Data sharing for kamar conference

Data Sharing Update: SMS-LMS, SRT and SSO/IAMKAMAR Conference Breakout Three

Ian Munro, Andreas Kubisch & Paul Seiler

Linking KAMAR to a learning management system (Paul)

15 minutes

Transferring student records between schools and SMS’s (Ian)

15 minutes

Better identity data, more automated processes and fewer sign-ins

15 minutes

General discussion and questions 15 minutes

Session Agenda

Agenda for Paul

• Where does SMS and LMS fit?

• Why might you want to link your SMS and LMS together in this way?

• What assistance is available if you want to follow this path?

• What questions do you have for me?

The two hubs

SMS LMS

ENROLENROL

Student record

transfer

Student record

transfer

E-asTTleE-asTTle

Early notification

Early notification

eReturnseReturns

Online office suites

Online office suites

Library systemLibrary system

Metadata searchingMetadata searching

Web mailWeb mailDigital

content stores

Digital content stores

eportfolioeportfolio

• 110 of 198 KAMAR schools have an LMS• 103 of these schools could link the two systems using SMS-LMSv2, including 37 schools with Moodle, 33

with KnowledgeNET, 19 with Ultranet and 14 with My Classes• The answer to “Why would you want to do this? Depends on the school but could include one or more of:

– Less data entry and better accuracy/timeliness of data in the LMS– Can use a hosted LMS or move your locally installed one to a ‘proper’ hosting arrangement– Make manageable the provisioning and management of user accounts in the LMS for students,

teachers and parents/caregivers– Provide parents and students with better, online information to support learning

Why link KAMAR to a learning management system?

• What exactly is this integration about?– A (daily) batch transfer of data from the SMS to the LMS– Schema supports the movement of many items but is highly prescriptive– Uses XML to describe the data and complex validations to improve

accuracy– Secured to move data across the internet– Being trialled by 50-70 schools including 10+ KAMAR– Early indications are that is it worthwhile but difficult and needs further

support/work

How does this link work?

• By Term 3 the Ministry will be supporting state and state integrated schools to provide parents and students with online access to information that supports learning

• The support will be to link KAMAR to an existing LMS or subsidising schools into a suitable online system that can link to KAMAR

• Although the suppliers have not yet been selected (tender is presently open) the three likely categories for this are:

– Parent and Student roles in the SMS– Parent and Student portals– Learning Management Systems

• Systems must be commercially hosted and connectable to NEN/KAREN

What assistance is available?

Questions on SMS-LMS

Students moving schools (2008)

Vertical changes (at the start of the year )• Starting full primary or Intermediate 37,000• Starting secondary 46,000

83,000 (total)

Leavers• From years 11, 12 and 13/14 60,000Note – some of the universities are starting to show an interest in this data

Starting year 1 39,500

Horizontal changes

• 46,000 students moved horizontally – total of 53,000 changes• 39810 students moved once• 5207 students moved twice• 116 students moved four times• 4 students moved 6 times• 1 student moved 9 times

• ENROL change notifications totalled 53,000 horizontally and• 83,000 vertically for a grand total of 136,000 changes

What creates the need for SRT?

• All schools need early information on student numbers (and subject choices for secondary) to determine the next year’s staffing requirements• Students across the country fill out enrolment forms• Office staff across the country key in the enrolment form data• Data entry can be error prone and time consuming• The cost of the data entry is estimated at $0.5 million• The information that staff key in, already existed in the

previous school’s database• The enrolment form can never provide the richness of data

the previous school’s database contained

Does electronic transfer really save time?

A secondary data movement comparison•Rangitoto College uses KnowledgeNet as its learning

management system•They had KnowledgeNet create an “options selection”

system•Students log on at home and select their options•The data is transferred to the school’s student

management systemThe time saving from the automatic data transfer is

between 2—3 weeks!

So what actually is SRT?

• It is a software specification that enables a secure data transfer between a school’s SMS and a Ministry server

• One school uploads leaving students’ data• Another school can download the data it needs

What data is transferred?

• Demographics• Attendance• Assessment and the record of achievement

What are the advantages?

• Accuracy• Security – the data is encrypted• Speed of access to the data• This assists with planning, resource requirements,

staffing, timetabling, courses etc

Security and Privacy

• The data is deleted after six months• An audit trail is kept of all user activity• The user can be identified down to the level of the user

name and password• No sensitive data is collected – such as pastoral or

government agency specific data• The Ministry has extremely limited capability to interpret

the data – it is stored as XML• Any staff accessing the data have a warning come up on

screen advising them that their movements with the database are traced and recorded

Does it link to ENROL?

•Yes, the identification is linked•The data field list is much bigger than that in ENROL•Those interested in either more information, or technical

information, please contact the SMS Services team

Questions on SRT

Single (as in once and only once)

Sign On (as in entering you user name and pw)

SSO

What is it about?

Single Computer

Networked Computers

Connected World

Who is playing?

• LMS: Moodle, Ultranet, Knowledgenet• Library: Koha, Acess-It• E-portfolio: Mahara• Online office/collaboration: Google Docs (Ed)• Video/Media: e-cast, My Video• Authoring/Sharing: Wiki Educator• Others in the works: Mathletics, TKI, e-asTTle, Spike, eTap, NZQA,

etc . . . .

Where is it at?

• Wellington Loop• Nelson Loop• Christchurch Loop• NEAL• Also working on offerings through: Watchdog, SchoolZone

and Edtech

Questions on SSO/IAM

• Andreas may be contacted on 04 463 7642 or [email protected]• Ian may be contacted on 04 463 7629 or [email protected]• Paul may be contacted on 04 463 7605 or [email protected]• MLE Reference Group: [email protected]• Data Sharing Group: [email protected] • WikiEducator: and the NZ Open Education Resource Portal• Ministry website: www.minedu.govt.nz/goto/mle

Feedback and ongoing participation