Dc‡Rjv FAwdm, ‡bQvivev`. District-1 and Upazila-2-3.

Dc‡Rjv FAwdm, ‡bQvivev`

WELCOME

FIELD OFFICE MANAGEMENT

TO THE PRESENTATION ON

OFFICE STATUS OF SHUSHILAN

TOTAL NO. OF OFFICES: 47

(INCLUDING DHAKA OFFICE,

HEAD OFFICE AND

MAIN CONTRACT OFFICE)

AREA OFFICE COVERED IN 27 NO. OF DISTRICTS 123 NO. OF UPAZILA AND 780 NO. OF UNION

District-1 and Upazila-2-3

FOR SMALL SIZE PROJECT

District-2-3 and Upazila-4-6

FOR MEDIUM SIZE PROJECT

Dc‡Rjv FAwdm, ‡bQvivev`

District-More Than 4 and Upazila-More Than 6

FOR LARGE SIZE PROJECT

OVERALL MANAGEMENT

ORGANIZATION MANAGEMENT

PROJECT MANAGEMENT

ORGANIZATION

MANAGEMENT

Top Management Meeting - Monthly

Executive Committee Meeting – 3 months Interval

Strategic Implementation Group Meeting – 3 months Interval

Program Development Forum Meeting – 4 months interval

General Management Meeting – 6 months interval

Cell Management Meeting - monthly

General Committee Meeting – 1 year Interval

PROJECT MANAGEMENT

Centre Meeting - Monthly

Project Coordination Meeting - Monthly

Project Management Committee Meeting – 2 months intv.

OFFICE DOCUMENTS

µ Attendance Resister

µ Movement register

µ Work plan

µ Reporting File (Yearly, Half Yearly, Quarterly, Monthly and Weekly as per project need)

µ Staff profile

µ Area Information file/profile

µ Leave Resister

µ Visiting Resister

µ Stock Resister

µ Assets Resister

µ Organization Policy Resister

µ Staff Gudeline resister

µ Corresponding file

µ Materials distribution Resister

µ Staff Recruitment Resister

µ Resignation Resister

µ Printer and Xerox Resister

µ Different committee resister

µ Minutes File

µ Area survey/baseline Resister

µ Log Book Resister

µ Memo Resister

µ Cashbook Resister

µ Vehicle maintenance Resister

µ Case Study file

µ Materials Dispass Resister

µ Training Resister

MANAGEMENT MONITORING

INTERNAL AUDIT FOR FINANCIAL

TRANPARECNCY

MONITORING SUPPORT FOR OPTIMUM

RESULTS

COORDINATION MECHANISM

₠ Union Level – If 1 or more projects who is senior then

he coordinate the meeting in Each Month

₠ Upazila Level – If 1 or more projects who is senior

then he coordinate the meeting in Each Month

₠ District Level – If 1 or more projects who is senior then

he coordinate the meeting in Each Month.