Date - Home - Pickens County School District...November 24, 2014 These minutes are not official until approved by the board at the next regularly scheduled meeting. The following board

Date: January 21, 2015

To: Board of Trustees, News Media, Leadership Team

From: Daniel B. Merck, Ed.D.

Re: January 26, 2015 Board Meeting

The Board of Trustees will meet on Monday, January 26, 2015 at 5:00 p.m. for a presentation by Mr. Brian Nurick, Financial Advisor to the district. At 6:00 p.m., the Board of Trustees will enter into executive session with the public meeting reconvening at 7:00 p.m. The meetings will be held at the Curtis A. Sidden Administrative Office on Griffin Mill Road. A proposed agenda is attached. News media may view the board packet at www.pickens.k12.sc.us. The board packet is located under Board of Trustees/Meetings.

AGENDA SCHOOL DISTRICT OF PICKENS COUNTY

BOARD OF TRUSTEES Administrative Office

Pickens County, South Carolina January 26, 2015

I. Call to Order 5:00 p.m.

II. Financial Advisor Presentation

III. Executive Session 6:00 p.m. A. Personnel Matters

1. Leaves/Hires/Separations B. Property Matters

1. Purchases/Sales/Leases/Disposal C. Act 155 Update D. Legal Matters

IV. Presentations 7:00 p.m. A. Celebrations of Success – Dr. Danny Merck B. SDPC District Teacher of the Year- Mrs. Nikki Miller

V. Public Input

VI. Opening of the Public Meeting A. Changes and Approval of the Agenda B. Public Invocation- Dr. Brian Swords, Board Chairman C. Pledge of Allegiance- Dr. Brian Swords, Board Chairman D. Approval of Minutes

VII. Action Items A. Executive Session Motions (if necessary) B. Motions for New Business C. Approval of 2015-2016 School Calendar- 2nd/Final Reading - Dr. Stephanie Lackey D. Resolution Installment Purchase Refunding Revenue Bonds- Mr. Clark Webb E. Approval of the General Fund Budget Calendar for FY15-16- Mr. Clark Webb F. Approval of Proficiency Based System- Mrs. Sharon Huff

VIII. Comments A. Superintendent B. Board Members

IX. Adjournment

Board Members:

Dr. Brian Swords, Chair Mrs. Judy Edwards, Vice-Chair

Dr. Henry Wilson, Secretary

Mr. Phillip Bowers Dr. Herbert Cooper

Mr. Alex Saitta

SUPERINTENDENT Daniel B. Merck, Ed.D.

CLERK TO BOARD Rosanne L. Morris

Board of Trustees Meeting Minutes: November 24, 2014 Page 1

School District of Pickens County Minutes of Board of Trustees

Administrative Office Pickens County, South Carolina

November 24, 2014

These minutes are not official until approved by the board at the next regularly scheduled meeting.

The following board members were present: Dr. Brian Swords, Ms. Judy

Edwards, Mr. Phillip Bowers, Dr. Herbert Cooper, Mr. Alex Saitta and Dr. Henry

Wilson.

Those present from the District Office were: Dr. Danny Merck, Dr. William

Roach, Dr. Stephanie Lackey, Mrs. Sharon Huff, Mr. Andy Coleman, Mr. John Eby, Dr.

Barbara Nesbitt, Mr. Marion Thomas, Ms. Terri Smith, Mr. Clark Webb and Mrs.

Rosanne Morris.

In accordance with S.C. Code of Laws, Section 3-4(d), as amended, the

following were notified of the date, time, place and agenda of the meeting: Ms. Alison

Glass, Anderson Independent Mai; Mr. Brett McLaughlin, The Journal; Mr. David

Williams, Anderson Independent Mail; Mr. Greg Oliver, The Journal; Mr. Jeff Brush,

Patch; Ms. Liz Carey, Anderson Independent Mail; Mr. Lonnie Adamson, Pickens

Sentinel/Easley Progress; Mr. Rocky Nimmons, Pickens County Courier; Mr. Ron

Dekett, Greenville News; Mr. Vince Jackson, Anderson Independent Mail; Mr. Woody

White, Greenville News; Mr. Zach Mauldin, Pickens County Courier; Mr. Ben

Robinson, Pickens County Courier; Mr. Gordon Dill, WSPA; Ms. Mary Lu Saylor,

WSPA; Mr. Rob Landreth, WSPA; Ms. Sara Lewis, WSPA; and Ms. Kim Deal, WYFF.

The following media representatives were present: Mr. Greg Oliver, Daily

Journal Messenger and Ron Barnet, Greenville News.


I. Meeting Openings

Dr. Brian Swords, Chairman, called the meeting to order by stating the meeting

was being held in accordance with the Freedom of Information Act and listed the items

on the posted agenda.

A motion was made by Mr. Alex Saitta and seconded by Dr. Herbert Cooper

to adjourn into Executive Session for the purpose of Personnel Matters regarding

leaves/hires/separations, Property Matters regarding purchases/sales/leases/disposal,

Act 155 Update and Legal Matters. The motion carried unanimously.

The board returned from executive session at 7:00 p.m.

II. Presentations

A. Celebrations of Success

Dr. Danny Merck recognized Mr. Jim Shelton, out-going board member for his

years of service, Mr. Clif Alexander, Principal at Six Mile Elementary for the School

District Report Card on behalf of all principals, the Pickens High Volleyball Team for

winning the State Championship 3A Title, the Liberty High Volleyball Team for being

State Runner-Up in the 2A division and for their Cheer Team for being State Runner-

Up in the 2A division.

III. Public Input

Chad Keith- spoke about school consolidation

Jim Wilkie – spoke about taxes

Junuis Smith- spoke about taxes

Rodney Gettys- spoke about the need to support facilities

Tony Qualkinbush- spoke about the prayer policy


Rusty Smith- spoke about the 5year plan

Sonya Hoxit- offered prayer

Bob Bookover- spoke about the 5 year plan and his support

Cindy Kelly- spoke about bullying issue at Daniel High School

Weldon Clark- spoke about taxes

Linda Couch- spoke about school consolidation

III. Opening of the Public Meeting

Motion was made by Ms. Judy Edwards and seconded by Mr. Alex Saitta to

accept the agenda as written. The motion carried unanimously.

Board Members led the Invocation and Pledge of Allegiance.

Motion was made by Mr. Alex Saitta and seconded by Mr. Phillip Bowers to

approve the minutes of October 27, 2014 and November 10, 2014. The motion

carried unanimously.

V. Action Items

A. Executive Session Motions

a. Personnel Matters

1. Leaves/Hires/Separations

Motion was made by Dr. Brian Swords and seconded by Mr. Alex Saitta to

accept the Superintendent’s recommendations for leaves/hires/separations. The

motion carried unanimously.


b. Property Matters

1. Purchases/Sales/Leases/Disposal

No action taken.

c. Act 155 Update

Motion was made by Dr. Brian Swords and seconded by Dr. Herbert

Cooper to approve the list presented in executive session that meet the diploma

requirements per Act 155. The motion carried unanimously.

d. Legal Matters

No action taken.

B. Motions for New Business

None

C. Approval of Board Committees

Motion was made by Ms. Judy Edwards and seconded by Dr. Herbert

Cooper to approve the list as presented by the Board Chairman (list below). The

motion carried unanimously.

Board Committee Assignments November 25, 2014

Policy Committee Dr. Brian Swords, Chair Alex Saitta Judy Edwards Instruction Committee Judy Edwards, Chair Dr. Herb Cooper Phillip Bowers Employee / Public Relations Committee Alex Saitta, Chair Dr. Henry Wilson Dr. Herb Cooper Building and Facilities Committee Dr. Henry Wilson, Chair Phillip Bowers Dr. Brian Swords


D. Approval of Ad-Hoc Strategic Planning Team

Dr. Swords, Chairman, stated that by establishing a Strategic Planning Team,

the team would begin to work on a vision for the district and establish a plan.

Ad-Hoc Strategic Planning Team

Dr. Brian Swords

Dr. Henry Wilson

Mr. Phillip Bowers

Dr. Danny Merck

Motion was made by Dr. Brian Swords and seconded by Mr. Alex Saitta to

approve the members of the Ad-Hoc Strategic Planning Team. The motion carried

unanimously.

E. Approval of Continuation of Audit Services

Dr. Roach, Assistant Superintendent, stated that per the District Procurement

Code, the administration may extend the audit services for the annual financial audit

and procurement audits. He stated that the district recommends the five-year

extension for financial audits with Greene, Finney and Horton, CPA and the addition of

the procurement audit on an annual basis. Dr. Roach stated that this extension is

without an increase for the five year financial audit.


Motion was made by Mr. Alex Saitta and seconded by Dr. Herbert Cooper to

approve the recommendation by the administration for continuation of audit services.

The motion carried unanimously.

F. Approval of Local Board Approved Courses

Motion was made by Mr. Phillip Bowers and seconded by Mr. Alex Saitta to

approve the list as presented in packet for the upcoming year and to send this item to

the Instructional Committee for review before approval next year based on outcome of

the Strategic Planning Team. The motion carried unanimously.

G. Approval of 2015-2016 School Calendar- 1st Reading by Caption/Title

Dr. Stephanie Lackey, Executive Director of Human Resources, presented the

board with the draft calendar and stated it would be posted for review for 30 days and

the administration would bring it back for 2nd/Final reading in January.

No vote required-----1st Reading by Caption/Title Only

H. Approval of Capital Needs Plan – 1st Reading by Caption/Title

Dr. Merck, Superintendent, listed out the timeline of events regarding the Capital

Needs Plan and stated that 1st reading was by caption/title only and no vote was

required.

VI. Comments

Motion was made by Mr. Phillip Bowers and seconded by Mr. Alex Saitta to

use $100,000 of the Clemson TIF money for the Career Center ($60,000) and the

Band Programs ($40,000).


An amended motion was made by Dr. Henry Wilson and seconded by Ms.

Judy Edwards to table the motion. The amended motion carried with four in favor and

one opposed (Bowers) and one abstention (Saitta).

VII. Adjournment

By unanimous consent the board meeting adjourned at 9:00 p.m.

Board of Trustees Meeting Minutes: December 1, 2014 Page 1


Liberty Elementary School Pickens County, South Carolina

December 1, 2014




Wilson.


Roach, Dr. Stephanie Lackey, Mrs. Sharon Huff and Mr. John Eby.











I. Meeting Openings


was being held in accordance with the Freedom of Information Act.


A motion was made by Mr. Alex Saitta and seconded by Dr. Henry Wilson to

adjourn into Executive Session for the purpose of Personnel Matters regarding

leaves/hires/separations, Property Matters regarding purchases/sales/leases/disposal,

Act 155 Update and Legal Matters. The motion carried unanimously.

V. Action Items





Cooper to accept the Superintendent’s recommendations for leaves/hires/separations.

The motion carried unanimously.

b. Property Matters

1. Purchases/Sales/Leases/Disposal

No action taken.

c. Act 155 Update

No action taken.

d. Legal Matters

No action taken.


B. Approval of Capital Needs Plan- 2nd Reading

Motion was made by Ms. Judy Edwards and seconded by Dr. Herbert Cooper

to refinance the building program and issue bonds not exceeding $5.8 million.

An amended motion was made by Dr. Henry Wilson to refinance the building

program and issue bonds not exceeding the millage rate of 53.2. The amendment was

seconded by Mr. Phillip Bowers.

A substitute motion was made by Mr. Alex Saitta and seconded by Mr. Phillip

Bowers to give the board the authority to refinance the building program, allocate

$500,000 from the Clemson TIF settlement and $300,000 from the sale of the

Pendleton Street property for capital improvements and technology needs, and to

send the list of needs to the Facilities Committee for review. The motion failed with one

in favor (Saitta) and five opposed.

The board then went back to the 2nd amendment made by Dr. Wilson: the motion

passed unanimously to refinance the building program and issue bonds not exceeding

the millage rate of 53.2.

The board then went back to the original motion made by Ms. Judy Edwards: the

motion passed unanimously to refinance the building program and issue bonds not

exceeding the millage rate of 53.2.

VI. Adjournment

By unanimous consent the board meeting adjourned.

Board of Trustees Meeting Minutes: January 12, 2015 Page 1


Liberty Elementary School Pickens County, South Carolina

January 12, 2015




Wilson.


Roach, Dr. Stephanie Lackey, Mrs. Sharon Huff and Mr. John Eby.











I. Meeting Openings


was being held in accordance with the Freedom of Information Act.


A motion was made by Dr. Herbert Cooper and seconded by Ms. Judy

Edwards to adjourn into Executive Session for the purpose of Personnel Matters

regarding leaves/hires/separations, Property Matters regarding

purchases/sales/leases/disposal and Legal Matters. The motion carried unanimously.

V. Action Items





Cooper to accept the Superintendent’s recommendations for leaves/hires/separations.

The motion carried with five in favor and one opposed (Saitta).

B. Continuing Disclosure Procedures for Publicly Traded Debt

The Administration stated that it was the recommendation by the School

District’s Bond Counsel and Financial Advisor that the School District adopt written

procedures in order to insure compliance with the requirements of issuing publicly

traded debt to provide certain information for the purpose of continuing disclosure.

Motion was made by Mr. Phillip Bowers and seconded by Ms. Judy Edwards to

approve the Resolution that sets forth the procedures for Continuing Disclosure

Procedures for Publicly Traded Debt.

An amended motion was made by Mr. Alex Saitta and seconded by Mr. Phillip

Bowers to send to the Facilities Committee a list of Capital Needs to prioritize needs

and to look at funding sources. The amendment carried unanimously.


Dr. Henry Wilson moved to amend the motion to develop a plan to involve the

Facilities Committee in the Capital Needs planning process annually. The motion was

seconded by Mr. Alex Saitta for purpose of discussion.

After discussion, Dr. Wilson withdrew his motion.

Board voted on original motion including amendment:

Motion was made by Mr. Phillip Bowers and seconded by Ms. Judy Edwards to

approve the Resolution that sets forth the procedures for Continuing Disclosure

Procedures for Publicly Traded Debt and by also sending to the Facilities Committee

the task of reviewing the listing of Capital Needs, prioritize needs and look at funding

sources. The motion carried unanimously.

VI. Adjournment

By unanimous consent the board meeting adjourned.

SCHOOL DISTRICT OF PICKENS COUNTY

Board Agenda Item AGENDA ITEM: VII-C FOR INFORMATION: FOR ACTION: 1/26/15 PREPARED BY: Dr. Stephanie Lackey SUBJECT: Approval of 2015-2016 School Calendar – 2nd/Final Reading SUPERINTENDENT'S RECOMMENDATION: Approval DISCUSSION:

The Board of Trustees are required to have two readings on the school calendar separated by a four week span. The first reading by caption/title was done at the November board meeting.

The draft calendar does include 2 early release dates. The Calendar Committee consisted of parents,

administrators, staff and teachers. See email below that was emailed to all staff.

From: John Eby Sent: Wednesday, December 17, 2014 4:27 PM To: SDPC All Staff DL Subject: Review Drafts of the 2015-2016 Calendar As we finalize the school calendar for the 2015-2016 school year, we would like your feedback on two proposed drafts of the calendar. According to school district policy, these drafts have been produced by a committee composed of both parents and school administrators. The calendar committee recognizes that there will always be individual preferences regarding the calendars, and all of those requests cannot be met with a single calendar. However, the group worked to reach consensus on the major points of the calendar but would like to get stakeholder input to finalize certain details. Below is a link to a survey that will allow you to vote for one of the two drafts and leave comments. Complete the survey here! The survey will remain open until January 9. The board of trustees votes on the calendar on January 26. A few notes on the calendars and the differences between them:

The primary difference between the calendars is the arrangement of instructional days in the fall. Draft A has a teacher professional learning day on October 12, and allows a week-long Thanksgiving break to accommodate holiday travel for families. Draft B has a fall break on October 19-20, followed by a teacher professional learning day on October 21. We ask that you consider this information and vote accordingly.

Because of statewide changes in assessment, the exact dates for many standardized tests have not yet been released by the SC Department of Education, and are marked as “TBD.” We hope to have these dates before the publication of the final calendar.

ATTACHMENT: 2015-2016 Calendar Draft

School District of Pickens County1348 Griffin Mill Road • Easley, SC 29640-6997 •

P 864-397-1000 • F 864-855-8159

www.pickens.k12.sc.us

July 2015

November 2015

September 2015

December 2015

August 2015

October 2015

Grading PeriodsEnd 1st Grade Period ....................................................................................October 21End 2nd Grade Period/1st Semester ..................................................................................................January 13 End 3rd Grade Period .......................................................................................March 21End 4th Grade Period/2nd Semester .......................................................................................................June 1

Interim Reports 1st Grade Period..................................................................................... September 172nd Grade Period .......................................................................................December 1 3rd Grade Period ........................................................................................ February 16 4th Grade Period ............................................................................................... April 28

Report Cards 1st Grade Period...........................................................................................October 28 2nd Grade Period .........................................................................................January 21 3rd Grade Period ................................................................................................. April 5

Exams 1st Semester Exams............................................................................December 15-18 2nd Semester Exams (Except Seniors) ..................................................May 26-June 1

Inclement Weather Make-Up Days 1st Day........................................................................................................ February 262nd Day ...........................................................................................................March 25 3rd Day ................................................................................................................June 2

Testing WindowsThe dates for South Carolina standardized tests are to be determined. The dates will be publicized as they are determined by the state.

Kindergarten Registration Parents are encouraged to register kindergarten students during the scheduled dates of January 4 through January 29, 2016. However, students may be registered at the elementary school in their attendance zone during normal school hours anytime before the first day of school begins.

Graduation ......................................................May 27 or May 28as determined by school

District-Level Professional Learning DayStudents do not attend school on professional learning days.

School Begins & Ends for Students

Holiday

Inclement Weather Make-up DaySchools are closed if the day is not needed.

Half Day

2015-2016 SDPC Calendar

S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

2015January 2016

May 2016

March 2016

June 2016

February 2016

April 2016

S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

2016

S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

Teacher Calendar

Early Release Day - 12:00 p.m. dismissal for elementary;

12:45 p.m. dismissal for middle and high schools

S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29

S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

School-Level Professional Learning DayStudents do not attend school on professional learning days.


Board Agenda Item AGENDA ITEM: VII-D FOR INFORMATION: FOR ACTION: 1/26/15 PREPARED BY: Mr. Clark Webb SUBJECT: Resolution Installment Purchase Refunding Revenue Bonds SUPERINTENDENT'S RECOMMENDATION: Approval DISCUSSION: This resolution authorizes the School District of Pickens County to enter into one or more amendments or supplements to the base lease and conveyance agreement and the installment purchase and use agreement each dated December 27, 2006, between the School District of Pickens County and SCAGO Educational Facilities Corporation for the School District of Pickens County, and approve the form and terms of one or more amendments or supplements to the trust agreement dated December 27, 2006 between SCAGO Educational Facilities Corporation for the School District of Pickens County and Wells Fargo Bank, N.A., as trustee, in connection with the issuance of certain installment purchase refunding revenue bonds, in one or more series. This resolution consents to the issuance of such installment purchase refunding revenue bonds in the aggregate principal amount of not exceeding $300,000,000.00 delegating the authority to the superintendent to approve and determine certain matters relating to the installment purchase refunding revenue bonds. The attached Resolution sets forth the procedures for adoption by the Board of Trustees. The superintendent recommends approval of the resolution for adopting the installment purchase refunding revenue bonds.

ATTACHMENT: Resolution

COLUMBIA 1192873v4

RESOLUTION AUTHORIZING THE SCHOOL DISTRICT OF PICKENS COUNTY, SOUTH

CAROLINA, TO ENTER INTO ONE OR MORE AMENDMENTS OR SUPPLEMENTS TO THE BASE LEASE AND CONVEYANCE AGREEMENT AND THE INSTALLMENT PURCHASE AND USE AGREEMENT EACH DATED DECEMBER 27, 2006, BETWEEN THE SCHOOL DISTRICT AND SCAGO EDUCATIONAL FACILITIES CORPORATION FOR PICKENS SCHOOL DISTRICT, AND APPROVE THE FORM AND TERMS OF ONE OR MORE AMENDMENTS OR SUPPLEMENTS TO THE TRUST AGREEMENT DATED DECEMBER 27, 2006, BETWEEN SCAGO EDUCATIONAL FACILITIES CORPORATION FOR PICKENS SCHOOL DISTRICT AND WELLS FARGO BANK, N.A., AS TRUSTEE, IN CONNECTION WITH THE ISSUANCE OF CERTAIN INSTALLMENT PURCHASE REFUNDING REVENUE BONDS (SCHOOL DISTRICT OF PICKENS COUNTY PROJECT), IN ONE OR MORE SERIES, WITH APPROPRIATE SERIES DESIGNATIONS; CONSENTING TO THE ISSUANCE OF SUCH INSTALLMENT PURCHASE REFUNDING REVENUE BONDS IN THE AGGREGATE PRINCIPAL AMOUNT OF NOT EXCEEDING $300,000,000; DELEGATING THE AUTHORITY TO THE SUPERINTENDENT TO APPROVE AND DETERMINE CERTAIN MATTERS; AND OTHER MATTERS RELATING THERETO.

Adopted: January 26, 2015

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BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE SCHOOL DISTRICT OF PICKENS COUNTY, SOUTH CAROLINA, AS FOLLOWS: Section 1. Definitions. The terms defined in this Section for all purposes of this Resolution shall have the respective meanings as set forth in this Section. The term: “2006 Assignment Agreement” means the Assignment Agreement dated December 27, 2006, from the Corporation to the Trustee, as amended or supplemented from time to time. “2006 Base Lease and Conveyance Agreement” means the Base Lease and Conveyance Agreement dated December 27, 2006, between the School District and the Corporation, as amended and supplemented from time to time. “2006 Bonds” means the SCAGO Educational Facilities Corporation for Pickens School District, Installment Purchase Revenue Bonds (School District of Pickens County Project), Series 2006 dated December 27, 2006. “2006 Facilities” shall have the meaning ascribed in the 2006 Installment Purchase and Use Agreement. “2006 Installment Purchase and Use Agreement” means the Installment Purchase and Use Agreement dated December 27, 2006, between the School District and the Corporation, as amended and supplemented from time to time. “2006 Projects” means the acquisition, improvement, construction, equipping and renovation of certain new and existing educational facilities. “2006 Real Property” means the respective parcels of real property upon which certain improvements (including the Conveyed Improvements and certain of the 2006 Projects), fixtures and personal property are located and comprising a portion of the 2006 Facilities, situated in the School District. “2006 Trust Agreement” means the Trust Agreement dated December 27, 2006, between the Corporation and the Trustee, pursuant to which the 2006 Bonds were issued. “Board” means the Board of Trustees of the School District. “Bond Counsel” means McNair Law Firm, P.A. “Bonds” means the SCAGO Educational Facilities Corporation for Pickens School District, Installment Purchase Refunding Revenue Bonds (School District of Pickens County Project). “Code” means the Internal Revenue Code of 1986, as amended from time to time, or any successor internal revenue laws of the United States enacted by the Congress of the United States in replacement thereof. References to the Code and sections of the Code include relevant applicable regulations, temporary regulations and proposed regulations thereunder and any successor provisions to those sections, regulations, temporary regulations or proposed regulations. “Conveyed Improvements” shall have the meaning set forth in the 2006 Installment Purchase and Use Agreement.

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“Corporation” means SCAGO Educational Facilities Corporation for Pickens School District, a South Carolina non-profit corporation, and its successors and assigns. “Financial Advisor” means Compass Municipal Advisors, LLC. “Purchaser/Underwriter” means the banks, financial institutions or other professionals selected by the Corporation based upon the advice and recommendation of the Financial Advisor to underwrite or purchase the Bonds. “Resolution” means this Resolution of the Board. “School District” means the School District of Pickens County, South Carolina. “Trustee” means Wells Fargo Bank, its successors and assigns, or such other qualified financial institution as the Superintendent shall name based upon the advice of the School District’s Bond Counsel and Financial Advisor. Section 2. Findings and Determinations. The Board hereby finds and determines: (a) Pursuant to Act No. 609 (1984 Acts), the Pickens County Board of Education was abolished, and the central authority of Pickens County's education system is vested in the Board. (b) The School District is a duly organized and existing school district and a political subdivision of the State. As provided in Section 59-19-10 of the Code of Laws of South Carolina, 1976, as amended (the “South Carolina Code”), each school district shall be under the management and control of its board of trustees. Among the general powers and duties of the board of trustees provided in Section 59-19-90 of the South Carolina Code are the power to provide suitable schoolhouses, to take care of, manage and control the school property of the district and to manage and control local educational interests of the district. (c) In order to undertake the 2006 Projects, the School District on December 27, 2006, entered into the 2006 Base Lease and Conveyance Agreement and the 2006 Installment Purchase and Use Agreement under which: (i) the School District leased the 2006 Real Property and conveyed the Conveyed Improvements to the Corporation for the Base Lease Term (as defined in the 2006 Base Lease and Conveyance Agreement); (ii) the Corporation issued and sold on December 27, 2006, the 2006 Bonds; (iii) the Corporation used the proceeds from the sale of the 2006 Bonds for the purposes of defraying the costs of the 2006 Projects, and for such other purposes as are provided in the 2006 Installment Purchase and Use Agreement and the 2006 Trust Agreement; (iv) the Corporation agreed to sell the 2006 Facilities to the School District and, upon each payment by the School District of Base Payments (as defined in the 2006 Installment Purchase and Use Agreement), title to an undivided interest in the 2006 Facilities equal to the percentage of the Purchase Price (as defined in the 2006 Installment Purchase and Use Agreement) represented by such payment would transfer from the Corporation to the School District without further action by either party; and

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(v) subject to an Event of Nonappropriation (as defined in the 2006 Installment Purchase and Use Agreement), the School District would pay to the Trustee as assignee of the Corporation, Base Payments and Additional Payments (as defined in the 2006 Installment Purchase and Use Agreement) in such amounts and at such times as specified in the 2006 Installment Purchase and Use Agreement. (d) Pursuant to the 2006 Trust Agreement and the 2006 Assignment Agreement, the Corporation’s right to receive the Base Payments and certain other payments as provided in the 2006 Trust Agreement and the 2006 Installment Purchase and Use Agreement (with certain exceptions as provided therein), and rights in and to the 2006 Facilities (including the 2006 Real Property), the 2006 Installment Purchase and Use Agreement, the 2006 Base Lease and Conveyance Agreement and the property rights evidenced thereby in the 2006 Real Property, were assigned to the Trustee. (e) The 2006 Projects continue to be necessary in order for the School District to provide adequate and appropriate educational facilities to properly provide educational opportunities for students of the School District. Administrative officials of the School District, in consultation with the School District’s Financial Advisor and Bond Counsel, have thoroughly reviewed the plan of finance involving the potential refunding of all or a portion of the outstanding 2006 Bonds. In order to effect such refunding, the School District has determined to authorize the preparation of the respective agreements described in this Resolution and to enter into certain of such agreements. (f) Based on current market conditions and projected savings, the Board finds that it may be in the best interest of the School District to request the Corporation to refund all or a portion of the outstanding 2006 Bonds (the “Refunded Bonds”) because a savings may be effected through such refunding. The Board recognizes, however, that current market conditions may change and that, as of the date of adoption of this Resolution, a determination cannot be made as to the amount of such savings, if any, realized through the refunding of the Refunded Bonds. The Board also recognizes that certain authority relating to such refunding is delegated to the Authorized Officers (as defined herein) through this Resolution, including but not limited to the authority to determine the amount of the Refunded Bonds. If market conditions are unfavorable, and if the rates of interest on the Bonds authorized by this Resolution do not result in satisfactory debt service savings, the Board, through the authority delegated to the Authorized Officers, will be empowered to postpone or cancel the sale of the Bonds. The authority delegated herein to the Authorized Officers shall continue until such time as the Refunded Bonds are refunded. (g) It is now in the best interest of the School District for the Board to approve the issuance and sale by the Corporation of the Bonds in the principal amount of not exceeding $300,000,000 in one or more series. The proceeds of each series of Bonds shall be used by the Corporation for the purposes of (i) refunding the Refunded Bonds; (ii) funding a subaccount of the Reserve Account of the Bond Fund established for the Bonds, if any, in an amount equal to the Reserve Requirement, if any, established therefor; and (iii) paying all or a portion of certain costs and expenses relating to the issuance of the Bonds, including the premiums for insurance or surety bonds applicable to the Bonds, if any. (h) Pursuant to a Resolution adopted by the Board on August 27, 2012, the School District has adopted Written Procedures related to Tax-Exempt Debt. Section 3. Approval of Issuance of Bonds and Plan of Finance. The School District hereby ratifies, confirms and approves the Corporation, including its creation, existence, governance, purposes and activities, and the issuance and sale by the Corporation of its Bonds for the purposes of refunding the Refunded Bonds in substantial conformance to the documents described herein.

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For the purposes of the financing contemplated hereby, the Board does hereby approve the preparation and negotiation of one or more amendments or supplements (collectively, the “Amendments”) to the 2006 Base Lease and Conveyance Agreement, 2006 Installment Purchase and Use Agreement, 2006 Trust Agreement and 2006 Assignment Agreement (collectively, the “Bond Documents”), in connection with the Corporation’s execution of the Bonds; provided, that in the event the Bonds are issued for the purpose of refunding all of the outstanding 2006 Bonds, the Bond Documents may be amended and restated in their entireties. The School District, for the purposes of the financing contemplated hereby, represents that it currently owns the 2006 Real Property and all of such 2006 Real Property is located within the geographic boundaries of the School District. The Bonds will be authenticated and delivered by the Trustee and the net proceeds from the sale of each series of Bonds to the Registered Owners of each series of Bonds (the “Registered Owners”) will be disbursed in accordance with the provisions of the pursuant to the 2006 Trust Agreement, as amended, for the purposes set forth in Section 2 (g) above. The School District will accept title to the property financed by the 2006 Bonds and refinanced by the Bonds, including any additions to such property, when the 2006 Bonds and the Bonds are discharged. Section 4. Approval of the Financing Documents and Refunding; Authorization to Execute. The Board hereby approves the execution and delivery by the School District of the Amendments to which the School District is a party, a letter of representations to the Bond Purchase Agreement, if any, between the Corporation and Purchaser/Underwriter (the “Bond Purchase Agreement”) and a refunding trust agreement among the Corporation, the School District and Wells Fargo Bank, N.A., as Escrow Agent (collectively, the “School District Documents”). The Board hereby authorizes and directs the Chair and Vice Chair of the Board, the Secretary of the Board and the Superintendent and Chief Financial Officer of the School District, or any of them acting alone (each, an “Authorized Officer”), with the advice of the School District’s Financial Advisor and Bond Counsel, to determine the amount of the Refunded Bonds and whether satisfactory market conditions and debt service savings exist to proceed with the refunding of the Refunded Bonds, and to approve the forms of and to execute and deliver on behalf of the School District the School District Documents, and hereby authorizes the Authorized Officers to take such further action and to prepare, disseminate, execute and deliver such additional documents (including bid specifications, subscription documents and directions to purchase escrow securities and redeem the Refunded Bonds) as may be necessary to effect the execution and delivery of the School District Documents in accordance with the terms and conditions therein set forth, and the transactions contemplated hereby and thereby. The actions of such Authorized Officers in executing and/or delivering any of such documents is dispositive evidence of the approval thereof by such signatory. With the advice of the School District’s Financial Advisor and Bond Counsel, the Bonds shall be sold by the Corporation in a public offering or in a private offering or private placement transaction, and such sale may be conducted to or with the assistance of the Purchaser/Underwriter. In connection therewith, the Authorized Officers are hereby authorized and directed to take such actions in connection with the preparation, publication and/or distribution of information, offering documents (and to “deem final” preliminary versions of such offering documents for purposes of complying with the requirements set forth in Rule 15c2-12 of the Securities and Exchange Commission, promulgated under the Securities Exchange Act of 1934, as amended), private placement memoranda or requests for proposals (as applicable), to solicit interest and receive offers from financial institutions and institutional investors to purchase the Bonds in a private offering, and to accept such offer which is in the best interest of the Corporation and the School District.

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The Authorized Officers are further authorized and directed, with the advice of the School District’s Financial Advisor and Bond Counsel, to enter into any investment agreements, repurchase agreements or forward delivery agreements or other contracts and documents (including but not limited to terminations of existing repurchase and forward delivery agreements or liquidation directions) and to take all actions necessary or desirable (including but not limited to the engagement of investment advisors and representatives and the registration of the School District with federal or state regulatory authorities) in connection with the investment of funds presently on deposit or to be deposited in the future in various funds and accounts established under the Bond Documents, as amended pursuant to the Amendments, with respect to the 2006 Bonds or the Bonds, or to execute and deliver any documents necessary in connection with the purchase of a bond insurance policy or surety bond, if any, with respect to the Bonds. The authorization conferred herein shall extend to and include, but not be limited to, the documents and certificates reasonably expected to be necessary for the closing of the refunding transaction, including, but not limited to, deeds or other instruments of conveyance, a general certificate of the School District, a certificate as to the official statement, a refunding trust agreement, any designation of School District representatives, and such other documents required to be executed in connection with the bond insurance policy or surety bond, if any, with respect to the Bonds. Section 5. Federal Tax Covenant. The School District hereby covenants and agrees with the Holders of the Bonds issued as tax-exempt obligations (the “Tax-Exempt Bonds”) that it will not take any action which will, or fail to take any action which failure will, cause interest on the Tax-Exempt Bonds to become includable in the gross income of the Bondholders thereof for federal income tax purposes pursuant to the provisions of the Code and regulations promulgated thereunder in effect on the date of original issuance of the Tax-Exempt Bonds and that no use of the proceeds of the Tax-Exempt Bonds shall be made which, if such use had been reasonably expected on the date of issue of the Tax-Exempt Bonds would have caused the Tax-Exempt Bonds to be "arbitrage bonds," as defined in the Code; and to that end the School District hereby shall: (a) comply with the applicable provisions of Section 103 and Sections 141 through 150 of the Code and any regulations promulgated thereunder so long as the Tax-Exempt Bonds are Outstanding; (b) establish such funds, make such calculations and pay such amounts, if necessary, in the manner and at the times required in order to comply with the requirements of the Code relating to required rebate of certain amounts to the United States; and (c) make such reports of such information at the times and places required by the Code. Section 6. Professionals. The Board hereby retains McNair Law Firm, P.A., as Bond Counsel and Compass Municipal Advisors, LLC, as Financial Advisor, in connection with the issuance of the Bonds. The Superintendent is authorized to execute such contracts, documents or engagement letters as may be necessary and appropriate to effectuate said engagements. The Superintendent is further authorized, upon the advice of Bond Counsel or Financial Advisor, to hire additional professionals needed to effectuate the issuance of the Bonds and to execute such contracts, documents or engagement letters as may be necessary and appropriate to effectuate said engagements. Section 7. Severability. If any section, phrase, sentence, or portion of this Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions thereof.

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Section 8. Repeal of Conflicting Resolutions. All orders, resolutions and parts thereof, procedural or otherwise, in conflict herewith or the proceedings authorizing the execution and delivery of any of the agreements approved by this Resolution are, to the extent of such conflict, hereby repealed. Adopted this 26th day of January, 2015. SCHOOL DISTRICT OF PICKENS COUNTY, SOUTH CAROLINA _______________________________________ Chair, Board of Trustees (SEAL) ATTEST: ____________________________ Secretary, Board of Trustees


Board Agenda Item AGENDA ITEM: VII-E FOR INFORMATION: FOR ACTION: 1/26/15 PREPARED BY: Mr. Clark Webb SUBJECT: Approval of the General Fund Budget Calendar for FY15-16 SUPERINTENDENT'S RECOMMENDATION: Approval DISCUSSION: ATTACHMENT: General Fund Budget Calendar for FY15-16

DRAFT

November 19 • DLT discuss budget priorities/5-year plan.

November 25 • SLT discuss budget priorities/5-year plan.

December 5 • Distribute HR Intent Forms.

December 9 • Pickens Delegation meeting at 8:00am.

December 19 • SLT discuss/review budget priorities FY15-16.

December 19 • Intent Forms due to direct reports.

• Determine staffing allocation based on projected 45th day.

• FY15-16 Student Enrollment Projections.

January 6 • Intent forms due to HR.

•Staffing meetings with principals to discuss recommendations for contract renewals, work on

staffing projection worksheet and budget projections.

• DLT discuss/review FY15-16 budget status.

January 26 • Regular Board Meeting - Approve FY15-16 General Fund Budget Calendar.

February 9 • Called Board Meeting (Board Workshop) - GF budget discussion if needed.

February 10 • DLT meeting FY15-16 budget status.

February 16 • Administrative contract sheet to Superintendent.

• Review Special Revenue Allocations & FTE's for potential General Fund impact.

February 23 • Regular Board Meeting - Administrator Contracts.

March 6 • Distribute administrative certified contracts to staff.

March 9 •

Create FY15-16 Budget Year in Budget Prep System after vacancies entered and input all

personnel/benefits, funding allocations, and approved department requests into Budget Prep

module.

March 9 • Called Board Meeting (Board Workshop) - GF budget discussion if needed.

March 13 • Deadline for changes to contract book.

• Preliminary figures on Index of Taxpaying Ability.

•Finance begins preliminary revenue projections based upon SDE proposed budget, Governor's

proposed budget and other local, state and federal information.

• Begin calculation for projected value of mill for FY15-16.

• Calculate allowable millage increase based on formula.

• Review miscellaneous known and required budgetary increases.

• Review State Teacher Salary Schedule for impact.

• Review FY14-15 General Fund Budget for recurring addenda.

• Preliminary look at millage and local revenue to determine potential revenue growth.

• Presentation from County Auditor on projected assessments and collections.

• Maintain vacancies in budget prep file for FY14-15 year.

• Final update to FY14-15 and maintenance of FY14-15 vacancies in budget prep system.

March 23 • Regular Board Meeting - Teacher Contract Book to Board.

• Maintain vacancy entries in budget prep system.

• Update FY15-16 budget prep system for vacancies/final comparison to HR staffing database.

• HR and Finance finalize all staffing/personnel budget issues & update budget prep as needed.

• Required Local Effort Estimates.

• Review Special Revenue Allocations & FTE's for potential General Fund impact.

• Continue monitoring current year local revenue projections for fund balance effect.

April 6 • Letter to Senator Larry Martin for personal income percentage.

April 14 • Contract review and pick up.

April 15 • Contract distribution to employees.

April 23 • Called Board Meeting (Board Workshop) - GF budget discussion if needed.

April 27 • Regular Board Meeting - 1st reading of General Fund Budget (Caption & Title only).

April 29 • Contracts return to principals.

May 1 • Contracts return to HR.

• Continue monitoring current year local revenue projections for fund balance effect.

• Distribute FY15-16 working budget document to Board for Public Hearing presentation.

• All contract changes for FY15-16 in budget prep for update to ledger (ongoing).

• HR to review contracts and complete changes/vacancies in budget prep system (ongoing).

May 6 • Public Hearing notice in newspaper (prepare calculations for ad) 2nd reading.

May 11 • Called Board Meeting (Board Workshop) - GF budget discussion if needed.

May 15 • Classified Letter of Intent distributed.

May 26 • Regular Board Meeting - 2nd reading of General Fund Budget - Public Hearing.

May 29 • Classified Letter of Intent due to HR.

June 22 • Regular Board Meeting - 3rd reading of General Fund Budget - Approval.

School District of Pickens County

General Fund Budget Calendar

FY 2015-2016

April 2015

May 2015

June 2015

November 2014

December 2014

January 2015

February 2015

March 2015

\BUDGET FY16\CALENDAR DRAFT 1/16/2015 11:41 AM


Board Agenda Item AGENDA ITEM: VII-F FOR INFORMATION: FOR ACTION: 1/26/15 PREPARED BY: Mrs. Sharon Huff SUBJECT: Approval of Proficiency Based System SUPERINTENDENT'S RECOMMENDATION: Approval DISCUSSION: SCDE requires that this be presented to the board and that it contain specific information. According to the SCDE once approval is obtained, it will not have to be approved again until the district renews the district strategic plan. ATTACHMENT: Memorandum from Ms. Janice Ward

2014 - 2015

SCHOOL DISTRICT OF PICKENS COUNTY PROFICIENCY BASED SYSTEM

PROFICIENCY BASED SYSTEM

SDPC currently uses Edgenuity to offer approved proficiency based instruction. We

used APEX for several years prior to transitioning to Edgenuity in 2013. Our students

have benefitted from the opportunity to earn initial credit, to recover credit, and/or to

remediate current course work.

EDGENUITY Students working on Edgenuity courses complete instruction, assignments, and assessments online at their own pace, and thus, in a manner not dependent on seat time. The courses are designed to provide integrated practice by reviewing skills at the end of every unit as well as at the end of each semester. Test and exam reviews provide opportunities for cumulative practice of previously learned skills, and students must demonstrate mastery before progressing in the course.

VIRTUALSC VirtualSC (formerly the SC Virtual School Program) is also available to students seeking initial credit and credit recovery.

PROFICIENCY BASED INSTRUCTION AND THE SDPC STRATEGIC PLAN

Strategy 5.3.5: Expand access to virtual resources for initial and recovery learning for middle school. Strategy 5.3.11: Implement a continuum of services to allow students individual academic and behavioral supports. Strategy 6.3.8: Provide year-long recovery and remediation programs for learning of foundational skills for HSAP through Edgenuity. Strategy 9.1.3: Use remediation and course extension programs to assist students in course mastery.

PROFICIENCY BASED INSTRUCTION AND THE SDPC STRATEGIC PLAN

Strategy 9.1.8: Facilitate use of virtual and proficiency based courses to meet scheduling and instructional needs of students. Strategy 9.5.3: Implement a program that allows students to accelerate grade placement. Strategy 9.5.6: Provide nontraditional avenues to allow students to increase on-time graduation. Strategy 9.5.7: Provide virtual courses as options to meet traditional course requirements for graduation.

PROFICIENCY BASED SYSTEM

SDPC’s 2014 – 2015 Edgenuity guidelines are included in your board packets. Course outlines and alignments with SC content standards are available at the following URL. http://www.edgenuity.com/states/scproficiency/ Students must meet all SDPC requirements, including prerequisite courses, in order to enroll in Edgenuity or VirtualSC courses. Course prerequisites are included in the SDPC Course Selection and Career Planning Guide.

http://www.edgenuity.com/states/scproficiency/

https://pickensk12-public.sharepoint.com/Documents/Side%20Nav/Students/Career%20Planning/15-16%20Course%20Selection%20and%20Career%20Planning%20Guide_Final.pdf

Edgenuity Guidelines Initial Credit Courses

2014 – 2015

1. The SC Virtual School Program (SCVSP) is our first line option for students who need IC courses. 2. A student in grades 7-12 is eligible for credit in subjects available in Edgenuity. 3. Due to limited registration slots at each school, priority will be given to:

a. Seniors needing the course in order to graduate. b. New students entering the school during the current school year that have been on a different schedule or

taking a course at a previous school that cannot be tagged to a course in Pickens County. c. Students needing core courses that are graduation requirements over elective non-graduation courses.

4. Approval by Assistant Superintendent for Instructional Services must be given in writing on the Initial Credit Verification Form prior to enrolling the student in the course.

5. The course will be scheduled with a certified, highly-qualified teacher as the teacher of record. The teacher of record will meet with the student at least once a week at a regularly scheduled time to provide instruction that will support and supplement the Edgenuity curriculum. Students and parents will be notified of the days and times of the scheduled meetings upon enrollment in the course. Students are expected to attend and participate. Failure to do so will result in a referral to administration for follow-up and possible withdrawal from the course with a WF.

6. The grade earned on the course work in Edgenuity will be the actual grade for the course based on both computer-scored work and teacher-scored work, except for the following courses requiring an End of Course exam. For EOC courses, the EOC exam will count for 20% of the final grade, and the grade earned in Edgenuity will count for 80% of the final grade.

a. Biology b. English 1 c. Algebra 1 d. Math Tech 2 e. US History

SDPC minimum grade policies apply as well. End of Course exam grade (if applicable) and final grade will be recorded in PowerTeacher gradebook and PowerSchool.

7. Failure to finish the course in the allotted time or withdrawal from the course after 30 days will result in a final grade of WF, which could adversely affect the student’s GPA. A Verification Form should be completed for students in this situation so that the WF can be entered/verified.

8. The Edgenuity initial credit course numbers will have GX as the 5th and 6th digit.

CR/IC/REM Guidelines 1/20/15

Edgenuity Guidelines Credit Recovery, Remediation, and Seat Time

2014 – 2015

In order to be eligible for work in Edgenuity, a student should be recommended by his/her teacher, guidance counselor, or principal, and an Edgenuity registration slot must be available. Work may be done during study hall, before or after school (if available), or at home. Edgenuity software prevents students from taking unit tests outside of school. All unit tests must be taken with a proctor employed by the School District of Pickens County. Students should work in one course at a time. Students are expected to take notes (e-notes within Edgenuity or hard copy notes) while working through instructional units. Notes may be used with tests. Unit tests may be taken no more than twice.

Guidelines for Credit Recovery for failed courses: 1. A student who has failed a Carnegie-unit course in grades 7-12 is eligible for credit recovery in subjects available

in Edgenuity. They must recover the course within one year of failing the class. 2. Students CANNOT take credit recovery in a class requiring EOC exams (Biology, English 1, Algebra 1, Math

Tech 2, US History) unless they have taken the EOC exam FIRST. 3. A student who has a WF in a course is not eligible for credit recovery. The student must repeat the course. This

is true for face-to-face courses and virtual courses. 4. A student who fails an honors or AP class may recover, but will lose the honors or AP quality points. The class

will be recovered to a 70 and renamed as a CP class. 5. Due to limited registration slots at each school, priority will be given to students with a failing grade of 60-69 as

follows. a. Seniors needing to recover in order to graduate will receive first priority. b. Ninth graders have second priority

6. Credit recovery work is not assigned on a sliding scale. Students must be assigned full course work in accordance with current pacing guide correlations; however, students will be given a diagnostic test in order to determine curriculum not mastered. Because of this, student athletes should check with guidance counselors before using Edgenuity for credit recovery. These courses may not be accepted by the NCAA Clearinghouse.

7. Final Grade Information a. For courses failed in a prior school year, the final grade is adjusted to a 70 on the PowerSchool Historical

Grades screen, and the final copy of the report card and on the permanent record label when the Edgenuity Credit Recovery work is complete.

b. For courses failed during the current school year, the final grade is adjusted to a 70 on the PowerSchool Historical Grades screen when the Edgenuity credit recovery course work is complete.

c. Students with a grade of I-Incomplete who do not successfully complete the required modules will have the failing grade they earned recorded in the PowerTeacher Gradebook and/or on the PowerSchool Historical Grades screen.

d. Comment code (531 Edgenuity Recovery Work Complete) should be added to the teacher’s gradebook for all Credit Recovery completed during the current school year. Edgenuity Recovery Work Complete should be entered as the reason for all credit recovery adjustments made to the PowerSchool Historical Grades screen.

8. Student athletes may recover only two units per year to be eligible to play high school sports. Student athletes must recover according to the timeline set by the SC High School League.

9. Students should NOT be enrolled in an ADDITIONAL class. They should be enrolled in Study Hall/Recovery in POWERSCHOOL (Course Number 08095100).

10. If the student fails the course and has not met the 120-hour seat time requirement, he/she must retake the class face to face.

Guidelines for Remediation for failed assignments in current courses:

1. A student in grades 7-12 who is not at mastery (D or F) at Progress Report/Report Card in course work / assignment(s) is eligible for remediation in subjects that are available in Edgenuity. A team consisting of the teacher, guidance counselor, and administrator should be involved in placement for remediation purposes.

2. Students must enroll in remediation within ten school days from issue of progress report or report card. Students must initiate the request for quarter one remediation by November 7, 2014; quarter two remediation by January 29, 2015; and quarter three remediation by April 14, 2015. Quarter four remediation must be completed by May 22, 2015, for seniors and by May 29, 2015, for underclassmen. Edgenuity work should begin as soon as


seats are available. Exceptions to the ten day initiation requirement must be approved by the Assistant Superintendent of Instructional Services.

3. Teachers must follow the Edgenuity Flow Chart and use the Teacher Prescription for Remediation in Edgenuity form to assign the remediation work if Edgenuity is used. This means all major assignments must be made up and approved by the teacher in order to remediate in Edgenuity. This will ensure that students with earned grades below 60 have completed the most critical assignments before having the opportunity to remediate test grades in Edgenuity to a 70. If a teacher does not select the Edgenuity assignments, students will be given a diagnostic test to determine curriculum not mastered.

4. Any student with a D or F has the opportunity to do Edgenuity for remediation, but teacher and administrator approval is required.

5. Remediation must be in addition to the regularly scheduled class. The student must still attend class and complete on-going assignments. Remediation is supplemental.

6. Due to limited registration slots at each school, priority will be given as follows. a. Seniors needing to remediate in order to graduate have first priority. b. Ninth graders have second priority.

7. Upon successful completion of the content modules, the student’s grade for the assignment(s) will be adjusted by the teacher based on completed homework, quizzes and tests. In remediation, no one can earn a grade greater than 77. Grades < 70 result in keeping either the failed unit grade OR the failed quarter grade. Class rank will not be adjusted immediately. It will be adjusted when the next class ranks are run (typically at semester points). Comment code (532 Edgenuity Remediation Complete) should be added to the teacher’s gradebook for all remediation completed during the current school year. Edgenuity Remediation Complete should be entered as the reason for all remediation adjustments made to the PowerSchool Historical Grades screen. Once the grade for a grading period (Q1, Q2, Q3, or Q4) has been stored in PowerSchool, PowerTeacher Gradebook no longer updates the information in PowerSchool for that grading period, so the grade change and appropriate comment must be made on the student's Historical Grades screen as well as the teacher’s gradebook.

8. Students should NOT be enrolled in an ADDITIONAL class. They may be enrolled in Study Hall/Remediation in POWERSCHOOL (Course Number 08095200).

Guidelines for Seat Time recovery for FA – Failure due to Absences: 1. A student who has received a grade of “FA” for failure due to absences may use Edgenuity to recover seat time. 2. Per district procedure, the student is to receive the grade earned in the class. 3. If seat time is made up DURING the school year, absences are changed to MAK for makeup, and they will no

longer be considered unexcused. 4. If seat time is made up AFTER the school year, absences are unchanged. The FA grade is changed to the grade

earned. This is adjusted in PowerSchool on the Historical Grades screen and on the final copy of the report card and permanent record label if necessary. Comment codes should be added: FA recovered with Edgenuity; FA recovered non-Edgenuity, FA recovered by appeal.

5. Under normal circumstances, a Failure due to Absences should be made up prior to the end of the school year and must be made up within one year of failing the class.

6. If seat time recovery is needed for something not available in Edgenuity, the teacher needs to assign work. 7. Assigned work for Failure due to Absences is often done on a case by case basis. However, if the teacher does

not have specific work for the student, the district recommendation is to look at the quarter with the most absences and/or the worst grade and assign Edgenuity work for that quarter according to the pacing guide.

8. Seat time recovery is based on hours the student missed, not specific days missed since class length varies. The hours necessary for seat time recovery should be documented on the Seat Time Recovery Prescription Form.

9. The guidance counselor or administrator will need to tell the Edgenuity lab manager how many hours are needed for seat time recovery.

10. All seat time recovery must be done in school. 11. If the student fails the course and has not met the 120 hour seat time requirement, he/she must retake the

class face to face.
