Date 30.10.2012 By O. P. Mishra JEPC, Ranchi. Test audit by AG conducted till FY 2010-11 State finance audit on regular basis Review audit by IPAI.

Date 30.10.2012By O. P. Mishra JEPC, Ranchi

Test audit by AG conducted till FY 2010-11

State finance audit on regular basis Review audit by IPAI Annual statutory audit by CA Quarterly internal audit Periodical review by JRM Social audit of VECs Internal check. control & monitoring by

immediate seniors Review as and when desired by C&AG

Twelve CA firms appointed for audit including one CA as lead auditor

General auditors undertake the audit of district accounts

Lead auditor performs the audit of SPO and compiles the accounts of state as whole covering : 1 unit of SPO 24 units of DPOs 260 units of BRCs 203 units of KGBVs 1/3 VECs getting more than Rs. One Lac in a year

Audited accounts with report is prepared at KGBV,BLO,DLO & SPO stand alone at all levels and consolidated at district and state as a whole representing : Balance Sheet Income & Expenditure Receipt & Payment Asset/Liabilities & Expenditure schedule Procurement audit report VECs audit position Splited & consolidated utilization

certificates Auditors report on Audited Accounts along

with Management letter

Time taking (Total coverage of 493 units) Training/organizing to all related functionaries Preparation of 260 BRC,203 KGBV,24 DLO and

SPO stand alone audited accounts Consolidation of all above at 24 DLO and then

state as a whole Misconception of consolidation of accounts

among DLO/BLO accounts personnels Distance coverage & locational problem More complicated work needs extra care

Representing actual fund status at SPO/DPO/BRC& KGBV level

Awareness among functionaries Rs. 133 crore unspent free cash

identified during first time audit of BRC which was earlier reported as expenditure

Penitration of fund flow monitoring Strengthening of BLO sensitizing

the staff of their importance/role DPO started monthly accounts

RPM of BRC/KGBV for tracking of fund flow

Financial data up to BRC/KGBV are now based on actual expenditure against bills

No threat of submission of over/under utilization

Downward fund flow system from SPO-DPO-BRC-KBV-VEC

Changed reporting system up to BRC level Now reported expenditure is only for VECs

releases Fund flow up to BRC/KGBV is now treated

as releases not expenditure Though the system minimizes

performance but represents clear picture

Beyond reach BRS in RTGS/NEFT transaction Facts and financial figures of VECs Utilization/adjustment of advances on

account of VECs Appointment of accounts personnels

including accountants for schools Frequent tern-over of contractual employees Online monitoring of fund flow from SPO to

VECs with expenditure details Reconciliation of Bank balances as per CPSMS

data with that of reported balances Electronic accounting system up to VEC level