DBTI Batch ‘81 Homecoming DBTI Batch ‘81 Homecoming Steering Committee Set-Up.

DBTI Batch ‘81 Homecoming DBTI Batch ‘81 Homecoming

Steering Committee Set-Up

Steering Committee

Provides Over-all Direction for all Homecoming Events and Activities Identification of all major events

Venue, budget, dates, program details Set-up, Management and Supervision of all

Working Committees Includes committee responsibilities, function and

structure Process, System, SOPS formulation

Guidelines, forms, timelines, etc.

Steering Committee

Management of FinancesManages all collected funds

Individual / corporate contributions, collections from projects

Payment of suppliers, venue, etc. Approval of all sub-projects

MechanicsFunding, etc.

Steering Committee

Coordination of all sub-committee projectsActivities, timing, venue

Coordination with Alumni Officers / DBTI representatives

Conflict resolutionFinal say on all issues

Steering Committee Composition Steering Committee Chairperson

Over-all Direction, presides over committee meetings

Working Committee Vice-Chairpersons (also the Working Committee Heads) Finance/Collections Program and Events Logistics Special Projects Public Relations/Marketing

Class Representatives – 2/3 per class (from 4-21 to 4-25)

Responsibilities

Steering Committee Chairperson

Provides over-all guidance to all steering committee members on all activities

Presides over the Steering Committee meetingsAgenda, venue, time/date

Coordination with Alumni Officers / DBTI representatives

Vice-Chairperson (Finance/Collections)

Financial Comptroller Manages and Monitors financial activities

CollectionsPayables

Vice-Chairperson (Program and Events)

Manages the Program and Events Committee Coordinates all activities of the committee Proposes all major events and activities

Concept, venue, budget, schedules

Directs all programs and events Homecoming Entertainment Homecoming Program Other Homecoming Activities

Vice-Chairperson (Logistics )

Coordinates venue of all major eventsVenue arrangements, stage/backdrop, etc.

Coordinates with suppliers on all logistics needs of the Steering CommitteePosters, billboards, awards (trophies,

certificates, etc )Food and Drinks

Vice-Chairperson (Special Projects)

Proposes special projects for fund raising – to the steering committee

Coordinates with the Finance Co-chair, to develop a plan to collect revenue from the projects

Coordinates all activities of all sub-committees on special projects

Vice-Chairperson (Public Relations/Marketing)

Ensures dissemination of information to all alumni (all activities including special projects and major events )

Ensures attendance of targeted audience for all major eventsNumber of pax

Spokesperson for the Steering Committee

Class Representatives

2-3 reps per class (from 4-21 to 4-25) Represents section in all steering

committee meetings Compose the section sub-committees

Class Representatives

Class Officer-in-charge Acts as the class chairman and reports to the steering

committee Finance-in-charge

Suggests most efficient manner of collecting personal contributions/donations

In charge of collecting personal donations/contributions Communications-in-charge

Solicits suggestions from class members Coordinates with the class OIC re: suggestions/issues raised

and other concerns Manages communication process to all class members

Class Officer-in-Charge

Represents section in all steering committee meetings Heads the class sub-committee

In coordination with the Vice-chair for Public Relations and Marketing, cascades minutes of the Steering committee meetings directly to class members

( within 48 hours after meeting ) Manages all activities of class sub-committees Reports collections (on personal contributions) progress to the

Steering Committee Manages, with the help of the Class Finance-in-charge collection

activities for all personal donations of all class members With the help of the Class Communications-in-charge,

solicits/organizes suggestions from class members on proposed activities/ideas and reports them to the steering committee

Nominated People Joey Marquez Pilo Mike N. Roehl Fidel Kirk Butch Eric Bobby D. Eric Castaneda Mulong Francisco Edwin Bayona Edwin Ocampo Negs Frankie Hilario Joey Verzo

Steering Committee Chairperson Joey Benjamin Working Committee Vice-Chairpersons

Finance/Collections Mon Hildawa w. Bobby D, Mike N. Program and Events Bong Lim Logistics Negs Negranza Special Projects Joey Marquez Public Relations/Marketing Deng Kibanoff

Class Representatives 4-21 Nap Bautista

4-22 Roehl, Kirk, Butch 4-23 Frankie Hilario 4-24 Mon Protacio 4-25 Pilo, Joey Verzo

Appointments

External Auditor – c/o Alumni Office

Committee Rules Established – to guide the conduct of meetings and interactions

Quorum – at least 6 Committee members present Agreements – 50% + 1 of those present Conflict/Issues Resolution:

Committee will ask those in conflict to resolve issue themselves up to 1 week

If no resolution, Committee takes over and decides based on agreement rule

If still no resolution, Chairman will have the final say – no appeal For proper protocol, suggestions pertaining to an area

should be coursed through the Working Committee Head

Next Steps

All Committee Members will make their own schedule of activities – using the Activity Tracking Chart (excel format)

Committee Heads will present their plans on the next meeting – Aug. 14, 3:00 pm, Don Bosco Makati

“Blue Sky” Exercise

Homecoming Proposed Major Events Homecoming Gala

Mass Program Concert Launch of Endowment Fund

Parangal sa Teachers Back-to-School in half a day Family Day Sports Day Outreach – Medical Mission or Intramurals for kids Father and Kids’ Camp Retreat Exclusive Batch 81 Party Steering Committee Cocktails

Suggested Fund Raising Events Movie Premiere Bingo Social Pusoy Night Big Night Concerts Golf Tournament Souvenir Program (National Steering Committee) Tiangge/Garage Sale Pawnshop Sale/Subasta Raffle Oyster Night (eat all you can) Bar Tour Solicitations In-Laws Auction/Adopt a Mother-In-Law for Day Booth Exhibitors Joey Marquez bidding – to Gays Fashion Show Car Show

Possible Sponsors San Miguel Via Mare Lydia’s Lechon Car Dealers/Accessories Gas Stations Newman Gyms Aboitiz Travel Agencies Money Transfers Hotels/Motels Finance Companies Viagra/Pfizer McDonald’s Liquor Cigarettes Clothing/Apparel Individuals