Date and time of the concert Inviting other schools ...

Una experiencia que tus estudiantes nunca olvidarán

11801 Cottontail Dr

Tel.: (214)912

• E-mail: [email protected]

Thank you for deciding to host the:

This packet will help you organize the concert.

� Date and time of the concert

� Inviting other schools

� Student participation

� Preparing for the concert

� Justo Lamas agreement

� Technical information sheet

� Final steps check

We will help you through this process step by step.

Do not hesitate to call or write if you have any questions


United Cultures, Inc. 11801 Cottontail Dr • Keller, TX • 76248

Tel.: (214)912-1483 • Tel/Fax: (817)337-2777

[email protected] Web site: www.justolamas.com

Thank you for deciding to host the:

This packet will help you organize the concert.

Date and time of the concert

Inviting other schools

Student participation

Preparing for the concert

Justo Lamas agreement

Technical information sheet

Final steps check list




www.justolamas.com




11801 Cottontail Dr

Tel.: (214)912


� Set the date and time for the concert

Once the date is booked you set the time of the concert. We know you have to meet certain

with your administrators depending on the schedule. Our experience has been that

not so early that people cannot get buses and drive there in time. The concertshould allow extra time for the students

� Inviting other schools

o Initial contact

We will help you make initial contact with teachers in your area unless you

contacts to fill the theater. We will send a free

schools within a reasonable driving distance giving the date and location of the concert. You

as a reference so local people can contact you to find out whatincludes a free video and a free preparation CD in order to get to know Justo and his music. Your e

will be given for people to contact you for information on

how to make reservations and payment.

We ask you to suggest which schools or towns in your area would be likely to attend.

When we make the initial contact, people are told to

contact us by e-mail. They will receive

instructions by e-mail.

o Reservations & payment

We ask the host teacher to try to estimate the number of seats he/she will need fo

Then the host teacher takes the reservations and payment. If the host teacher doesn’t want to take

payments, we can take them. When the payment comes in, we will notify the host teacher.

The host teacher takes “tentative” reservat

everyone who has reservations comes we have no seats left) then we HAVE to require people to

an exact number.

You, as the host teacher, should reserve the best seats for you own students.

are the Mover and Shaker making this possible. Then some teachers go with the General

plan, simply having the groups come in and get seated in the order they arrive. We

Reserved Seating plan it is much more effective. If you assign seats in thereceived, people will pay more promptly.



Tel.: (214)912-1483 • Tel/Fax: (817)337-2777


Set the date and time for the concert

Once the date is booked you set the time of the concert. We know you have to meet certain

with your administrators depending on the schedule. Our experience has been that morning is best, but

not so early that people cannot get buses and drive there in time. The concert lasts 90 minutes. Teachers should allow extra time for the students to visit with Justo after the show.

Inviting other schools

Initial contact

We will help you make initial contact with teachers in your area unless you already have sufficient

contacts to fill the theater. We will send a free materials packets and a postcard or letter mail out to the

reasonable driving distance giving the date and location of the concert. You

as a reference so local people can contact you to find out what this is all about. The free materials packet preparation CD in order to get to know Justo and his music. Your e

will be given for people to contact you for information on

reservations and payment.

We ask you to suggest which schools or towns in your

When we make the initial contact, people are told to

mail. They will receive complete

Reservations & payment

We ask the host teacher to try to estimate the number of seats he/she will need for his/her students.

Then the host teacher takes the reservations and payment. If the host teacher doesn’t want to take


The host teacher takes “tentative” reservations which we can hold until we reach “sell-out status”

everyone who has reservations comes we have no seats left) then we HAVE to require people to

You, as the host teacher, should reserve the best seats for you own students. This is only fair since

are the Mover and Shaker making this possible. Then some teachers go with the General

plan, simply having the groups come in and get seated in the order they arrive. We have found that the

much more effective. If you assign seats in the order the payments are received, people will pay more promptly.


www.justolamas.com

Once the date is booked you set the time of the concert. We know you have to meet certain requirements

morning is best, but

lasts 90 minutes. Teachers

already have sufficient

d or letter mail out to the

reasonable driving distance giving the date and location of the concert. You will be listed

this is all about. The free materials packet preparation CD in order to get to know Justo and his music. Your e-mail

r his/her students.

Then the host teacher takes the reservations and payment. If the host teacher doesn’t want to take the


out status” (if

everyone who has reservations comes we have no seats left) then we HAVE to require people to give us

This is only fair since you

are the Mover and Shaker making this possible. Then some teachers go with the General Admission

have found that the

order the payments are



Tel.: (214)912-1483 • Tel/Fax: (817)337-2777

• E-mail: [email protected] Web site: www.justolamas.com

We have to ask you to do the job of assigning the seats because you are there on-site. The simplest way to assign seats is to ask the theater person for a diagram of the theater. Make a copy for each group and

highlight only the area assigned to them. Make a master map and mark the areas as they are assigned.

(If they do not have a diagram, perhaps one of your students who is good with computers could design

one. Then the theater people would have one for future use.) As the groups pay, we notify you and you select the best seats available at that time for that group. As the groups check in with you in the lobby

upon arrival, give the assigned seats map to the lead teacher.

Some host teachers go “all out” and even label the aisle seats with the name of the schools that are to sit

in that area. Whatever you feel most comfortable with is what you should do.

We have to count on the host teacher for several things. The main one is organizing the seating as we

have described here, getting people in and settled and starting the concert. Eva will give you complete

instructions that day.

o News Media

We encourage you to contact local media (newspaper, radio, TV, etc) to do a personal interview with

Justo. Many schools have found this to be a great PR moment for their image in the community. If you

have been successful in getting someone to come to the concert, we will appreciate if you send us a copy

of the TV report or newspaper article.

� Student participation

As the host school, you students have the first opportunity to prepare a dance or to have a student sing a duet with Justo. If you do not have anyone who wants to participate, you can pass the privilege on to the

first school to pay, and so on. Since the participation opportunities change each year, we have another

document describing them.

General group:

(1) Students will want to make posters, signs and even t-shirts. You are welcome to download any

photos on the website, no need to ask permission first. This gives a more “concert-like”

atmosphere to the show as you have seen in the video.

(2) During the show Eva will ask the teachers from all the schools to send a certain number of students on stage to learn some dance steps.

Prepared participation: (1) The host school has the option of forming the dance group to perform with Justo in Baila Conmigo song. The students can prepare a choreography with this song (If the host school’s students do not want

to do the dance, the host teacher should offer this opportunity to the next school that reserves seats.) The


11801 Cottontail Dr

Tel.: (214)912


“costumes” should be just normal, modern clothing. Please avoidcostumes. The students might want to coordinate colors.

Just be sure the clothes are appropriate for school and do NOT cost

Some schools think we want a professional looking dance done by the school dance team. While

very nice, we prefer for the normal Spanish students to be involved in this.

(2) If the host school or another participating school has an outstanding singer, he or she may sing

with Justo in “Hoy quiero agradecer

someone, we will supply that CD so that he or she may practice. The

and if it is too much to memorize, then the student could sing just

chorus.

Sometimes there are two or three outstanding singers. If they can work out a way to feature each

want to showcase as many kids as possible.



Tel.: (214)912-1483 • Tel/Fax: (817)337-2777


“costumes” should be just normal, modern clothing. Please avoid stereotypical images of “Latin American” costumes. The students might want to coordinate colors.

Just be sure the clothes are appropriate for school and do NOT cost extra money for the students.

Some schools think we want a professional looking dance done by the school dance team. While

very nice, we prefer for the normal Spanish students to be involved in this.

(2) If the host school or another participating school has an outstanding singer, he or she may sing

Hoy quiero agradecer”. Please be sure this person has a truly powerful voice. If you have

supply that CD so that he or she may practice. The student should learn the

and if it is too much to memorize, then the student could sing just the first verse and chorus or just the

Sometimes there are two or three outstanding singers. If they can work out a way to feature each

want to showcase as many kids as possible.


www.justolamas.com

stereotypical images of “Latin American”

extra money for the students.

Some schools think we want a professional looking dance done by the school dance team. While that is

(2) If the host school or another participating school has an outstanding singer, he or she may sing a duet

powerful voice. If you have

student should learn the melody

the first verse and chorus or just the

Sometimes there are two or three outstanding singers. If they can work out a way to feature each one, we


11801 Cottontail Dr

Tel.: (214)912


� Preparing for the concert

1) Justo’s arrival at the school

� Technical people meet Justo 2 hours bewe are bringing in the sound, we need access to the building at least 3 hours before show time.

� Students who are participating in the concert need to be there one hour early to practice withJusto. No other students should be allowed in the theater while Justo is preparing for the show.

Only those who are techs helping with lights and sound, those designated to help Justo and theteacher, and those participating in the show should be allowed in. If

they arrive, they should wait quietly until he can rehearse with them. He will go over things with

them until they feel comfortable.

� Make signs to guide Justo to the appropriate door, preferably the one that leads backstage. Bsure to designate a parking space for him that is conveniently located for unloading. You can

assign this task to some students who want to help.

� Have the dressing room ready for Justo and Eva to store their things. (This can be an official

“dressing room” or another room close to the backa lock so that they will be able to leave their things safely and not be disturbed while changing.)

2) El equipo de Justo

We need four strong, responsible students (male or female) who will be assigned to Justo and Evaentire time. Their duties include:

1. meeting them at the unloadi

2. carrying in all the equipment

3. providing a wheeled cart to help with this job

4. showing them the dressing room5. helping them backstage before and after the

show

6. watching for anything they need done

3) Translations At certain times during the concert, Justo will have some seriou

comfortable saying them in English, so he will speak slowly and clearly in Spanish. Some adult

to translate him. This needs to be made by an adult, not a student. Thi

teacher, or another teacher. Even though you might have a very reliable student,This person should be informed before the show. There is no real



Tel.: (214)912-1483 • Tel/Fax: (817)337-2777


Preparing for the concert

Justo’s arrival at the school

Technical people meet Justo 2 hours before the concert time to do the sound setwe are bringing in the sound, we need access to the building at least 3 hours before show time.

Students who are participating in the concert need to be there one hour early to practice withNo other students should be allowed in the theater while Justo is preparing for the show.

Only those who are techs helping with lights and sound, those designated to help Justo and theteacher, and those participating in the show should be allowed in. If Justo is not quite ready when


them until they feel comfortable.

Make signs to guide Justo to the appropriate door, preferably the one that leads backstage. Bsure to designate a parking space for him that is conveniently located for unloading. You can

assign this task to some students who want to help.

Have the dressing room ready for Justo and Eva to store their things. (This can be an official

m” or another room close to the back-stage area. If possible, this room should have lock so that they will be able to leave their things safely and not be disturbed while changing.)

Justo (helpers) We need four strong, responsible students (male or female) who will be assigned to Justo and Eva

meeting them at the unloading area

carrying in all the equipment

providing a wheeled cart to help with this job

showing them the dressing room helping them backstage before and after the

watching for anything they need done

At certain times during the concert, Justo will have some serious things to say. He does not feel

comfortable saying them in English, so he will speak slowly and clearly in Spanish. Some adult

to translate him. This needs to be made by an adult, not a student. This adult could be you, the host

teacher, or another teacher. Even though you might have a very reliable student, please choose an adult. This person should be informed before the show. There is no real preparation involved.


www.justolamas.com

fore the concert time to do the sound set-up and check. If we are bringing in the sound, we need access to the building at least 3 hours before show time.

Students who are participating in the concert need to be there one hour early to practice with No other students should be allowed in the theater while Justo is preparing for the show.

Only those who are techs helping with lights and sound, those designated to help Justo and the Justo is not quite ready when


Make signs to guide Justo to the appropriate door, preferably the one that leads backstage. Be sure to designate a parking space for him that is conveniently located for unloading. You can

Have the dressing room ready for Justo and Eva to store their things. (This can be an official

stage area. If possible, this room should have lock so that they will be able to leave their things safely and not be disturbed while changing.)

We need four strong, responsible students (male or female) who will be assigned to Justo and Eva for the

s things to say. He does not feel

comfortable saying them in English, so he will speak slowly and clearly in Spanish. Some adult will have

you, the host

please choose an adult.


11801 Cottontail Dr

Tel.: (214)912


4) Souvenirs & autographs

If the administrators are going to allow students to purchase souvenirs, please have:

7. Two large tables and four chairs, located where the students will

and the other for autographs. We

objects to any of these arrangements, dounderstand these problems.)

8. Four very reliable students to help with sales and

ask for parent volunteers to do

at this time.



Tel.: (214)912-1483 • Tel/Fax: (817)337-2777


Souvenirs & autographs If the administrators are going to allow students to purchase souvenirs, please have:

Two large tables and four chairs, located where the students will be exiting. One table is for sales

he other for autographs. We prefer to have the tables side by side. (If the administration

objects to any of these arrangements, do whatever you have to do to please them. We problems.)

Four very reliable students to help with sales and 2 adults to help control the crowd. You might

ask for parent volunteers to do this. The host teacher needs to be free to be handing other things


www.justolamas.com

be exiting. One table is for sales

(If the administration

whatever you have to do to please them. We

control the crowd. You might

this. The host teacher needs to be free to be handing other things



Tel.: (214)912-1483 • Tel/Fax: (817)337-2777


� Justo Lamas agreement

In “hosting” a Justo Lamas concert, all we ask of your school is that you allow us to use the

theater/auditorium facility. We need theaters with a capacity of 400-2000. The tickets price for your

students will be set according to the auditorium capacity and their socioeconomic possibilities. Adult sponsors are free. (We allow about 1 adult per 15 paid tickets; we encourage adult attendance for better

behavior) The host school’s students have the additional “discount” of not having to pay extra for

transportation as the other students are having to pay. (If teachers contact us, we can approve

“scholarship” tickets for children who cannot pay.) We need a minimum of 400 students to do the concert in order to cover our expenses.

We pay for ALL EXPENSES out of the income from the concerts. We handle promoting the show and

collecting the payments. We take the reservations and pass that information on to the “host” teacher

because he/she is on-site and can best make the seating assignments. The front seats are reserved for your school’s students, others are assigned seats in the order they pay. We do everything we can to sell

out the theater. If we do not, there is absolutely no financial obligation on your part.

We know that about 90% of the schools do not have adequate sound for a concert, so we will bring in rented equipment if necessary. Our sound man is John Vassallo of Rochester, NY. If your school is within

8-10 hours drive, he comes personally. If not, he arranges to rent local sound equipment. Again, we take

the financial responsibility for the sound equipment.

In the event of cancellation due to emergencies such as, but not limited to, weather problems and illness, all money that has been paid in to our company will be refunded in full.

Each United Cultures/ Justo Lamas Concerts program begins when de concert start and ends upon the

completion of the show. United Cultures/ Justo Lamas Concerts, its affiliates, directors, officers, employees, group organizers, sponsoring schools and organizations, along with any person or entity

employed or utilized by United Cultures /Justo Lamas Concerts, cannot be held responsible for any injury,

loss, damage, accident, delay resulting from events beyond its control including -without limitation- acts of

God, war, strikes, sickness or quarantine, government restrictions or regulations.

United Cultures/Justo Lamas Concert, Justo Lamas, employees, directors, the host school or theater

cannot be held responsible for problems caused by the improper behavior of any students. If any student

behaves improperly to the point disrupting the concert, he/she will be removed.



Tel.: (214)912-1483 • Tel/Fax: (817)337-2777


� Technical Information

This information is urgently needed!

To the theater director: Thank you for agreeing to help the Spanish teacher provide this quality program for the Spanish students

of your school or area our sound technician, John Vassallo (Rochester, NY) Email: [email protected] Cell phone: 585-202-2466 Pager: 585-525-7001, will call and speak with you

personally. John will then make the decision concerning whether or not we need to rent a sound system.

At this point the process splits into two possibilities:

1. If it is determined that the school’s system DOES NOT meet our needs, then John will handle locating and renting a system. If you are already definitely sure the system is not adequate, John

would appreciate your recommendations concerning any local companies that handle sound

rentals. 2. If it is determined that the school’s system DOES meet our needs, and you are willing to help us

run things, then we request that you plan to be at the theater with the sound system set up and ready to test with Justo at least 2 hours before the show. We will need the help of student

technicians assigned to sound and lights during the concert.

Justo brings the following equipment:

1. An iPod player with all his background music on mp3 format. (functions like a CD player, only

smaller)

2. Shure wireless microphone V97 3. Connectors and adaptors for all possible situations

We will need at least one extra microphone for the translator and possibly for a singer who might sing a

duet with Justo. This should be positioned so that the person who is translating for Justo can use it sitting

or standing in front of the stage on either side, not in the center. Then if someone is going to sing a duet,

the cord needs to be long enough so that he/she can take the same microphone on stage. If you happen to have a cordless microphone, that would be much better, but it is not necessary.

Lighting needs Justo moves all over the stage during the concert. If you have follow spots, we would like to have two if

possible. If you can do some flashing stage lights for the fast songs, those are great. If all you have is

basic stage lighting, we will manage with that. We will “make do” with whatever you can provide. We

might decide to rent a spot if you do not have one, if you can provide a volunteer to run it. We will need

student tech volunteers to run the light, please.



Tel.: (214)912-1483 • Tel/Fax: (817)337-2777


Please do not worry if your school does not meet these requirements. Many schools with “state-of-the-art”

theaters do not have this kind of equipment. We just need to know for sure so that we can make

arrangements for rental sound. If a school has this equipment, it is much easier for us, so we like to check

every time just in case!!

Sound requirements for Justo Lamas concert

500 Seat Auditorium: Minimum of 600 watts of sub per side, and 350 watts of top per side with adequate splay to cover entire venue

800 Seat Auditorium: Minimum of 800 watts of sub per side, and 500 watts of top per side

1000 Seat Auditorium: Minimum of 1600 watts of sub per side, and 1000 watts of top per side

Equipment preferences:

All speakers and components should be of professional quality and fully functional. Speakers need to

have adequate amplification in order to power them correctly to their full output.

Preferred Speakers:

Subs: Community VBS 415, VBS 412,

EAW BH series,

McCauley SA 188, SA 288

JBL

Tops: Community RS880, RS660

EAW FR series, KF series

McCauley SA 122-2, SA 222-2

JBL 4732 or similar

Monitors: Any 300 watts monitor (2-4 across front of stage)

Feel free to contact John immediately if you do not want to wait for him to contact you:

John Vassallo~Rochester, NY Email: [email protected]

Cell phone: 585-202-2466 Pager: 585-525-7001



Tel.: (214)912-1483 • Tel/Fax: (817)337-2777


� Final steps check list The items have been explained before in detail, but this check list will help you make sure all is in order.

Parking directions in place

Dressing room ready (please have 4 bottles of water on hand—not cold)

El Equipo de Justo (helpers)

Sound & light people informed and in place

Participants informed to be 1 hour early; translator assigned seating

If you chose to have General Admission, be sure to have your students’ section marked

“reserved.”

If you chose Reserved Seating, be sure to have the sections marked, or have theater maps for

the teachers.

Sales: be sure tables are in place, helpers assigned and present

News media

If you have been successful in getting someone to come to this positive event, Justo will be very

pleased to do a personal interview after all the students have been taken care of and are on their

way back to their classes or their schools.

Date and time of the concert Inviting other schools ...

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