for utmost economy in expenditure, tours, etc., may be

undertaken with due circumspection and care and as far as possible with prior approval of the

controlling officers.

(G.I. Dept. of Posts, New Delhi, Letter No. 16-9/88-PAP dtd. 17.7.89)

Restriction of road mileage on tour from duty point to Railway station/ Airport/ Bus

Stand, where the residence is outside the municipal limits.

The undersigned is directed to refer to Government of India‟s Decision No. 2 below SR 46 under which taxi/ scooter charges can be allowed

to an officer for journey from Residence/ Headquarters to Railway Station/ Airport/ Bus stand while on tour.

A doubt has arisen as to whether reimbursement of admissible taxi or scooter charges can be

allowed to a person residing outside the headquarters of the employee, i.e., Meerut, Sonepat,

Ghazibad, Noida etc. It is clarified that taxi charges can be allowed for a journey between the

residence/ duty point and Railway station/ Airport only, if the official is residing within the



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municipal limits of the headquarters. In case of official residing outside the municipal limits

of headquarters, reimbursement of taxi/ scooter charges has to be restricted to the expenditure

which would have been incurred had the journey been undertaken from the duty point to the

nearest Railway Station/ Airport. ( G.I., M.F., O.M. No. 19031/1/E.IV/98 dated. 9.9.1998)

In this connection, a doubt was raised by Accountant-General (Audit)-I, Tamil Nadu,

Chennai-600035 as to whether residences of staff working in Chennai situated within

UA(Urban Agglomeration) shall be considered within duty point. The matter was referred to

Government of India and it was clarified by them as follows:

“It may be mentioned here that cities/towns are classified based on population within municipal limits for the purpose of HRA. However,

the rates of HRA based on such a classification are admissible to all the central Government employees working in offices located within

municipal limits as well as UA limits of the city. If the city is not UA, in that case HRA with reference to the classification is admissible to

government employees working in offices within municipal limits of that city. Further, for the purpose of CCA, the cities/towns are

classified with reference to population within UA limits of a city and where the city is not a UA, the population within municipal limits of

the city is taken into account.

In terms of SR-51(2) daily allowance is related to classification adopted for CCA. On that

basis, the limits of Headquarters should relate to UA limits in case of cities with UA and

municipal limits where the city is not UA. The population of Urban Agglomeration, which is

made up of a major city or town, together with the adjoining areas of urban growth is treated

as one urban spread.

(C & A G Lr.No.189-Audit (rules)24-98(KW)/(56), dtd. 9-8-2000)

Admissibility of road mileage for journeys performed at an intermediate station while

proceeding on or returning from tours:

Travelling Allowance Rules do not prohibit payment of road mileage allowance, bus fares

etc., for journeys performed between Railway Station and Bus Stand/Airport and vice versa

at an intermediate station, while proceeding on or returning from official tour, etc. As such,

there is no objection to the payment of bus fare/ road mileage allowance by the shortest route

at the intermediate station.

( G.I. Min. of Finance (Dept. of Expenditure) Letter No. 19022/ 1/81 – E.IV dtd. the 3rd

September, 1983 addressed to the Director of Accounts and Treasuries, Government of

Pondicherry.)

Fixed Conveyance Allowance, under SR. 25, enhanced from 1.8.1997.



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The undersigned is directed to refer to this Department‟s O.M. No. 19039/2/91-E.IV dated

18th

December 1991 on the subject mentioned above and to say that the question referring

enhancement of the Fixed Conveyance Allowance admissible under SR 25 has been

considered and the President is pleased to revise the rates of this allowance as indicated

below:

Fixed Conveyance Allowance per month.

Average monthly travel on official duty

For journeys by own Motor Car

For journeys by other modes of conveyance

Rs Rs

201 – 300 Km 560 185

301 – 450 Km 840 240

451 – 600 Km 1035 320

601 – 800 Km 1215 375

Above 800 Km 1500 425

Admissibility of Conveyance Charges, in the context of Transport Allowance

The undersigned is directed to refer to the instructions regarding reimbursement of

conveyance charges contained in Sl.No. 3 (Column 4) of Annexure to Schedule V of DFPRs

and to state that in the context of this Ministry‟s O.M.No.21 (1)-E.II (B)/ 97 dtd. 3.10.97.,

relating to grant of transport allowance to Central Government employees, clarifications have

been sought by the some Departments/ Offices as to whether the above provisions of the

DFPRs would undergo any change/ become redundant.

The matter has been considered in this Department and it is clarified that transport allowance

has been given to Government Employees for meeting expenses incurred on commuting

between the place of duty and the place of residence, whereas conveyance charges are

reimbursed, subject to the conditions specified in Column (4) Item 3 of Annexure to Schedule

V of DFPRs, mainly for the following reasons:

a) When a non gazetted employee is deputed on duty to a place at some distance

from his office within the municipal limits of the city in which his office is

situated or when a gazetted employee performs a journey in the public interest,

within the municipal limits of the city in which his headquarters is situated, in a

conveyance when a staff car is not available.

b) For attending office on Saturdays, Sundays and closed holidays.



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c) When an employee is summoned to office outside the ordinary hours of duty or is

detained in office beyond 2000 hrs and has return home between 2000 hrs and

0600 hrs.

With the issue of orders for transport allowance, while (a) and (b) would continue to hold

good, (c) above would require to be deleted since the commutation of the employees to and

from office is taken care of by the payment of transport allowance. Accordingly , an

amendment deleting paragarph 6(vi) in Column(4) against item 3 of Annexure to Schedule V

of DFPRs is being issued.

Daily Allowance

Daily Allowance is a uniform allowance for each day of absence from headquarters on duty

at a place beyond a radius of 8 kilometers which is intended to cover the ordinary daily

charges incurred by a Government Servant in consequence of such absence while on tour.

D.A is admissible for halts during tour and for holidays occuring during tour if such holidays

are spent in camp actually and not merely constructively.

D.A is not admissible for days of casual leave, if any, taken during tour. Where half day‟s

casual leave is availed of, half D.A for that calendar day will be deducted. No D.A is

admissible for restricted holiday availed of while on tour.

If on account of holidays at either end of the tour, a Government Servant starts from the

headquarters earlier than it is otherwise necessary or returns to headquarters later than

otherwise necessary, the controlling officer can make such deductions from the total number

of daily allowance as are excessive in his opinion.

If the second tour commence on the same day on which a Government Servant returns from

the first tour, the two tours may be treated separately for the purpose of calculation of daily

allowance subject to the condition that daily allowance so calculated should not exceed one

(1/2 for local journeys) for any calendar day.

D.A with reference to place of Duty



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D.A is admissible with reference to place of duty. For example, if an official is on tour to an

expensive locality but stays in an ordinary locality and proceeds to duty point daily, D.A at

the higher rate admissible for the locality will be paid. For holidays or Sundays when the

official does not attend duties at the tour station, no daily allowance will be allowed as the

period will be treated as not spent in camp.

The admissibility of Daily Allowance for continuous halt at places outside the Government

Servant headquarters during tour/ training, temporary transfer will be as follows:

a. First 180 days Full DA

b. Beyond 180 days No DA

Any period of leave including casual leave for which no DA is admissible, availed bya Govt.

Servant does not constitute a break in continuity of a halt. If a Government Servant returns to

headquarters on the same day from tour to an expensive locality he will draw daily allowance

at the ordinary rates only.

Daily Allowance is related to the classification of the cities/ towns on population basis for the

purpose of CCA:

The rates of daily allowance for different cities/ towns shall be related to the classification of

the cities/ towns for purpose of grant of Compensatory (City) Allowance. For the purpose of

Compensatory (City) Allowance, the limits of the locality shall be those of the Urban

Agglomeration adopted for the population census or, if the named place is not an Urban

Agglomeration, the named Corporation/ Municipality.

For halts at places where drawal of Compensatory(City) Allowance is sanctioned for special

reasons at the rates applicable to higher class cities, the daily allowance is to be regulated

with reference to the original classification of such cities/ towns.

( G.I. M.F., O.M No. 19030/1/76-E.IV(B) dated the 30th

January 1978 and Note 2 in

paragraph 1 of G.I. M.F, O.M No. F.2(37)-E.II(B)/64 dated the 27th

November 1965, as

amended from time to time and O.M. No. F.19043/2/82-E.IV dated the 25th

November 1983)

Definition of Day



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For the purpose of T.A Rules, day means a full calendar day of 24 hours reckoned from

midnight to midnight. For absence from headquarters for broken periods, daily allowance is

regulated as follows:

i) Absence not exceeding 6 hours Nil.

ii) Absence exceeding 6 hours but not exceeding 12 hours. 70 %

iii) Absence exceeding 12 hours Full.

In case one period of absence from headquarters falls on two calendar days, it is reckoned as

two separate days and daily allowance is calculated for each broken periods as above.

Similarly daily allowance for days of departure from and arrival at headquarters will also be

regulated accordingly.

How to reckon period of absence from headquarters

a) Journeys by rail : The entire absence from headquarters will be reckoned with

reference to the scheduled departure/ arrival time of the train from/ to the

Railway station. If the train is late by more than 15 minutes, actual arrival time

will be taken into account.

b) Journeys by Bus : The entire absence will be reckoned with reference to the

actual departure/ arrival time from / at the bus station.

c) Journeys by Air.: The entire absence from headquarters will be reckoned with

reference to scheduled reporting / arrival time from/ at the airport. If the

plane is late by more than 15 minutes, the actual time will be taken into

account.

Tour to ordinary and expensive locality:

If tour involves halt at an expensive locality as well as ordinary locality, the period of halt at

the expensive locality should be calculated and deducted from the total period of absence.

Higher rate of D.A will be allowed for the period of halt at the expensive station while

ordinary D.A is admissible for the remaining period, which includes period of stay in

ordinary locality and journey period.

However, if calculation of D.A in the above manner result in hardship to the employee in

any case, D.A may be drawn either with reference to the period spent on journey first and



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thereafter for the period spent in expensive locality or the other way round, whichever is

more beneficial to the touring official.

Luxury Tax: Luxury Tax if charged and shown separately by hotels will be reimbursed in

full subject to the overall limits of entitlements of D.A included in the claim for hotel stay.

Local Journeys

Local journeys mean journeys on duty on any day beyond 8 km from the duty point at

Headquarters and with in the limits of suburban or other Municipalities, Notified Areas or

Cantonments contiguous to the Municipality/corporation of the town or City in which the

duty point is located. Journeys performed within the limits of an Urban Agglomeration within

which the employee's headquarter is located will also be treated as 'local journeys'.

Entitlement: For local journeys mileage allowance for the journey involved plus 50% of the

D.A admissible at ordinary rate for ordinary locality will be allowed. ( For absence not

exceeding 6 hours no D.A is admissible; for absence exceeding 6 hours and below 12 hours

35% of D.A and for absence exceeding 12 hours 50% of D.A will be allowed)

Free Conveyance: If free conveyance is provided for the local journey, only D.A as above

will be allowed and no mileage allowance.

Restrictions : Local journeys are to be performed only by public conveyances, viz., bus,

train, etc., or by own conveyance. Journeys by taxi, auto rickshaw etc., requires previous

permission of the superior authority. If more than one official are deputed, they should share

such conveyance. The mileage in all cases will be restricted to the actual distance travelled.

Admissible for all days: If such local journeys are performed for a number of days mileage

allowances as above will be allowed for all days.

Maximum limit for D.A: The maximum limit of 180 days will be applicable for local

journeys also. If one assignment at a temporary duty point is performed in two or more spells,

total of such periods should be taken into account for this purpose.

Option to claim conveyance charges: A Government Servant can choose to claim

conveyance charges even for local journeys beyond 8 Kms as in the case of journeys within 8

Kms.



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TRAVELLING ALLOWANCE ON TRANSFER.

„Transfer‟ means the movement of a Government Servant from one headquarters station to

another such station to take up the duty of a new post or due to change of headquarters. T.A

is admissible only if the transfer is in public interest. It is not allowed if transfer is made on

own request.

In the absence of a clear indication in the transfer order that the transfer is on the request of

the official, it should be taken as in public interest and T.A allowed.

Definition of Family: Family includes

(1) Husband – residing with Government Servant (need not be dependent)

(2) Wife

and the following members provided they are residing with and dependent on

the Government Servant ( income not exceeding Rs.1,500 excluding dearness

relief on Pension);

(3) legitimate children, step children/ adopted children/ wards, including (a) major

sons, (b) unmarried daughters and (c) married daughters if wholly dependent

on the official due to divorce, abandonment or separation from husband;

(4) unmarried sisters;

(5) widowed sisters if their father is either not alive or himself dependent on the

Government Servant;

(6) minor brothers; and

(7) parents including step mother.

Children studying away at the time of transfer who come later to spend the vacation may be

considered as members of family.

Transfer T.A., is allowed to family members existing on the date of transfer and not for any

member added to the family thereafter. The number of fares admissible will be as on the date

of journey.



19

Entitlements:

The following are the entitlements:

1) Composite Transfer Grant.

2) Actual fare for journey by rail/ steamer/ air/ road for self and family;

3) Cost of transport of personal effects;

4) Cost of transport of conveyance; and

5) One additional fare to and fro for the Govt. Servant if he has to leave the

family behind, due to non availability of Govt. accommodation at the new

station.

Additional fare by the entitled class to Government employee on transfer

As per the existing orders as contained in para. 7 to the annexure of O.M.No.19030/5/86-

E.IV, dated the 24th

November, 1986, an employee on transfer is entitled to an additional fare

by the entitled class for both onward and return journeys, in addition to the normal transfer

T.A. entitlement, if he has to leave his family behind because of non-availability of

government residential accommodation at the new place of posting.

2. It has come to notice that some officers are at a disadvantage who do not have a

family or they have a family but their family members are not in a position to accompany the

officer on transfer due to certain pre-occupations such as studies, etc., as per the existing

orders, such officers are not entitled to an additional to and fro fare for self though these

officers require to visit their last station for bringing their household luggage, etc.

3. To avoid hardship to such employees, the existing provision contained in para. 7 to the

Annexure of O.M.No.19039/5/86-E.IV, dated the 24th

November, 1996 may be read as

under:-

“7. Additional fare by the entitled class to Government employee on transfer:- An employee

will be entitled to an additional fare by the entitled class for both onward and return journeys,

in addition to the normal transfer T.A. entitlement, if he has to leave his family/household

effects behind because of non-availability of Government residential accommodation at the

new place of posting. Government officials who could not take family members along with



20

him/her on their second trip due to genuine reasons may also be entitled to an additional to

and fro fare by the entitled class.”

(G.I.M.F.O.M.No.19030/1/2006-E.IV, dated 6-2-2006)

For journeys by rail/ steamer: The Govt. Servant and the family members will be allowed a

single fare each and half fare for the child below 12 years actually paid, limited to the fares of

entitled class. Steamer fare will be excluding dies charges if any.

For journeys by air: Officers authorized to travel by Air are entitled to the air fares actually

paid. For officers not authorized for air travel, the air fares paid will be limited to (i) the fares

admissible for the highest entitled class by rail/ steamer and (ii) road mileage admissible for

journeys between places connected by road.

Mileage Allowance for journeys by road

Between places connected by road only: Actual bus fare paid for each member of the

family will be reimbursed.

Between places connected by rail: Bus fares actually paid or road mileage as above, as the

case may be, will be limited to the rail fares of entitled class for self and each member of

family.

T.A for the family:

Travelling allowance for family members will be admissible if they accompany him, or

follow him within six months from the date of relief, or precede him by not more than

one month before the date of taking over at the new station. Extension of these time

limits may be sanctioned by the Head of Departments in exceptional cases. The Govt. Servant

has to apply before the expiry of six months/ immediately on transfer, as the case may be, for

sanction for extension of time limit.

Travel by family members from / to other stations: T.A is admissible if family members

travel to the new station from a place other than the old headquarters, or from the old

headquarters to a place other than the new station; but the claim will be limited to the

entitlement as for journey from old to the new headquarters and by the class actually

travelled.



21

Transport of Conveyance

i) Transport by rail: Actual amount charged for transport by passenger is

admissible. If it is transported by goods train, the cost of packing, transporting the

packed vehicle to an from the goods shed, cost of crating the car, loading/

unloading charges etc., are allowed subject to the overall limit of transport charges

by passenger train.

ii) Rate of allowance for transportation of motor car/ motor cycle/ scooter on

transfer by road.

Tra

nsp

ort

of

Pers

onal

Effe

cts

i) B

y

r

ail/ steamer : the entitlement will be the cost of carriage by goods train/ steamer.

ii) By road between places connected by rail: Actual expenditure limited to 125%

of the admissible amount on transport of the maximum quantity by rail is

admissible.

Transport by different modes: A Govt. Servant may transport personal effects by different

modes either in full or in part, viz., by passenger train, or by air, but the total claim will be

limited to the maximum entitlement by goods train.

Transportation of Personal Effects by Rail

Pay Range. Personal Effects that can be carried.

Between places connected by rail Between places not connected by

rail

i) When the conveyance is sent under its own propulsion.

Prescribed rate at the starting point limited to

the charges by passenger train.

Prescribed rate at the starting

point.

Note: Where the conveyance is sent under its own propulsion, the Government

Servant

and the family members will not be entitled for mileage allowance if they

travel by

the conveyance under its own propulsion.

ii) When the conveyance is sent loaded on a truck:

Actual expenses limited to the prescribed rate

or transportation charges by passenger train,

whichever is less.

Actual expenses limited to the

prescribed rate.

Note: „Prescribed Rate‟ means, the rate prescribed by the Director of Transport for

taxi or autorickshaw as the case may be.



22

Rs. 16,400 and above. Full four wheeler wagon or 6000 Kgs by goods train or

one double container.

Rs, 8,000 and above but less

than Rs.16,400

Full four wheeler wagon or 6000 Kgs by goods train or

one single container.

Rs. 6,500 and above but less

than Rs.8,000

3000 Kgs by goods train

Rs. 4,100 and above but less

than Rs. 6,500

1500 Kgs by goods train

Below Rs.4,100 1000 Kgs by goods train

Transportation of Personal Effects by Road

Pay Range A1/A/B1 Cities

Rs

Other Cities

Rs

Rs. 8,000 and above 30 18

Rs.6,500 and above but less than

Rs.8,000

15 9

Rs.4,100 and above but less than

Rs.6,500

7.60 4.60

Below Rs.4,100 6 4

Note: Such of those employees as are in receipt of a revised pay of Rs. 3,350 & above will,

however, be entitled to the rates of allowance prescribed for employees in the next higher pay

range of Rs. 4,100 and above but less than Rs.6,500.

Transportation Conveyance

Pay Range Scale.

Rs. 6,500 and abvoe One Motor Car or one Motor Cycle/ Scooter or one horse

Less than Rs. 6,500 One Motor Cycle/ Scooter/ Moped or one bicyle.

Transfer Grant and Packing Allowance

The lump sum transfer grant and packing allowance presently admissible on transfer will be

replaced by a composite transfer grant w.e.f 1.10.97. The composite Transfer Grant shall be

equal to one month‟s basic pay + DP (CDA) in case of transfer involving a change of station

located at a distance of or more than 20 KM from each other. In case of transfer to station

which are at a distance of less than 20 KMs from the old station and of transfer within the

same city, the composite transfer grant will be restricted to one third of the basic pay +



23

DP(CDA) provided a change of residence actually involved. Further the transfer incidentals

for the Government Servants and the members of his family as well as the road mileage for

the journeys between the residence and the railway station/ bus station/ air port at the old and

new stations which are presently admissible shall no longer be admissible. These will instead

be subsumed in the composite transfer grant.

With a view to encouraging the adoption of small family norms by Central Government

employees, it has also been decided that travelling allowance on transfer will be restricted to

only two dependent children of an employee. This restriction, which will come into effect

from 1st January 1999, shall not, however, be applicable in respect of those employees who

already have more than two children prior to the issue of these orders. Further, children of

employees born between the date of issue of these orders and 31st December 1998 will also

be entitled to such benefits as are admissible under the Travelling Allowance Rules to

employees and their families on transfer irrespective of the number of children that they may

already have. This restriction shall not also be applicable in respect of those employees who

are presently issueless or have only one child and the subsequent pregnancy results in

multiple births as consequence of which the number of children exceeds two.

Where the distance between the two stations is more than 20 kms, but there is no change of

residence involved, No transfer Grant is to be allowed.

(M.O.F.O.M.No.19018/1/E-IV/2001 dt. 26-2-2001)

Transfer Within he Same Station/ Short Distance

1) Same Station: A Government Servant transferred to another office within the same

station i.e., within the city including sub urban Municipalities, Cantonments, etc.,

contiguous to the city, will be entitled to T.A as under.

a) If no change of residence is involved, no T.A is allowed.

b) If change of residence is involved, the composite transfer grant will be restricted to

one third of the basic pay. Transport of Personal Effects will be allowed at the rates

applicable for regular transfer.( Change of Residence is obligatory and necessitated

solely on account of transfer).



24

2) Nearby Station: If the new place of posting is outside the city but within 20 Kms by road

as also by rail , no TA is allowed if there is no change of residence. If there is change of

residence, the entitlement will be as per para (I) (b) stated above.

Payment of Composite Transfer Grant on revised pay in respect of all employees

working in BSNL

The issue of payment of Composite Transfer Grant on revised pay has been under

consideration in this office, subsequent to revision of pay of the Executive and Non-executive

employees in IDA pay scales w.e.f. 1-1-2007 and un-absorbed officers

(deputationists/deemed deputationists) in CDA pay scales w.e.f.1-1-2006

2. The approval of the Board of Directors of BSNL is, herby, conveyed for payment of

Composite Transfer Grant subject to other regulatory conditions applicable in this case in

respect of following categories of employees on their revised basic pay w.e.f. dates

mentioned below:-

(a) From 1-9-2008 in respect of un-absorbed employees working on deputation/deemed

deputation basis in BSNL.

(b) From 27-2-2009 in respect of absorbed or directly recruited executive employees of

BSNL.

(c) From 7-5-2010 in respect of absorbed or directly recruited non-executive employees of

BSNL.

3. The payment of composite transfer grant will be admissible subject to following:_

(i) The composite transfer grant may be equal to one month‟s revised basic pay in the case of

transfer involving a change of station located at a distance of more than 20 km from each

other.

(ii)In cases of transfer to stations which are located at a distance of less than 20 kms from the

old station and of transfers within the same city, one third of the above composite transfer

grant will be admissible, provided a change of residence is actually involved.



25

(iii)Where husband and wife both are working in BSNL and the transfer of both of them takes

place within six months, but the transfer of husband/wife takes place after 60 days of the

transfer of the spouse, fifty percent of the transfer grant on transfer shall be allowed to the

spouse transferred later. No transfer grant shall be admissible to the spouse transferred later,

in case both the transfers are ordered within 60 days. The existing provisions shall continue to

be applicable in case of transfers after a period of six months or more. Other rules precluding

transfer grant in case of transfer at own request or transfer other than in public interest, shall

continue to apply, unchanged in their case.

4. Error and Omissions occurred while calculating the arrears therein are subject to

rectification and correction. Over payments made, if any, shall be recovered as per rules.

(BSNL HQ No.1-10/2010-PAT(BSNL)/Comp.Trans.Grant dt. 1-7-2010 &

20-8-2010)



26

T.A on Retirement

Travelling Allowance as per entitlement for regular transfer including Composite Transfer

Grant, transport of personal effects, transport of conveyance etc., is admissible to a

Government Servant on retirement, for proceeding to the place where he proposes to settle,

either during LPR or within one year of retirement.

The journey by the family members as also the transport of personal effects can taken place

within one month before or within six months after the date of journey by the Government

Servant. Extension of time limits may be sanctioned in exception cases by the Head of the

Department.

The concession is admissible to the permanent Government Servants retiring on

superannuation / retiring / invalid / compensation pension but not those who resign or are

retired compulsorily, or who are dismissed/ removed from service. Temporary employees

retiring on superannuation after a minimum of 10 years service are also entitled to the

concession.

Controlling Officers have to satisfy themselves that the journey was actually performed to the

place of settlement as per claim and may insist on the production of proof viz., original

vouchers for transport of personal effects, etc. The claims of officers will be countersigned by

their superior officers.

Advance of T.A: Advance of T.A for journeys after retirement will not be admissible. The

claim has to be preferred after completion of the journey. The advance will, however, be

given for journey during LPR.

T.A for the Family of the Deceased Government Servant

T.A as per entitlements for retirement will be admissible to the family members of the

deceased Government Servant for journeys to the place of settlement within one year of death

of the official. If any family member perform journey from or to a place other than the last

headquarters or the place of settlement, the T.A is allowed subject to the overall limit as for

journey from last headquarters to the place of settlement. The concession is not admissible to

the families of temporary Employees who have not rendered 3 years of service.



27

Payment: The amount of T.A will be paid in the orders of precedence to the eldest surviving

widow, husband, eldest surviving dependent major child, a legal guardian, or to any other

person fit to receive the payment subject to the production of a bond duly signed by two

sureties.

Advance : T.A advance for the journeys may be paid up to 3/4th

of the probable amount of

reimbursement admissible and adjustment watched. Only one advance is allowed even if the

family members perform journeys separately.

Claim : The final T.A claim should be submitted within one month of the completion of the

journeys or within one month of the completion of the journey by the last member. In any

case, the journeys should be completed within one year of death of the official.

For local or nearby place of settlement : As in the case of T.A on retirement, if the family

wishes to settle at the same place or nearby place at relatively short distance, the admissibility

of T.A will be as for T.A on transfer.

T.A for Journey to attend A Training Course

Regulation of D.A

i) Government Servants deputed for training will draw T.A as on tour but the daily

allowance will be regulated as under:

a) When boarding and lodging are not provided:

First 180 days Full D.A

Beyond 180 days Nil.

b) Training institutes where boarding and lodging facilities exist:

First 30 days Full D.A

Next 150 days Half D.A

Beyond 180 days Nil.

c) When Boarding and lodging are provided at fixed rates:

Outstation participants Actual Expenditure on Irrespective

of the period

of training



28

Boarding and Lodging

+ 1/4th

D.A.

Local participants. Actual expenditure only. No D.A

(Participants permitted to stay outside such residential Training Institutes will, however, draw

full D.A as in (a) above.)

ii) For periods of training beyond 180 days, Government Servants may choose to draw

T.A as above or as for Transfer T.A.

iii) Halt at training centres will be treated as continuous even if a trainee is required to

proceed on tour to other stations during training. However, if theoretical and practical

training are given at different places, the limit of 180 days will be applied to each

training period separately.

iv) No T.A/ D.A is admissible for training at the headquarters irrespective of the distance

between normal duty point and the training centre.

Advance on Tour

In all cases of journeys in respect of which travelling allowance as for a journey on tour is

admissible, an advance may be granted:-

To a Govt. Servant, proceeding on tour, of an amount sufficient to cover his personal

travelling expenses for a month. ( Rule. 410)

If the Government Servant, who has drawn T.A advance, does not submit the T.A claim

immediately after completion of tour ( i.e. within a reasonable period of 15 days), the T.A

advance should be recovered in one installment from the next payment of salary, irrespective

of the fact whether the T.A bill has been submitted or not. However, if he submits his T.A

claim within one year but after recovery of T.A advance as stated above, there would be no

bar for entertaining the claim.

In cases where a Government Servant is required to proceed on tour frequently at short notice

and under emergent circumstances, necessitating the undertaking of journey soon after

completion of earlier one, thus leaving little time for the official to prefer his T.A bill, a



29

second T.A advance may be sanctioned by the competent authority subject to the following

conditions being fulfilled.

i) the second journey is required to be undertaken soon after the first one i.e within a

week after completion of the first tour.

ii) the bills for the advances drawn should be submitted latest within a week after

completion of the second journey.

iii) in any case, not more than two advances should be allowed to remain outstanding

at a time.

Advance of Pay and T.A. on Transfer

Amount

One month‟s pay in case of normal transfer.

Two month‟s pay if the transfer is due to shift of headquarters as a result of Govt. policy.

Advance of pay can be taken at the new station, if so desired.

In addition to 1 or 2 above, advance of T.A as admissible under the rules, for self and family.

This can be drawn either in one installment or separately for self and family in two

installments.



30

Eligibility

Employees under orders of transfer, including those on leave.

Employees proceeding on foreign service in India or on reversion from such service.

Not admissible when the transfer is at official‟s request and not in public interest.

Not admissible when the transfer is within the same station.

Recovery:

Advance of pay of one month – In not more than 3 installments.

Advance of pay of two months – In not more than 24 installments.

Monthly rate of recovery should be in whole rupees, the balance being recovered in

the last installment.

Should commence from the month in which the official draws a full month‟s pay and

/ or leave salary after joining the new appointment.

Advance of T.A should be recovered in full from the T.A bill.

Advance to meet the travelling expenses of the families and conveyance of the personal

effects of Government Servants who die while in service, may be granted, provided the

security of a permanent Central Government Servant is obtained in the form (prescribed

under Rule 394) in each case before the advance is allowed.

(Note. 2 below Rule 394 of FHB Vol.I)

A Govt. Servant without a substantive appointment or a quasi permanent employee, may be

granted by the competent authority, short term advances, viz., advances of pay recoverable in

not more than three installments and advances of Travelling Allowances, Festival Advances,

Advances in lieu of leave salary and advance for the purchase of bicycles, warm clothing and

table fan without the production of surety, provided that such authority is satisfied that the

same could be fully recovered or adjusted during the period of temporary employment of the

Government Servant concerned.( G.I.O(3) below Rule 394)

TA/DA Rules for foreign travel



31

The BSNL has been formed w.e.f. 1-10-2000. BSNL, the following TA/DA rules as per the

existing govt. of India regulations on the subject has been considered and decided by

competent authority.

(i) The maximum daily entitlement in respect of each category of officers would be as

follows:

Category DA

US $

Total

US $

CMD MEA Rates * 500

Directors(Board) MEA Rates * 450

CGMs/PGMs MEA Rates * 375

GMs & below MEA Rates * 350

(Note: * subject to economy instructions of MOF)

(ii) The consolidated amount of Daily allowance includes per diem as per MEA Rates,

Hotel accommodation and other incidentals like telephone bills, local journey, etc.

(iii) For all the officers, the incidentals would by payable as per MEA rules. In addition,

taxi charges to and fro from the airport to hotel would be reimbursed.

(iv) In addition to the above, CMD would also be entitled to entertainment allowance

and Directors could also be permitted entertainment allowance as approved by the

CMD. Vouchers/Bills would have to be produced for the entertainment expenditure.

The officers after return shall submit accounts within 30 days as prescribed below:

(a) Bill/vouchers should be submitted for hotel accommodation. In case of not staying

in the hotel and making own arrangement, only per diem as admissible under MEA

rules would be paid. No additions/extra amount would be admissible over and

above per diem as per the MEA rates.

(b) No receipts will be required for daily allowance for boarding as prescribed by MEA

for the relevant country.

(c) Telephone, Conveyance, incidental and misc. expenses as actual, will be accepted

on the basis of the bills/vouchers/certification regarding the amount of expenditure

incurred.

(d) The balance exchange after meeting the expenditure as indicated above shall be

surrendered to the company.



32

Officers of the rank of GM and above may travel by the Executive class during foreign travel.

(BSNL HQ no.100-52/2000-STG-I(BSNL) dt. 23.11.2000 & 18-12-2001)

Traveling/Daily Allowances rules for BSNL

It has been decided by the Board of Directors of BSNL that the committee has considered the

proposal regarding payment of TA/DA rules for BSNL and agreed that BSNL will reimburse

the actual expenses for lodging in Central/State/PSU/Local Self Government‟s Guest Houses

until further orders.

This will be effective from the date of issue of this letter.

(BSNL HQ No.400-3/2002-Pers-I dt. 18-6-2001)

TA/DA Rules, 2002 for BSNL

1. Short title and commencement:

i) In pursuance of the approval of the Board of Directors of BSNL in their 41st meeting held

on 25-9-2002, the following rules regulating the TA/DA in BSNL are hereby made

namely:

ii) These rules may be called the TA/DA rules, 2002 for BSNL

iii) These rules shall come in to effect from 25-9-2002

iv)These rules shall apply to BSNL employees

2. Definitions:- In these rules, unless the context otherwise requires

i) Company: means Bharat Sanchar Nigam Ltd. (A Govt. of India enterprise) having its

registered office at B-148, Statesman House, Barakhamba road, New Delhi-110001.

ii) Board: means the Board of Directors of the company and includes in relation to the

exercise of powers any committee of the Board/management or any officer of the undertaking

to whom the Board delegates any of its power.

iii) Competent authority: in relation of the exercising of any power means, the Chairman-

cum-Managing Director of BSNL or any authority to which the power is delegated by or

under these rules.

iv) Employee: means an employee of the company executive as well non-executive or/and a

Government Servant of Government of India working in the company on deemed deputation

or any other employee working in the company on deputation basis or otherwise.



33

v) Normal DA: the rates of daily allowance mentioned in these rules shall be treated as

normal DA rates on CDA pay scales. On implementation of IDA pay scales the equivalent of

pay scales in IDA will be the limit.

3. Classification of employees indicates the IDA Pay scales of absorbed employees

corresponding to CDA Pay scales (w.e.f. 6-9-2004)

CDA Pay scale IDA pay scale

CMD Schedule “A” Scale of Pay of Rs.27750-31500/-

Director of Board Schedule “B” Scale of Pay of Rs.25750-30950/-

Rs.18400/- and above NIL

Rs.16400/- to Rs.18399/- Nil

Rs.8000-16399/- Rs.13000-20400/-

Rs.6500-7999/- Rs.8570-12999/-

Rs.4100-6499/- Rs.5860-8569/-

Below Rs.4100/- Below Rs.5860/-

4. The classification of cities is now as under : (As per SR-51) (w.e.f. 6-7-2005)

1. A-I, A class and its expensive localities

2. B-I class cities and its expensive localities

3. State/UT Capital cities which are not categorized under A1, A, B1 & its Expensive

localities, and

4. Localities other than mentioned in (1), (2) and (3) above

5. Circles may spend an additional 10% of the basic rates for SAG and above officers in

tourist spots where special meetings of Corporate Office are organized at times.

5. Rate of daily allowance:

These shall be treated as normal DA rates on CDA pay pattern. On implementation of IDA

pattern, the equivalent of pay scales in IDA will be the limit. Admissibility of DA rates shall

be determined on the basis of employee‟s stay arrangement while on tour viz.

a) Employee making his/her own stay arrangement; or

b) Staying in a Hotel; or

c) Staying in a CPSU/State PSU/Local Self govt. Guest House

5.1 The DA Rates when an employee makes his/her own arrangements while on tour on the

basis of classification of cities in three categories are: (w.e.f. 6-9-2004)

A-I, A cities B-I cities State/UT Capital



34

and

expensive

localities

Rs.

and

expensive

localities

Rs.

cities which are not

categorized under

A1, A, B1 & its

expensive localities

and other localities

(w.e.f. 6-7-2005)

Rs.

CMD & Director of Board 500 300 275

Rs.18400/- and above (CDA

Pay)

450 270 250

Rs.16400/- to Rs.18399 (CDA

Pay)

400 250 225

IDA Rs.13000-20400/-

(CDA Pay Rs.8000 to 16399)

350 200 180

IDA Rs.8570-12999/- 300 175 150

IDA Rs.5860-8569/- 275 150 125

IDA Below Rs.5860/- 200 100 80

5.2 For entitlement of hotels/ for stay of BSNL officers the limit of amount to be

reimbursed to various categories of officers is as under: (w.e.f. 6-7-2005)

(As per BSNL HQ No.19-27/2002-L&A dt. 22-10-2002, DA shall be paid as per the normal

DA rates as per para 5.1 of these rules in addition to reimbursement of actual hotel expenses,

on production of receipt. Similarly DA shall be paid as per the normal DA rates as in para

5.1 of these rules in addition to full reimbursement of the actual expenses for lodging in

Central/State/PSU/Local Self Govt. Guest House on production of receipts)

Pay Range Entilement A-I, A cities

and

expensive

localities

Rs.

B-I cities

and

expensive

localities

Rs.

State /UT

Capital

cities which

are not

categorized

under A1,

A, B1 &

Expensive

localities

Other

localities

Rs.

CMD/Direc

tor of

Board

Five Star

(Executive

suite)

Five Star

Hotel

(Executive

suite/ if no

five star (Ex.

Suite) then

Five Star

Hotel

(Executive

suite/ if no

five star

(Ex. Suite)

Five Star

Hotel

(Executive

suite/ if no

five star

(Ex. Suite)

if no five

star (Ex.

Suite)

then

actual



35

actual then actual then actual

Officers in

HAG

Four Star 3500 1750 1500 1000

Officers in

SAG

Four Star 3000 1500 1350 950

Officers in

JAG

Three star 2200 1100 825 550

Officers in

STS

75% of Three

star

1650 825 615 410

Sr.SDE/SDE/Sr.AO/AO and

equivalents

550 400 375 300

JTO and equivalents having

starting Rs.8570/- in IDA

Pay Scale

400 300 275 250

Rs.5860/- to Rs.8569/- in

IDA Pay Scale

300 250 225 200

Below Rs.5860/- in IDA

Pay Scale

175 125 120 100

Notes:-

(a) All service charges and taxes charged by the Hotels/Guest Houses etc. shall be fully

reimbursable.

(b) Improvised accommodation provided free of charge will not be treated as free lodging

and casual hospitality such as occasional meals as an invited guest or free luncheon or tea

during working hours shall not be treated as free boarding for the purpose of granting of

daily allowance.

(c) Reimbursement of hotel/lodging charges will be made only on production of receipts.

6. Mileage allowances for Journeys By roads

Group Entitled mode of conveyance

CMD and functional directors of the

Board

Full taxi including Air-conditioned Taxi

(subject to production of receipt)

Basic pay of Rs.16400/- (IDA 19900)

and above

Full taxi (subject to production of receipt)


and above but less than Rs.16400/-

(IDA 19900)

Full taxi (subject to production of receipt)


and above but less than Rs.8000/-

(IDA 10530)

Rs.8/- per km (subject to production of receipt)


and above but less than Rs.6500

(IDA 8570)

Mileage allowance is restricted to Rs.6/- per km

irrespective of mode of conveyance

Basic pay below Rs.4100/- Mileage allowance is restricted to Rs.5/- per km



36

(IDA 5860) irrespective of mode of conveyance

(BSNL HQ NO.7-6/2006-EF(Vol.II) dt. 26-5-2008)

7. General Instructions:

(i) Local TA /DA is applicable beyond eight kms. (w.e.f. 6-9-2004)

(ii) CMD, functional Directors and CGMs/PGMs may at their discretion hire taxies on

point to point basis.

(iii) The employees should furnish in their TA claims details like dates of journey,

distance travelled by taxi/autorikshw/bus/public transport etc. in the relevant

columns.

(iv) Employees eligible for travel by air or those permitted to travel by air may use full

taxi from office/residence/duty point to airport and vice-versa

(v) All other entitlements and procedures not covered under these rules shall be

regulated in accordance with provisions of FR/SR, Part-II Traveling allowances of

Govt. of India rules.

(vi) The Heads of Circles/Districts etc. may through quotations and in observance of

the existing rules and regulations on hiring accommodation, may recognize hotels

in various „Principal‟ as well as „Other cities‟ within their territorial jurisdiction

for the purpose of para 5.2 of these rules. The employees of the concerned circle

shall stay in these hotels on tour as per their entitlements at the negotiated package

rates. Panel of hotels in the territorial jurisdiction of the circle shall be valid for

the employees of the other circles as well as for corporate Office of BSNL (w.e.f.

6-9-2004)

(vii) Hotel rates limits are exclusive of all taxes and surcharge, if any, but shall include

breakfast/morning tea.

(viii) If an employee is provided free lodging and free boarding, 25% of DA will be

admissible in case of Training Centres, which issue certificates to this effect.

(ix) Stay in hotel is permitted in exceptional cases i.e. if Inspection Qtr. is occupied or

not available. The officer has to give a declaration to this effect. The

CMD/Directors of the Board will be out of purview of this clause.

(x) The circles with the respective hotels may explore corporate concession, off peak

days /season rates at the time of fixation of rates.

8. Power to relax:



37

Power to relax any provision of these rules vests with CMD, BSNL. CMD may further

delegate these powers to designated Head of the Organization in corporate Office i.e.

Sr.DDG(Pers) as well s field formations.

(BSNL HQ No.19-27/2002-L&A , dt. 22-10-2002 & 7-6/2004-EF dt. 6-9-2004 & 6-7-

2005)



38

Clarification on mileage allowance

Points raised Clarification

i) There is no decision on the

request to allow taxi charges as

per the rates fixed by the

Transport Department of the

Govt. from time to time

1)For journeys by Autorikshaw/Taxi, TA claims are to

be settled on the basis of rates prescribed by concerned

State Transport authorities. In case, where rates are not

notified/prescribed by Transport authorities, TA will be

settled as per OM dated 22nd

Oct 2002.

2)In Metropolitan cities of Delhi, Mumbai, Kolkata and

Chennai mileage allowance on tour will be at the rate

approved by competent local authority of such

Metropolitan cities.

3)If own car is used, mileage allowance will be limited to

one trip each only at the time of arrival/departure but at

the rate approved for taxies prescribed by the competent

Local authority. For allowing reimbursement for such

journeys, a certificate by the officer concerned should be

deemed to be sufficient.

ii)Entitlement to mileage

allowance when the

Executive/officer does not

produce the receipt

Mileage allowance may be granted at the rate of Rs.6/-

per KM if the executive officer does not produce the

receipt for entitlement at higher rate as mentioned in OM

dated 22nd

Oct 2002.

(BSNL HQ NO.7-6/2004-EF dt. 20-7-2005)

Sub: Payment of daily allowance in the cities downgraded for the purpose of CCA-

clarification reg

The undersigned is directed to refer to the subject mentioned above and to say that

some representations have been received for seeking clarification for the payment of daily

allowance in respect of such cities which have been downgraded on the population basis for

the purpose of CCA consequent upon implementation of V CPC‟s recommendations.

The matter has been considered in this department and it is clarified that in respect of cities

which have been downgraded on the basis of population, daily allowance would be paid at

the rates applicable to their revised classification notwithstanding the fact that payment of

CCA in such places has been allowed to be made on the basis of the old classification.

(M.O.F. Dept. of Revenue F.No.18042/1/2002-E-IV dt. 6/6/2002)

Subject:- Grant of TA/DA to the representatives of the NFTE BSNL for attending the

meetings of the National Council, Circle Council and Local Council- regarding



39

It has been decided by the competent authority that the representatives of NFTE BSNL may

be paid TA/DA as per the following rates for attending the format meetings at the National

council, Circle Council and Local Council:

DA

Principal Cities: Rs.300/- per day for self staying arrangement and Rs.550/- per day for

staying in hotel.

Other Cities: Rs.175/- per day for self staying arrangement of Rs.400/- per day for staying in

hotel.

T.A.

AC Chair Car: for travel by Shatabadi Express

AC 2 –tier: for travel by other trains including Rajdhani Express

The classification of cities for daily allowance purpose shall be as per leter no.19-27/2002-

L&A dated 22.10.2002 of Personal Branch, BSNL HQs on TA/DA Rules, 2003 of BSNL.

(BSNL HQ No.BSNL/22-3/SR/2001, dt. 5-2-2003)

Payment of TA/DA to union/association office bearers in connection with their visits to

the Corporate Office-regarding

In the recent past, instances have come to notice that office bearers of

unions/associations from some circles faced difficulties in the matter of settlement of their

TA/DA claims, whenever they are invited to the corporate Office in connection with some

official meetings.

2. In order to avoid recurrence of such problems, it is hereby clarified that whenever

office bearer(s) of any union/association is/are invited for official meetings in the

Corporate Office, that office bearer of the union/association will be treated as on

official duty for the meeting period along with journey period and also entitled for

TA/DA as per his entitlement as on tour, on production necessary documents

including attendance certificate from the Corporate office. The field units are

requested to settle the TA/DA bills of the union/association office bearers

accordingly.



40

(BSNL HQ No.BSNL/31-4/SR/2009, dt. 6-5-2009)

Enhancement of Daily Allowance and Hotel entitlement in respect of Executive

Directors and Officers in HAG Scale

A proposal was under consideration for revision of Daily allowance and Hotel entitlement in

respect of Executive Directors and Officers in HAG Scale while on tour. Now the

Management committee of BSNL in its meeting held on 19-8-2009 has considered and

approved the proposal as detailed below:-

Daily Allowance on tour:

Sl.

No.

Officers Existing rates Revised rates

1. Executive

Directors in

BSNL

Nil (1)Rs.1000 (A-1 and A cities)

(2)Rs.800 (B-1 cities)

(3)Rs.600 (other localities)

2. Officers in the

HAG Scale

(1)Rs.450 (A-1 and A

and expensive localities)

(2)Rs.270 (B-1 and

expensive localities)

(3)Rs.250 (other

localities)

(1)Rs.700 (A-1 and A cities)

(2)Rs.500 (B-1 cities)




41

Entitlement of Hotel rates while on tour:

Sl.

No.

Officers Existing rates Revised rates

1. Executive

Directors in

BSNL

Nil Entitlement Five Star


(2)Rs.5000 (B-1 cities)

(3)Rs.3500 (State/UT Capital cities

which are not categorized under A-1,

A, B-1)


2. Officers in the

HAG Scale Entitlement Four Star

(1)Rs.3500 (A-1 and A

cities)

(2)Rs.1750 (B-1 cities)

(3)Rs.1500 (State/UT

Capital cities which are

not categorized under

A-1, A, B-1)

(4)Rs.1000 (other

localities)

Entitlement Four Star


(2)Rs.3000 (B-1 cities)

(3)Rs.2500 (State/UT Capital cities

which are not categorized under A-1,

A, B-1)


The mileage allowance by road and other entitlements of rail and air etc., to the

Executive Directors will be at par with the entitlements of Board of Directors

This takes effect from 19-8-2009 i.e. from the date of approval of MC.

(BSNL HQ No.7-6/2006-EF/Vol-II(Part-3) dt. 7-9-2009)

Subject: Corporate House Scheme of Indian Airlines-Participation of BSNL

BSNL has signed a cooperate Deal with Indian Airlines valid for a period of one year valid

up to October, 2004, extendable on mutually agreed terms and conditions. Under this scheme

the following incentives will be available to BSNL:

i) Incentives in the form of free tickets, on achieving the Minimum Net Billing

ii) Offer of free frequent flyer programme (FFP) Membership to Senior Officers.

iii) Out of turn confirmation of waitlisted tickets, subject to availability of seats.

iv) Special discounts of holding conferences/Events etc. (This is at the discretion of

IA)

v) Up gradation of class of travel of CEO and No.2 of the company subject to

availability of seats.



42

vi) Airport facilitation by special corporate House Help Desk at all Metros.

BSNL has been allotted IA Deal code D-151. It is requested that this Deal code may be got

mentioned in all air tickets booked by BSNL officers through out India with immediate

effect. Any clarification required may be obtained from the Protocol In charge, BSNL

corporate office

(Tele no.2373-4053/2303-7126; FaxNo.2373-4049)

(BSNL HQ No.5-5/2002-Protocol, dt. 28-1-2003)

Sub:- Clarification on TA/DA for Auditors (All categories of Auditors)

In supercession of all previous orders, it has been decided that the TA/DA

entitlements for all categories of Auditors will be applicable uniformly.

It is hereby clarified that Travel Expenses for Qualified Professionals (those have passed the

final examination of CA/ICWA) will be equivalent to STS level officers and for other

members of the Audit staff will be that of JAO level officers of BSNL as per TA/DA rules

circulated by BSNL Headquarter vide letter No.19-27/2002-L&A dated 27-12-2002. For use

of personal car by the Auditors the rate will remain @Rs.3/- per K.M. IFA‟s will be

competent to hire vehicles for any type of audit job or use by the auditors.

No Air journey will be permissible except North Eastern Region.

This order will take effect from 1-1-2004.

( BSNL HQ No.500-10/2003-CA-I/BSNL, dt. 31-12-2003)

Clarification on TA/DA for Statutory and Branch Auditors

It has been decided by the competent authority of BSNL that the revised TA/DA entitlement

for Statutory and Branch Auditors would be applicable as per the table below:

Mode of

conveyance/Stay

Group Remark

Partner Qualified

Assistants (CA,

ICWA, CS)

Other than

Qualified

Assistants

Taxi (for

distances

beyond 8 Kms)

Rs.8/- per Km Rs.8/- per Km. Rs.8/- per

Km.

Subject to

production of receipt

Own car (for

distances

beyond 8 Kms)

Rs.6/- per Km. Rs.6/- per Km. Rs.6/- per

Km.

In case one or more

audit staff is going

to same destination

on same day only

one Taxi/Own care

fare will be

admissible



43

Train Equivalent to

JAG Officers

Equivalent to

STS Officers

Equivalent

to Sr.

A.O.

On production of

railway tickets/PNR

No.

Travel by Air If the distance

involved is

more than 500

Kms and the

journey can not

be performed

by overnight

train journey

Not entitled Not

entitled

On production of Air

Tickets

DA, if stay in

Hotel

Equivalent to

JAG officers

Equivalent to

STS Officers

Equivalent

to Sr.A.O.

Subject to

production of receipt

DA making own

arrangements

Equivalent to

JAG officers

Equivalent to

STS Officers

Equivalent

to Sr.A.O.

All other terms and conditions will remain the same as applicable to BSNL staff as per

TA/DA rules. These orders shall be applicable only Statutory and Branch auditors for

auditing of BSNL accounts from the date of issue.

(BSNL HQ No.700-55/2005/CA-III/BSNL dt. 9-5-2006)

Clarification regarding Travel by train in AC II & III tier on tour/transfer/LTC-

Minimum eligibility in IDA pay scales-reg. has been issued vide BSNL Corporate Office

letter No.7-6/2004-EF dated 24.05.2006 w.e.f 19.04.2006 as follows.

i) The minimum pay elegibility for travel by AC II Tier in train is fixed at Rs.10,530

in IDA pay scales on tour/transfer/LTC.

ii) As regards AC III Tier/First class/AC Chair car, the minimum pay eligibility is

Rs.5860 in IDA Pay scales.

iii) For travel in Shatabdi, Rajdhani & Jan Shatabdi, the above IDA equivalents may

be adopted. (i.e) CDA Pay Rs.8000= IDA Rs.10530; CDA Pay Rs.4100=IDA Pay

Rs.5860. This equivalents are meant for the purpose of determination eligibility

fro travel in train only and not for any other purpose.



44

Questions in “DDOs‟ Role – Personal Claims”

1. What are the types of advances admissible for BSNL employees? Also mention

the advances that can be had from Banks having MOU with the BSNL.

2. What are the entitlements to an officer on transfer?

3. How do you regularize the TA of an employee deputed for training centre which

provided accommodation and food (2) Not provided any of the above.

4. What are the conditions to sanction Encashment of Leave along with LTC?

5. What is formula to calculate Pension, Retirement Gratuity, Family Pension and

Commutation of pension?

6. Write about BSNL Employees „Gratuity Trust Rules‟

7. How do you check the applications for withdrawals from GPF?

8. What are the benefits available in EPF Scheme? Write about contributions by

employee, employer and administrative charges payable by BSNL.

9. What are the salient features of BSNL GSLI Scheme – 2005.

10. What are the perks granted to the non-executives and executives of BSNL?

DDO Role – Personal Claims

Documents