Data Migration- Excel or CSV to MARC

Data Migration from CDS-ISIS or CSV to MARC

i. Install Marc Edit & CDS/ISIS ii. Prepare Tab Delimited File using Excel iii. Make ISO using ISIS iv. Convert Text File to Delimited Format v. Convert .mrk to .mrc vi. Add/Delete Fields in Marc Edit vii. Import Marc File using bulkmarcimport.pl viii. Import Marc File using KOHA GUl ix. Rebuild KOHA authorites and biblios

1. Install Marc Edit and CDS/ISIS

Download MARC Edit from http://oregonstate.edu/%7Ereeset/marcedit/html/index.php

Download .NET Framework here http://www.microsoft.com/downloads/en/default.aspx

Download CDS-ISIS from http://portal.unesco.org/ci/en/ev.php-URL_ID=5330&URL_DO=DO_TOPIC&URL_SECTION=201.html

Open Marc Editor

2. Prepare Tab Delimited File using Excel

Open the ".xls" file having the data in Excel. It shall look like this:

Save your excel file in .txt format(Tab delimited format) as:

3. Make ISO using ISIS

If you are converting data from CDS-ISIS then you need to follow this step to export your data to ISO format.

Launch Win ISIS

            Open the folder having the FDT files              

            Export the data using Export to ISO

4. Convert Text File to Delimited Format

Launch the "Delimited Text Translator" add-in.

Specify the input the output files.

Map columns in text file to Marc tags, something like this:

Excel Marc Tag Title 245$a

Author 100$a Place of publication 260$a Name of publisher 260$b Year of publication 260$c

Edition 250$a Pages 300$a

5. Convert .mrk to .mrc

            Launch MarcMaker

        Click Execute

        Now you can import data to KOHA using either bulkmarcimport or GUI.

        6. Add/Delete Fields in Marc Edit

      I. If you want to delete any unneeded fields such as 050, 090, etc in Marc Edit do the following

Go to Tools > Add/Delete Fields In the fields box, enter the field number you want to delete Click in Delete Field

    II. Add a 942 item field

In the field box enter 942 In the field data box enter \\$c[ITEM_TYPE]  eg. \\$cBK     Click in Add Field

    III. Replace the 852 field with 952 field

Go to Edit > Replace In the Find box enter "=852" In the Replace box enter "=952" Click on Replace All

    IV. Edit a subfield

Go to Tools > Edit Subfield Data In the Field box enter 952 In the Sub-field box enter a Click on Replace Text

   V .   Swap sub filed H with sub field O

Go to Tools > Swap Field Data Under Original Data field enter 952 In the Sub Field box enter H  Under modified data in the field box enter 952 In the Sub Field box enter O Under Search Options, put a checkmark in the Copy Source box and

the Add to Existing Field box Click on Progress

   VI. Save and Close the Edited Marc Record

Go to File > Compile File into Marc Select the file name and click SAVE

7. Import Marc File using bulkmarcimport.pl

        In your terminal type:

            # /usr/share/koha/bin/migration_tools/bulkmarcimport.pl -d -file <path-to-mrc> -n 100

        You can view the switches to use in bulkmarcimport by typing

            # /usr/share/koha/bin/migration_tools/bulkmarcimport.pl --help

7. Import Marc File using KOHA GUl

            Go to Staff Client --> Tools --> Stage MARC Records for Import:

        Upload your .mrc file

        Stage marc records for import:

        View Staged Records

Import records into catalog:

8. Rebuild KOHA authorities and bilbois

            Now to get the new records indexed by search we need to rebuild the zebra index.

            In your terminal type:

                # /usr/share/koha/bin/migration_tools/rebuild_zebra.pl -b -r -w

            You can view the switches to use in rebuild_zebra by typing

            # /usr/share/koha/bin/migration_tools/rebuild_zebra.pl --help