8/8/2019 Dbi Procurement Ds http://slidepdf.com/reader/full/dbi-procurement-ds 1/13 Page 1 data sheet ORACLE DAILY BUSINESS INTELLIGENCE FOR PROCUREMENT Oracle® Daily Business Intelligence (DBI) for Procurement empowers managers to stay on top of the critical procurement activities of their organization. DBI offers enhanced procurement visibility by providing enterprise-wide performance information daily. DBI for Procurement enables procurement professionals to maximize performance and opportunities, identify potential issues earlier, and address them before they escalate into real problems. Oracle DBI is part of the Oracle E-Business Suite, an integrated set of Information-Driven applications engineered to ensure that the data you capture and create with your business applications is transformed into information that drives competitive advantage. Understand and Improve Procurement Performance Throughout the past decade, performance measurement has gained focus in more and more leading corporations. Companies strive to optimize their manufacturing and planning, but there has been little visibility into the effectiveness of these initiatives. While businesses have realized substantial gains from improving business processes and implementing transactional systems, executives still need visibility to effectively run their companies. Procurement professionals need timely, complete and relevant management reports to run their operations. DBI for Procurement provides a collection of enterprise supply chain indicators, daily aggregated information with actionable details and trends, multi-dimensional analysis and period to date comparisons. It provides comprehensive procurement measures for actively monitoring spend volume, contract usage, supplier performance and non-contract spend. It compares procurement measures for a period-to-date against the previous period or the previous year. DBI provides reliable information directly from your mission-critical business applications in a self-service fashion freeing executives from hard-to-use, error-prone custom solutions. Using DBI for Procurement, managers have rich, integrated and up to the day information to improve procurement execution and meet strategic objectives.Track Critical Procurement Information Daily Oracle DBI for Procurement provides relevant, reliable, up to the day information for all procurement needs. The term ‘daily’ in Daily Business Intelligence describes the advantage of Oracle’s solution. The measurements and reports are updated daily to provide the most recent purchasing trends and indicators of an enterprise’s business. DBI is designed for multiple users, from the Procurement Manager to the Commodity Manager. Key measurements provide insight into price increases and decreases, changes in the quantity of items purchased, trends in contract utilization, and supplier performance analysis. Access to this level of information provides the knowledge needed to make strategic decisions, develop commodity strategies, and maximize profits. DBI for Procurement enables Commodity Managers to quickly identify savings opportunities, control maverick purchases, improve supplier relationships, and maximize operational efficiencies. Important trends for all the key performance measurements can be analyzed for top suppliers, commodities, categories, and items. DBI provides powerful comparisons between categories and suppliers across commodities, and period comparisons over time. The end result is a solution with rich comparative features, and an unparalleled knowledge of the procurement trends that are having the greatest impact on profitability.Analyze Spend and Lower the Cost of Materials and Services In order to negotiate with suppliers from a position of strength, Procurement Management must be able to analyze spend quickly, efficiently, daily, and across PO purchases and invoice amounts. Procurement and Commodity Managers can easily analyze how much their organization must understand how much the entire company organization spent is spending with a particular supplier or for a given commodity, and also need to understand how price and quantity changes have impacted the entire are impacting that spend. Additionally, DBI for Procurement allows managers to quickly determine must know how much spend was under contract, and whether both suppliers and buyers are in compliance with negotiated contracts.
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Oracle® Daily Business Intelligence (DBI) for Procurement empowers managers to stay on top of thecritical procurement activities of their organization. DBI offers enhanced procurement visibility by
providing enterprise-wide performance information daily. DBI for Procurement enables procurement professionals to maximize performance and opportunities, identify potential issues earlier, and addressthem before they escalate into real problems. Oracle DBI is part of the Oracle E-Business Suite, anintegrated set of Information-Driven applications engineered to ensure that the data you capture and create with your business applications is transformed into information that drives competitiveadvantage.
Understand and Improve Procurement Performance
Throughout the past decade, performance measurement has gained focus in more and more leading
corporations. Companies strive to optimize their manufacturing and planning, but there has been little
visibility into the effectiveness of these initiatives. While businesses have realized substantial gains fromimproving business processes and implementing transactional systems, executives still need visibility to
effectively run their companies. Procurement professionals need timely, complete and relevant management
reports to run their operations.
DBI for Procurement provides a collection of enterprise supply chain indicators, daily aggregated information
with actionable details and trends, multi-dimensional analysis and period to date comparisons. It providescomprehensive procurement measures for actively monitoring spend volume, contract usage, supplier
performance and non-contract spend. It compares procurement measures for a period-to-date against the
previous period or the previous year. DBI provides reliable information directly from your mission-critical
business applications in a self-service fashion freeing executives from hard-to-use, error-prone custom
solutions. Using DBI for Procurement, managers have rich, integrated and up to the day information to
improve procurement execution and meet strategic objectives.
Track Critical Procurement Information Daily
Oracle DBI for Procurement provides relevant, reliable, up to the day information for all procurement needs. Theterm ‘daily’ in Daily Business Intelligence describes the advantage of Oracle’s solution. The measurements andreports are updated daily to provide the most recent purchasing trends and indicators of an enterprise’s business.
DBI is designed for multiple users, from the Procurement Manager to the Commodity Manager. Key measurementsprovide insight into price increases and decreases, changes in the quantity of items purchased, trends in contractutilization, and supplier performance analysis. Access to this level of information provides the knowledge neededto make strategic decisions, develop commodity strategies, and maximize profits. DBI for Procurement enablesCommodity Managers to quickly identify savings opportunities, control maverick purchases, improve supplierrelationships, and maximize operational efficiencies. Important trends for all the key performance measurementscan be analyzed for top suppliers, commodities, categories, and items. DBI provides powerful comparisonsbetween categories and suppliers across commodities, and period comparisons over time. The end result is asolution with rich comparative features, and an unparalleled knowledge of the procurement trends that are havingthe greatest impact on profitability.
Analyze Spend and Lower the Cost of Materials and Services
In order to negotiate with suppliers from a position of strength, Procurement Management must be able toanalyze spend quickly, efficiently, daily, and across PO purchases and invoice amounts. Procurement andCommodity Managers can easily analyze how much their organization must understand how much theentire company organization spent is spending with a particular supplier or for a given commodity, andalso need to understand how price and quantity changes have impacted the entire are impacting that spend.Additionally, DBI for Procurement allows managers to quickly determine must know how much spendwas under contract, and whether both suppliers and buyers are in compliance with negotiated contracts.
Optimize Supplier Relationships and Contract Utilization
Procurement and Commodity Managers require accurate, up to the day supplier performance metrics tohelp determine which suppliers can help reduce procurement spending while meeting the price, quality,and delivery demands of an organization. DBI for Procurement provides key performance indicators and
measurements to identify strong suppliers, optimize the supply base and obtain the best prices for keycommodities.
Lower Process Costs in the Purchasing Organization
DBI provides advanced analysis of productivity measures to monitor the procurement process and toidentify bottlenecks, and monitor key performance metrics to encourage the automation of the procure-to-pay process. The procurement organization benefits from improved processing cycle times and reducedclerical errors through automation.
Commodity Comparative Measurements
Comparative measurements are set-up for one commodity or for many commodities. The commodityfeature provides the user with the flexibility to assign only those commodities that are necessary for theuser’s daily reporting needs.
Monitor Procurement Activity and Improve Buyer Productivity
DBI for Procurement provides the detailed information about pending workload in the ProcurementOrganization. It provides information on the status of work & current assignments with buyers. Using thisinformation the procurement Manager can take decision about the priority of workload & can reassignwork amongst buyers.
Analyze and Improve the performance of your organization and buyers
Procurement Managers need accurate & up to the date information to analyze the performance of buyers& procurement organization information on total workload handled in the given period of time, helps theOrganization in improving its performance & helps in planning for the future.
Analyze Spend and Lower Cost
Obtaining detailed enterprise-wide procurement information is difficult. Even more challenging is obtaining thisinformation in a daily or timely manner. If procurement information is scattered across many organizations andmany application systems, it’s even more difficult. During negotiations, access to a global view of spend is criticaland will greatly enhance a commodity manager’s ability to leverage global spend with suppliers.
In order to negotiate lower cost and achieve greater volume discounts, price breaks, and payment and deliveryterms, a commodity manager must aggregate and analyze purchasing data daily. DBI for Procurement provides theability to understand the impact purchases have to the bottom line today.
(Figure1) Interactive drills down reports allow you to analyze PO Purchases. Price Savings, and
Quantity Change Amounts
Commodity Managers require key information for negotiations with suppliers in order to effectively achieve thebest price and terms. With DBI, Purchasing Management has access to comprehensive and accurate data thatprovides spend data for negotiations. The Price Savings and Quantity Change report (Figure 1) provides insight intohow well commodity managers are negotiating savings. This report can also be used to identify the purchase ordertransactions that contributed the most to the savings. Using this report, questions such as the following can beanswered:
• Has my organization’s price increased or decreased?
• Are the quantities purchased this year higher or lower as compared to last period?
• Have my total PO purchases increased or decreased over time?
Additionally, both purchasing and payables data are included in the measurements to help monitor purchasing
trends, leverage purchasing power and assess the efficiency of negotiations. Comparing both types of ‘spend’
answers questions regarding supplier’s compliance with contracts, spend bypassing the purchasing department,
invoice amounts, and an organization’s effectiveness at negotiating and taking discounts.
Optimize Supplier Relationships and Contract Utilization
DBI for Procurement provides critical information that enables commodity managers to effectively managesuppliers, monitor contract compliance, and decrease maverick purchases. (Figure 2) Managing supplierrelationships results in better prices, higher quality, improved delivery performance, and greater customer
satisfaction.Metrics on price, delivery, and quality provide real-time visibility into a supplier’s performance. In particular acommodity manager can use these measurements to:
• Improve supplier performance
• Identify sourcing opportunities for new contracts and monitor existing contract compliance
In order to achieve cost savings, it is critical to manage supplier relationships to ensure that high quality goodsare delivered on time and are purchased at the best price. Therefore, a commodity manager requires a systemthat enables tracking supplier performance and identifies areas for improvement.
(Figure 2: Understand Supplier Performance from a single page)
This page provides the commodity manager with the following:
• The PO Price Change report measures price increases and/or decreases from an individual supplier,
and the impact of this change to the enterprise’s bottom line.
• The Returns report measures the total return amount and return transactions for a period. To
understand why returns are occurring, the user can drill into the Returns Breakdown report and
view returns by reason.
• Rejections on Inspection measures the total amount that is not only inspected, but are also rejected.
To understand why rejections are occurring, the user can drill into the Rejections by Reason
Report.
• The Receipt Date Exceptions report measures the total amount, quantity, and receipt transactions
that are received outside of the delivery tolerance. The Commodity Manager can measure either
early or late receipts and track the trends over time.
Identify NEW Sourcing Opportunities and Monitor Contract Compliance
When purchasing organizations use too many suppliers for a particular item, it decreases the ability toreduce costs. By optimizing the supply base and reducing the suppliers per item, category andcommodity, the commodity manager can achieve cost reductions and obtain better prices. Contracts helpto obtain better prices for items that an organization purchases in high volumes. The Contract Utilizationreport identifies the commodity purchase rates for on-contract and off-contract due to leakage, spot buysor items that are not part of a contract agreement. DBI provides this information daily to monitor andcapture trends in a timely manner to take proactive action and establish contracts. (Figure 3)
These reports also include the rates at which existing contracts are being used and at what rate compliancewith existing contracts is occurring. From here, the user can continue to drill down in the actual purchaseorder and line details to view the granular details.
Figure 3: Monitor Contract Utilization to identify Contract Purchases, Non-Contract
Purchases and Contract Leakage
Analyzing contract usage enables assessment of how well contracts are addressing an organization’s needs. If the contract is not being used and contract leakage is occurring, an organization may be losing money for threemain reasons:
• Purchases are made at the market price instead of a negotiated price
• Volume discounts are being missed on existing contracts
• Volumes purchased exceed volumes specified by the contract, providing a missed opportunity tonegotiate for even lower pricing.
Additionally, these reports also provide potential savings opportunities if the off-contract purchases areeliminated and new sourcing opportunities are identified. For any of these reasons, contract utilization is animportant measurement.
Lower Process Costs and Maximize Efficiency
Monitoring procurement policies on a daily basis ensures productivity improvement while driving down transactioncosts. Maximizing efficiency of any purchasing organization impacts the daily operations of a company and thusthe bottom line. To improve purchasing processes and increase automation within the procure-to-pay process, acommodity manager must manage the exceptions in the automation process.
Increased automation in the procure-to-pay process is a need for most organizations. To help with automation, DBImeasurements include tracking exceptions to the automation process. These exceptions can then be managed inorder to move forward in the automation process. Reports such as Manual Invoices provide procurement
management with the required details to continue to automate the process.
Comparative Measurements Made Simple
DBI for Procurement provides procurement professionals with the ability to perform comparative analysis.Comparisons can be made across many dimensions:
• Compare today’s period with the prior period or with the same period in the prior year
• Organizational comparisons across the enterprise in both functional and global currencies
• Commodity trends to measure spend and supplier performance
• Trend data over periods of weekly, monthly, quarterly or yearly
• View period-to-date results for any day or time period in the past
Additionally, the capability to perform summarization daily ensures that a procurement professional will know atthe beginning of each day exactly how an enterprise is performing. Daily summarization enables the commoditymanager to spend minutes – not days – gathering important information about the business. Related links can becustomized to all intelligence and applications functions and reports, including tabular and graphical representations
of purchasing data, trends, links to menus, as well as both internet and intranet web pages. By personalizing theDBI for Procurement Pages and Reports, all the necessary measurements and reports are provided on a daily basis,and in one location, so the procurement professional can make informed decisions.
Monitor Procurement Activity and Improve Buyer Productivity
DBI for Procurement provides the detailed information about pending workload in the Procurement Organization.By using the Procurement Status dashboard, the Procurement Manager can know the number of pendingUnprocessed & Unfulfilled Requisition Lines as of date & expedite the work to process those requisitions faster.The Unprocessed Requisitions Amount and Unfulfilled Requisitions amount KPIs provide information about theTotal pending workload in terms of Dollars. The Unprocessed Requisitions Report provides information of workload by Buyer (See Figure 4). The Purchase Requisitions, which are not assigned to a Buyer, are displayedagainst ‘Unassigned’. Knowing the load on each buyer, the Procurement Manager can assign these ‘Unassigned’requisitions to those buyers who are less loaded. The Unprocessed Requisitions Report also provides information onRequisitions which are Past Expected Date i.e. Requisitions having need by date in the Past. Procurement Managercan take action based on the reason requisition is unprocessed or unfulfilled. DBI for Procurement providesinformation on why a requisition is pending processing. Unprocessed & Unsullied Requisition Lines are displayedin separate reports for each reason. The reasons categorized are Pending on Buyer’s workbench, pending sourcing,Pending PO Approval, Pending Processing, Pending Processed fulfillment.
Figure 4:Unprocessed Requisitions Report
Using Procurement Status Dashboard & reports questions such as following can be answered
! What is the average time taken to process requisitions by my buyers?
! How many requisitions are Past Expected Date?
! Am I able to make decisions on Requisition Automation?
Figure 2: Section of Automation & Average Graphs from the Procurement Status Dashboard
Drill to Transaction
DBI completes the circle from aggregation to granular detail by drilling into the transactions that contributed to the
key performance measures, to allow users to identify and view the specific transactions that are behind theaggregation to answer the questions that may arise. For example, the Procurement Manager can determinewhy contract leakage has occurred by viewing the details of the one-off purchase order with the higher price,as well as the unused contract with the lower negotiated price. A Commodity Manager, when performingdetailed supplier price change analysis, can access all the purchase orders that resulted in a significant pricechange increase, to determine why suppliers are increasing their prices for the same item over time.
Deploy Out-of-the-BoxDBI is both straightforward and simple to implement. DBI utilizes existing set-ups and terms that have been used inexisting Oracle Applications. The result is a streamlined reporting application that can be used almost immediatelyto provide an enterprise’s daily measurements.
DBI completes the circle from aggregation to granular detail by drilling into the transactions that contributed to the
key performance measures, to allow. This allows users to identify and view the specific transactions that arebehind the aggregation to answer the questions that may arise. For example, the Procurement Manager candetermine why contract leakage has occurred by viewing the details of one-off purchase order with the higherprice, as well as the unused contract with the lower negotiated price. A Commodity Manager, whenperforming detailed supplier price change analysis, can access all the purchase orders that resulted in asignificant price change increase, to determine why suppliers are increasing their prices for the same item
overtime.
Configurable and Extensible for your Industry
Decision makers need information that is timely and relevant. With DBI, KPI’s and reports can be renamed,hidden, or rearranged on the appropriate DBI Dashboard, tailoring DBI for the needs of your specific industry. DBIis also extensible, allowing you to create new KPIs and reports, based on both Oracle and non-Oracle data sources.New content added to DBI Dashboards will persist through version upgrades, for maximum ROI and reusability.
Oracle E-Business Suite—The Complete Solution
Oracle E-Business Suite enables companies to efficiently manage customer processes, manufacture products, shiporders, collect payments, and more—all from applications that are built on a unified information architecture. Thisinformation architecture provides a single definition of your customers, suppliers, employees, products—all aspectsof your business. Whether you implement one module or the entire Suite, Oracle E-Business Suite enables you to
share unified information across the enterprise so you can make smarter decisions with better information.
! Unfulfilled Requisitions Amount- View details of UnfulfilledRequisitions amount
! Unfulfilled Requisition Lines Report- View details of eachUnfulfilled requisition with Requisition number
! Unfulfilled Requisition Lines PO Revisions Report- View thenumber of PO revisions for a requisition which is unfulfilled.
! Unfulfilled Requisition Lines Past expected Date Report- View the
details of unfulfilled Requisitions Lines that are pending Past ExpectedDate
! Unfulfilled Requisition Lines Pending Processing Report View the
details of unfulfilled Requisitions Lines that are not placed on anapproved PO.
! Unfulfilled Requisition Lines Processed Pending FulfillmentReport- View the details of unfulfilled Requisitions Lines that are notplaced on an approved PO
• Fulfilled Requisitions Report- View details of requisitions, which
were fulfilled.
• Fulfilled Requisitions Amount Report- View details of Fulfilled
Requisitions amount
• Fulfilled Requisitions Aging Report- View gaining details of
Oracle CorporationWorld Headquarters500 Oracle ParkwayRedwood Shores, CA 94065USA
Worldwide Inquiries:650.506.7000Fax: 650.506.7200
http://www.oracle.com
Oracle Corporation (Nasdaq: ORCL) is the world's leading supplierof software for information management, and the world's second largestindependent software company. With annual revenues of more than $10.1billion, the company offers its database, tools and application products,along with related consulting, education, and support services, in morethan 145 countries around the world.
Features and screen shots shown may not correspond exactly to thereleased product.
Oracle is a registered trademark of Oracle Corporation.
All other company and product names mentioned are used for identificationpurposes only and may be trademarks of their respective owners.